COLUMBUS IRON WORKS CONVENTION AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
SEPTEMBER 26, 2011
NOON
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 12:00 noon, on
Thursday, September 26, 2011
Authority Members Present: Chairman Lori Auten, Vice Chairman Jed Harris, Ms.
Gloria Strode, Dr. Kim Peters and Mr. Colin Martin
Administrative Members Present: Mr. Larry Campbell, Executive Director, Ms.
Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
CALL TO ORDER
At 12:15 P.M., Chairman Lori Auten called the meeting to order.
APPROVAL OF MINUTES
Chairman Lori Auten asked if all members present had received and read the
minutes from the previous meeting. With no corrections or additions Mr. Colin
Martin made a motion to accept the minutes of the August 25, 2011 meeting. Ms.
Gloria Strode then seconded the motion and the minutes were accepted as
written.
APPROVAL OF MEMBER ABSENCES
There was a brief discussion regarding the absence of Mr. Colin Martin from the
previous month?s meeting. Vice Chairman Jed Harris made a motion to approve
said absence and Dr. Kim Peters seconded the motion, which was unanimously
carried by all members present.
NEW BUSINESS
APPROVAL TO PURCHASE MEETING MATRIX SOFTWARE Larry reminded the members
that at the last meeting he mentioned that he and Cindy along with Assistant
Director David Beavens were going to the GA World Congress Center in Atlanta to
view room-diagramming software. Larry reported that they had made the trip and
that the software used a CAD System, which was far more advanced than what the
Trade Center could accommodate. Larry stated that also being looked at was
software by Meeting Matrix the best known and most used in the industry. Larry
added that after attending a couple of web seminars as well as meeting with the
sales person, he felt comfortable with the software they offered. Larry then
shared with the members a demonstration of the software stating with Authority
approval the company would come into the facility and measure each room and the
program would be customized for the facility. After an in-depth conversation
Mr. Colin Martin made the motion to purchase the software from Meeting Matrix
International for an estimated cost of $21,691,00. Mrs. Gloria Strode seconded
the motion; all members then unanimously carried it.
OLD BUSINESS
CONVENTION CENTER HOTEL Larry stated that there still seemed to be interest in
the convention center hotel project although it was not moving forward. Larry
continued that the Columbus Convention and Visitors Bureau was trying to spark
added interest by having an updated feasibility study done. Larry added that he
would continue to update the Authority, as information was available.
MANEUVER CENTER OF EXCELLENCE-WAR FIGHTING CONFERENCE Larry reported that the
conference was bigger and better that ever with more exhibits and more
attendees. Larry stated that next years conference would be held a week later
and that they had mentioned inquiring about getting the more of the streets
blocked for the event. Larry added that revenue would be reported in the
financial report at the next meeting.
FINANCIAL REPORT
AUGUST 2011 See attached report.
On a motion made by Vice Chairman Jed Harris and seconded by Mr. Colin Martin
the financial reports were approved as prepared and presented by Ms. Cindy
Ware.
ADJOURNMENT
With no further items of business to discuss, Chairman Lori Auten adjourned the
meeting at 1:08 p.m. The next regular meeting, which is held the fourth
Thursday of each month, will be, Thursday October 27, 2011 at 12:00 Noon in the
Board Room of the Columbus Georgia Convention and Trade Center.
Lori Auten, Chairman Larry Campbell,
Executive Director
Trade Center Authority Columbus, GA Convention
and Trade Center
Attachments
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