Agenda Item # 5
Columbus Consolidated Government
Council Meeting
June 17, 2008
Agenda Report # 289
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ROOFING AT MUSCOGEE COUNTY PRISON AND CARVER PARK GYM ? RFB NO. 08-0061
It is requested that Council authorize the execution of construction contracts
with K H Contracting, LLC, in the amount of $165,531.00, for roofing services
at Muscogee County Prison and the execution of a construction contract with
Darton Roofing, Inc., in the amount of $40,882.00, for roofing services at
Carver Park Gym.
At Muscogee County Prison, K H Contracting, LLC will install a new standing
seam metal roof on the Administration Building and provide roof repairs to
three (3) SBS membrane roofs. At Carver Park Gym, Darton Roofing, Inc., will
replace the existing build-up roof with a new TPO roof system.
Bid invitations were mailed to twenty-eight vendors and specifications were
posted on the City?s web page. A mandatory pre-bid conference/site visit was
held on May 1, 2008; six vendors were represented at the conference/site
visit. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Muscogee County Prison Carver Park Gym
K H Contracting LLC (Fortson, GA) $165,531.00 $59,345.00
Darton Roofing, Inc. (Fortson, GA) 222,877.00 40,882.00
*M Jordan Roofing, Inc. (Manchester, GA) 167,497.00 42,297.00
*M. Jordan Roofing failed to include the required Non-Collusion Affidavit,
therefore the vendor's bid was deemed incomplete.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund
Supported Capital Projects-Building Maintenance & Repair-MCP Roof Replacement &
Carver Park Renovations; 0508-660-1000-CPGF-6521-22246 & 22254-20080.
* * * * * *
(B) REPAIR OF CAMERA SURVEILLANCE EQUIPMENT
It is requested that Council approve payment to Columbus Fire & Safety in the
amount of $8,730.00 for surveillance equipment repairs at the Bay Avenue
Parking Deck, and $7,915.00 for surveillance equipment repairs at the River
Center Parking Garage; for a total payment amount of $16,645.00.
Various repairs and replacement equipment were needed at the two parking
locations as a result of normal wear and tear. Additionally, the repairs had
to be completed as quickly as possible to ensure the safety and security of
customers utilizing the parking garages. Columbus Fire and Safety provided and
installed the equipment at both locations. Therefore, to maintain system
integrity and expedite the repairs, the vendor was contacted, by METRA, to
perform the repair services.
Funds are available in the FY08 Budget: Transportation Fund ? Transportation ?
MFTA -Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761.
* * * * * *
(C) AUCTIONEER SERVICES (ANNUAL CONTRACT) ? RFP NO. 08-0020
It is requested that Council approve the annual contract for Auctioneer
Services from Wayne Evans Auction Company. The firm will provide the City with
complete set-up, lotting and cataloging of identified obsolete equipment and/or
materials and subsequent auctioneer services to complete disposition of such
items. Surplus items may range from vehicles, heavy equipment bicycles, office
equipment, personal computers and miscellaneous confiscated items. All items
are offered in ?as is? condition.
The City normally holds 2-3 auctions per year. One major auction is held in
the summer for surplus equipment. In addition, separate auctions may be held
for Public Safety for seized or unidentified property.
The term of this contract shall be for two years, with the option to renew for
three (3) consecutive, 12- month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for proposal specifications were posted on the City?s website. The RFP
has been advertised, opened and evaluated. Two proposals were received March
14, 2008, from the following offerors.
Wayne Evans Auction Company (Columbus, GA)
Fern Cohn Realty & Cohn Auction Co. (Columbus, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from Police and Sheriff Departments, Public
Services and METRA. A representative from the Finance Department served in an
advisory position and was not a voting member. The City?s Procurement
Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of
Equipment, Supplies and Professional Services, governs the RFP Process. During
the process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, negotiations will begin with the next responsive
offeror. Evaluation results have been submitted to the City Manager in a
separate memo for information purposes.
Revenue from Revenue from the auctions will be deposited as follows: General
Fund ? Govt Wide Revenue ? Govt Wide Revenue ? Sale of General Fixed Assets,
0101-099-1999-REVN-4907; Transportation Fund ? Govt Wide Revenue ? Govt Wide
Revenue ? Miscellaneous, 0751-099-1999-REVN-4564; General Fund ? Govt Wide
Revenue ? Govt Wide Revenue ? Sale of Unclaimed Property,
0101-099-1999-REVN-4861.
* * * * * * *
(D) RAILROAD DEMOLITION & SALVAGE ? RFP NO. 08-0015
It is requested that Council authorize the execution of a contract with
National Salvage & Service Corporation for railroad demolition and salvage.
National Salvage & Service Corporation will provide all necessary services to
take up remove and dispose of (including salvage and sale) railroad track
materials located on, and to restore, land owned by the City of Columbus. This
land is located on the rail line and associated real property known as the
northern segment of the Norfolk Southern Railroad (N.S.). This land
(hereinafter referred to as the ?Real Property? or the ?Land?) includes
portions of 10th Avenue, Comer Avenue, Talbotton / Warm Springs Rd, Pier Point,
28th, Shade / Woodland, Spring Circle, Hilton Avenue, Clubview, University
Avenue, Old Reese Rd., Cooper Creek Parkway, Milgen Court, Manchester
Expressway, Billings Road, Burnham Boulevard, Miller Road, Flat Rock Road and
Psalmond Rd.
This project is a part of the City?s effort to preserve the integrity of the
N.S. rail corridor for future use as the Warm Springs Bike Path. This effort
includes an interim use plan to convert the rail corridor to a recreational
trail for biking, hiking, and other non-motorized activities. The purpose of
the Project is to remove all railroad track materials, to salvage and sell
same, and to restore the Land so that the City may prepare for the Warm Springs
Bike Path at a later date.
Requests for proposal information was mailed to one hundred twenty-one vendors
and specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Fifteen proposals were received on February
15, 2008, from the following offerors.
National Salvage & Service Corporation (Clear Creek, IN)
A & K Railroad Materials, Inc. (Salt Lake City, UT)
B & P Enterprises (Southhaven, MS)
B & S Excavating (Phenix City, AL)
Donako Construction Group, Inc. (Lawrenceville, GA)
E. J. Knight Scrap Material Company, Inc. (Columbus, GA)
E. R. G. Enterprises, LLC (Bayonet Point, FL)
Muse Railroad Materials Co. (Winder, GA)
Natco, Inc. (Slidell, LA)
Progress Rail Services (Albertville, AL)
Railworks Track Systems, Inc. (Alpharetta, GA)
Robinson Paving Company (Columbus, GA)
STX Corporation (Peachtree City, GA)
Unitrac Railroad Materials, Inc. (Knoxville, TN)
*Williamson Management Group, Inc. (Ocilla, Georgia)
*Williamson Management Group failed to include the required Transmittal Letter,
Vendor Qualifications & Experience, References, Performance and Payment Bond
Information, Insurance Information and Entry Agreement form. Therefore, the
vendor?s proposal was deemed non-responsive and was not included in the
evaluation process.
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from the Planning Department. A representative
from the Finance Department served in an advisory position and was not a voting
member. The City?s Procurement Ordinance Article 3-110, Competitive Sealed
Proposals for the procurement of Equipment, Supplies and Professional Services,
governs the RFP Process. During the process of an RFP there is no formal
opening, due to the possibility of negotiated components of the proposal. In
the event Council does not approve the recommended offeror, no proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations will begin with the next responsive offeror. Evaluation results
and cost/revenue proposals have been submitted to the City Manager in a
separate memo for information purposes.
This portion of the Warm Springs Bike Path project will result in a net revenue
to the City, due to the sale of scrap steel from the rail and associated metal
hardware. Once the revenue amount is determined, the project budget will be
increased accordingly.
* * * * * *
(E) COMMERCIAL PROPERTY & CRIME INSURANCE (ANNUAL CONTRACT) - RFP NO. 08-0021
It is requested that Council approve the contract with J. Smith Lanier &
Company for the provision of commercial property insurance coverage and approve
the contract with Hamby & Aloisio, Inc., for the provision of crime insurance
coverage. Insurance services are needed to provide commercial property and
crime insurance for Columbus Consolidated Government. Property insurance
covers real and personal property, park lighting, catastrophic vehicle damage,
boiler and machinery. Crime insurance covers employee dishonesty,
disappearance and destruction inside and outside the premises.
The term of contract shall be for one year, with the option to renew for four
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Two proposals were received, May 2, 2008,
from the following offerors.
J. Smith Lanier & Co. (Columbus, GA)
Hamby & Aloisio, Inc. (Atlanta, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from the following departments: Finance, Human
Resources and Mayor?s Office. Representatives from the Finance Department and
City Attorney?s Office served in advisory positions and were non-voting
members. The RFP process is governed by the City?s Procurement Ordinance
Article 3-110, Competitive Sealed Proposals. During the process of an RFP
there is no formal opening, due to the possibility of negotiated components of
the proposal. In the event Council does not approve the recommended offeror,
no proposal responses or any negotiated components are made public until after
the award of the contract. If Council does not approve the recommended offeror
(s), the RFP specifications will be re-advertised. Evaluation results and cost
proposals have been submitted to the City Manager in a separate memo for
information purposes.
Funds are budgeted each fiscal year for this ongoing service: Risk Management
Int Serv Fund ? City Manager ? Unfunded Claims ? Property & Casualty Insurance,
0860-130-3830-RISK-6611.
* * * * * *
(F) 14-YARD DUMP TRUCK - RFB NO. 08-0057
It is requested that Council authorize the purchase of one (1) 14-yard dump
body from Transport Equipment Company (Albany, GA) in the amount of $12,890.00,
and one (1) cab and chassis from Beck Motor Company (Albany, GA) in the amount
of $79,934.00.
The dump truck will be used by the Heavy Equipment Division of the Public
Services Department to haul dirt for daily landfill cover required by EPA.
Additionally, the truck will be used to haul dirt and gravel to and from
jobsites throughout the City.
Bid invitations were mailed to seventy-three vendors and specifications were
posted on the City?s website. Bid responses were received on May 7, 2008 from
five bidders. This bid has been advertised, opened and reviewed. The bidders
were:
Bidders Option 1
Cab and Chassis Option 2
Body Option 3
Complete Unit
Transport Equipment Company (Albany, GA) NO BID $12,890.00 NO BID
Beck Motor Company (Albany, GA) $ 79,934.00 NO BID NO BID
Commercial Truck & Van (Norcross, GA)1 NO BID 15,516.00 NO BID
MHC Kenworth (Atlanta, GA)2 106,900.00 15,800.00 $122,700.00
Consolidated Disposal System (Smyrna, GA) NO BID 14,885.00 NO BID
1 The bid submitted by Commercial Truck & Van was deemed incomplete because the
vendor failed to acknowledge Addendum Number One. The Addendum changed five
specification items, including: Transmission, Body, Body Tailgate, Engine
Warranty and Transmission Warranty.
2 The bid submitted by MHC Kenworth was deemed incomplete because the vendor
failed to acknowledge Addendum Number One. The Addendum changed five
specification items, including: Transmission, Body, Body Tailgate, Engine
Warranty and Transmission Warranty. Additionally, the vendor failed to provide
Product literature and Warranty for the Truck Body.
Funds were approved in the FY08 Mid-Year Budget Amendment: Paving Fund ?
Public Services ?Street Improvements ? Heavy Trucks; 0203-260-2100-STRT-7723.
* * * * * *
(G) HEAVY DUTY PORTABLE FOOD WARMERS ? RFB NO. 08-0049
It is requested that Council authorize the purchase of two (2) heavy-duty
portable food warmers from Strategic Equipment (Columbus, GA) in the amount of
$12,690.00.
The new food warmers will be used, by personnel, to transport meals to inmates
at the Muscogee County Jail.
Bid invitations were mailed to forty vendors and the specifications were posted
on the City?s website. Bid responses were received on April 23, 2008 from
thirteen bidders. This bid has been advertised, opened and reviewed. The
bidders were:
Bidders Total Cost
(2 Units)
Strategic Equipment & Supply Corporation (Columbus, GA) $ 12,690.00
Arrow Restaurant Equipment (Montclair, CA)* 12,488.00
Buller Fixture Company (Omaha, NE)* 12,584.00
US Food Service (Fairburn, GA) 12,696.00
American Energy Restaurant Equipment 12,702.00
Dietary Equipment (Columbia, SC)* 12,777.00
Calico Industries (Annapolis Junction, MD) 12,896.00
Central Products, Inc. (Indianapolis, IN) 13,000.00
Sam Tell & Son (Maspeth, NY)* 13,320.00
Great Lakes Hotel Supply Company (Detroit, MI)* 13,498.00
Alpha Pritchard Restaurant & Food Services (Columbus, GA) 13,740.00
Select Appliance (South San Francisco, CA)* 13,700.00
American Restaurant Equipment (Paramus, NJ)* 13,994.00
* Indicates the vendors did not acknowledge Addendum Number One, which
significantly changed the specifications and included a revised specification
response form. Therefore, the bids were deemed incomplete. The vendors have
been notified in writing.
Funds were approved in the FY08 Budget: General Fund ? Sheriff ? Jail ?
Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.
* * * * * * *
(H) VAN, COMMERCIAL CUTAWAY - RFB NO. 08-0056
It is requested that Council authorize the purchase of one (1) van, commercial
cutaway from Rivertown Ford (Columbus, GA) in the amount of $33,726.00.
The van is a replacement unit and will be used by the Park Services Division to
transport inmates, mowers and other grounds keeping equipment to and from work
details at City owned parks.
Bid invitations were mailed to fifty-eight vendors and the specifications were
posted on the City?s website. Bid responses were received on May 7, 2008 from
two bidders. This bid has been advertised, opened and reviewed. The bidders
were:
Bidders Option 1
Cab and Chassis Option 2
Body Option 3
Complete Unit
Rivertown Ford (Columbus, GA) $20,400.00 $13,326.00 $33,726.00
Whiteside Chevrolet (Saint Clairsville, OH) NO BID NO BID 47,900.00
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Parks and Recreation ? Park Services ? Automobiles; 0101-270-2100-PSRV-7721.
* * * * * * *
(I) FURNITURE FOR ANIMAL SHELTER
It is requested that Council approve the purchase of furniture from AllSteel
(Muscatine, IA), in the amount of $40,076.48; Gunlocke (Wayland, NY), in the
amount of $31,109.20 and Malone Office Equipment (Columbus, GA), in the amount
of $8,940.72. The furniture will be purchased via Georgia State Contract
#SWC-60748.
The following items will be purchased to furnish offices, conference room,
waiting area and break room: A total of 75 chairs, 5 tables, 13 storage
cabinets/bookcases and 16 desks/workstations.
Funds are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? Animal Shelter ? Furniture; 0540-695-2125-TXAS-7731-50200-20020.
* * * * * * * *
(J) 14-PASSENGER MFSAB TYPE A SCHOOL BUS - RFB NO. 08-0051
It is requested that Council authorize the purchase of four (4) 14-passenger
MFSAB Type A school bus from Bill Heard Chevrolet (Columbus, GA) in the amount
of $175,600.00.
The vans are replacement units and will be used by the Parks and Recreation
Department to transport youth and senior participants to programs and events in
and out of town.
Bid invitations were mailed to fifty-six vendors and the specifications were
posted on the City?s website. Bid responses were received on May 21, 2008 from
four bidders. This bid has been advertised, opened and reviewed. The bidders
were:
Vendors (4 units)
Unit Cost Total Cost
Bill Heard Chevrolet (Columbus, GA) $ 43,900.00 $ 175,600.00
Huntleigh Bus Atlanta (Forest Park, GA) $ 43,954.00 $
175,816.00
International Bus Group (College Park, GA) $ 44,168.00 $
176,672.00
Carpenter Bus Sales (Franklin, TN) $ 45,250.00 $ 181,000.00
Funds for three buses in the amount of $131,700.00 were approved in the FY08
Mid-Year Budget Amendment: General Fund ? Parks and Recreation ? Recreation
Services ? Automobiles; 0101-270-2400-RECR ?7721; and funds for one bus in the
amount of $43,900.00 were approved in the FY08 Mid-Year Budget Amendment:
General Fund ? Parks and Recreation ? Senior Citizen?s Center ? Automobiles;
0101-270-4435-SRCR ?7721.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
K H CONTRACTING, LLC, IN THE AMOUNT OF $165,531.00, FOR ROOFING SERVICES AT
MUSCOGEE COUNTY PRISON AND A CONSTRUCTION CONTRACT WITH DARTON ROOFING, INC.,
IN THE AMOUNT OF $40,882.00, FOR ROOFING SERVICES AT CARVER PARK GYM.
WHEREAS, at Muscogee County Prison, K H Contracting, LLC will install a
new standing seam metal roof on the Administration Building and provide roof
repairs to three (3) SBS membrane roofs. At Carver Park Gym, Darton Roofing,
Inc., will replace the existing build-up roof with a new TPO roof system.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute construction
contracts with K H Contracting, LLC, in the amount of $165,531.00, for roofing
services at Muscogee County Prison and Darton Roofing, Inc., in the amount of
$40,882.00, for roofing services at Carver Park Gym. Funds were approved in
the FY08 Mid-Year Budget Amendment: General Fund Supported Capital
Projects-Building Maintenance & Repair-MCP Roof Replacement & Carver Park
Renovations; 0508-660-1000-CPGF-6521-22246 & 22254-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO COLUMBUS FIRE & SAFETY IN THE
AMOUNT OF $8,730.00 FOR SURVEILLANCE EQUIPMENT REPAIRS AT THE BAY AVENUE
PARKING DECK, AND $7,915.00 FOR SURVEILLANCE EQUIPMENT REPAIRS AT THE RIVER
CENTER PARKING GARAGE; TOTAL PAYMENT AMOUNT IS $16,645.00.
WHEREAS, various repairs and replacement equipment were needed at the
two parking locations as a result of normal wear and tear. Additionally, the
repairs had to be completed as quickly as possible to ensure the safety and
security of customers utilizing the parking garages; and,
WHEREAS, Columbus Fire and Safety provided and installed the equipment
at both locations. Therefore, to maintain system integrity and expedite the
repairs, the vendor was contacted, by METRA, to perform the repair services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Columbus
Fire & Safety in the amount of $8,730.00 for surveillance equipment repairs at
the Bay Avenue Parking Deck, and $7,915.00 for surveillance equipment repairs
at the River Center Parking Garage; total payment amount is $16,645.00. Funds
are available in the FY08 Budget: Transportation Fund ? Transportation ? MFTA
-Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH WAYNE EVANS AUCTION
COMPANY TO PROVIDE AUCTIONEER SERVICES ON AN ?AS NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 08-0020) and two proposals were
received; and,
WHEREAS, the proposal submitted by Wayne Evans Auction met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with the option to
renew for three (3) consecutive, twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract
with Wayne Evans Auction Company to provide auctioneer services. Revenue from
the auctions will be deposited as follows: General Fund ? Govt Wide Revenue ?
Govt Wide Revenue ? Sale of General Fixed Assets, 0101-099-1999-REVN-4907;
Transportation Fund ? Govt Wide Revenue ? Govt Wide Revenue ? Miscellaneous,
0751-099-1999-REVN-4564; General Fund ? Govt Wide Revenue ? Govt Wide Revenue ?
Sale of Unclaimed Property, 0101-099-1999-REVN-4861.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH NATIONAL
SALVAGE & SERVICE CORPORATION FOR RAILROAD DEMOLITON AND SALVAGE.
WHEREAS, an RFP was administered (RFP No. 08-0015) and fifteen proposals were
received; and,
WHEREAS, the proposal submitted by National Salvage & Service Corporation met
all proposal requirements and was evaluated most responsive to the RFP
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
National Salvage & Service Corporation for railroad demolition and salvage.
This portion of the Warm Springs Bike Path project will result in a net revenue
to the City, due to the sale of scrap steel from the rail and associated metal
hardware. Once the revenue amount is determined, the project budget will be
increased accordingly.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH J. SMITH LANIER &
CO., FOR THE PROVISION OF COMMERCIAL PROPERTY INSURANCE COVERAGE AND HAMBY &
ALOISIO, INC., FOR THE PROVISION OF CRIME INSURANCE COVERAGE.
WHEREAS, an RFP was administered (RFP No. 08-0021) and two proposals were
received; and,
WHEREAS, the proposals submitted by J. Smith Lanier & Co., for Commercial
Property Insurance and Hamby Aloisio, Inc., for Crime Insurance met the
proposal requirements and were evaluated responsive to the RFP; and,
WHEREAS, the term of contract shall be for one year, with the option to renew
for four additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
J. Smith Lanier & Co., for the provision of commercial property insurance
coverage, and Hamby & Aloisio, Inc., for the provision of crime insurance
coverage. Funds are budgeted each fiscal year for this ongoing service: Risk
Management Int Serv Fund ? City Manager ? Unfunded Claims ? Property & Casualty
Insurance, 0860-130-3830-RISK-6611.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 14-YARD DUMP BODY FROM
TRANSPORT EQUIPMENT COMPANY (ALBANY, GA) IN THE AMOUNT OF $12,890.00, AND ONE
(1) CAB AND CHASSIS FROM BECK MOTOR COMPANY (ALBANY, GA) IN THE AMOUNT OF
$79,934.00.
WHEREAS, the dump truck will be used by the Heavy Equipment Division of the
Public Services Department to haul dirt for daily landfill cover required by
EPA. Additionally, the truck will be used to haul dirt and gravel to and from
jobsites throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 14-yard dump
body from Transport Equipment Company (Albany, GA) in the amount of $12,890.00,
and one (1) cab and chassis from Beck Motor Company (Albany, GA) in the amount
of $79,934.00. Funds were approved in the FY08 Mid-Year Budget Amendment:
Paving Fund ? Public Services ?Street Improvements ? Heavy Trucks;
0203-260-2100-STRT-7723.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HEAVY-DUTY PORTABLE
FOOD WARMERS FROM STRATEGIC EQUIPMENT (COLUMBUS, GA) IN THE AMOUNT OF
$12,690.00.
WHEREAS, the new food warmers will be used, by personnel, to transport
meals to inmates at the Muscogee County Jail.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2)
heavy-duty portable food warmers from Strategic Equipment (Columbus, GA) in the
amount of $12,690.00. Funds were approved in the FY08 Budget: General Fund ?
Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) VAN, COMMERCIAL
CUTAWAY FROM RIVERTOWN FORD (COLUMBUS, GA) IN THE AMOUNT OF $33,726.00.
WHEREAS, the van is a replacement unit and will be used by the Park Services
Division to transport inmates, mowers and other grounds keeping equipment to
and from work details at City owned parks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) van,
commercial cutaway from Rivertown Ford (Columbus, GA) in the amount of
$33,726.00. Funds were approved in the FY08 Mid-Year Budget Amendment:
General Fund ? Parks and Recreation ? Park Services ? Automobiles;
0101-270-2100-PSRV-7721.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE ANIMAL
SHELTER FROM ALLSTEEL (MUSCATINE, IA), IN THE AMOUNT OF $40,076.48; GUNLOCKE
(WAYLAND, NY), IN THE AMOUNT OF $31,109.20 AND MALONE OFFICE EQUIPMENT
(COLUMBUS, GA), IN THE AMOUNT OF $8,940.72. THE FURNITURE WILL BE PURCHASED
VIA GEORGIA STATE CONTRACT #SWC-60748.
WHEREAS, the following items will be purchased to furnish offices,
conference room, waiting area and break room: A total of 75 chairs, 5 tables,
13 storage cabinets/bookcases and 16 desks/workstations
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase furniture for
the Animal Shelter from AllSteel (Muscatine, IA), in the amount of $40,076.48;
Gunlocke (Wayland, NY), in the amount of $31,109.20 and Malone Office Equipment
(Columbus, GA), in the amount of $8,940.72. The furniture will be purchased
via Georgia State Contract #SWC-60748. Funds are budgeted in the FY08 Budget:
1999 Sales Tax Project Fund ? 1999 SPLOST ? Animal Shelter ? Furniture;
0540-695-2125-TXAS-7731-50200-20020.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) 14-PASSENGER MFSAB TYPE A
SCHOOL BUS FROM BILL HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF
$175,600.00.
WHEREAS, the vans are replacement units and will be used by the Parks and
Recreation Department to transport youth and senior participants to programs
and events in and out of town.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) 14-passenger
MFSAB Type A School Bus from Bill Heard Chevrolet (Columbus, GA) in the amount
of $175,600.00. Funds for three buses in the amount of $131,700.00 were
approved in the FY08 Mid-Year Budget Amendment: General Fund ? Parks and
Recreation ? Recreation Services ? Automobiles; 0101-270-2400-RECR ?7721; and
funds for one bus in the amount of $43,900.00 were approved in the FY08
Mid-Year Budget Amendment: General Fund ? Parks and Recreation ? Senior
Citizen?s Center ? Automobiles; 0101-270-4435-SRCR ?7721.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: June 17, 2008
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
June 18, 2008
1. 16? Utility Trailers ? RFB No. 08-0068
Scope of RFB
Provide four (4) 16? utility trailers to be used by Park Services Division of
the Parks and Recreation Department, and the Right-of-Way Maintenance Division
of the Public Services Department.
2. Bait Tank and Refrigerator ? RFB No. 08-0072
Scope of Bid
Columbus Consolidated Government (the City) is requesting bids to provide and
install a Minnow Master RCG 5000 bait refrigerator cabinet (or equivalent) and
a Minnow Master FRS 3100 live bait system (or equivalent). Vendors have the
option of bidding on one or both pieces of equipment. The successful vendor
(s) shall install the equipment at Lake Oliver Marina, which is currently under
construction.
June 23, 2008
1. Roof Replacement at Government Center Tower ? RFB No. 08-0073
A Mandatory Pre-Bid Conference/Site Visit is scheduled at 10:00 AM (Eastern) on
Monday, June 23, 2008. Vendors shall convene in the Conference Room of the
Finance Department/Purchasing Division, which is located at 100 Tenth St,
Columbus, GA. Vendors will be allowed a 10-minute grace period. Any vendor
who is not present in the Finance Conference Room within 10 minutes after the
time slated for the beginning of the mandatory pre-bid conference/site visit
shall not be allowed to participate any further in the bid process. Written
requests for approval of any materials submitted on this project as "Equals or
Substitutes" for the specified material must be submitted prior to or at the
mandatory pre-bid conference/site visit.
June 25, 2008
1. Fencing at Britt David Park ? RFB No. 08-0070
Scope of Bid
Columbus Consolidated Government (the City) is requesting bids for a qualified
vendor to provide all labor, equipment and materials to replace all fencing at
Britt David Park, which is located at 2700 West Britt David Road.
2. Overhead Doors ? RFB No. 08-0078
Scope of Bid
Columbus Consolidated Government is requesting bids for a qualified vendor to
provide all labor, equipment and materials to install commercial overhead
doors, track and operating hardware at Fire Station 4, located at 200 N. Oakley
Drive; Fire Station 8, located at 5844 Whitesville Road; and Fire Station 11,
located at 4617 Warm Springs Road. Vendors are responsible for visiting each
location to measure the work area. This project includes ten (10) electrically
operated overhead doors and eight (8) manually operated overhead doors.
June 27, 2008
1. Property & Evidence Barcode System ? RFB No. 08-0024
Scope of RFP
The Columbus Consolidated Government is requesting proposals to provide and
install a property and evidence barcode system to be used by the Property &
Evidence Unit of the Columbus Police Department.
July 9, 2008
1. Roof Replacement at Government Center Tower ? RFB No. 08-0073
Scope of Bid
Provide all labor, equipment and materials to install a new SBS modified
bitumen roof system at the Government Center Tower.
September 26, 2008
1. Columbus South Development Opportunity ? RFP No. 08-0025
Scope of RFP
The City of Columbus is seeking proposals for the purchase and
development of 35.57 (+/-) acres of vacant land located off Cusseta Road and
Fort Benning Road. Over the past few years, this area has seen revitalization
efforts that helped improve the quality of life of the community by building
new housing and adding new businesses. Some of the housing developments include
the Baker Village Revitalization, which will create 244 new apartment units,
and the Ambling Development, which is anticipating creating 250 units. In
addition, several transportation improvements are underway, such as a proposed
four (4) lane widening of Cusseta Road, which will help alleviate congestion
problems and will improve access to the area.
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