Agenda Item # 6
Columbus Consolidated Government
Council Meeting
January 26, 2016
Agenda Report # 73
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REMOVAL & RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS &
SIMILAR MATERIAL FROM THE COLUMBUS LANDFILL (ANNUAL CONTRACT) - RFB NO. 16-0004
It is requested that Council approve the contract from Newell South, LLC (East
Point, GA), for the removal, recycling/reuse of scrap metal, bulky items and
similar material from the Columbus Landfill, and other City locations of
Columbus Consolidated Government, at a percentage rate of 40% based on the
American Metal Market Scrap Iron and Steel Price. A percentage price will be
paid by the Contractor to the City, and will be deposited into the Government
Wide Revenue Account.
Public Services estimates approximately 50 tons of scrap metal is received
monthly. Typical items are refrigerators, stoves, washers, dryers, furnaces,
air conditioners, heat pumps, hot water heaters and large metal auto parts.
The vendor shall also remove, on an ?as needed basis? other miscellaneous scrap
metal items from various departments.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods, contingent upon the mutual agreement of the
City and Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on December 16,
2015. This bid has been advertised, opened and reviewed. The bidders were:
CONTRACTOR CONTRACTOR PERCENTAGE BASED ON THE AMERICAN METAL MARKET SCRAP IRON
AND STEEL PRICE
Newell South, LLC
(East Point, GA) 40%
E.J. Knight Scrap Material Co., Inc. (Columbus, GA) 5%
Revenue will be deposited into the Integrated Waste - Government Wide Revenue
Account ? Sale of Recycled Materials; 0207-099-1999-REVN-4559.
* * * * * * *
(B) NETWORK CONSULTING SERVICES
It is requested that Council approve the purchase of Network Consulting
Services from CPAK (Lagrange, GA), in the amount of $45,000.00. The vender
will provide three hundred (300) hours of consulting services for the
Information Technology Department.
On July 14, 2015, per Resolution #203-15, Council approved consulting services
from the vendor for the installation of a new Core Switch System in the Data
Center. However, the consulting hours approved for the new core switch had to
be utilized for the City?s old core switch, which failed and had to be
remediated quickly to get the City?s computer system up and running.
The 300 hours of network consulting services is now needed to finish the
original setup of the equipment purchased for the Data Center, per Resolution
#203-15.
Funds are available in the FY16 Budget: General Fund ? Information Technology
? Consulting; 0101 ? 210 ? 1000 ? ISS ? 6315.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING A CONTRACT WITH NEWELL SOUTH, LLC (EAST POINT, GA),
FOR THE REMOVAL, RECYCLING/REUSE OF SCRAP METAL, BULKY ITEMS AND SIMILAR
MATERIAL FROM THE COLUMBUS LANDFILL, AND OTHER CITY LOCATIONS OF COLUMBUS
CONSOLIDATED GOVERNMENT; PAYING THE CITY AT A PERCENTAGE RATE OF 40% BASED ON
THE AMERICAN METAL MARKET SCRAP IRON AND STEEL PRICES.
WHEREAS, the Contractor will remove, recycle/reuse scrap metal, bulky items and
similar material from the Columbus Landfill and other City locations of
Columbus Consolidated Government; and,
WHEREAS, the, typical items are refrigerators, stoves, washers, dryers,
furnaces, air conditioners, heat pumps, hot water heaters and large metal auto
parts. The vendor shall also remove, on an ?as needed basis,? other
miscellaneous scrap metal items from various departments.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract
with Newell South, LLC (East Point, GA), for the Removal, Recycling/Reuse of
Scrap Metal, Bulky Items and Similar Material from the Columbus Landfill, and
other City locations of Columbus Consolidated Government; at a percentage rate
of 40%, based on the American Metal Market Scrap Iron and Steel Price to be
received as revenue for the City. Revenue will be deposited into the
Integrated Waste - Government Wide Revenue Account ? Sale of Recycled
Materials; 0207-099-1999-REVN-4559.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF NETWORK CONSULTING SERVICES FROM CPAK
(LAGRANGE, GA), IN THE AMOUNT OF $45,000.00. THE VENDER WILL PROVIDE THREE
HUNDRED (300) HOURS OF CONSULTING SERVICES FOR THE INFORMATION TECHNOLOGY
DEPARTMENT.
WHEREAS, on July 14, 2015, per Resolution #203-15, Council approved consulting
services from the vendor for the installation of a new Core Switch System in
the Data Center. However, the consulting hours approved for the new core
switch had to be utilized for the City?s old core switch, which failed and had
to be remediated quickly to get the City?s computer system up and running; and,
WHEREAS, the 300 hours of network consulting services is now needed to finish
the original setup of the equipment purchased for the Data Center, per
Resolution #203-15.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Network
Consulting Services from CPAK (Lagrange, GA), in the amount of $45,000.00. The
vender will provide three hundred (300) hours of consulting services for the
Information Technology Department. Funds are available in the FY16 Budget:
General Fund ? Information Technology - Consulting; 0101 ? 210 ? 1000 ? ISS ?
6315.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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