Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 3



Columbus Consolidated Government

Council Meeting



March 11, 2008



Agenda Report # 248



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

______________________________________________________________________________



(A) E911 800MHZ PLANT INTEGRATED RADIO SYSTEM CONSOLE MAINTENANCE AGREEMENT

AND CENTRAL ELECTRONICS BAY



It is requested that Council authorize the payment to Motorola, in the amount

of $28,134.60, for the annual Maintenance Agreement (October 2007 through

September 2008) for the E911 Plant Integrated Radio System Console Equipment

and Central Electronics Bay.



The Police Department (through the E911 Center) and Sheriff?s Office uses

Motorola Console equipment to dispatch the various Public Safety Units

throughout the City as they are needed. This equipment is a critical part of

Public Safety communications system. It has, since the initial warranty

expired, been covered by a comprehensive 24/7/365 maintenance agreement with

Motorola in order to assure rapid and accurate repairs and minimal down time.

This maintenance agreement also covers the bi-directional amplification system

that provides a back up to the console system and allows the 911 Center to

continue to operate should the console equipment stop working. This

Maintenance Agreement will insure that the City receives complete and cost

effective support of this equipment and allows the City to control the

operating costs associated with the console equipment.



The E911 Radio System and its various components were originally purchased from

Motorola. Therefore, the vendor is the only known source able to provide the

maintenance service.



Funds are budgeted in FY08 Budget: Emergency Telephone Fund ? Police - E911 ?

Service Contracts; 0209-400-3220-E911-6513.



* * * * * * * *



(B) COMPUTER EQUIPMENT FOR E911 CAD PROJECT



It is requested that Council approve the purchase of computer equipment for the

E911 CAD project to include the following: Fourteen (14) IBM Intellistation Z

Pro @ $3,535.00 each, for a total of $49,490.00 to be purchased from IBM

Direct; and Forty-Three (43) Lenovo 20? Flat Panel Displays @ $400.00 each,

totaling, $17,200.00, Sixteen (16) Lenovo ThinkVision 17? Flat Panel Displays @

$203.99 each, totaling $3,263.84, and Seventeen (17) ThinkCentre Personal

Computers @ $536.00, totaling, $9,112.00, for a grand total of $29,575.84 to be

purchased from Lenovo.



The equipment will be purchased via Georgia State Wide Contract, WSCA No.

A63311.



Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ?

E911 Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.



* * * * * * * *





(C ) EMERGENCY PURCHASE OF VIDEO ATTACHMENT INTERFACE CARDS



It is requested that Council approve the emergency purchase of fourteen (14)

specialized video attachment interface cards (NVIDIA Quadro FX3500 PCI Express)

from GovConnection (Fairfield, CT) in the amount of $10,248.00. This

equipment is required to attach three monitors to one PC, for the CAD

workstations in E911, to utilize the new Motorola CAD software.



After researching and testing, the Information Technology Department determined

the need for these specialized video attachment interface cards. The

Department is also under a time constraint, from Motorola, to have the

equipment in place before Motorola?s project team arrives to assist with the go

live activities for the system. Consequently, the administration of a bid

process would delay the project that much more. Therefore, in order to keep

the project on schedule, the City Manager approved the emergency purchase on

March 6, 2008.



The Information Technology Department obtained three written quotes from the

following vendors:



GovConnection (Fairfiled, CT) $10,248.00

CDW-G (Chicago, IL) 11,274.18

Insight Public Sector (Tempe, AZ) 13,999.14





Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ?

E911 Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.





ITEM "A?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA IN THE AMOUNT OF

$28,134.60, FOR THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 2007 THROUGH

SEPTEMBER 2008) FOR E911 PLANT INTEGRATED RADIO SYSTEM CONSOLE EQUIPMENT AND

CENTRAL ELECTRONICS BAY.



WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office

uses Motorola Console equipment to dispatch the various Public Safety Units

throughout the City as they are needed. This equipment is a critical part of

Public Safety communications system; and,



WHEREAS, since the initial warranty expired the equipment has been covered by a

comprehensive 24/7/365 maintenance agreement with Motorola in order to assure

rapid and accurate repairs and minimal down time; and,



WHEREAS, this maintenance agreement also covers the bi-directional

amplification system that provides a back up to the console system and allows

the 911 Center to continue to operate should the console equipment stop working.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola in the

amount of $28,134.60 for the annual Maintenance Agreement (October 2007 through

September 2008) for E911 Plant Integrated Radio System Console Equipment and

Central Electronics Bay. Funds are budgeted in FY08 Budget: Emergency

Telephone Fund, Police, E911 ? Service Contracts; 0209-400-3220-E911-6513.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

ITEM "B?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FOR THE

E911 CAD PROJECT TO INCLUDE THE FOLLOWING: FOURTEEN (14) IBM INTELLISTATION

Z PRO AT $3,535.00 EACH, FOR A TOTAL OF $49,490.00 TO BE PURCHASED FROM IBM

DIRECT; AND FORTY-THREE (43) LENOVO 20 INCH FLAT PANEL DISPLAYSAT $400.00 EACH,

TOTALING, $17,200.00, SIXTEEN (16) LENOVO THINKVISION 17 INCH FLAT PANEL

DISPLAYS AT $203.99 EACH, TOTALING $3,263.84, AND SEVENTEEN (17) THINKCENTRE

PERSONAL COMPUTERS AT $536.00, TOTALING, $9,112.00, FOR A GRAND TOTAL OF

$29,575.84 TO BE PURCHASED FROM LENOVO.



WHEREAS, the equipment will be purchased via Georgia State Wide Contract, WSCA

No. A63311.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase computer

equipment for the E911 CAD project to include the following: Fourteen (14) IBM

Intellistation Z Pro at $3,535.00 each, for a total of $49,490.00 to be

purchased from IBM Direct; and Forty-Three (43) Lenovo 20 inch Flat Panel

Displays at $400.00 each, totaling, $17,200.00, Sixteen (16) Lenovo

ThinkVision 17 inch Flat Panel Displays at $203.99 each, totaling $3,263.84,

and Seventeen (17) ThinkCentre Personal Computers at $536.00, totaling,

$9,112.00, for a grand total of $29,575.84 to be purchased from Lenovo. Funds

are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ? E911

Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING EMERGENCY PURCHASE OF FOURTEEN (14) SPECIALIZED VIDEO

ATTACHMENT INTERFACE CARDS (NVIDIA QUADRO FX3500 PCI EXPRESS) FROM

GOVCONNECTION (FAIRFIELD, CT) IN THE AMOUNT OF $10,248.00.



WHEREAS, This equipment is required to attach three monitors to one PC,

for the CAD workstations in E911, to utilize the new Motorola CAD software; and,



WHEREAS, After researching and testing, the Information Technology

Department determined the need for these specialized video attachment interface

cards. The Department is also under a time constraint, from Motorola, to have

the equipment in place before Motorola?s project team arrives to assist with

the go live activities for the system. Consequently, the administration of a

bid process would delay the project that much more. Therefore, in order to

keep the project on schedule, the City Manager approved the emergency purchase

on March 6, 2008.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make the emergency

purchase of fourteen (14) specialized video attachment interface cards (NVIDIA

Quadro FX3500 PCI Express) from GovConnection (Fairfield, CT) in the amount of

$10,248.00. Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ?

Police ? E911 Communications Center ? Computer Equipment; 0209-400-3220-E911-

7751.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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