Agenda Item # 3
Columbus Consolidated Government
Council Meeting
March 11, 2008
Agenda Report # 248
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
______________________________________________________________________________
(A) E911 800MHZ PLANT INTEGRATED RADIO SYSTEM CONSOLE MAINTENANCE AGREEMENT
AND CENTRAL ELECTRONICS BAY
It is requested that Council authorize the payment to Motorola, in the amount
of $28,134.60, for the annual Maintenance Agreement (October 2007 through
September 2008) for the E911 Plant Integrated Radio System Console Equipment
and Central Electronics Bay.
The Police Department (through the E911 Center) and Sheriff?s Office uses
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system. It has, since the initial warranty
expired, been covered by a comprehensive 24/7/365 maintenance agreement with
Motorola in order to assure rapid and accurate repairs and minimal down time.
This maintenance agreement also covers the bi-directional amplification system
that provides a back up to the console system and allows the 911 Center to
continue to operate should the console equipment stop working. This
Maintenance Agreement will insure that the City receives complete and cost
effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
The E911 Radio System and its various components were originally purchased from
Motorola. Therefore, the vendor is the only known source able to provide the
maintenance service.
Funds are budgeted in FY08 Budget: Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
* * * * * * * *
(B) COMPUTER EQUIPMENT FOR E911 CAD PROJECT
It is requested that Council approve the purchase of computer equipment for the
E911 CAD project to include the following: Fourteen (14) IBM Intellistation Z
Pro @ $3,535.00 each, for a total of $49,490.00 to be purchased from IBM
Direct; and Forty-Three (43) Lenovo 20? Flat Panel Displays @ $400.00 each,
totaling, $17,200.00, Sixteen (16) Lenovo ThinkVision 17? Flat Panel Displays @
$203.99 each, totaling $3,263.84, and Seventeen (17) ThinkCentre Personal
Computers @ $536.00, totaling, $9,112.00, for a grand total of $29,575.84 to be
purchased from Lenovo.
The equipment will be purchased via Georgia State Wide Contract, WSCA No.
A63311.
Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ?
E911 Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.
* * * * * * * *
(C ) EMERGENCY PURCHASE OF VIDEO ATTACHMENT INTERFACE CARDS
It is requested that Council approve the emergency purchase of fourteen (14)
specialized video attachment interface cards (NVIDIA Quadro FX3500 PCI Express)
from GovConnection (Fairfield, CT) in the amount of $10,248.00. This
equipment is required to attach three monitors to one PC, for the CAD
workstations in E911, to utilize the new Motorola CAD software.
After researching and testing, the Information Technology Department determined
the need for these specialized video attachment interface cards. The
Department is also under a time constraint, from Motorola, to have the
equipment in place before Motorola?s project team arrives to assist with the go
live activities for the system. Consequently, the administration of a bid
process would delay the project that much more. Therefore, in order to keep
the project on schedule, the City Manager approved the emergency purchase on
March 6, 2008.
The Information Technology Department obtained three written quotes from the
following vendors:
GovConnection (Fairfiled, CT) $10,248.00
CDW-G (Chicago, IL) 11,274.18
Insight Public Sector (Tempe, AZ) 13,999.14
Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ?
E911 Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.
ITEM "A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA IN THE AMOUNT OF
$28,134.60, FOR THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 2007 THROUGH
SEPTEMBER 2008) FOR E911 PLANT INTEGRATED RADIO SYSTEM CONSOLE EQUIPMENT AND
CENTRAL ELECTRONICS BAY.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system; and,
WHEREAS, since the initial warranty expired the equipment has been covered by a
comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time; and,
WHEREAS, this maintenance agreement also covers the bi-directional
amplification system that provides a back up to the console system and allows
the 911 Center to continue to operate should the console equipment stop working.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola in the
amount of $28,134.60 for the annual Maintenance Agreement (October 2007 through
September 2008) for E911 Plant Integrated Radio System Console Equipment and
Central Electronics Bay. Funds are budgeted in FY08 Budget: Emergency
Telephone Fund, Police, E911 ? Service Contracts; 0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FOR THE
E911 CAD PROJECT TO INCLUDE THE FOLLOWING: FOURTEEN (14) IBM INTELLISTATION
Z PRO AT $3,535.00 EACH, FOR A TOTAL OF $49,490.00 TO BE PURCHASED FROM IBM
DIRECT; AND FORTY-THREE (43) LENOVO 20 INCH FLAT PANEL DISPLAYSAT $400.00 EACH,
TOTALING, $17,200.00, SIXTEEN (16) LENOVO THINKVISION 17 INCH FLAT PANEL
DISPLAYS AT $203.99 EACH, TOTALING $3,263.84, AND SEVENTEEN (17) THINKCENTRE
PERSONAL COMPUTERS AT $536.00, TOTALING, $9,112.00, FOR A GRAND TOTAL OF
$29,575.84 TO BE PURCHASED FROM LENOVO.
WHEREAS, the equipment will be purchased via Georgia State Wide Contract, WSCA
No. A63311.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase computer
equipment for the E911 CAD project to include the following: Fourteen (14) IBM
Intellistation Z Pro at $3,535.00 each, for a total of $49,490.00 to be
purchased from IBM Direct; and Forty-Three (43) Lenovo 20 inch Flat Panel
Displays at $400.00 each, totaling, $17,200.00, Sixteen (16) Lenovo
ThinkVision 17 inch Flat Panel Displays at $203.99 each, totaling $3,263.84,
and Seventeen (17) ThinkCentre Personal Computers at $536.00, totaling,
$9,112.00, for a grand total of $29,575.84 to be purchased from Lenovo. Funds
are budgeted in the FY08 Budget: Emergency Telephone Fund ? Police ? E911
Communications Center ? Computer Equipment; 0209-400-3220-E911- 7751.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING EMERGENCY PURCHASE OF FOURTEEN (14) SPECIALIZED VIDEO
ATTACHMENT INTERFACE CARDS (NVIDIA QUADRO FX3500 PCI EXPRESS) FROM
GOVCONNECTION (FAIRFIELD, CT) IN THE AMOUNT OF $10,248.00.
WHEREAS, This equipment is required to attach three monitors to one PC,
for the CAD workstations in E911, to utilize the new Motorola CAD software; and,
WHEREAS, After researching and testing, the Information Technology
Department determined the need for these specialized video attachment interface
cards. The Department is also under a time constraint, from Motorola, to have
the equipment in place before Motorola?s project team arrives to assist with
the go live activities for the system. Consequently, the administration of a
bid process would delay the project that much more. Therefore, in order to
keep the project on schedule, the City Manager approved the emergency purchase
on March 6, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the emergency
purchase of fourteen (14) specialized video attachment interface cards (NVIDIA
Quadro FX3500 PCI Express) from GovConnection (Fairfield, CT) in the amount of
$10,248.00. Funds are budgeted in the FY08 Budget: Emergency Telephone Fund ?
Police ? E911 Communications Center ? Computer Equipment; 0209-400-3220-E911-
7751.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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