Agenda Item #______
Columbus Consolidated Government
Council Meeting
April 9, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SECURITY CAMERAS & ACCESSORIES FOR METRA
It is requested that Council approve the purchase of security cameras and
accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the amount
of $18,189.00, for METRA.
Seon Design d/b/a/ MobileView will provide and install the security cameras and
accessories, for one (1) 30 FT Bus and (3) three Dial-a-Ride Buses. The
equipment includes: cameras, recorders, web-based software and accessories.
The security cameras allows for continuous surveillance of the buses and
provides the following benefits: improved passenger safety, driver protection,
proper enforcement of passenger rules and regulations, evidence in crime
investigation, violence prevention and remote monitoring.
Seon Design d/b/a/ MobileView was awarded a contract to provide automatic
announcement systems, per Resolution #436-16 and Resolution #278-16. Since
the award of that contract, METRA has installed security cameras and
accessories in the bus fleet. The new equipment must be compatible with the
equipment currently in the fleet. Therefore, the vendor is considered an only
known source for this purchase, per the Procurement Ordinance 3-114.
Funds are budgeted in the FY19 Budget as follow: Transportation Fund ?
Transportation - T-SPLOST Capital - Capital Expend - Under $5,000; 0751 - 610 -
2500 - MTSP ? 7763.
* * * * * * * * * *
(B) FAREBOXES WITH ASSOCIATED EQUIPMENT FOR METRA
It is requested that Council authorize the purchase of four (4) Odyssey
fareboxes, with associated equipment, from Genfare, Inc., (Elk Grove Village,
IL), in the amount of $60,200.00.
This equipment will be installed in METRA buses to collect fares from
passengers. The Genfare Odyssey validating farebox integrates passenger fare
payment and fare media into a single, secure device. The equipment provides a
variety of payment options for passengers, while improving operations and
security.
This equipment is compatible with the current Genfare fareboxes on METRA?s
entire fleet of buses. Consequently, the vendor is considered the only known
source for this purchase, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY19 Budget: Transportation Fund ? Transportation -
T-SPLOST Capital - Expenditures Over $5,000; 0751 - 610 - 2500 - MTSP ? 7761.
* * * * * * * * * *
(C) GARBAGE TRUCK REPAIR SERVICES - VEHICLE #6985
It is requested that Council approve repair services from Rush Truck Center
(Columbus, GA), in the amount $24,817.75, for the repair of a 2006 Chevrolet
Hydraulic Trash Loader, with 211,082 miles, Vehicle #6985.
The garbage truck was inspected, and it has been determined the equipment needs
a new engine. The vehicle is blowing out oil which has caused a need for a new
fuel pump and exhaust manifold. This equipment is used by the Waste Collection
Division to collect residential household waste.
The vehicle has an International engine. Rush Truck Center in Columbus is an
authorized service provider for International in this area, and is therefore
deemed an only known source to perform the repair, per the Procurement
Ordinance, Article 3-114.
Funds are available in the FY19 Budget: Integrated Waste Fund ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
* * * * * * * * * *
(D) GARBAGE TRUCK REPAIR SERVICES - VEHICLE #6959
It is requested that Council approve repair services from Rush Truck Center
(Columbus, GA), in the amount $33,207.81, for the repair of a 2009 Peterbilt
Garbage Truck with 200,284 miles, Vehicle #6959.
The garbage truck was inspected, and it has been determined the equipment needs
a new engine. The vehicle is blowing oil out of the coolant reservoir, causing
severe overheating and low oil pressure which has resulted in the need for a
new engine. This equipment is used by the Waste Collection Division to collect
residential household waste.
The vehicle has an International engine. Rush Truck Center in Columbus is an
authorized service provider for International in this area, and is therefore
deemed an only known source to perform the repair, per the Procurement
Ordinance, Article 3-114.
Funds are available in the FY19 Budget: Integrated Waste Fund ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
Emergency Purchase ? Information Only
( 1 ) WOOD SHEAR FOR PINE GROVE LANDFILL:
On March 7, 2019, the Public Works reported the need for the emergency purchase
of wood shear, to break up stumps and larger trunks and limbs, as a result of
the tornado which occurred March 3, 2019.
Due to the storm, Public Works was required to stockpile larger pieces of
debris until a wood shear is available. In the past, with smaller quantities,
the Department used the City?s grinding contractor to split the larger pieces,
but his wood shear is being used in Florida and is not be available to the
City.
The Department obtained the price to rent a shear and the cost is $10,000/week,
which is cost prohibitive. Consequently, Public Works obtained a quote from
Tractor & Equipment Company (Columbus, GA) in the amount of $20,983.00.
The Department had already budgeted $20,000 in their FY20 budget anticipating
the need for the equipment.
Deputy City Manager Goodwin approved the Emergency purchase on March 8, 2019.
Funding is available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill ? Machinery; 0207 ? 260 ? 3560 ? PGRO - 7715.
****************
( 2 ) TACTICAL VESTS FOR SHERIFF?S DEPARTMENT SPECIAL RESPONSE TEAM
(SRT)
On March 26, 2019, the Sheriff?s Department reported the need for the emergency
purchase of seven (7) tactical vests for its SRT Team.
The current vests have expired and present potential liability for the
Department as a matter of life and public safety. Consequently, the purchase
had to be expedited. The City Manager approved the emergency purchase on March
26, 2019.
The purchase will be made from Smyrna Police Distributors (Smyrna, GA) in the
amount of $17,500.00.
Funding is available in the FY19 Budget: General Fund ? Sheriff ? Operations ?
Uniforms; 0101-550-2100-SPTL-6781.
****************
( 3 ) REPAIR OF RIVER ROAD RADIO TOWER DUE TO TORNADO AND EROSION DAMAGE ?
PHASE I:
On April 5, 2019, the Engineering Department reported the need for the
emergency purchase of Phase I repairs to restore the structural integrity of
the River Road radio tower that was damaged in the March 3, 2019 tornado.
Although the main tower is still standing, its guy wires and soil-supported
concrete block anchors were significantly impacted by falling trees and
wind-generated debris as well as surface soil erosion at one of the anchor
blocks. The emergency repairs are required to stabilize the structure; there
are components that need to be tightened and loose wires that need to be
reattached. If not repaired soon, the tower may receive additional damage or
failure in another storm event. Also, the repairs must be made before the
tower can be climbed/inspected.
The Engineering Department obtained a quote from Motorola/Mobile Communications
America (Columbus, GA) in the estimated amount of $113,000.00 for Phase I
repairs.
The City Manager approved the Emergency purchase on April 5, 2019.
The funding source is OLOST Infrastructure Reserves.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF SECURITY CAMERAS AND
ACCESSORIES FROM SEON DESIGN D/B/A/ MOBILEVIEW (BELLINGHAM, WA), IN THE AMOUNT
OF $18,189.00, FOR METRA.
WHEREAS, Seon Design d/b/a/ MobileView will provide and install the
security cameras and accessories, for one (1) 30 FT Bus and (3) three
Dial-a-Ride Buses. The equipment includes: cameras, recorders, web-based
software and accessories. The security cameras allows for continuous
surveillance of the buses and provides the following benefits: improved
passenger safety, driver protection, proper enforcement of passenger rules and
regulations, evidence in crime investigation, violence prevention and remote
monitoring; and,
WHEREAS, Seon Design d/b/a/ MobileView was awarded a contract to
provide automatic announcement systems, per Resolution #436-16 and Resolution
#278-16. Since the award of that contract, METRA has installed security
cameras and accessories in the bus fleet. The new equipment must be compatible
with the equipment currently in the fleet. Therefore, the vendor is considered
an only known source for this purchase, per the Procurement Ordinance 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase security cameras
and accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the
amount of $18,189.00, for METRA. Funds are budgeted in the FY19 Budget as
follow: Transportation Fund ? Transportation - T-SPLOST Capital - Capital
Expend - Under $5,000; 0751 - 610 - 2500 - MTSP ? 7763.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE FOUR (4) ODYSSEY FAREBOXES, WITH
ASSOCIATED EQUIPMENT, FROM GENFARE, INC., (ELK GROVE VILLAGE, IL), IN THE
AMOUNT OF $60,200.00.
WHEREAS, this equipment will be installed in METRA buses to collect fares from
passengers. The Genfare Odyssey validating farebox integrates passenger fare
payment and fare media into a single, secure device. The equipment provides a
variety of payment options for passengers, while improving operations and
security; and,
WHEREAS, this equipment is compatible with the current Genfare fareboxes on
METRA?s entire fleet of buses. Consequently, the vendor is considered the only
known source for this purchase, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) Odyssey
fareboxes, with associated equipment, from Genfare, Inc., (Elk Grove Village,
IL), in the amount of $60,200.00. Funds are budgeted in FY19 Budget:
Transportation Fund ? Transportation - T-SPLOST Capital - Expenditures Over
$5,000; 0751 - 610 - 2500 - MTSP ? 7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM RUSH TRUCK CENTER
(COLUMBUS, GA), IN THE AMOUNT $24,817.75, FOR THE REPAIR OF A 2006 CHEVROLET
HYDRAULIC TRASH LOADER, WITH 211,082 MILES, VEHICLE #6985.
WHEREAS, the garbage truck was inspected, and it has been determined the
equipment needs a new engine. The vehicle is blowing out oil which has caused
a need for a new fuel pump and exhaust manifold. This equipment is used by the
Waste Collection Division to collect residential household waste; and,
WHEREAS, the vehicle has an International engine. Rush Truck Center in
Columbus is an authorized service provider for International in this area, and
is therefore deemed an only known source to perform the repair, per the
Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repair services from
Rush Truck Center (Columbus, GA), in the amount $24,817.75, for the repair of a
2006 Chevrolet Hydraulic Trash Loader, with 211,082 miles, Vehicle #6985.
Funds are available in the FY19 Budget: Integrated Waste Fund ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM RUSH TRUCK CENTER
(COLUMBUS, GA), IN THE AMOUNT $33,207.81, FOR THE REPAIR OF A 2009 PETERBILT
GARBAGE TRUCK WITH 200,284 MILES, VEHICLE #6959.
WHEREAS, the garbage truck was inspected, and it has been determined the
equipment needs a new engine. The vehicle is blowing oil out of the coolant
reservoir, causing severe overheating and low oil pressure which has resulted
in the need for a new engine. This equipment is used by the Waste Collection
Division to collect residential household waste; and,
WHEREAS, the vehicle has an International engine. Rush Truck Center in
Columbus is an authorized service provider for International in this area, and
is therefore deemed an only known source to perform the repair, per the
Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repair services from
Rush Truck Center (Columbus, GA), in the amount $33,207.81, for the repair of a
2009 Peterbilt Garbage Truck with 200,284 miles, Vehicle #6959. Funds are
available in the FY19 Budget: Integrated Waste Fund ? Public Works ? Solid
Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: April 9, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
April 10, 2019
1. Sign Truck ? RFB No. 19-0042
Scope of Bid
A Non-Mandatory Site Visit is scheduled at 11:00 AM (Eastern) on Wednesday,
April 10, 2019. Vendors shall convene at the Traffic Engineering Shop, which
is located at 601 11th Avenue, Columbus, Georgia 31901.
April 12, 2019
1. Engineering Services for J.R. Allen Parkway / US 80 Corridor Study P.I.
#0016425 ? RFP No. 19-0018
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the J.R.
Allen Parkway / US 80 Corridor Study for the Columbus-Phenix City Metropolitan
Planning Organization. Interested parties must be pre-qualified with the
Georgia Department of Transportation. Information regarding pre-qualifications
can be obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
2. Architectural and Engineering Services for 2nd Avenue Streetscape Study P.I.
#0016424 ? RFP No. 19-0019
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the 2nd
Avenue Streetscape Study for the Columbus-Phenix City Metropolitan Planning
Organization. Interested parties must be pre-qualified with the Georgia
Department of Transportation. Information regarding pre-qualifications can be
obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
April 17, 2019
1. Compact LIDAR (Light Detection and Ranging) Speed Detection Device ? RFB No.
19-0048
Scope of Bid
The Columbus Consolidated Government (the City) is seeking vendors to provide
six (6) compact LIDAR (light detection and ranging) speed detection devices to
be used by Officers of the Columbus Police Department.
2. Roofing Services at Mildred Tillis Recreation Center ? RFB No. 19-0077
Scope of Bid
Provide all labor, equipment and materials to remove the existing roof at the
Mildred Tillis Recreation Center and replace with standing seam metal roof
system.
This project is funded through Federal Community Development Block Grant (CDBG)
funds. All work completed under this contract is subject to federal
requirements, such as but not limited to, the Davis-Bacon Act, Section 3, and
the Lead Based Paint Hazard Reduction Act.
3. Traditional Utility Vehicles (Re-Bid) ? RFB No. 19-0046
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide two (2) traditional utility vehicles.
4. Utility Tractors (Re-Bid) ? RFB No. 19-0047
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide three (3) utility tractors.
April 24, 2019
1. Athletic Equipment Maintenance/Repair Services (Annual Contract) ? RFB No.
19-0034
Scope of Bid
Provide maintenance and repair services for athletic equipment for various
departments of the Columbus Consolidated Government on an ?as needed basis.?
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
2. 35-Foot Low-Floor Transit Bus (Annual Contract) ? RFB No. 19-0036
Scope of Bid
The Consolidated Government of Columbus, Georgia is seeking vendors to provide
35? Low-Floor Transit Buses to METRA on an as-needed basis. The City
anticipates purchasing approximately 0-3 buses during Fiscal Year 2020 through
Fiscal Year 2023.
The term of this contract shall be for three (3) years.
3. Herbicide Truck with Roadside Sprayer Attachment ? RFB No. 19-0045
Scope of Bid
Provide one (1) Herbicide Truck with Roadside Sprayer attachment to be used by
the staff of the Public Works Right-of-Way/Forestry Division to spray grass for
weeds and maintain visual appearance of City?s right-of-ways and property.
April 26. 2019
1. False Alarm Billing and Tracking Services (Annual Contract) ? RFP No. 19-0016
Scope of RFP
Columbus Consolidated Government is interested in obtaining the services of a
highly professional, qualified, full-service false alarm solution firm to
provide the majority of services related to the maintenance and customer
service of the current false alarm reduction program. The services will be
procured on an as-needed basis.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
2. On-Call General Contractor Services (Annual Contract) ? RFP No. 19-0021
Scope of RFP
Columbus Consolidated Government invites qualified contractors to submit
proposals to provide general contractor services on an as-needed basis for
City-owned facilities throughout Columbus-Muscogee County.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
May 1, 2019
1. Sign Truck ? RFB No. 19-0042
Scope of Bid
Provide one (1) sign truck to be used by staff of the Traffic Engineering
Division for sign installation and replacement.
2. Removal of Residual Ground Material (Annual Contract) ? RFB No. 19-0043
Scope of Bid
The Columbus Consolidated Government (the City) wishes to establish an annual
contract with a qualified contractor to provide the service of residual waste
removal on an ?as needed? basis, for either Pine Grove or Granite Bluff
Landfills. Such ground material could be used as fuel, mulch, or some other
recyclable commodity.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
May 3, 2019
1. Concessionaire Services for Parks & Recreation Sports Facilities (Annual
Contract) ? RFP No. 19-0012
Scope of RFP
Provide concessionaire services at Parks and Recreation sports facilities, to
include: South Commons and Memorial Stadium.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
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