Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/26/2012
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Neighborhoods Focused on African American Youth, Inc.
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Neighborhoods Focused on African American Youth, Inc., to award funding for
Crime Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $57,210.00 to Neighborhoods Focused on African American Youth in an
effort to provide quality after school programming and tutoring for juveniles
during the school year.
Analysis: Funds will be used to pay for after school tutoring, mentoring and
advanced help for children in need. The program will be held in Warren
Williams and Elizabeth Canty housing. The connection between literacy, study
skill and crime prevention is unmistakable. This program fills that need in a
much needed area.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing to enter into a
one-year contract with Neighborhoods Focused on African American Youth to
provide quality after school programming and tutoring for juveniles during the
school year.
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Neighborhoods Focused on African American Youth, Inc.
Amount: $57,210.00
Budget: Personnel ? $23,456.00
Professional Services - $22,884.00
Supplies - $4,005.00
Printing - $1,144.00
Postage/Publicity - $1,144.00
Travel - $4,577.00
Total - $57,210.00
Program Contact Information
Name: Cheryl Bursh Title: Director
Address: P.O. Box 72046, Marietta, Georgia 30007
Phone #: 404-460-9089
Project Description
NFOAAY began working in Elizabeth Canty Homes in 2004. The results since that
day have been dramatic when it comes to test scores and truancy among the
students involved in after school tutoring. The uniqueness of the program is
that it partners with the residents to help in the mentoring and tutoring
process. This creates ownership for everyone involved. The program is
designed to help children age 3 to middle school. The program will be housed
within the Elizabeth Canty and Warren Williams offices. The program is
conducted 2.5 hours each day after school to help students with 1)reading and
math skills 2)homework assistance 3)one on one tutoring for those suffering
below their grade level and 4)character building exercises. There is also a
component of Parent Planning skills which will be held monthly.
I, Cheryl Bursh the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of NFOAAY as
the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of individualized after school programming through after school
tutoring and mentoring.
3. The Grant Recipient shall immediately notify the Agency if any of their
service providers are arrested. At the time Grant Recipient learns that one of
its service providers has been arrested, then Grant Recipient shall cease to
use such service provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant
Recipient shall provide: (a) the name of the chairman and the secretary of the
advisory committee; (b) the times and dates that the Grant programs are
available ? essentially a schedule of services; (c) the number of participants
in the program; (d) Description of the process used to identify individuals for
which services will be provided; (e) provide specifics on the evaluation
process that addresses how the process will work, how the statistical data will
be gathered, how it will be analyzed.
5. Grant Recipient shall provide an accounting system that shall separate
Grant Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
6. Grant Recipient shall submit to Agency a quarterly report on the progress
of the programs. The quarterly report shall provide statistical data that
supports the projects goals of reducing the recidivism rates of the
participants within the program.
7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
8. Grant Recipient shall identify the members of its Board of Directors which
will assume liability if the CCG determines the funds have been misused.
9. Quarterly report must be submitted to Seth Brown electronically by the 10th
day of the month after the end of each calendar quarter. Once the report is
approved it will be submitted to the Office of Crime Prevention Board for
evaluation.
10. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
11. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the CCG, the State Auditor, the
Internal Auditor for Columbus, Georgia, or any other officials of the state or
federal government who have the authority to conduct audits.
12. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
13. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
14. All services must be provided by properly certified or licensed personal.
15. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah
Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney
Date
__________________________________________________________________________
Signature of Director of Finance, Pam
Hodge
Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Neil
Richardson Date
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH
NEIGHBORHOODS FOCUSED ON AFRICAN AMERICAN YOUTH, INC. FOR $57,210.00 FOR THE
PURPOSE OF FUNDING THE INITIATIVES OF NEIGHBORHOODS FOCUSED ON AFRICAN AMERICAN
YOUTH, INC.
WHEREAS, Neighborhoods Focused on African American Youth program has
been designed to impact the lives of children living within the Warren Williams
and Elizabeth Canty housing and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $57,210.00 to
Neighborhoods Focused on African American Youth, Inc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The Mayor or designee is hereby authorized to enter into a one-year
contract through the Columbus Office of Crime Prevention with Neighborhoods
Focused on African American Youth, Inc. for $57,210.00 for funding the
Neighborhoods Focused on African American Youth program. Funds are budgeted in
the FY12 budget: Other Local Option Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 26th day of June, 2012 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor McDaniel voting_____________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
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