Agenda Item # 4
Columbus Consolidated Government
Council Meeting
March 10, 2009
Agenda Report # 366
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
____________________________________________________________________________
(A) COURT REPORTER SERVICES (ANNUAL CONTRACT) ? RFB NO. 09-0026
It is requested that Council approve the procurement of court reporter services
from Russell & Russell for the estimated annual contract value of $105,340.
The court reporter services will be used on an ?as needed basis? for all
Recorders? Court proceedings to record preliminary felony hearings. Services
include the following: original transcripts and copies, the presence of a
court reporter at Recorder?s Court at 7:00 a.m., at 1:30 p.m., and to remain as
needed.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Specifications were posted on the City?s website. One bid was received on
January 28, 2009. This bid has been advertised, opened and reviewed. The
bidder was:
Russell & Russell (Columbus, GA)
Appearance Fee 180.00 x 313 Court Days $56,340.00
Transcript Charge 3.50 x Estimated 14,000 Pages $49,000.00
Estimated Contract Total $105,340.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Sheriff - Recorder?s Court ? Contractual Services; 0101-550-2500-RECC-6319.
* * * * * * * * * * *
(B) RISK MANAGEMENT CLAIM SETTLEMENT
It is requested that Council authorize payment to Annamaria Carpenter and C.
Brandon Glass, Esq., in the amount of $22,000.00 to settle a risk management
claim.
Funds are available in the FY09 Budget: Risk Management Internal Service Fund
-Risk Management - Uninsured Losses ? Vehicle; 0860-200-3830-RISK-6842.01.
* * * * * * * *
(C) EMERGENCY PURCHASE TO RETROFIT DRAINS AT CITY POOLS
It is requested that Council approve payment to Southland Pools & Spas
(Columbus, GA) in the amount of $25,000.00 for the emergency purchase needed to
retrofit the drains at City pools.
The Virginia Graeme Baker Pool and Spa Safety Act was enacted by Congress and
signed by President Bush on December 19, 2007. Designed to prevent the tragic
and hidden hazard of drain entrapments and eviscerations in pools and spas, the
law became effective on December 19, 2008. Under the law, all public pools and
spas must have ASME/ANSI A112.19.8-2007 compliant drain covers installed and a
second anti-entrapment system installed, when there is only a single main drain.
In order to comply with the law and have all pool drains retrofitted by the
commencement of the City?s pool season, Parks and Recreation obtained a quote
from Southland Pools & Spas to do the work. The vendor quoted a price of
$25,000 to retrofit all City pools. Southland has successfully and
satisfactorily completed other pool projects and repairs for the City on other
occasions. The City Manager approved the emergency purchase on February 16,
2009.
Funds are available in the FY09 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590-2000-CONT-9801.
ITEM "A"
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PROCUREMENT OF COURT REPORTER SERVICES FOR
RECORDERS? COURT FROM RUSSELL & RUSSELL, FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $105,340.00.
WHEREAS, the court reporter services will be used on an ?as needed basis? for
all Recorders? Court proceedings to record preliminary felony hearings.
Services include the following: original transcripts and copies, the presence
of a court reporter at Recorder?s Court at 7:00 a.m., and at 1:30 p.m., and to
remain as needed; and,
WHEREAS, the contract term shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure court reporter
services for Recorders, Court from Russell and Russell for the estimated annual
contract value of $105,340.00. Funds are budgeted each fiscal year for this
on-going expense: General Fund -Sheriff - Recorder?s Court ? Contractual
Services; 0101-550-2500-RECC-6319.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "B"
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO ANNAMARIA CARPENTER AND C. BRANDON
GLASS, ESQ., IN THE AMOUNT OF $22,000.00 TO SETTLE A RISK MANAGEMENT CLAIM.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Annamaria
Carpenter and C. Brandon Glass, Esq., in the amount of $22,000.00 to settle a
risk management claim. Funds are available in the FY09 Budget: Risk
Management Internal Service Fund - Risk Management - Uninsured Losses ?
Vehicle; 0860-200-3830-RISK-6842.01.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "C"
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO SOUTHLAND POOLS & SPAS (COLUMBUS,
GA) IN THE AMOUNT OF $25,000.00 FOR THE EMERGENCY PURCHASE NEEDED TO RETROFIT
THE DRAINS AT CITY POOLS.
WHEREAS, the Virginia Graeme Baker Pool and Spa Safety Act was enacted
by Congress and signed by President Bush on December 19, 2007. Designed to
prevent the tragic and hidden hazard of drain entrapments and eviscerations in
pools and spas, the law became effective on December 19, 2008. Under the law,
all public pools and spas must have ASME/ANSI A112.19.8-2007 compliant drain
covers installed and a second anti-entrapment system installed, when there is
only a single main drain; and,
WHEREAS, in order to comply with the law and have all pool drains
retrofitted by the commencement of the City?s pool season, Parks and Recreation
obtained a quote from Southland Pools to do the work. The vendor quoted a
price of $25,000 to retrofit all the pools. Southland has successfully and
satisfactorily completed other pool projects and repairs for the City on other
occasions. The City Manager approved the emergency purchase on February 16,
2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Southland
Pools & Spas (Columbus, GA) in the amount of $25,000.00 for the emergency
purchase needed to retrofit the drains at City pools. Funds are available in
the FY09 Budget: General Fund ? Miscellaneous ? Contingency;
0101-590-2000-CONT-9801.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
No attachments for this document.