Agenda Item # 1
Columbus Consolidated Government
Council Meeting
January 3, 2006
Agenda Report # 82
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RISK MANAGEMENT SETTLEMENT
It is requested that Council authorize a settlement payment to Janie Smith and
David B. Ross in the amount of $15,000.00. The claim resulted from an accident
which took place on August 10, 2005 involving a METRA bus and a private owned
vehicle.
Funds are available in the FY06 Budget, Risk Management, Uninsured Losses ?
Vehicle; 0860-130-3830-RISK-6842.01.
* * * * * * *
(B) PURCHASE OF OFFSET PRESS FOR THE PRINT SHOP
It is requested that Council amend resolution 459-05 (approved October 4, 2005)
to change the purchase method for the used offset press from a lease/purchase
to outright purchase from A.B. Dick Products of the Southeast in the amount of
$28,000.00.
The purchase of the offset printer will enable the Print Shop to expedite the
increasing numbers of jobs requiring full color printing with minimal down time
in job setup, provide better quality prints, and reduce the cost for color
copies. The current offset press was purchased in 1990, and cannot handle
four-color process jobs. To accomplish a four-color job, with the existing
equipment, Print Shop staff must perform a total of four passes on one sheet
and risk ink contamination.
The equipment, if purchased new, would cost approximately $70,000. The used
equipment has a very low impression count, totaling about 3.5 million. The
equipment has only been used for training purposes. Therefore, the useful life
expectancy of the equipment could be long-term with regular preventive
maintenance. Consequently, the purchase of the used equipment is considered an
only known source, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY06 Budget: Miscellaneous ? Non-Categorical ?
Capital Expenditures Over $5,000.00; 0101-590-3000-CONT-7761.
* * * * * *
(C) 12th AVENUE FLOOD ABATEMENT PROJECT (RE-BID) ? RFB NO. 06-0018
It is requested that Council authorize the execution of a construction contract
with Big Warrior Corporation (Cleveland, AL) in the amount of $3,116,366.00,
for flood abatement services for the 12th avenue system. Big Warrior
Corporation will provide sewer and water system improvements including but not
limited to: approximately 2,200 feet of 48-inch reinforced concrete gravity
sewer, 1,200 feet of 42-inch reinforced concrete gravity sewer, 300 feet of
42-inch ductile iron pipe gravity sewer, 20 manholes, reconnection of sewer
service lateral and storm drain connections, approximately 3,100 feet of 6 to
12-inch ductile iron water main, valves, hydrants, service reconnections,
erosion and sedimentation control, and miscellaneous accessories.
Thirty-six bid invitations were mailed; three bids were received on October 14,
2005. This bid has been advertised, opened and reviewed. The bidders were:
TOTAL BID DBE PARTICIPATION
Big Warrior Corporation (Cleveland, AL) $ 3,116,366.00 10.00%
Gordy Construction Company (Fortson, GA) 3,453,812.00 3.65%
Site Engineering, Inc. (Atlanta, GA) 3,894,516.00 0.00%
Funds are budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ?
Drainage/Street Improvements, 2006 Flood Abatement;
0540-695-2126-TXRB-7622-50802-2006F.
?ITEM A?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING PAYMENT TO JANIE SMITH AND DAVID B. ROSS IN
THE AMOUNT OF $15,000.00 FOR A RISK MANAGEMENT SETTLEMENT.
WHEREAS, the claim resulted from an accident which took place on August
10, 2005 involving a METRA bus and a private owned vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Janie
Smith and David B. Ross in the amount of $15,000.00 for a risk management
settlement. Funds are available in the FY06 Budget, Risk Management, Uninsured
Losses ? Vehicle; 0860-130-3830-RISK-6842.01.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ______________ 2006, and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AMENDING RESOLUTION 459-05 (APPROVED OCTOBER 4, 2005) TO CHANGE
THE PURCHASE METHOD FOR THE USED OFFSET PRESS FROM A LEASE/PURCHASE TO OUTRIGHT
PURCHASE FROM A.B. DICK PRODUCTS OF THE SOUTHEAST IN THE AMOUNT OF $28,000.00.
WHEREAS, the purchase of the offset printer will enable the Print Shop
to expedite the increasing numbers of jobs requiring full color printing with
minimal down time in job setup, provide better quality prints, and reduce the
cost for color copies. The current offset press was purchased in 1990, and
cannot handle four-color process jobs. To accomplish a four-color job, with
the existing equipment, Print Shop staff must perform a total of four passes on
one sheet and risk ink contamination; and,
WHEREAS, the equipment, if purchased new, would cost approximately $70,000.
The used equipment has a very low impression count, totaling about 3.5
million. The equipment has only been used for training purposes. Therefore,
the useful life expectancy of the equipment could be long-term with regular
preventive maintenance. Consequently, the purchase of the used equipment is
considered an only known source, per the Procurement Ordinance, Section 3-114;
and,
WHEREAS, purchase of the used equipment is considered an only known source, per
he Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
Part I.
Resolution # 459-05 is hereby amended changing the purchase method for
the used offset press from a lease/purchase to outright purchase from A.B. Dick
Products of the Southeast in the amount of $28,000.00; and,
Part II
That the City Manager, is hereby authorized to purchase a used A.B.
Dick two color offset press from A. B. Dick Products of the Southeast in the
amount of $28,000.00. Funds are available in the FY06 Budget: Miscellaneous ?
Non-Categorical ? Capital Expenditures Over $5,000.00; 0101-590-3000-CONT-7761.
____________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of _______________2006, and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH BIG
WARRIOR CORPORATION (CLEVELAND, AL) IN THE AMOUNT OF $3,116,366.00, FOR FLOOD
ABATEMENT SERVICES FOR THE 12TH AVENUE SYSTEM.
WHEREAS, Big Warrior Corporation will provide sewer and water system
improvements including but not limited to: approximately 2,200 feet of 48-inch
reinforced concrete gravity sewer, 1,200 feet of 42-inch reinforced concrete
gravity sewer, 300 feet of 42-inch ductile iron pipe gravity sewer, 20
manholes, reconnection of sewer service lateral and storm drain connections,
approximately 3,100 feet of 6 to 12-inch ductile iron water main, valves,
hydrants, service reconnections, erosion and sedimentation control, and
miscellaneous accessories.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Big Warrior Corporation (Cleveland, AL) in the amount of
$3,116,366.00, for flood abatement services for the 12th Avenue System. Funds
are budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ? Drainage/Street
Improvements, 2006 Flood Abatement; 0540-695-2126-TXRB-7622-50802-2006F.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
______________________________ ______________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: January 3, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
January 4, 2006
1. Steam Cleaning Machine & Soap (Annual Contract) ? RFB No. 06-0040
Scope of Bid
Provide six (6) steam cleaning machines (four (4) fixed and two (2)
portable), Columbus Consolidated Government, Public Services Department. The
City will purchase on an ?as needed basis? approximately 600 gallons of soap,
which equates to 7,200 gallons per year.
2. Low Boy Tri-Axle Trailer (Re-Bid) ? RFB No. 06-0037
Scope of Bid
Provide one (1) low boy tri-axle trailer to be used by the Street Improvements
of the Public Services Department.
January 11, 2006
1. Standing Boy Bridge Replacement / Cusseta Road Bridge Repairs Over Bull
Creek ? RFB No. 06-0041
The work shall consist of bridge improvements to the Cusseta Road Bridge and
the Standing Boy Road Bridge, all in accordance with the designated plans and
specifications. The Contractor shall be required to maintain public access to
all residences and businesses located within the project area.
2. Fire Hose & Accessories (Annual Contract) ? RFB No. 06-0042
Scope of Bid
Provide fire hose in sizes 5?, 3?, 1 ?, and 1?, as well as hardware
accessories on an ?as needed basis? to be utilized by the Columbus Fire & EMS
Department of the Columbus Consolidated Government.
January 12, 2006
1. Fitness Equipment ? RFP No. 06-0003
Provide and install fitness equipment at fourteen (14) stations of Columbus
Fire & Emergency Medical Services. The fitness equipment shall consist of
commercial treadmills, commercial stationary bicycles, commercial rowers, and
multi-gyms; one set of equipment shall be installed at each location.
January 13, 2006
1. GIS Website ? RFP NO. 06-0004
Scope of RFP
Provide a website solution to contain GIS data for the Engineering
Department. This may be in the form of a finished website, that will be
maintained for a period of one year by the vendor or software that will allow
the department to develop and maintain their own website.
January 18, 2006
1. Cargo Vans ? RFB NO. 06-0044
Scope of RFB
Provide two (2), vans ? ton cargo vans to be used by the Facilities Maintenance
Division of the Public Services Department and Traffic Engineering Division of
the Engineering Department.
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