Agenda Item # 6
Columbus Consolidated Government
Council Meeting
September 8, 2009
Agenda Report # 424
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TASERS FOR THE POLICE DEPARTMENT
It is requested that Council authorize the purchase of fifty (50) tasers, plus
related supplies, (i.e. holsters, taser cartridges etc.) from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $51,907.50. The tasers and related
supplies will be issued to new officers. The Police Department will use the
tasers as an additional tool in the Less Lethal Program. Tasers provide an
option that could prevent the necessity for ?deadly force,? thereby possibly
preventing serious injury to an officer, or a citizen taken into custody.
Taser International is the manufacturer of the less lethal Taser. The
authorized distributor for public safety entities in Georgia is DGG Taser,
Inc. Therefore this purchase is considered an only know source procurement,
per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY10 Budget: Multi-Government Project Fund ? Police
? ARRA Recovery Jag Grant ? Capital Expenditures Under $5,000; 0216 ? 400 ?
3400 ? RJAG ? 7763.
* * * * * * * *
(B) MAINTENANCE AGREEMENT FOR E-911 CAD SYSTEM
It is requested that Council approve payment to Motorola, in the amount of
$74,742.00, for the annual maintenance agreement (July 2009 through July 2010)
for the E-911 Center?s Computer Aided Dispatch (CAD) System, and rescind
Resolution 305-09 which reflected the incorrect payment amount of $72,742.00
due to a typographical error.
The Police Department (through the 911 Center), Marshal?s Office and Sheriff?s
Office uses the CAD System to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system.
Council approved the purchase of the CAD system from Motorola on July 18, 2006
per Resolution #296-06. The initial warranty has expired and the system must
be covered by a comprehensive 24/7/365 maintenance agreement with Motorola in
order to assure rapid, accurate repairs and minimal down-time.
Funds are budgeted in the FY10 Budget: Emergency Telephone Fund ? Police ?
E-911 Communications Center - Service Contracts; 0209-400-3220-E911-6513.
(C) RECREATION BUILDING IMPROVEMENTS ? RFB NO. 10-0002
It is requested that Council authorize the execution of a construction contract
with Batson-Cook Company, in the amount of $328,942.00, for recreation building
improvements. Batson-Cook Company will provide building improvements at Pop
Austin, Carver Park, Woodland/Haygood, Britt David Park (retaining walls) and
Skateboard Park (gazebo).
Work for the recreation building improvements consists of concrete, carpentry,
thermal and moisture protection, doors and windows, finishes, specialties,
mechanical and electrical. The Britt David Park retaining walls work consists
of the removal of deteriorating wood timbers (railroad ties) and the
construction of concrete and concrete block (CMU) retaining walls at the
Football Concession Building. The Skateboard Park (gazebo) requires the
construction of a prefabricated metal structure over an existing concrete slab.
Request for bid postcard invitations were mailed to twenty-six vendors and
specifications were posted on the webpage of the Purchasing Division. Nine
bids were received on August 23, 2009. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Base Bid Item "A"
Alternate Add Item "B"
Alternate Add Total
Batson-Cook Company (West Point GA) 319,342.00 5,800.00 3,800.00 $ 328,942.00
Brock Jones, Inc. (Columbus, GA) 362,295.00 5,506.00 4,896.00 372,697.00
Weber Construction, Inc. (Buena Vista, GA) 369,103.00 3,400.00 1,800.00 374,303.00
Denson Contracting Co. (Columbus, GA) 368,855.00 4,480.00 2,585.00 375,920.00
D. Dean & Associates (Columbus, GA) 381,000.00 5,500.00 3,000.00 389,500.00
Jones Etheridge & Tomlinson (Lagrange GA) 382,900.00 12,200.00 5,000.00 400,100.00
Holley Construction Co. (Columbus GA) 394,000.00 6,500.00 5,200.00 405,700.00
LRA Constructors, Inc. (Albany, GA) 462,680.00 7,630.00 3,885.00 474,195.00
Ben B. Gordy Construction (Columbus, GA) 368,500.00 No price provided No price provided N/A
Item "A" Alternate Add - Carver Park: Remove (4) ventilation grill, motors,
wiring and impact guards and install (4) new hollow metal windows and impact
guards in existing grill openings.
Item "B" Alternate Add - Haygood: Remove existing plexiglass and aluminum
windows and bottom infill panels and install new insulating glass and fixed
panels in two front hollow metal frame openings on each side of front entry
doors.
Funds are budgeted in the FY10 Budget: General Fund Supported Capital Projects
- Capital Expenditures Over $5000 ? Pop Austin Renovations;
0508-660-1000-CPGF-7761-22257-20080. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ? Carver Park Renovations;
0508-660-1000-CPGF-7761-22254-20080. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ? Haygood Renovations;
0508-660-1000-CPGF-7761-22258-20080. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ? Britt David Retaining Walls;
0508-660-1000-CPGF-7761-22908-20100. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ?Skateboard Park Gazebo;
0508-660-1000-CPGF-7761-22264-20090.
* * * * * * * * *
(D) PURCHASE OF FIREARMS TRAINING SIMULATOR FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of a firearms training
simulator (F.A.T.S.) from Meggitt Training Systems, Inc., in the amount of
$107,013.00.
The simulator will be used to train new officers, as well as, veteran officers
in the use of force. The FATS system consists of computer programs covering
judgmental shooting, skillbuilders and use of the force continuum from verbal
commands through the use of deadly force. Additionally, the judgmental
shooting now includes, Taser technology.
The current simulator was purchased in 2000, per Resolution #434-00. Software
upgrades are not available for the current simulator; consequently, it must be
replaced. The new simulator will add new weapons on which police officers must
now be trained.
The two weapons the Police Department uses with the present FATS System can be
utilized on the new Meggitt (FATS) System. Additionally, Meggitt is the only
BlueFire Technology on the market. This means that their weapons are not
tethered to the computer, they communicate with the computer through bluetooth
technology. The Meggitt system provides a tracking system that no other
simulator provides at this time. The system will identify if the shooter is
pulling the trigger to the right or left when they fire the weapon, track
movement of the barrel and record shot placement. This is all done with the
Bluetooth technology without the weapon being tethered to the officer or the
computer. Consequently, the purchase from Meggit is considered an only known
source.
Funds are budgeted in the FY10 budget: Multi-Government Project Fund ? Police
? ARRA Recovery JAG Grant ? Capital Expenditures Over $5,000;
0216-400-3400-RJA-7761.
* * * * * * * * *
(E) NEW TARGET SYSTEM FOR THE FIRING RANGE
It is requested that Council approve the purchase of a new target system from
Advanced Training Systems, Inc., in the amount of $54,845.00. The purchase
will be accomplished via GSA Contract #GS-02F-0404D.
The current target system is old, in constant need of repair and is out of
service frequently. Several Public Safety agencies use the target system for
weapons training and recertification purposes.
Funds are budgeted in the FY10 budget: Multi-Government Project Fund ? Police
? ARRA Recovery JAG Grant ? Capital Expenditures Over $5,000;
0216-400-3400-RJA-7761.
* * * * * * * * *
(F) INFORMATION TECHNOLOGY STORAGE DEVICES AND SERVICES
It is requested that Council approve the purchase of IBM Storage devices and
services from Mainline Information Systems (Kennesaw, GA), in the, amount of
$250,328.00.
Storage capacity has been depleted on the old storage device and new storage
technology is required for future growth and to continue IT operations.
The storage devices and services include the following:
DS5100-1818-51A-MidRange Disk (1) + 2101-200-Rack + 1818-D1A (5) Expansion Unit
(EXP 5000)
Mainline Services ? DS5100 Implementation/Install/Configure ? FlashCopy
Implementation
Mainline Services ? DATA Migration ? Move 7TB?s from Existing 2105-800 to
DS5100 (15 Servers)
Mainline Project Manager Services (PM) ? Pam Simmons
IBM 3 Year prepaid Maintenance for the DS5100 (24x7) ? 1 Year Warranty
IBM Support Line Services for DS5100 (24x7)
Mainline is the IBM Business Partner that installed, set up and configured the
City?s original storage equipment and is the only vendor familiar with the
complex storage network environment currently in our operation. Therefore, the
vendor is considered an only known source for the storage devices and services.
Funds are budgeted in the FY10 Budget: LOST Infrastructure ? Information
Technology ? Infrastructure LOST ? Computer Equipment ? IT Storage Project;
0109 ? 210 - 9901- ISS ? 7751 ? 90001 ? 20100. General Fund ? Information
Technology ? Computer Equipment; 0101-210-1000-ISS-7751.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) TASERS, PLUS RELATED
SUPPLIES, (I.E. HOLSTERS, TASER CARTRIDGES ETC.) FROM DGG TASER, INC.,
(JACKSONVILLE, FL) IN THE AMOUNT OF $51,907.50.
WHEREAS, the tasers and related supplies will be issued to new
officers. The Police Department will use the tasers as an additional tool in
the Less Lethal Program. Tasers provide an option that could prevent the
necessity for ?deadly force,? thereby possibly preventing serious injury to an
officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. The authorized distributor for public safety entities in Georgia is DGG
Taser, Inc. Therefore this purchase is considered an only Known Source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase fifty (50)
tasers, plus related supplies, (i.e. holsters, taser cartridges etc.) from DGG
Taser, Inc., (Jacksonville, FL) in the amount of $51,907.50. Funds are
budgeted in the FY10 Budget: Multi-Government Project Fund ? Police ? ARRA
Recovery Jag Grant ? Capital Expenditures Under $5,000; 0216 ? 400 ? 3400 ?
RJAG ? 7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$74,742.00, FOR THE ANNUAL MAINTENANCE AGREEMENT (JULY 2009 THROUGH JULY 2010)
FOR THE E-911 CENTER?S COMPUTER AIDED DISPATCH (CAD) SYSTEM; AND RESCIND
RESOLUTION 305-09 WHICH REFLECTED THE INCORRECT PAYMENT AMOUNT OF $72,742.00
DUE TO A TYPOGRAPHICAL ERROR.
WHEREAS, the Police Department (through the 911 Center), Marshal?s Office and
Sheriff?s Office uses the CAD System to dispatch the various Public Safety
Units throughout the City as they are needed. This equipment is a critical
part of Public Safety communications system; and,
WHEREAS, Council approved the purchase of the CAD system from Motorola
on July 18, 2006 per Resolution #296-06. The initial warranty has expired and
the system must be covered by a comprehensive 24/7/365 maintenance agreement
with Motorola in order to assure rapid, accurate repairs and minimal
down-time.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Part I
That Resolution No. 305-09 is hereby rescinded; and,
Part II
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $74,742.00, for the annual maintenance agreement (July 2009
through July 2010) for the E-911 Center?s Computer Aided Dispatch (CAD)
System. Funds are budgeted in the FY10 Budget: Emergency Telephone Fund ?
Police ? E-911 Communications Center- Service Contracts; 0209-400-3220-E911-6513
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
BATSON-COOK COMPANY, IN THE AMOUNT OF $328,942.00, FOR RECREATION BUILDING
IMPROVEMENTS.
WHEREAS, Batson-Cook Company will provide building improvements at Pop
Austin, Carver Park, Woodland/Haygood, Britt David Park (retaining walls) and
Skateboard Park (gazebo); and,
WHEREAS, work for the recreation building improvements consists
of concrete, carpentry, thermal and moisture protection, doors and windows,
finishes, specialties, mechanical and electrical. The Britt David Park
retaining walls work consists of the removal of deteriorating wood timbers
(railroad ties) and the construction of concrete and concrete block (CMU)
retaining walls at the Football Concession Building. The Skateboard Park
(gazebo) requires the construction of a prefabricated metal structure over an
existing concrete slab.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Batson-Cook Company, in the amount of $328,942.00, for recreation
building improvements. Funds are budgeted in the FY10 Budget: General Fund
Supported Capital Projects - Capital Expenditures Over $5000 ? Pop Austin
Renovations; 0508-660-1000-CPGF-7761-22257-20080. General Fund Supported
Capital Projects - Capital Expenditures Over $5000 ? Carver Park Renovations;
0508-660-1000-CPGF-7761-22254-20080. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ? Haygood Renovations;
0508-660-1000-CPGF-7761-22258-20080. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ? Britt David Retaining Walls;
0508-660-1000-CPGF-7761-22908-20100. General Fund Supported Capital Projects -
Capital Expenditures Over $5000 ?Skateboard Park Gazebo;
0508-660-1000-CPGF-7761-22264-20090.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A FIREARMS TRAINING SIMULATOR
(F.A.T.S.) FROM MEGGITT TRAINING SYSTEMS, INC., (SUWANNEE, GA) IN THE AMOUNT OF
$107,013.00.
WHEREAS, the simulator will be used to train new officers, as well as,
veteran officers in the use of force. The FATS system consists of computer
programs covering judgmental shooting, skillbuilders and use of the force
continuum from verbal commands through the use of deadly force. Additionally,
the judgmental shooting now includes, Taser technology; and,
WHEREAS, the current simulator was purchased in 2000, per Resolution
#434-00. Software upgrades are not available for the current simulator;
consequently, it must be replaced. The new simulator will add new weapons on
which police officers must now be trained; and
WHEREAS, the two weapons the Police Department uses with the present FATS
System can be utilized on the new Meggitt (FATS) System. Additionally,
Meggitt is the only BlueFire Technology on the market. This means that their
weapons are not tethered to the computer, they communicate with the computer
through bluetooth technology. The Meggitt system provides a tracking system
that no other simulator provides at this time. The system will identify if the
shooter is pulling the trigger to the right or left when they fire the weapon,
track movement of the barrel and record shot placement. This is all done with
the Bluetooth technology without the weapon being tethered to the officer or
the computer. Consequently, the purchase from Meggit is considered an only
known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a firearms
training simulator (F.A.T.S.) from Meggitt Training Systems, Inc., (Suwanee,
GA) in the amount of $107,013.00. Funds are budgeted in the FY10 budget:
Multi-Government Project Fund ? Police ? ARRA Recovery JAG Grant ? Capital
Expenditures Over $5,000; 0216-400-3400-RJA-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW TARGET SYSTEM FROM ADVANCED
TRAINING SYSTEMS, INC., (ST. PAUL MINNESOTA) IN THE AMOUNT OF $54,845.00. THE
PURCHASE WILL BE ACCOMPLISHED VIA GSA CONTRACT #GS-02F-0404D.
WHEREAS, the current target system is old, in constant need of repair
and is out of service frequently. Several Public Safety agencies use the
target system for weapons training and recertification purposes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a new target
system from Advanced Training Systems, Inc., (St. Paul Minnesota) in the amount
of $54,845.00. The purchase will be accomplished via GSA Contract
#GS-02F-0404D. Funds are budgeted in the FY10 budget: Multi-Government
Project Fund ? Police ? ARRA Recovery JAG Grant ? Capital Expenditures Over
$5,000; 0216-400-3400-RJA-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF IBM STORAGE DEVICES AND SERVICES FROM
MAINLINE INFORMATION SYSTEMS (KENNESAW, GA), IN THE, AMOUNT OF $250,328.00.
WHEREAS, storage capacity has been depleted on the old storage device and new
storage technology is required for future growth and to continue IT operations;
and,
WHEREAS, Mainline is the IBM Business Partner that installed, set up and
configured the City?s original storage equipment and is the only vendor
familiar with the complex storage network environment currently in our
operation. Therefore, the vendor is considered an only known source for the
storage devices and services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase IBM Storage
devices and services from Mainline Information Systems (Kennesaw, GA), in the,
amount of $250,328.00. Funds are budgeted in the FY10 Budget: LOST
Infrastructure ? Information Technology ? Infrastructure LOST ? Computer
Equipment ? IT Storage Project; 0109 ? 210 - 9901- ISS ? 7751 ? 90001 - 20100.
General Fund ? Information Technology ? Computer Equipment;
0101-210-1000-ISS-7751.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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