Agenda Item # 6
Columbus Consolidated Government
Council Meeting
09/22/09
Agenda Report # 430
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
______________________________________________________________________________
(A) MID-SIZE SUV 4X4 ? RFB NO. 10-0005
It is requested that Council authorize the purchase of a Mid-Size SUV 4x4 from
Legacy Ford, Inc., in the amount of $20,983.00. The Engineering Department
will use the vehicle to transport personnel and equipment while inspecting job
sites throughout Muscogee County.
Request for bid postcard invitations were mailed to forty-five vendors and
specifications were posted on the webpage of the Purchasing Division. Five
bids were received on August 26, 2009. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Total Bid
(1 Unit)
Legacy Ford, Inc. (McDonough, GA) 20,983.00
Wade Ford, Inc. (Smyrna, GA) 21,163.00
Peach County Ford, Inc. (Byron, GA) 21,195.00
Allan Vigil Ford-L-M (Morrow, GA) 21,495.00
Jay Pontiac Buick GMC, Inc. (Columbus, GA) 31,960.00
Funds are budgeted in the FY10 Budget: Sewer (Stormwater) Fund ? Engineering ?
Drainage ? Light Trucks; 0202-250-2300-DRAN-7722.
(B) EMERGENCY CONSTRUCTION SERVICES FOR STORM WATER REPAIRS AT BISCAYNE DRIVE
It is requested that Council approve payment to Southeastern Site Development,
Inc. (Newnan, Georgia), in the amount of $45,735.80.00, for emergency
construction services for storm water repairs at 5035 Biscayne Drive.
A pipe, which drains City streets, is located near the private property of 5035
Biscayne Drive. Sinkholes were forming along the pipe and severe erosion at
the end of the pipe was destroying the private property. The City Manager
approved the emergency purchase on July 2, 2009.
The Engineering Department obtained quotes for storm water repairs from the
following vendors:
Southeastern Site Development, Inc. (Newnan, GA) $ 43,735.80
Kam Contractors, Inc. (Columbus, GA) 69,000.00
Abney Grading & Paving, Inc. (Phenix City, AL) 69,128.00
McMath-Turner Construction (Columbus, GA) 116,992.00
Funds are available in the FY10 Budget: Capital Projects Fund ? Sewer Fund
Supported Projects ? General Construction ? Biscayne Drive Drainage
Improvements; 0508-660-2000-CPSF-7661-21099-20100.
* * * * * * * *
(C) ArcGIS SOFTWARE LICENSE AND MAINTENANCE 2009
It is requested that Council approve payment to ESRI (Redlands California) in
the amount of $32,542.19, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2009 through November 15, 2010.
ESRI is the developer of various software packages used by the GIS Division,
and other departments, for map generation, and for editing and maintaining the
City?s tax parcels, streets zoning and land use databases. Consequently, the
vendor is considered an Only Known Source for the maintenance and support of
the software, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY10 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(D) PURSUIT VEHICLES
It is requested that Council authorize the purchase of twelve (12) pursuit
vehicles from Akins Ford (Winder, GA), in the amount of $258,476.00. Muscogee
County Prison will use one (1) vehicle, the Marshal?s Office will use two (2)
vehicles and the Sheriff?s Department will use nine (9) vehicles.
On May 26, 2009, Council approved the purchase of one hundred (100) pursuit
vehicles, per Resolution No. 189-09, RFB No. 09-0047. The bid specifications
required vendors to submit a bid price for future purchases during the FY10
budget year. Akins Ford submitted a bid price of $22,033.00, per unit, for
future FY10 purchases. The vendor has provided written confirmation to honor
the bid price.
Funds are budgeted in the FY10 Budget: 1999 SPLOST Police/Fire
Vehicles/Equipment ? Automobiles ? Marshal Vehicles and Sheriff Vehicles;
0540-695-2123-TXPO-7721-50140-20080 and 50130-20080. Funding for the MCP
vehicle is located in: LOST Fund ? MCP LOST ? Automobiles;
0102-420-9900-LOST-7721.
* * * * * *
(E) MID-SIZE SEDAN FOR METRA
It is requested that Council authorize the purchase of one (1) mid-size sedan,
from Rivertown Ford, in the amount of $17,678.00. The sedan is a replacement
supervisor vehicle that is beyond its useful life. The new vehicle will be
available for supervisory staff to use on routes to handle incidents,
accidents, customer service issues or other on route matters
On May 26, 2009 Council approved the purchase of a mid-size sedan from
Rivertown Ford, per Resolution No. 193-09, RFB No. 09-0033 (Option #4). The
bid specifications required vendors to submit a bid price for future purchases
during the FY10 budget year. Rivertown Ford submitted a bid price of
$17,678.00, per unit, for future FY10 purchases. The vendor has provided
written confirmation to honor the bid price.
Funds are budgeted in the FY10 Budget: Transportation Fund ? METRA FTA ?
Automobiles; 0751-610-2400-MFTA-7722; (City 10%; Federal 80% and state 10%).
* * * * * *
(F) SURPLUS VEHICLES AND EQUIPMENT
It is requested that Council declare the vehicles and various equipment shown
on the attached lists as surplus in accordance with Section 7-501 of the
Charter of Columbus Consolidated Government.
The surplus items will be disposed of by auction on September 26, 2009. Wayne
Evans Auction Company, the City?s contracted auctioneer, will conduct the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. City departments have had the opportunity to
review these items for functional worth.
Revenue from the auction will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
* * * * * * * *
(G) EMERGENCY PURCHASE/PAYMENT OF COMMERCIAL DISPOSAL/DISHWASHER SYSTEM FOR
MUSCOGEE COUNTY PRISON
It is requested that Council approve payment for the emergency purchase of a
commercial disposal/dishwashing system from Direct South, Inc., (Buford,
Georgia) in the amount of $56,552.00. The disposal/dishwashing system will be
utilized at the Muscogee County Prison.
The present system is the original equipment installed thirteen years ago when
the prison was constructed. The equipment is utilized everyday and has become
inoperable because the internal mechanics are rusted, broken and worn beyond
repair. Without the use of a functional dishwasher, approximately $700 per
week must be expended to purchase styrofoam trays and cups to feed the inmate
population.
Muscogee County Prison staff obtained price quotes from the following vendors:
Direct South, Inc., (Buford, GA) $56,552.00
Curan Taylor, Inc., (Canonsburg, PA) 56,907.00
Strategic Equipment & Supply (Columbus, GA) 58,593.67
Additionally, Purchasing staff obtained a quote from State Contract vendor:
Grainger (Lincolnshire, IL) 58,651.64
The City Manager approved the emergency purchase, August 26, 2009.
Funds are available in the FY10 Budget: LOST-Public Safety Fund ? Muscogee
County Prison ? Public Safety LOST ? Capital Expenditures Over $5,000; 0102 ?
420 ? 9900 ? LOST ? 7761.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A MID-SIZE SUV 4X4 FROM LEGACY
FORD, INC., IN THE AMOUNT OF $20,983.
WHEREAS, the Engineering Department will use the vehicle to transport
personnel and equipment while inspecting job sites throughout Muscogee County.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Mid-Size SUV
4x4 from Legacy Ford, Inc., in the amount of $20,983. Funds are budgeted in the
FY10 Budget: Sewer (Stormwater) Fund ? Engineering ? Drainage ? Light Trucks;
0202-250-2300-DRAN-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO SOUTHEASTERN SITE DEVELOPMENT,
INC., IN THE AMOUNT OF $45,735.80, FOR EMERGENCY CONSTRUCTION SERVICES FOR
STORM WATER REPAIRS AT 5035 BISCAYNE DRIVE.
WHEREAS, a pipe, which drains City streets, is located near the
private property of 5035 Biscayne Drive. Sinkholes were forming along the pipe
and severe erosion at the end of the pipe was destroying the private
property. The City Manager approved the emergency purchase on July 2, 2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to
Southeastern Site Development, Inc. (Newnan, Georgia), in the amount of
$45,735.80.00, for emergency construction services for storm water repairs at
5035 Biscayne Drive. Funds are budgeted in the Funds are available in the FY10
Budget: Capital Projects Fund ? Sewer Fund Supported Projects ? General
Construction ? Biscayne Drive Drainage Improvements;
0508-660-2000-CPSF-7661-21099-20100.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO ESRI (REDLANDS CALIFORNIA) IN THE
AMOUNT OF $32,542.19, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND LICENSE
COVERING THE PERIOD FROM NOVEMBER 16, 2009 THROUGH NOVEMBER 15, 2010.
WHEREAS, ESRI is the developer of various software packages used by the GIS
Division, and other departments, for map generation, and for editing and
maintaining the City?s tax parcels, streets zoning and land use databases.
Consequently, the vendor is considered an Only Known Source for the maintenance
and support of the software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI
(Redlands California) in the amount of $32,542.19, for the annual ArcGIS
Software Maintenance and License covering the period from November 16, 2009
through November 15, 2010. Funds are budgeted in FY10 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12) PURSUIT VEHICLES FROM
AKINS FORD (WINDER, GA), IN THE AMOUNT OF $258,476.00.
WHEREAS, Muscogee County Prison will use one (1) vehicle, the Marshal?s
Office will use two (2) vehicles and the Sheriff?s Office will use nine (9)
vehicles; and,
WHEREAS, on May 26, 2009, Council approved the purchase of one hundred
(100) pursuit vehicles, per Resolution No. 189-09, RFB No. 09-0047. The bid
specifications required vendors to submit a bid price for future purchases
during the FY10 budget year. Akins Ford submitted a bid price of $22,033, per
unit, for future FY10 purchases. The vendor has provided written confirmation
to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase twelve (12)
pursuit vehicles from Akins Ford (Winder, GA), in the amount of $258,476.00.
Funds are budgeted in the FY10 Budget: 1999 SPLOST Police/Fire
Vehicles/Equipment ? Automobiles ? Marshal Vehicles and Sheriff Vehicles;
0540-695-2123-TXPO-7721-50140-20080 and 50130-20080. Funding for the MCP
vehicle is located in: LOST Fund ? MCP LOST ? Automobiles;
0102-420-9900-LOST-7721.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE SEDAN, FROM RIVERTOWN
FORD, IN THE AMOUNT OF $17,678.
WHEREAS, the sedan is a replacement supervisor vehicle that is beyond its
useful life. The new vehicle will be available for supervisory staff to use on
routes to handle incidents, accidents, customer service issues or other on
route matters; and,
WHEREAS, on May 26, 2009 Council approved the purchase of a mid-size sedan from
Rivertown Ford, per Resolution No. 193-09, RFB No. 09-0033 (Option #4). The
bid specifications required vendors to submit a bid price for future purchases
during the FY10 budget year. Rivertown Ford submitted a bid price of $17,678,
per unit, for future FY10 purchases. The vendor has provided written
confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mid-size
sedan, from Rivertown Ford, in the amount of $17,678. Funds are budgeted in
the FY10 Budget: Transportation Fund ? METRA FTA ? Automobiles;
0751-610-2400-MFTA-7722; (City 10%; Federal 80% and state 10%).
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF VEHICLES AND VARIOUS EQUIPMENT
SHOWN ON THE ATTACHED LISTS AS SURPLUS EQUIPMENT IN ACCORDANCE WITH SECTION
7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the surplus items will be disposed of by auction on September 26,
2009. Wayne Evans Auction Company, the City?s contracted auctioneer, will
conduct the auction. The equipment has either been replaced or placed out of
service due to excess maintenance cost. City departments have had the
opportunity to review these items for functional worth.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the vehicles and
equipment shown on the attached lists as surplus in accordance with Section
7-501 of the City Charter. Revenue from the auction will be deposited in the
General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT FOR THE EMERGENCY PURCHASE OF A
COMMERCIAL DISPOSAL/DISHWASHING SYSTEM FROM DIRECT SOUTH, INC., (BUFORD,
GEORGIA) IN THE AMOUNT OF $56,552. THE DISPOSAL/DISHWASHING SYSTEM WILL BE
UTILIZED AT THE MUSCOGEE COUNTY PRISON.
WHEREAS, the present system is the original equipment installed
thirteen years ago when the prison was constructed. The equipment is utilized
everyday and has become inoperable because the internal mechanics are rusted,
broken and worn beyond repair. Without the use of a functional dishwasher,
approximately $700 per week must be expended to purchase styrofoam trays and
cups to feed the inmate population; and,
WHEREAS, the City Manager approved the emergency purchase, August 26,
2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment for the
emergency purchase of a commercial disposal/dishwashing system from Direct
South, Inc., (Buford, Georgia) in the amount of $56,552. Funds are available
in the FY10 Budget: LOST-Public Safety Fund ? Muscogee County Prison ? Public
Safety LOST ? Capital Expenditures Over $5,000; 0102 ? 420 ? 9900 ? LOST ?
7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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