Agenda Item # 2
Columbus Consolidated Government
Council Meeting
September 19, 2006
Agenda Report # 35
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MAINTENANCE AGREEMENT FOR E911 800 MHZ RADIO SYSTEM CONSOLE AND CENTRAL
ELECTRONICS BAY
It is requested that Council authorize payment to Motorola, in the amount of
$27,794.28, for the annual Maintenance Agreement (October 2006 through
September 2007) for the E911 Plant Integrated Radio System Console Equipment
and Central Electronics Bay.
The Police Department (through the E911 Center) and Sheriff?s Office uses
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system. It has, since the initial warranty
expired, been covered by a comprehensive 24/7/365 maintenance agreement with
Motorola in order to assure rapid and accurate repairs and minimal down time.
This maintenance agreement also covers the bi-directional amplification system
that provides a back up to the console system and allows the 911 Center to
continue to operate should the console equipment stop working. This
Maintenance Agreement will insure that the City receives complete and cost
effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
The E911 Radio System and its various components were originally purchased from
Motorola. Therefore, the vendor is the only known source able to provide the
maintenance service.
Funds are budgeted in FY07 Budget, Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
(B) PURCHASE OF BULLETPROOF VESTS FOR PUBLIC SAFETY DEPARTMENTS
It is requested that Council approve the purchase of 465 bulletproof vests from
GT Distributors (Rossville, GA) in the amount of $339,450.00. The purchase
will be made via Georgia State-Wide Contract #SWC40733. The vests will be
utilized by the Police Department and the Sheriff?s Office.
The vests are replacement units, which resulted from the settlement of the
Class Action Law Suit regarding Second Chance Body Armor containing Zylon
fibers. Basically, the lawsuit maintains that the vests manufactured by Second
Chance failed to meet the performance characteristics for which they were
warranted, that the vests were unfit for their intended purpose and that the
defective condition of the vests was withheld from the marketplace. The City
had an annual contract with Law Enforcement Supply Company, Inc., a vendor who
is a distributor for Second Chance Body Armor. The Police Department and
Sheriff?s Office were the only Public Safety offices who purchased the
specifically named vests, and therefore, registered as class members to the
lawsuit. (The Marshal?s Office were utilizing a different brand vest).
Consequently, the City received $350,000 as a reimbursement settlement to
replace the defective vests.
On July 6, 2006 a committee consisting of representatives from City Public
Safety agencies met to review and discuss vests presented by various
distributors. The committee concluded that purchasing American Body Armor
Extreme 2 Body Armor via the State Contract, from GT Distributors, would be the
most advantageous. The decision was based on the fact that the vest is a top
quality model made from a time-tested blend of different ballistic materials
that is both light and comfortable. It has been in production for a period of
over nine years and the Georgia State Patrol has purchased approximately 1000
of these vests. It contains no Zylon and is available in a female model.
The Police Department will replace 295 vests at a cost of $730.00 each,
totaling $215.350.00. The Sheriff?s Office will replace 170 vests at a cost of
$730.00 each, totaling $124,100.00. The total replacement equates to 465
vests at a grand total cost of $339,450.00.
Funds are available in the FY07 Budget: Miscellaneous ? Non-Categorical ?
Capital Expenditures Under $5,000.00 - 0101-590-3000-NCAT-7763.
(C) PURCHASE OF TASERS FOR THE POLICE DEPARTMENT AND
MARSHAL?S OFFICE
It is requested that Council approve the purchase of twelve (12) Tasers (Model
#X26 Advanced), holsters and various cartridges from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $12,240.00.
The Police Department will receive 10 (ten) units, and the Marshal?s Office
will receive two (2) units. The departments will use the tasers as an
additional tool in the Less Lethal Program. Officers will have an option
available that could prevent the necessity for ?deadly force,? thereby possibly
preventing serious injury to an officer, or a citizen taken into custody.
Taser International is the manufacturer of the less lethal Taser. DGG Taser,
Inc., is the authorized distributor for Taser International products for public
safety entities in Florida and Georgia. Therefore this purchase is considered
an only known source procurement, per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY07 Budget: Multi-Government Project Fund ? Police
? EBM Justice Assistance Grant ? Capital Expenditures Under $5,000;
0216-400-3360 ? LLEG - 7763.
* * * * * * *
(D) ADDITIONAL MONITORS FOR THE E-911 CENTER
It is requested that Council approve the purchase of two (2) 40? Monitors for
the Police E-911 Center from Motorola/First Communications in the amount of
$17,562.00.
The monitors will be used in the E-911 Center to display geographical maps of
the City and surrounding area and will enhance the ability to locate emergency
calls, track public safety vehicles and locate the origin of emergency cell
phone calls. The monitors are an expansion of the existing monitoring/tracking
system provided by Motorola; therefore this purchase is considered an only
known source procurement, per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY07 Budget: Multi-Government Project Fund ? Police
? EBM Justice Assistance Grant ? Capital Expenditures Over $5,000;
0216-400-3360 ? LLEG ? 7761.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING TO THE PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$27,794.28, FOR THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 2006 THROUGH
SEPTEMBER 2007) FOR THE E911 PLANT INTEGRATED RADIO SYSTEM CONSOLE EQUIPMENT
AND CENTRAL ELECTRONICS BAY.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system; and,
WHEREAS, since the initial warranty expired, this equipment has been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola, in order to
assure rapid and accurate repairs and minimal down time. This maintenance
agreement also covers the bi-directional amplification system that provides a
back up to the console system and allows the 911 Center to continue to operate
should the console equipment stop working; and,
WHEREAS, the E911 Radio System and its various components were originally
purchased from Motorola. Therefore, the vendor is the only known source able
to provide the maintenance service.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $27,794.28, for the annual Maintenance Agreement (October 2006
through September 2007) for E911 Plant Integrated Radio System Console
Equipment and Central Electronics Bay. Funds are budgeted in FY07 Budget,
Emergency Telephone Fund, Police, E911 ? Service Contracts;
0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF 465 BULLETPROOF VESTS FROM GT
DISTRIBUTORS (ROSSVILLE, GA) IN THE AMOUNT OF $339,450.00.
WHEREAS, the purchase will be made via Georgia State-Wide Contract
#SWC40733. The vests will be utilized by the Police Department and the
Sheriff?s Office; and,
WHEREAS, the vests are replacement units, which resulted from the settlement of
the Class Action Law Suit regarding Second Chance Body Armor containing Zylon
fibers; and,
WHEREAS, the Police and Sheriff?s Departments were the only Public
Safety offices who had purchased the specifically named vests, and therefore,
registered as class members to the lawsuit. (The Marshal?s Office were
utilizing a different brand vest). Consequently, the City received $350,000 as
a reimbursement settlement to replace the defective vests.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 465 bulletproof
vests from GT Distributors (Rossville, Ga) in the amount of $339,450.00.
Funds are available in the FY07 Budget: Miscellaneous ? Non-Categorical ?
Capital Expenditures Under $5,000.00 - 0101-590-3000-NCAT-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12) TASERS (MODEL #X26
ADVANCED), HOLSTERS AND VARIOUS CARTRIDGES FROM DGG TASER, INC.,
(JACKSONVILLE, FL) IN THE AMOUNT OF $12,240.00.
WHEREAS, the Police Department will receive 10 (ten) units, and the
Marshal?s Office will receive two (2) units. The departments will use the
tasers as an additional tool in the Less Lethal Program. Officers will have an
option available that could prevent the necessity for ?deadly force,? thereby
possibly preventing serious injury to an officer, or a citizen taken into
custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. DGG Taser, Inc., is the authorized distributor for Taser International
products for public safety entities in Florida and Georgia. Therefore this
purchase is considered an only Known Source procurement, per the Procurement
Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twelve (12)
tasers (Model #X26 Advanced), holsters and various cartridges from DGG Taser,
Inc., (Jacksonville, FL) in the amount of $12,240.00 Funds are budgeted in
the FY07 Budget: Multi-Government Project Fund ? Police ? EBM Justice
Assistance Grant ? Capital Expenditures Under $5,000; 0216-400-3360 ? LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 40? MONITORS FOR THE
POLICE E-911 CENTER FROM MOTOROLA/FIRST COMMUNICATIONS (COLUMBUS, GA) IN THE
AMOUNT OF $17,562.00.
WHEREAS, the monitors will be used in the E-911 Center to display
geographical maps of the City and surrounding area and will enhance the ability
to locate emergency calls, track public safety vehicles and locate the origin
of emergency cell phone calls. The monitors are an expansion of the existing
monitoring/tracking system provided by Motorola; therefore this purchase is
considered an only known source procurement, per the Procurement Ordinance,
Section 3-114; and,
WHEREAS, the monitors are an expansion of the existing
monitoring/tracking system provided by Motorola; therefore this purchase is
considered an only known source procurement, per the Procurement Ordinance,
Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) 40?
monitors for the Police E-911 Center from Motorola/First Communications
(Columbus, Georgia) in the amount of $17,562.00. Funds are budgeted in the
FY07 Budget: Multi-Government Project Fund ? Police ? EBM Justice Assistance
Grant ? Capital Expenditures Over $5,000; 0216-400-3360 ? LLEG-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: September 19, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
September 20, 2006
1. Dump Truck Rental (Annual Contract) ? RFB No. 07-0015
Scope of Bid
Provide rental of tandem dump trucks on an ?as needed? basis. The trucks will
be used by the Public Services Department for various projects. The contract
term will be for two (2) years with option to renew for three (3) additional
twelve-month periods.
September 27, 2006
1. Trees for Planting on City Right-of-Ways (Annual Contract) ? RFB No. 07-0014
Scope of Bid
Provide trees for planting on City right-of-ways to Columbus Consolidated
Government, Public Services Department on an ?as needed basis?. The contract
term shall be for one year, with the option to renew for two additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
2. Traffic Safety Equipment (Annual Contract) ? RFB No. 07-0017
Scope of Bid
Provide barricades, traffic cones, drums safety flags, etc. to the
Public Services Department. The items will be purchased on an ?as needed?
basis. The contract term will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods.
October 4, 2006
1. One Man Pothole Patcher ? RFB No. 07-0016
Scope of Bid
Provide a Rosco RA300 pothole patcher body ?or equal? attached to a Sterling
SC8000 cab & chassis ?or equal? to be used by the Street Improvements Division
of the Public Services Department.
2. Trunk-Mounted Rifle Racks ? RFB No. 07-0018
Scope of Bid
Provide sixty Tufloc? 604GS Trunk MT AR-15 A trunk-mounted rifle racks to
Columbus Police Department. The rifle racks shall be capable of securing Colt
M-16 A-1 18" rifles. The City will only consider bids for Tufloc? rifle racks.
3. Tire Leasing Services (Annual Contract) ? RFB No. 07-0013
Provide tire leasing services to Columbus Consolidated Government, METRA
Transportation System on an ?as needed basis?. The contract term shall be for
two years with the option to renew for three additional twelve-month periods.
October 11, 2006
1. Landscape Materials (Annual Contract) ? RFB No. 07-0019
Provide landscape material consisting of pine straw, wheat straw and hay on an
?as needed? basis to the Columbus Consolidated Government (the City) to be
utilized by Park Services, Public Services and Cooperative Extension
departments. The contract term will be for two years, with the option to renew
for three additional twelve-month periods.
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