Agenda Item # 4
Columbus Consolidated Government
Council Meeting
September 13, 2011
Agenda Report # 692
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) KUBOTA 4WD TRACTOR AND FLEX WING MOWER ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) Kubota 4WD
tractor in the amount of $27,975.20, and one (1) flex wing mower in the amount
of $16,024.24, via Georgia State Contract, #SPD0000043-0007, from Lashley
Tractor Sales, (Lithonia, GA) for the total amount of $43,999.44.
The tractor and mower are replacements for units that were totaled out on I-85,
and for which the City received an insurance settlement check. The units will
be used by the Urban Forestry and Beautification Right-of-Way Maintenance
Division of the Public Services Department to cut grass on the Interstates.
Funds are budgeted in the FY12 Budget: Paving Fund ? Public Services ? Urban
Forestry and Beautification Right-of-Way Maintenance ? Rolling Stock;
0203-260-3120-ROWM-7726.
* * * * * *
(B) DODGE CHARGERS WITH POLICE PACKAGE ? RFB NO. 12-0004
It is requested that Council approve the purchase of two (2) Dodge Chargers
with Police Package from Carl Gregory Dodge (Columbus, GA) in the amount of
$45,306.00.
These are new vehicles approved in the FY12 Budget and will be used by the
Marshal?s Office as patrol/pursuit vehicles.
Bid postcard invitations were mailed to fifty-three vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Two bids were received on August 17. This bid
has been advertised, opened and reviewed. The bidders were:
Vendors Year Manufacturer/Model Unit Price Total Price
(2 Units)
Carl Gregory Dodge (Columbus, GA) 2012 Dodge Charger $22,653.00 $45,306.00
Hardy Chevrolet (Dallas, GA) 2012 Chevrolet Caprice 1EW19 $26,000.00 $52,000.00
The Georgia Statewide Contract price for this vehicle is $22,767.00.
Funds are budgeted in the FY12 Budget: LOST-Public Safety Fund ? Municipal
Court ? Public Safety-LOST ? Automobiles; 0102 ? 530 ? 9900 ? LOST ? 7721.
* * * * * *
(C) COMMERCIAL LOGGING TRASH LOADERS
It is requested that Council authorize the purchase of two (2) Cab and Chassis
to be used on two commercial logging trash loaders from Beck Motor Company,
(Albany, GA) in the amount of $233,986.00; and, two (2) 16/18-Yard Dump Truck
Bodies, from Transport Equipment Company, (Albany, GA) in the amount of
$28,900.00.
These are replacement vehicles and will be used by the Street Improvements
Division of the Public Services Department to haul dirt, sand and other items
as needed to maintain city streets. The 16/18-yard dump truck bodies will be
mounted on the commercial logging trash loader cab and chassis
Per Resolution No. 285-11, Beck Motor Company was the awarded vendor for RFB
11-0063, Commercial Logging Trash Loader, Option 1: Cab & Chassis Only. Beck
Motor Company has agreed to provide the two (2) additional cab and chassis for
the same awarded bid price of $116,993.00 each, for a total amount of
$233,986.00.
Transport Equipment Company was the awarded vendor for RFB 11-0047, 16/18-Yard
Dump Truck, Option 2: Body Only. Transport Equipment Company has agreed to
provide the two (2) additional truck bodies for the same awarded bid price of
$14,450.00 each, for a total amount of $28,900.00.
These vehicles are not listed on the Georgia Statewide Contract.
The following items were approved in the FY11 Budget but were not purchased.
The items will be carried over into FY12 Budget.
Funds are budgeted in the FY12 Budget as follows: 1) Cab and Chassis, in
amount of $233,986.00, Paving Fund ? Public Services ? Urban Forestry and
Beautification Right-of-Way Maintenance ? Heavy Trucks;
0203-260-3120-ROWM-7723; 2) 16/18-Yard Dump Truck, in the amount of
$28,900.00, Paving Fund ? Public Services ? Street Improvements ? Heavy Trucks;
0203-260-2100-STRT-7723.
* * * * * *
(D) BUS ADVERTISING SERVICES (ANNUAL CONTRACT) ? RFP NO. 10-0001
It is requested that Council authorize the execution of an amendment to the
contract with Renaissance Marketing, Inc., for bus advertising services
executed November 25, 2009, per RFP No. 10-0001. The contract amendment will
allow for advertising services on METRA buses, which is exchanged in barter for
other advertising opportunities. Upon approval by Columbus Council, the
following attached Addendum I to contract between the Consolidated Government
of Columbus, Georgia and Renaissance Marketing, Inc., for bus advertising
services will become part of the existing agreement:
The contract was awarded to Renaissance Marketing, Inc., per Resolution
408-09. The contract term was awarded for two years, with the option to renew
for three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
* * * * * *
(E) PAINT (INTERIOR /EXTERIOR) AND ASSOCIATED SUPPLIES
It is requested that Council approve the purchase of Paint (interior/exterior)
and associated supplies) products from Sherwin - Williams, via Georgia State
Contract, SWC90794. The State Contract also includes a 30% discount off of
Sherwin - Williams associated supplies such as paintbrushes and etc. The term
of the contract is from March 15, 2009 through March 14, 2012.
The paint supplies will be purchased on an ?as needed basis? by Facilities
Maintenance Division and other departments for the upkeep of City buildings.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Public Services - Other Maintenance /Repairs ? Facilities Maintenance ?
Building Maintenance ? Parks & Recreation, Public Safety, General Government;
0101-260-3710-MNTN-6527, 6528, 6529.
* * * * * * *
(F) ANNUAL MAINTENANCE FOR CISCO/AVVID IP PHONE SYSTEM
It is requested that Council approve payment to AT&T for the annual maintenance
for all Cisco equipment and software license renewals, included in the IP
Telephony network in twelve locations: the Government Center, Annex, Public
Safety Complex, Fox Recreation Center, Trade Center, Public Services
Administration Building, Fleet Maintenance, Facilities Maintenance, Signal
Shop, Storage Warehouse, METRA, and the Animal Control Facility. The annual
cost of network and equipment coverage, known as AT&T AMS Essential Plus
Service, is $79,176.60.
The AT&T AMS IP Telephony Manager is a continuance of the existing Cisco/AT&T
hardware and software maintenance purchased with the new Cisco AVVID IP Phone
System through AT&T (formerly BellSouth). The maintenance is renewable each
year on or before the anniversary date of July 1st.
Only AT&T has a complete end-to-end solution for all voice and data issues from
both an equipment and network perspective including the AT&T CO (Central
Office) network. Consequently, this maintenance and service is available only
through AT&T and deemed an only known source per the Procurement Ordinance
3-114.
Funds in the amount of $59,227.10 are budgeted in the FY12 Budget: General Fund
- Information Technology ? Computer Equipment Maintenance;
0101-210-1000-ISS-6511. The remaining funds, in the amount of $19,949.50, are
budgeted in the FY12 Budget: General Fund ? Information Technology ? Software
Lease; 0101-210-1000-ISS-6541.
* * * * * * * * *
(G) PURCHASE OF IBM DS5100 STORAGE CAPACITY UPGRADE
It is requested that Council approve the purchase of IBM DS5100 Storage
Capacity Upgrade from Mainline Information Systems in the amount of $56,788.00
IBM DS5100 Storage Capacity is critical and must be upgraded to continue
operation and implement future initiatives. The purchase includes the
following: DS5100-MidRange Disk - 1818-D1A (2) - 300GB-15k Drive - Expansion
Unit (EXP 5000) - 32 - 300GB Drives. Mainline services will include the
configuration and implementation of the upgrade and IBM five year prepaid 24x7
maintenance for additional expansion unit.
Mainline Information Systems is considered the only known source for this
purchase, since they installed the original DS5100 Storage Device, and is the
only vendor familiar with the City?s IT storage environment.
Funds are budgeted in the FY 12 Budget: LOST/Infrastructure Fund ? Information
Technology ? Computer Equipment ? IT Storage Project; 0109 ? 210 ? 9901 ? ISS ?
7751 ? 90001 ? 20110 and 20120.
* * * * * * * * *
(H) REPLACEMENT FURNITURE FOR THE CCG ANNEX
It is requested that Council approve the purchase of replacement furniture for
the CCG Annex, via Georgia Statewide Contract #SWC60748, from the following
vendors: The Hon Company in the amount of $18,400.78; Mayline Group in the
amount of $9,533.70 and Community in the amount of $185.36; for a total
purchase amount of $28,119.84. All purchases will be made in care of Malone
Office Environments (Columbus, Georgia) who will install and setup the
furniture. Approval is also requested to purchase additional furniture, as
needed, to replace furniture that has been in storage and is beginning to show
signs of water damage.
Replacement furniture is required as a result of structural damage at the Annex
caused by a thunderstorm on Friday, June 17, 2011. The roof of the Annex was
damaged which resulted in water damage to various offices and furniture. This
will be covered by property insurance.
This current request is to replace furniture identified as unsalvageable
immediately after the storm. The request for the replacement of additional
furniture is a result of viewing some pieces that were placed in storage after
the storm, but is now showing signs of damage. All furniture in storage has
not been fully reviewed at this time, so the actual need for additional
replacement is unknown.
Funds are budgeted in the FY12 Budget: Special Proj ? Capital Proj Fund ?
Capital Projects ? Gen Fund Supported Cap Project ? Capital Expend ? Furniture;
0508-660-1000-CPGF-7731-22925-20110.
* * * * * * * *
(I) RADIO SYSTEM UPGRADE AND SPARE PARTS
It is requested that Council approve the purchase of an upgrade to the 800 MHz
system and the purchase of spare parts from Motorola in the amount of
$299,516.00 to improve system reliability.
On July 02, 2011, the City?s 800 MHz Radio System experienced a catastrophic
Radio System failure caused by lightning strikes and power surges to the prime
Transmission Site located at the Garfield Tower Site. The Radio System was off
the air for several hours while both Columbus Communications and City Radio
Technicians worked to restore radio communications.
An extensive post event evaluation was conducted to determine the improvements
needed to reduce the vulnerability to lightning strikes and prevent another
System wide failure. The following improvements are recommended:
Garfield Tower Site ? upgrade the Tower and Radio Equipment building grounding
system. ($79,287.00)
Tower Top Antenna Amplifiers ? are the first component destroyed by lightning
strikes, purchase spares. ($38,840.00)
Critical System Boards ? purchase additional spare boards for the newer
transmission system electronics. ($148,729.00)
Transmitter Spare Boards ? most the old transmitters have been replaced with
new repeaters, purchase spare boards. ($32,660.00)
The Radio System has transitioned from the original Analog only operation to an
Analog/Digital Radio System. Motorola is the manufacturer of the City's 800
MHz Radio Communication System, and is therefore considered the only known
source for this purchase.
Funds are budgeted in the FY12Budget: Special Project/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Operating
Materials - Radio Towers; 0508-660-1000-6728-22927-20120.
Emergency Purchase ? Information Only
Emergency Replacement of Security Gate at Muscogee County Prison:
On August 29, 2011, Warden Adamson, Muscogee County Prison, requested an
emergency purchase to replace a security gate that was damaged by a Public
Services vehicle. The 12? high x 14? wide gate normally ?latches? at the top
with only 1 inch of clearance between the gate pole and the stationary pole.
The damage to the gate caused about a one-foot opening at the top of the gate
between the two poles, allowing enough space for a prisoner to escape.
Additionally, the gate is an electric sliding gate on wheels requiring
hydraulic power to open and close the gate. The hydraulic operator is
inoperable and needs replacing and the hard plastic wheels on the gate are
cracking, as well. The gate is located in the area where prisoners return
from work detail daily before being led back into the building.
Muscogee County Prison staff obtained the following prices quotes for the gate
repair:
Denny Enterprises (Columbus Georgia)
$10,041.00
Lowery Fence (Waverly Hall, Georgia)
$13,481.00
Georgia Fence Wholesale (Columbus, Georgia)
$14,000.00
The City Manager approved the emergency gate replacement, on August 29, 2011,
for the quoted amount of $10,041.00 from Denny Enterprises.
General Fund ? Public Services- Other Maintenance/Repairs? Building maintenance
? Public Safety; 0101-260-3710-REPA-6528
ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) KUBOTA 4WD TRACTOR IN THE
AMOUNT OF $27,975.20, AND ONE (1) FLEX WING MOWER IN THE AMOUNT OF $16,024.24,
VIA GEORGIA STATE CONTRACT, #SPD0000043-0007, FROM LASHLEY TRACTOR SALES
(LITHONIA, GA), FOR THE TOTAL AMOUNT OF $43,999.44.
WHEREAS, the tractor and mower are replacement units and will be used by
the Urban Forestry and Beautification Right-of-Way Maintenance Division of the
Public Services Department to cut grass on the Interstates.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Kubota
4WD Tractor in the amount of $27,975.20, and one (1) Flex Wing Mower in the
amount of $16,024.24, from Lashley Tractor Sales (Lithonia, GA), for the total
amount of $43,999.44. Funds are budgeted in the FY12 Budget: Paving Fund ?
Public Services ? Urban Forestry and Beautification Right-of-Way Maintenance ?
Rolling Stock; 0203-260-3120-ROWM-7726.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) DODGE CHARGERS WITH POLICE
PACKAGE, FROM CARL GREGORY DODGE (COLUMBUS, GA), IN THE AMOUNT OF $45,306.00.
WHEREAS, these are new vehicles approved in the FY12 Budget and will be
used by the Marshal?s Office as patrol/pursuit vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Dodge
Chargers with Police Package from Carl Gregory Dodge (Columbus, GA), in the
amount of $45,306.00. Funds are budgeted in the FY12 Budget: LOST-Public
Safety Fund ? Municipal Court ? Public Safety-LOST ? Automobiles; 0102 ? 530 ?
9900 ? LOST ? 7721.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) COMMERCIAL LOGGING
TRASH LOADER (CAB & CHASSIS ONLY), FROM BECK MOTOR COMPANY, (ALBANY, GA) IN THE
AMOUNT OF $233,986.00; AND TWO (2) 16/18-YARD DUMP TRUCK BODIES, FROM TRANSPORT
EQUIPMENT COMPANY, (ALBANY, GA) IN THE AMOUNT OF $28,900.00.
WHEREAS, these are replacement vehicles and will be used by the Street
Improvements Division, of the Public Services Department, to haul dirt, sand
and other items as needed to maintain city streets; and,
WHEREAS, Per Resolution No. 285-11, Beck Motor Company was the awarded vendor
for RFB 11-0063 Commercial Logging Trash Loader, Option 1: Cab & Chassis Only.
Beck Motor Company has agreed to provide the two (2) additional truck bodies
for the same, awarded bid price of $116,993.00 each, for a total amount of
$233,986.00; and,
WHEREAS, Transport Equipment Company was the awarded vendor for RFB 11-0047
16/18-Yard Dump Truck, Option 2: Body Only. Transport Equipment Company has
agreed to provide the two (2) additional truck bodies for the same, awarded bid
price of $14,450.00 each, for a total amount of $28,900.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Cab and
Chassis to be used on two commercial logging trash loaders from Beck Motor
Company, (Albany, GA) in the amount of $233,986.00; and, two (2) 16/18-Yard
Dump Truck Bodies, from Transport Equipment Company, (Albany, GA) in the amount
of $28,900.00. Funds are budgeted in the FY12 Budget as follows: 1) Cab and
Chassis, in amount of $233,986.00, Paving Fund ? Public Services ? Urban
Forestry and Beautification Right-of-Way Maintenance ? Heavy Trucks;
0203-260-3120-ROWM-7723; 2) 16/18-Yard Dump Truck, in the amount of
$28,900.00, Paving Fund ? Public Services ? Street Improvements ? Heavy Trucks;
0203-260-2100-STRT-7723.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A CONTRACT AMENDMENT WITH RENAISSANCE MARKETING, INC.,
FOR ADVERTISING SERVICES ON METRA BUSES, WHICH IS EXCHANGED IN BARTER FOR OTHER
ADVERTISING OPPORTUNITIES.
WHEREAS, Per Resolution #408-09 the contract was executed November 25, 2009
(RFP No. 10-0001), by and between the City and Renaissance Marketing, Inc.; and,
WHEREAS, the following attached Addendum I to the contract between the
Consolidated Government of Columbus, Georgia and Renaissance Marketing, Inc.,
for bus advertising services will become part of the existing agreement.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the contract with
Renaissance Marketing, Inc., for bus advertising services on METRA buses which
is exchanged in barter for other advertising opportunities.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF PAINT (INTERIOR - /EXTERIOR) AND
ASSOCIATED SUPPLIES, ON AN ?AS NEEDED BASIS,? FROM SHERWIN - WILLIAMS, VIA THE
GEORGIA STATEWIDE CONTRACT SWC90794.
WHEREAS, the State Contract also includes a 30% discount off of Sherwin
- Williams associated supplies such as paintbrushes and etc.; and,
WHEREAS, Georgia Statewide contracts are approved for use by local
governments, and meet the requirements of the City?s procurement ordinance;
and,
WHEREAS, the contract pricing will remain in effect through March 14,
2012.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Paint (Interior
/Exterior) and associated supplies from Sherwin - Williams, via the Georgia
Statewide Contract SWC90794 on an ?as needed basis?. Funds are budgeted each
fiscal year for this ongoing expense: General Fund - Public Services - Other
Maintenance /Repairs ? Facilities Maintenance ? Building Maintenance ? Parks &
Recreation, Public Safety, General Government; 0101-260-3710-MNTN-6527, 6528,
6529.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO AT&T FOR THE ANNUAL MAINTENANCE FOR ALL
CISCO EQUIPMENT AND SOFTWARE LICENSE RENEWALS, INCLUDED IN THE IP TELEPHONY
NETWORK IN TWELVE LOCATIONS: THE GOVERNMENT CENTER, ANNEX, PUBLIC SAFETY
COMPLEX, FOX RECREATION CENTER, TRADE CENTER, PUBLIC SERVICES ADMINISTRATION
BUILDING, FLEET MAINTENANCE, FACILITIES MAINTENANCE, SIGNAL SHOP, STORAGE
WAREHOUSE, METRA, AND THE ANIMAL CONTROL FACILITY. THE ANNUAL COST OF NETWORK
AND EQUIPMENT COVERAGE, KNOWN AS AT&T AMS ESSENTIAL PLUS SERVICE, IS $79,176.60.
WHEREAS, the AT&T AMS IP Telephony Manager is a continuance of the
existing Cisco/AT&T hardware and software maintenance purchased with the new
Cisco AVVID IP Phone System through AT&T (formerly BellSouth). The maintenance
is renewable each year on or before the anniversary date of July 1st.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to AT&T for
the annual maintenance for all Cisco equipment and software license renewals,
included in the IP Telephony network in twelve locations: the Government
Center, Annex, Public Safety Complex, Fox Recreation Center, Trade Center,
Public Services Administration Building, Fleet Maintenance, Facilities
Maintenance, Signal Shop, Storage Warehouse, METRA, and the Animal Control
Facility. The annual cost of network and equipment coverage, known as AT&T AMS
Essential Plus Service, is $79,176.60. Funds in the amount of $59,227.10 are
budgeted in the FY12 Budget: General Fund - Information Technology ? Computer
Equipment Maintenance; 0101-210-1000-ISS-6511. The remaining funds, in the
amount of $19,949.50, are budgeted in the FY12 Budget: General Fund ?
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
__________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF IBM DS5100 STORAGE CAPACITY UPGRADE
FROM MAINLINE INFORMATION SYSTEMS IN THE AMOUNT OF $56,788.00.
WHEREAS, IBM DS5100 Storage Capacity is critical and must be upgraded
to continue operation and implement future initiatives. The purchase includes
the following: DS5100-MidRange Disk - 1818-D1A (2) - 300GB-15k Drive -
Expansion Unit (EXP 5000) - 32 - 300GB Drives. Mainline services will include
the configuration and implementation of the upgrade and IBM five year prepaid
24x7 maintenance for additional expansion unit; and,
WHEREAS, the AT&T AMS IP Telephony Manager is a continuance of the existing
Cisco/AT&T hardware and software maintenance purchased with the new Cisco AVVID
IP Phone System through AT&T (formerly BellSouth). The maintenance is
renewable each year on or before the anniversary date of July 1st ; and,
WHEREAS, Mainline Information Systems is considered the only known source for
this purchase, since they installed the original DS5100 Storage Device, and is
the only vendor familiar with the City?s IT storage environment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a
DS5100 Storage Capacity Upgrade from Mainline Information Systems in the amount
of $56,788.00. Funds are budgeted in the FY 12 Budget: LOST/Infrastructure
Fund ? Information Technology ? Computer Equipment ? IT Storage Project; 0109 ?
210 ? 9901 ? ISS ? 7751 ? 90001 ? 20110 and 20120.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT FURNITURE FOR THE CCG
ANNEX, VIA GEORGIA STATEWIDE CONTRACT #SWC60748, FROM THE FOLLOWING VENDORS:
THE HON COMPANY IN THE AMOUNT OF $18,400.78; MAYLINE GROUP IN THE AMOUNT OF
$9,533.70 AND COMMUNITY IN THE AMOUNT OF $185.36; FOR A TOTAL PURCHASE AMOUNT
OF $28,119.84. ALL PURCHASES WILL BE MADE IN CARE OF MALONE OFFICE
ENVIRONMENTS (COLUMBUS, GEORGIA) WHO WILL INSTALL AND SETUP THE FURNITURE.
APPROVAL IS ALSO REQUESTED TO PURCHASE ADDITIONAL FURNITURE, AS NEEDED, TO
REPLACE FURNITURE THAT HAS BEEN IN STORAGE AND IS BEGINNING TO SHOW SIGNS OF
WATER DAMAGE.
WHEREAS, replacement furniture is required as a result of structural
damage at the Annex caused by a thunderstorm on Friday, June 17, 2011. The
roof of the Annex was damaged which resulted in water damage to various offices
and furniture; and,
WHEREAS, this current request is to replace furniture identified as
unsalvageable immediately after the storm. The request for the replacement of
additional furniture is a result of viewing some pieces that were placed in
storage after the storm, but is now showing signs of damage. All furniture in
storage has not been fully reviewed at this time, so the actual need for
additional replacement is unknown.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase replacement
furniture for the CCG Annex via Georgia Statewide Contract #SWC60748, from the
following vendors: The Hon Company in the amount of $18,400.78; Mayline Group
in the amount of $9,533.70 and Community in the amount of $185.36; for a total
purchase amount of $28,119.84. All purchases will be made in care of Malone
Office Environments (Columbus, Georgia) who will install and setup the
furniture. The City Manager is also authorized to purchase additional
furniture, as needed, to replace furniture that has been in storage and is
beginning to show signs of water damage. Funds are budgeted in the FY12
Budget: Special Proj ? Capital Proj Fund ? Capital Projects ? Gen Fund
Supported Cap Project ? Capital Expend ? Furniture;
0508-660-1000-CPGF-7731-22925-20110.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2011 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM I?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE 800 MHZ RADIO
SYSTEM AND THE PURCHASE OF SPARE PARTS, FROM MOTOROLA, IN THE AMOUNT OF
$299,516.00 TO IMPROVE SYSTEM RELIABILITY.
WHEREAS, on July 02, 2011, the City?s 800 MHz Radio System experienced a
catastrophic Radio System failure caused by lightning strikes and power surges
to the prime Transmission Site located at the Garfield Tower Site. The Radio
System was off the air for several hours while both Columbus Communications and
City Radio Technicians worked to restore radio communications; and,
WHEREAS, an extensive post event evaluation was conducted and determined that
certain improvements were needed to reduce the vulnerability to lightning
strikes and prevent another System wide failure; and,
WHEREAS, Motorola is the manufacturer of the City's 800 MHz Radio
Communication System, and is therefore considered the only known source for
this purchase.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to
the 800 MHz radio system and purchase spare parts from Motorola in the amount
of $299,516.00, to improve system reliability. Funds are budgeted in the
FY12Budget: Special Project/Capital Project Fund ? Capital Projects ? General
Fund Supported Capital Projects ? Operating Materials - Radio Towers;
0508-660-1000-6728-22927-20120.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2011 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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