Agenda Item # 4
Columbus Consolidated Government
Council Meeting
March 21, 2006
Agenda Report # 116
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) EMERGENCY REPAIRS FOR DOUBLE CHURCHES POOL
It is requested that Council authorize emergency repairs for Double Churches
Pool to be performed by Southland Pools & Spas in the amount of $29,425.00.
Repairs are required following a Health Department inspection, which revealed
several exposed sharp edges that must be repaired before the pool season
begins. The following areas require repair: pool floor, gutter wall, wall
tread replacement and expansion joint repair.
Additionally, the repair work must be completed by April 24, 2006 in order for
the pool to be ready for use by the Hurricanes Swim Team and Chattahoochee
Scuba the first week in May; and the beginning of Life Guard classes the second
week in May.
The Purchasing Division received specifications for these services on March 7,
2006. However, due to bid advertisement requirements and the need for a
mandatory pre-bid conference, this bid would not have been awarded in time to
meet the April 24th deadline. Therefore, Deputy City Manager Goodwin deemed
this procurement an emergency. Parks and Recreation chose Southland Pools &
Spas because they are a local vendor who has performed similar repair work on
the pool.
Funds are available in the FY06 Budget 1999 SPLOST Olympic Pools ?
Engineering/Architect Services ? Double Churches Renovations; 0540?695?2128?
TXOP?6338?50254?20010?0.
* * * * * * *
(B) MID-SIZE SUV?S ? RFB NO. 06-0053
It is requested that Council authorize the purchase of one (1) rear wheel drive
and two (2) 4 x 4 four-wheel drive SUVs from Freeway Ford in the amount of
$58,332.00.
One truck will be used by the Highway & Roads Division, and two trucks will be
used by the Traffic Engineering Division, of the Engineering Department, to
transport personnel and equipment to sites throughout the City.
Bid specifications were posted on the City?s website; five bid responses were
received on February 15, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Funds for one truck are budgeted in FY06 Budget, Traffic Engineering ? Light
Trucks; 0101-250-2100-TRAF-7722. Funds for two trucks are budgeted in FY06
Budget, Highway & Roads ? Automobiles; 0203-250-2200-ROAD-7721.
* * * * * *
(C) FITNESS EQUIPMENT ? RFP NO. 06-0003
It is requested that Council authorize the execution of a negotiated contract
with Promaxima Mfg., for the purchase and installation of commercial fitness
equipment. The equipment will be installed in fourteen (14) stations of
Columbus Fire and Emergency Medical Services, and includes treadmills,
stationary bicycles, rowers and multi-gyms. One set of equipment will be
installed at each location.
Requests for proposals were mailed to forty-five vendors, and this RFP has been
advertised. Proposals were received on January 20, 2006, from five offerors:
Promaxima Mfg. (Houston, TX)
Fitness Center Outfitters (Marietta, GA)
Fitness Depot (Marietta, GA)
Fitness Equipment Sales (Tucker, GA)
Wright Weight Equipment (Birmingham, AL)
Proposals were reviewed by the Evaluation Committee, which consisted of
representatives from Columbus Fire and Emergency Medical Services and Parks and
Recreation.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, the Purchasing Division
will re-bid the project. Evaluation results and cost information has been
submitted to the City Manager in a separate memo, for informational purposes.
Funding for the equipment is budgeted in FY06 Budget, Multi-Government Project
Fund ? Assistant to Firefighters Grant, Capital Expenditures over $5000;
0216-410-3925-AFFG-7761.
Funding for freight and installation is budgeted in FY06 Budget,
Multi-Government Project Fund ? Assistant to Firefighters Grant, Other
Purchased Services; 0216-410-3925-AFFG-6699.
* * * * * * *
(D) PURCHASE OF AMUSEMENT PARK TICKETS FOR G.R.E.A.T. PROGRAM
It is requested that Council approve the purchase of 900 tickets to Six
Flags/White Water amusement park in the amount of $27,200.00. The tickets will
be used to take children participating in the G.R.E.A.T. program to Six
Flags/White Water. Two trips are planned: June 15, and July 13, 2006.
The Columbus Police Department Gang Resistance Education And Training
(G.R.E.A.T.) Program is currently in its tenth year. G.R.E.A.T. is a life ?
skills competency program designed to provide students with the skills they
need to avoid gang pressure and youth violence. G.R.E.A.T. violence prevention
curriculum helps students develop beliefs and practice behaviors that will help
them avoid destructive behavior. The G.R.E.A.T. Program helps youths avoid
gang membership, prevent violence and criminal activity, and develop a positive
relationship with law enforcement. This is accomplished by using a skills-based
approach that addresses three domain of learning: cognitive, behavioral, and
affective. The G.R.E.A.T. Program produces attitude and behavioral change
through a unique combination of skills training, cooperative learning,
discussion, and role-playing. Students are provided with many opportunities to
model and practice relevant life skills.
The summer component of the program is filled with classroom curriculum and
extra curricular activities, which serve to reinforce the 13-week school
program with cognitive, social, and self ? esteem building opportunities. The
summer education and recreation program continues to build on the G.R.E.A.T.
school based program. Students enjoy recreational games, outings and
participation in community service projects. The goals for the summer component
are:
To provide the opportunities for children to enhance both life and social skills
To help make children aware of alternatives to gang involvement.
To provide structure during the summer break
The outings to Six Flags/White Water will comprise a portion of the Summer
component. The Police Department averages between two hundred -fifty and two
hundred seventy -five students, per year, for the summer program. This will be
the tenth year a summer program has been conducted.
Funds for the purchase of the tickets are available through a grant awarded by
the Department of Justice to operate the G.R.E.A.T. Program. Funding is
available in the FY06 Budget; Multi- Government Project Fund - Police-
G.R.E.A.T. Program ? Operating Materials; 0216-400-3370-6728.
* * * * * * *
(E) CREW CAB & CHASSIS FOR DUAL REAR WHEEL 1-TON TRUCK ? RFB NO.
06-0055
It is requested that Council authorize the purchase of three crew cab & chassis
from Freeway Ford in the amount of $57,828.99.
The cab & chassis will be replacement units that will be used by the Parks
Services, Street Improvements and Sewer Maintenance Divisions to transport
personnel, equipment and repair materials to job sites throughout the City.
Bid specifications were posted on the City?s website; six bid responses were
received on February 15, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Funds for one cab & chassis are budgeted in FY06 Budget, General Fund ? Parks &
Recreation ? Parks Services ? Heavy Trucks; 0101-270-2100-PSRV-7723. Funds for
the second cab & chassis are budgeted in FY06 Budget, Paving Fund ? Public
Services ? Street Improvements ? Off Road Equipment; 0203-260-2100-STRT-7725.
Funds for the third cab & chassis is funded under Special Projects Capital
Funded ? Sewer Fund Capital Projects - Off Road Equipment ? General;
0508-660-2000-7725-CPSF-20782-20010.
(F) MAINFRAME COMPUTER SYSTEM AND OPERATING SYSTEM
It is requested that Council approve the purchase of an IBM z890 2086-110
Mainframe Computer System and an IBM 2105-800 Storage Device from IBM/CSI, in
the amount $1,189,336.56, payable over a 60-month period. The purchase
includes installation, upgrade to current version of VSE/ESA Operating System
and migration services.
The IBM z890 2086-110 will replace the current mainframe which is almost seven
years. The new mainframe will also replace the out-dated operating system
which must be upgraded because it is no longer supported by IBM, and cannot be
upgraded to the latest versions without a hardware upgrade. The IBM 2105-800
Disk Storage device will replace the current IBM Enterprise Storage Server
which is also over five years old and is at maximum capacity. This purchase
will be accomplished via an IBM Enterprise Growth Offering (EGO) which includes
the cost of all hardware, software, annual maintenance, as well as,
installation and migration services for 60 months for a total cost of
$1,189,336.56.
Current software and hardware maintenance expense is already budgeted for the
present mainframe and storage systems at $238,301 per year. Purchasing the new
systems will actually result in a decrease of $433, per year, less than what is
currently budgeted today for on-going software and hardware maintenance on the
old equipment.
If the purchase is approved, the CCG will benefit from a new state of the art
mainframe processor with an increase of 3200% memory capacity and a 100%
increase in disk storage capacity. The new equipment will enhance the
processing of critical business applications and support 1,500+ users on the
latest level of IBM supported VSE Operating Software, while providing a more
stable secure operating environment.
The City has standardized with IBM equipment; therefore purchase is considered
an Only Known Source procurement, per the Procurement Ordinance.
Funds are available in the FY06 Budget, and will be allocated in subsequent
budget years for the hardware and software in the following account line items:
Information Technology ? Computer Lease and Software Lease; 0101-210-1000-6542
and 6541.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING EMERGENCY REPAIRS FOR DOUBLE CHURCHES POOL TO BE
PERFORMED BY SOUTHLAND POOLS & SPAS IN THE AMOUNT OF $29,425.00.
WHEREAS, repairs are required following a Health Department inspection, which revealed
several exposed sharp edges that must be repaired before the pool season
begins. The following areas require repair: pool floor, gutter wall, wall
tread replacement and expansion joint repair; and,
WHEREAS, this procurement has been deemed an emergency because the work
must be completed by April 24, 2006 in order for the pool to be ready for use
by the Hurricanes Swim Team and Chattahoochee Scuba the first week in May, and
the beginning of Life Guard classes the second week in May.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to have emergency repairs
for Double Churches Pool performed by Southland Pools & Spas in the amount of
$29,425.00. Funds are available in the FY06 Budget 1999 SPLOST Olympic Pools
? Engineering/Architect Services ? Double Churches Renovations; 0540?695?2128?
TXOP?6338?50254?20010?0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ ________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REAR WHEEL DRIVE AND TWO (2) 4
X 4 FOUR-WHEEL DRIVE SUVS FROM FREEWAY FORD IN THE AMOUNT OF $58,332.00.
WHEREAS, one truck will be used by the Highway & Roads Division, and
two trucks will be used by Traffic Engineering Division, of the Engineering
Department, to transport personnel and equipment to sites throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) rear
wheel drive and two (2) 4 x 4 four-wheel drive SUVs from Freeway Ford in the
amount of $58,332.00. Funds for one truck are budgeted in FY06 Budget, Traffic
Engineering ? Light Trucks; 0101-250-2100-TRAF-7722. Funds for two trucks are
budgeted in FY06 Budget, Highway & Roads ? Automobiles;
0203-250-2200-ROAD-7721.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ _______________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A NEGOTIATED CONTRACT WITH PROMAXIMA
MFG., FOR THE PURCHASE AND INSTALLATION OF COMMERCIAL FITNESS EQUIPMENT.
WHEREAS, an RFP was administered (RFP No. 06-0003) and five proposals were
received; and,
WHEREAS, the proposal submitted by Promaxima Mfg., met all proposal
requirements and is deemed most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a negotiated
contract with Promaxima Mfg., for the purchase and installation of commercial
fitness equipment. Funding for the equipment is budgeted in FY06 Budget,
Multi-Government Project Fund ? Assistant to Firefighters Grant, Capital
Expenditures over $5000; 0216-410-3925-AFFG-7761. Funding for freight and
installation is budgeted in FY06 Budget, Multi-Government Project Fund ?
Assistant to Firefighters Grant, Other Purchased Services;
0216-410-3925-AFFG-6699.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
__________ day of________________2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF 900 TICKETS TO SIX FLAGS/WHITE
WATER AMUSEMENT PARK IN THE AMOUNT OF $27,200.00 FOR THE G.R.E.A.T. PROGRAM.
WHEREAS, the tickets will be used to take children participating in the
G.R.E.A.T. program to Six Flags/White Water. Two trips are planned: June 15,
and July 13, 2006; and,
WHEREAS, the Columbus Police Department Gang Resistance Education And Training
(G.R.E.A.T.) Program is currently in its tenth year. G.R.E.A.T. is a life ?
skills competency program designed to provide students with the skills they
need to avoid gang pressure and youth violence; and,
WHEREAS, the outings to Six Flags/White Water will comprise a portion of the
Summer component. The Police Department averages between two hundred -fifty
and two hundred seventy -five students, per year, for the summer program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 900 tickets to
Six Flags/White Water amusement park in the amount of $27,200.00 for the
G.R.E.A.T. program. Funds for the purchase of the tickets are available
through a grant awarded by the Department of Justice to operate the G.R.E.A.T.
Program. Funding is available in the FY06 Budget; Multi Government Project
Fund - Police- G.R.E.A.T. Program ? Operating Materials; 0216-400-3370-6728.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE CREW CAB & CHASSIS FROM FREEWAY
FORD IN THE AMOUNT OF $57,828.99.
WHEREAS, the cab & chassis will be replacement units that will be used
by the Parks Services, Street Improvements and Sewer Maintenance Divisions to
transport personnel, equipment and repair materials to job sites throughout the
City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three crew cab &
chassis from Freeway Ford in the amount of $57,828.99. Funds for one cab &
chassis are budgeted in FY06 Budget, General Fund ? Parks & Recreation ? Parks
Services ? Heavy Trucks; 0101-270-2100-PSRV-7723. Funds for the second cab &
chassis are budgeted in FY06 Budget, Paving Fund ? Public Services ? Street
Improvements ? Off Road Equipment; 0203-260-2100-STRT-7725. Funds for the third
cab & chassis is funded under Special Projects Capital Funded ? Sewer Fund
Capital Projects - Off Road Equipment ? General;
0508-660-2000-7725-CPSF-20782-20010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ ________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE AN IBM Z890 2086-110 MAINFRAME
COMPUTER SYSTEM AND AN IBM 2105-800 STORAGE DEVICE FROM IBM/CSI, IN THE AMOUNT
$1,189,336.56, PAYABLE OVER A 60-MONTH PERIOD. THE PURCHASE INCLUDES
INSTALLATION, UPGRADE TO CURRENT VERSION OF VSE/ESA OPERATING SYSTEM AND
MIGRATION SERVICES.
WHEREAS, the IBM z890 2086-110 will replace the current mainframe which
is almost seven years. The new mainframe will also replace the out-dated
operating system which must be upgraded because it is no longer supported by
IBM, and cannot be upgraded to the latest versions without a hardware upgrade.
The IBM 2105-800 Disk Storage device will replace the current IBM Enterprise
Storage Server which is also over five years old and is at maximum capacity;
and,
WHEREAS, current software and hardware maintenance expense is already budgeted
for the present mainframe and storage systems at $238,301 per year. Purchasing
the new systems will actually result in a decrease of $433, per year, less than
what is currently budgeted today for on-going software and hardware maintenance
on the old equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an IBM z890
2086-110 Mainframe Computer System and an IBM 2105-800 Storage Device from
IBM/CSI, in the amount $1,189,336.56, payable over a 60-month period. Funds are
available in the FY06 Budget, and will be allocated in subsequent budget years
for the hardware and software in the following account line items: Information
Technology ? Computer Lease and Software Lease; 0101-210-1000-6542 and 6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
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