Agenda Item # 2
Columbus Consolidated Government
Council Meeting
December 4, 2012
Agenda Report # 126
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) 8-YARD REFUSE COLLECTION TRUCKS ? RFB 12-0056
It is requested that Council authorize the purchase of two (2) 8-Yard Refuse
Collection Truck cab and chassis (2013 Kenworth T270), from TransPower,
Incorporation, (Albany, GA) in the amount of $72,110.00 per unit, for a total
of $144,220.00; and the purchase of two (2) 8-Yard Refuse Collection Truck
bodies (2012 New Way 8 Yard Diamondback), from Consolidated Disposal Systems,
Inc., (Smyrna, GA) in the amount of $31,383.00 per unit, plus flipper arms at
$3,750.00, per unit, for a total cost of $70,266.00. The total overall cost of
the two (2) 8-Yard Refuse Collection Trucks with flipper arms is $214,486.00.
The user department requested that flipper arms be added to the bodies to
facilitate the recycling process utilizing the new recycling containers. The
recommended vendor, Consolidated Disposal Systems, Inc., has advised that these
arms will cost $3,750.00 per unit, for a total cost of $7,500.00.
The vehicles will be used by the Waste/Recycling Collection Division. These
units are replacement vehicles.
Bid postcard invitations were mailed to one-hundred-twenty-three vendors and
bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Eleven bids were received on June 13. This
bid has been advertised, opened and reviewed. The bidders were:
OPTION 1:
Cab & Chassis Only OPTION 2:
Body Only OPTION 3:
Complete Unit
UNIT COST UNIT COST UNIT COST
TransPower, Incorporated (Albany, GA) $72,110.00 NO BID NO BID
Consolidated Disposal Systems, Inc. (Smyrna, GA) NO BID $31,383.00 NO BID
Municipal Equipment Sales, Inc. (Woodstock, GA) NO BID $34,910.00 NO BID
Envirowaste Equipment (Mableton, GA) NO BID $37,261.00 NO BID
CherokeeTruck Equipment (Mableton, GA) NO BID $41,895.00 NO BID
FourStar Freightliner, Inc. (Montgomery, AL) $72,007.00 NO BID NO BID
Beck Motor Co./Tri-State Peterbilt (Albany, GA) $72,587.00 NO BID NO BID
Kenworth of Montgomery (Montgomery, AL) $72,922.00 NO BID NO BID
Yancey Truck Centers (Blackshear, GA) $74,112.52 NO BID NO BID
Peach State Ford/ATL FL (Norcross, GA)1 $63,650.00
W I T H D R A W N NO BID $105,545.00
W I T H D R A W N
Peterbilt of Atlanta, LLC (Jackson, GA)2 $66,250.00 NO BID $108,395.00
1 Peach State Ford/ATL requested that their bid be withdrawn due to changes in
the specifications.
2 Peterbilt of Atlanta, LLC failed to acknowledge Addendum No. Two.
Therefore, bid was deemed incomplete.
The 8-Yard Dump Truck is not listed on the Georgia Statewide Contract.
Funds are budgeted in the FY13 Budget: Integrated Waste Management Fund ?
Public Services ? Solid Waste Collection ? Heavy Trucks;
0207-260-3510-GARB-7723.
* * * * * * * *
(B) BASKETBALL OFFICIATING SERVICES (ANNUAL CONTRACT) ? RFB NO. 13-0023
It is requested that Council authorize the execution of an annual contract with
Columbus Basketball Association, (Columbus, GA) to provide officiating services
for the estimated annual contract value of $20,850.00. Officiating Services
are required for the following activities: Adult Basketball, Columbus Youth
Basketball and Nightowl Basketball.
The vendor will provide a minimum of two (2) officiators, per game, for Adult
Basketball and Columbus Youth Basketball. Three (3) officiators, per game, are
required for Nightowl Basketball.
There will be approximately 410 basketball events, at City recreation centers,
for the 2012 - 2013 season. The officiating services will be provided in
accordance with the Georgia High School Association (GHSA) regulation
guidelines.
Bid postcard invitations were mailed and bid specifications were posted on the
web page of the Purchasing Division and the Georgia Procurement Registry; a
response was received on November 14, 2012 from one bidder. This bid has been
advertised, opened and reviewed. The bidder was:
Description/Vendor Columbus Basketball
Association
(Columbus, GA)
Cost for 2 Officials per game for Adult Basketball / Approx. 120 games
48.00 / $5,760.00
Cost for 3 Officials per game for Nightowl Basketball / Approx.50 games
81.00 / $4,050.00
Cost for 2 Officials per game for Columbus Youth Basketball League / Approx.
240 games. 46.00 / $11,040.00
Total Estimated Annual Contract Value:
$20,850.00
Funds are budgeted each year for this ongoing expense: General Fund - Parks &
Recreation ? Athletics - Other Purchased Services; 0101-270-3410-ATHL-6699.
* * * * * * * *
(C) MID-SIZE SPORTS UTILITY VEHICLES (SUVs) ? RFB 13-0021
It is requested that Council approve the purchase of three (3) mid-size SUVs
(2013 Ford Explorer) from Rivertown Ford (Columbus, GA), in the amount of
$23,378.00 per unit, for a total cost of $70,134.00.
The vehicles were approved in the FY13 Budget.Two of the vehicles will be used
by an inspector and a survey supervisor when needed to transport files,
equipment and personnel in their routine duties. One (1) vehicle will be
utilized by office staff to visit sites under construction, verify addresses,
meet with citizens and other reasons. These vehicles are replacement units.
Funds are budgeted in the FY13 Budget as follows:
Two (2) vehicles: Sewer (Stormwater) Fund ? Engineering ? Drainage ? Light
Trucks; 0202-250-2300-DRAN-7722.
One (1) vehicle: Paving Fund ? Engineering ? Highways and Roads ? Light
Trucks; 0203-250-2200-ROAD-7722.
* * * * * * * *
(D) ANNUAL MAINTENANCE FOR 800 MHZ SYSTEM ASTRO P25 SWITCHING EQUIPMENT
It is requested that Council approve payment to Motorola Solutions, in the
amount of $63,984.12 for maintenance of the City's 800 MHz ASTRO P25 Master
Site switching equipment.
The City is in the process of upgrading the 800 Mhz Communication System from
analog communication to digital communication. The upgrade will enhance
communications and provide for enhanced transmission of data to public safety
personnel in the field. A critical component of this system is the ASTRO P25
switching equipment. The switching equipment is necessary to transmit digital
data through the communication system to field personnel, and to enable the
transition of analog to digital communications.
The annual maintenance agreement provides for onsite infrastructure response
services, technical support, network monitoring services and equipment
repair/replacement services. As a critical component of the City's
communication system, it is essential this equipment be monitored and repaired
in a timely manner as a matter of public safety.
Motorola has maintained the equipment since July 1, 2012, when the equipment's
warranty expired. Processing the invoice for the annual maintenance was
delayed by Motorola, and by the City, as a result of the other 800 Mhz
installations being conducted. This payment will cover the period from July 1,
2012 through June 30, 2013.
Funds are budgeted in the FY13 Budget in the E911 Fund.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 8-YARD REFUSE COLLECTION TRUCK
CAB AND CHASSIS (2013 KENWORTH T270), FROM TRANSPOWER, INCORPORATION, (ALBANY,
GA) IN THE AMOUNT OF $72,110.00 PER UNIT, FOR A TOTAL OF $144,220.00; AND THE
PURCHASE OF TWO (2) 8-YARD REFUSE COLLECTION TRUCK BODIES (2012 NEW WAY 8 YARD
DIAMONDBACK), FROM CONSOLIDATED DISPOSAL SYSTEMS, INC., (SMYRNA, GA) IN THE
AMOUNT OF $31,383.00 PER UNIT, PLUS FLIPPER ARMS AT $3,750.00, PER UNIT, FOR A
TOTAL COST OF $70,266.00.
WHEREAS, the user department requested that flipper arms be added to the bodies
to facilitate the recycling process utilizing the new recycling containers. The
recommended vendor, Consolidated Disposal Systems, Inc., has advised that these
arms will cost $3,750.00 per unit, for a total cost of $7,500.00; and,
WHEREAS, the total cost of the two (2) 8-Yard Refuse Collection Trucks with
flipper arms is $214,486.00; and,
WHEREAS, the vehicles will be used by the Waste/Recycling Division of the
Public Services Department. These units are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) 8-Yard Refuse
Collection Truck cab and chassis, from TransPower, Inc., (Albany, GA) in the
amount of $144,220.00, and two (2) 8-Yard Refuse Collection Truck bodies with
flipper arms, from Consolidated Disposal Systems, Inc., (Smyrna, GA) in the
amount of $70,266.00. Funds are budgeted in the FY13 Budget: Integrated Waste
Management Fund ? Public Services ? Solid Waste Collection ? Heavy Trucks;
0207-260-3510-GARB-7723.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH COLUMBUS
BASKETBALL ASSOCIATION, (COLUMBUS, GA), TO PROVIDE BASKETBALL OFFICIATING
SERVICES, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $20,850.00.
WHEREAS, the vendor will provide a minimum of two (2) officiators, per
game, for Adult Basketball and Columbus Youth Basketball League. Three (3)
officiators, per game, are required for Nightowl Basketball League; and,
WHEREAS, the contract term will be for three years, with the option to
renew for two additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Columbus Basketball Association, (Columbus, GA) to provide
basketball officiating services for the estimated annual contract value of
$20,850.00. Funds are budgeted each fiscal year for this ongoing expense:
General Fund - Parks & Recreation ? Athletics, Other Purchased Services;
0101-270-3410-ATHL-6699.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of , 2012 and adopted at
said meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) MID-SIZE SUVs (2013
FORD EXPLORER), FROM RIVERTOWN FORD (COLUMBUS, GA), IN THE AMOUNT OF 23,378.00
PER UNIT, FOR A TOTAL COST OF $70,134.00.
WHEREAS, three (3) mid-size SUVs were approved in the FY13 Budget. Two of the
vehicles will be used by an inspector and a survey supervisor when needed to
transport files, equipment and personnel in their routine duties. One (1)
vehicle will be utilized by office staff to visit sites under construction,
verify addresses, meet with citizens and other reasons. These vehicles are
replacement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
mid-size SUVs (2013 Ford Explorers) from Rivertown Ford (Columbus, GA), in the
amount of $70,134.00. Funds are budgeted in the FY13 Budget as follows:
Two (2) vehicles: Sewer (Stormwater) Fund ? Engineering ? Drainage ? Light
Trucks; 0202-250-2300-DRAN-7722. One (1) vehicle: Paving Fund ? Engineering ?
Highways and Roads ? Light Trucks; 0203-250-2300-ROAD-7722.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA SOLUTIONS, IN THE AMOUNT
OF $63,984.12 FOR MAINTENANCE OF THE CITY'S 800 MHZ ASTRO P25 MASTER SITE
SWITCHING EQUIPMENT.
WHEREAS, the City is in the process of upgrading the 800 Mhz Communication
System from analog communication to digital communication. The upgrade will
enhance communications and provide for enhanced transmission of data to public
safety personnel in the field. A critical component of this system is the
ASTRO P25 switching equipment. The switching equipment is necessary to
transmit digital data through the communication system to field personnel, and
to enable the transition of analog to digital communications; and,
WHEREAS, the annual maintenance agreement provides for onsite infrastructure
response services, technical support, network monitoring services and equipment
repair/replacement services. As a critical component of the City's
communication system, it is essential this equipment be monitored and repaired
in a timely manner as a matter of public safety; and,
WHEREAS, this payment will cover the period from July 1, 2012 through June 30,
2013.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Solutions, in the amount of $63,984.12 for maintenance of the City's 800 MHz
ASTRO P25 Master Site switching equipment. Funds are budgeted in the FY13
Budget in the E911 Fund.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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