This is the one --- Lucy -- 11/17/14 --
Agenda Item # 2
Columbus Consolidated Government
Council Meeting
11/18/2014
Agenda Report # 28
TO: Mayor and Council
SUBJECT: Recycling Agreement - Fort Benning Garrison and Clark Realty
INITIATED BY: David Arrington, Deputy City Manager
Recommendation: Authorization is requested for the City Manager to execute a
Memorandum of Understanding with the Fort Benning Garrison and a Services
Agreement with Fort Benning Family Communities LLC (Clark Reality Capital) for
residential and other recycling services on the Fort Benning Military
Reservation.
Background: The City constructed a new Recycling/Sustainability Center
to serve as a regional recycling material processing center. The center
primarily serves as a processing center for local residential recycling efforts
but has the capacity and was intended to function as a regional center. The
additional capacity provides a revenue enhancement opportunity for the City in
order to fund the City's recycling effort. The City's partnership with Pratt
Industry on operations and marketing has been extremely successful in
increasing tonnage and revenue to support operation of the center. The City
has been in discussion with Fort Benning for several years to establish a
public/public partnership on recycling which would be fiscally advantageous to
both organizations. The opening of the City's new facility has provided the
opportunity for this partnership to become a reality. The initial phase of
this partnership will consist of a curb side residential program for all
housing areas on Fort Benning. Due to contractual obligations it is necessary
for the City to enter into an agreement with the Housing Management firm, Fort
Benning Family Communities LLC in order to implement the program. In
addition to the residential program, Fort Benning will direct their solid waste
contractor to transport all recycling materials to the City's center as opposed
to transporting the material to a landfill. This program is being implemented
as a pilot program for one year with an option to renew for two additional
years if successful. This partnership is projected to be a win/win for all
parties involved.
Analysis: The pilot program is scheduled to begin on October 1, 2014 or upon
delivery of the recycling trucks and 95 gallon containers. The containers are
being purchased by Fort Benning Garrison and Fort Benning Family Communities.
The agreements will provide a revenue enhancement opportunity for the City to
fund local recycling operations. The recycling effort will assist Fort
Benning in meeting several Department of Defense mandates involving
sustainability goals. The agreements provide for early termination by either
party with a 30 day written notice. The City will utilize leased equipment
to perform the services which limits our financial liability in the event the
agreement is terminated.
Financial Considerations: The City's will be responsible for leasing vehicles
to support the contract and additional staff to work the routes. Conservative
estimates on the revenue generated from the recycling is projected to exceed
the cost of staffing and equipment.
Projected Annual Fiscal Impact Statement: The City will incur operational
expenses for leasing of equipment and staffing if the pilot program is
successful. The determination of success will be if revenues exceed expenses.
If not, the program will be terminated.
Legal Considerations: Council must approve the City Manager to execute the
Memorandum of Understanding and Services Agreement in substantially the form
attached.
Recommendations/ Actions: Authorize the City Manager to execute a Memorandum of
Understanding with the Fort Benning Garrison and a Services Agreement with Fort
Benning Family Communities LLC (Clark Reality Capital) for residential and
other recycling services on the Fort Benning Military Reservation in accordance
with the parameters set out in this agenda report.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE FORT BENNING GARRISON AND A SERVICES AGREEMENT WITH FORT
BENNING FAMILY COMMUNITIES LLC (CLARK REALTY CAPITAL) FOR RESIDENTIAL AND OTHER
RECYCLING SERVICES ON THE FORT BENNING MILITARY INSTALLATION.
WHEREAS, the City opened a new Recycling/Sustainability Center in November 2013
to process local recycling materials and to serve as a regional recycling
processing center; and,
WHEREAS, the City and Fort Benning have a mutual interest in promoting
recycling and diverting materials for the solid waste landfill; and,
WHEREAS, the partnership between the City, Fort Benning, and Fort Benning
Family Communities LLC will provide an opportunity for the City to enhance
revenue in support of the City's recycling operation and allow Fort Benning to
address Department of Defense sustainability goals; and,
WHEREAS, the partnership will be effective on October 1, 2014 or upon delivery
of the recycling equipment to be leased by the City and 95 gallon containers to
be purchased by Fort Benning and Fort Benning Family Communities LLC; and,
WHEREAS, the recycling program will be conducted as a pilot program for one
year and if successful will have an option for two additional one year periods
with either party capable of terminating the agreement with 30 days written
notice.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a Memorandum of
Understanding with the Fort Benning Garrison and a Services Agreement with Fort
Benning Family Communities LCC (Clark Realty Capital) for residential and other
recycling services on the Fort Benning Military Installation. Said agreements
will be in substantially the form presented to Council at this meeting.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _____________, 2014 and adopted at said meeting by
the affirmative vote of _____________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
_________________________________
_________________________
Sandra T. Davis, Deputy Clerk of
Council Teresa Pike Tomlinson,
Mayor
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