Agenda Item # 11
Columbus Consolidated Government
Council Meeting
June 10, 2014
Agenda Report # 142
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SOUTH COMMONS PARK MEMORIAL WALL ? RFB NO. 14-0039
It is requested that Council authorize the execution of a construction contract
with Principle Construction West Georgia, LLC (LaGrange, GA) in the amount of
$49,672.00 for the South Commons Park Memorial Wall project.
Work under this contract will include installation of three (3) freestanding
brick walks to include precast concrete caps; installation of plastic script
lettering; and installation of four (4) aluminum plaques with bronze finish.
Bid postcard invitations were mailed to one hundred and one vendors and bid
specifications were posted on the web pages of the Purchasing Division, Georgia
Procurement Registry, and DemandStar. Two bids were received on May 29, 2014.
This bid has been advertised, opened and reviewed. The bidders were:
Bidders Total Bid
Principle Construction West Georgia, LLC (LaGrange, GA) $ 49,672.00
Southeastern Site Development, Inc. (Newnan, GA) 79,565.45
Funds are available in the FY14 Budget: LOST-Infrastructure ? Public Works ?
Facilities Maintenance ? General Construction ? South Common Memorial;
0109-260-9901-MNTN-7661-96022-20140.
* * * * * * *
(B) WEB HOSTING SERVICES FOR THE BOARD OF TAX ASSESSORS
It is requested that Council authorize the City Manager to sign an agreement
with qPublic LLC to provide web hosting services for the Board of Tax
Assessors. There is no cost for this service. Compensation to qPublic for
hosting and internet module will be provided by a subscription fee paid by the
user for detailed information. Revenue generated, from the subscription fees,
in excess of $8,500 in any 12 month period will be split 50/50 with qPublic and
the City.
Currently, the website available to the taxpayers provides very minimum
information, with no capability to search the database for sales in the
neighborhood, building images, tax information, etc. qPublic LLC will provide
a searchable database, which will provide additional information not available
on the current website. Public access to the website will result in a
reduction in calls to the Board of Tax Assessors requesting information.
qPublic offers a complete turn-key system for distributing public records
on-line making it available to the public in the form of a searchable database.
This service will be accessible to homeowners, realtors, fee appraisers,
surveyors, title companies, lawyers, tax accountants, and others. qPublic is
already widely used by other counties throughout Georgia and is very user
friendly.
A representative has met with personnel from IT and GIS to ensure a quick and
smooth transfer of data. A test site was created in October of 2010 to verify
compatibility of our old OASIS information to the vendor?s software. GIS was
confident that they would be able to supply their data in a format acceptable
to qPublic. It will take two to three weeks to transfer the data and set up a
regular means to update the website.
General information is free to everyone that uses the site to search for Name,
Parcel ID, Address etc. If a user wants information about sales in a given
neighborhood, maps and more in depth information, then a subscription fee would
be required. In Marion County the fee is $10 for 1 day up to $20 for a month
. The City?s set-up would be similar.
Any Revenue collected will be deposited in, General Fund ? Government Wide
Revenue Account.
* * * * * *
(C) ST. MARY?S ROAD AND NORTHSTAR DRIVE ROUNDABOUT ? RFB NO. 14-0041
It is requested that Council authorize the execution of a construction contract
with Landmark Grading Company, Inc. (Ft. Mitchell, AL) in the amount of
$479,966.01 for the St. Mary?s Road and Northstar Drive Roundabout project.
Work under this contract will include all drainage structures, concrete curb
and gutters, asphaltic concrete paving, and splitter islands. The work shall
also include pavement markings, traffic signs and landscaping.
Bid postcard invitations were mailed to thirty-five vendors and bid
specifications were posted on the web pages of the Purchasing Division, Georgia
Procurement Registry, and DemandStar. Three bids were received on June 4,
2014. This bid has been advertised, opened and reviewed. The bidders were:
Bidders Total Bid DBE Participation
Landmark Grading Company, Inc. (Ft. Mitchell, AL) $ 479,966.01 3%
McMath-Turner Construction Company (Columbus, GA) 529,655.67 10%
Southeastern Site Development, Inc. (Newnan, GA) 832,139.42 10%
Funds are available in the FY14 Budget: 1999 SPLOST ? Road/Bridge/Street ?
Road Improvements ? Northstar/St. Mary?s; 0540-695-2126-TXRB-7643-53020-20080.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
PRINCIPLE CONSTRUCTION WEST GEORGIA, LLC (LAGRANGE, GA) IN THE AMOUNT OF
$49,672.00 FOR THE SOUTH COMMONS PARK MEMORIAL WALL PROJECT.
WHEREAS, work under this contract will include installation of three (3)
freestanding brick walks to include precast concrete caps; installation of
plastic script lettering; and installation of four (4) aluminum plaques with
bronze finish.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Principle Construction West Georgia, LLC (LaGrange, GA) in the
amount of $49,672.00 for the South Commons Park Memorial Wall project. Funds
are available in the FY14 Budget: LOST-Infrastructure ? Public Works ?
Facilities Maintenance ? General Construction ? South Common Memorial;
0109-260-9901-MNTN-7661-96022-20140.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH
QPUBLIC LLC TO PROVIDE WEB HOSTING SERVICES FOR THE BOARD OF TAX ASSESSORS?
DATA INFORMATION WEBSITE. COMPENSATION TO QPUBLIC FOR HOSTING AN INTERNET
MODULE WILL BE PROVIDED BY A SUBSCRIPTION FEE PAID BY THE USER FOR DETAILED
INFORMATION. REVENUE GENERATED, FROM THE SUBSCRIPTION FEES, IN EXCESS OF
$8,500, IN ANY 12 MONTH PERIOD, WILL BE SPLIT 50/50 WITH QPUBLIC AND THE CITY.
WHEREAS, currently, the website available to the taxpayers provides
very minimum information, with no capability to search the database for sales
in the neighborhood, building images, tax information, etc. qPublic LLC will
provide a searchable database, which will provide additional information not
available on the current website. Public access to the website will result in
a reduction in calls to the Board of Tax Assessors requesting information; and,
WHEREAS, qPublic offers a complete turn-key system for distributing public
records on-line making it available to the public in the form of a searchable
database. This service will be accessible to homeowners, realtors, fee
appraisers, surveyors, title companies, lawyers, tax accountants, and others.
qPublic is already widely used by other counties throughout Georgia and is very
user friendly; and,
WHEREAS, there is no cost to the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to sign an agreement with
qPublic LLC to provide Web Hosting services for the Board of Tax Assessors?
data information website. Compensation to qPublic for hosting an internet
module will be provided by a subscription fee paid by the user for detailed
information. Revenue generated, from the subscription fees, in excess of
$8,500 in any 12 month period will be split 50/50 with qPublic and the City.
Any Revenue collected will be deposited in, General Fund ? Government Wide
Revenue Account.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ___________ day of _________________, 2014 and adopted at said meeting
by the affirmative vote of ____________ members of said Council.
Councilor Allen voting ____________.
Councilor Baker voting ____________.
Councilor Barnes voting ____________.
Councilor Davis voting ____________.
Councilor Henderson voting ____________.
Councilor Huff voting ____________.
Councilor McDaniel voting ____________.
Councilor Thomas voting ____________.
Councilor Turner Pugh voting ____________.
Councilor Woodson voting ____________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH LANDMARK
GRADING COMPANY, INC. (FT. MITCHELL, AL) IN THE AMOUNT OF $479,966.01 FOR THE
ST. MARY?S ROAD AND NORTHSTAR DRIVE ROUNDABOUT PROJECT.
WHEREAS, work under this contract will include all drainage structures,
concrete curb and gutters, asphaltic concrete paving, and splitter islands.
The work shall also include pavement markings, traffic signs and landscaping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Landmark Grading Company, Inc. (Ft. Mitchell, AL) in the amount
of $479,966.01 for the St. Mary?s Road and Northstar Drive Roundabout project.
Funds are available in the FY14 Budget: 1999 SPLOST ? Road/Bridge/Street ?
Road Improvements ? Northstar/St. Mary?s; 0540-695-2126-TXRB-7643-53020-20080.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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