Agenda Item # 4
Columbus Consolidated Government
Council Meeting
November 21, 2006
Agenda Report # 59
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) METRA BUS ENGINE REPAIR
It is requested that Council approve payment to W.W. Williams (Columbus, OH),
in the amount of $10,117.54, for the repair of a METRA Bus engine.
The repair work required was for a specific engine manufactured by Williams
Detroit Diesel. W.W. Williams is the only known vendor providing on-site
repair service for this particular engine. METRA expedited the repair in
order to return the bus to its scheduled routes as soon as possible.
Funds are available in the FY07 Budget: Transportation ? FTA ? Vehicle
Operation and Maintenance; 0751-610-2400-MFTA-6516.
* * * * * * * * *
(B) STONE (ANNUAL CONTRACT) ? RFB NO. 07-0025
It is requested that Council approve the purchase of stone from LaFarge
Aggregates and Vulcan Materials, on an ?as needed basis?, for the estimated
annual contract value of $536,420.00. The Public Services Department uses
approximately two hundred tons of various grades of stone per month for
drainage ditches, parking lots and along right-of-ways around the City.
The contract term will be for one year, with the option to renew for two
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website. Four bids were received
October 25, 2006 from LaFarge Aggregates, Vulcan Materials, Florida Rock
Industries and Flat Rock Sand & Gravel. This bid has been advertised, opened
and reviewed. The low, responsible bidders per line item were:
see attachment
Funds are budgeted each fiscal year for this ongoing expense: Sewer
Fund-Public Services-Sewer Maintenance-Operating Materials,
0202-260-3210-SWRM-6728; Paving Fund-Public Services-Street
Improvement-Operating Materials, 0203-260-2100-STRT-6728; Integrated Waste
Management Fund-Public Services-Pine Grove Landfill-Operating,
0207-260-3560-PGRO-6728; and other project accounts as needed.
?ITEM A?
RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO W.W. WILLIAMS (COLUMBUS, OH), IN
THE AMOUNT OF $10,117.54, FOR THE REPAIR OF A METRA BUS ENGINE.
WHEREAS, The repair work required was for a specific engine
manufactured by Williams Detroit Diesel. W.W. Williams is the only known
vendor providing on-site repair service for this particular engine. METRA
expedited the repair in order to return the bus to its scheduled routes as soon
as possible.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to W.W.
Williams (Columbus, OH), in the amount of $10,117.54, for the repair of a METRA
Bus engine. Funds are available in the FY07 Budget: Transportation ? FTA ?
Vehicle Operation and Maintenance; 0751-610-2400-MFTA-6516.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ___________ day of ___________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF STONE FROM LAFARGE AGGREGATES AND
VULCAN MATERIALS, ON AN ?AS NEEDED BASIS?, FOR THE ESTIMATED CONTRACT VALUE OF
$536,420.00.
WHEREAS, the Public Services Department uses approximately two hundred tons of
various grades of stone per month for drainage ditches, parking lots and along
right-of-ways around the City; and,
WHEREAS, the contract term shall be for one year, with the option to renew for
two additional twelve month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase stone from Lafarge
Aggregates and Vulcan Materials on an ?as needed basis? for the estimated
contract value of $536,420.00. Funds are budgeted each fiscal year for this
ongoing expense: Sewer Fund-Public Services-Sewer Maintenance-Operating
Materials, 0202-260-3210-SWRM-6728; Paving Fund-Public Services-Street
Improvement-Operating Materials, 0203-260-2100-STRT-6728; Integrated Waste
Management Fund-Public Services-Pine Grove Landfill-Operating,
0207-260-3560-PGRO-6728; and other project accounts as needed.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: November 21, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
November 29, 2006
1. ? Ton Regular Cab Pickup Truck ? RFB No. 07-0029
Scope of Bid
Provide one (1) ? regular cab pickup truck to be used by the Special
Enforcement Division.
2. Passenger Vans ? RFB No. 07-0030
Scope of Bid
Provide one (1) fifteen passenger van to be used by the Muscogee County Prison
and one (1) ? ton AWD passenger van to be used by the Engineering Department.
3. 8? Foot Flat Dump Bed Body ? RFB No. 07-0031
Scope of Bid
Provide one (1) 8?-foot dump bed body to be used by the Rainwater Division of
the Public Services Department. The body will be placed on a cab and chassis
previously purchased by the City.
7-Yard Dump Truck ? RFB No. 07-0032
Scope of Bid
Provide one (1) 7-Yard dump truck to be used by the Rainwater Management
Division of the Public Services Department.
December 6, 2006
1. Bucket Truck ? RFB No. 07-0022
Scope of Bid
The City is using an online Reverse Auction bidding process via AMT (Asset
Management Technologies) for the purchase of one fifty-five foot bucket truck.
Specifications and procedures are available at the City?s website
www.columbusga.org/finance/proposals.htm or the AMT website www.bidamt.com.
2. Service Contract for Various Types of Engines (Annual Contract) ? RFB No.
07-0033
Scope of Bid
Provide repair/rebuild various types of engines to METRA Transit System on an
?as needed? basis. The contract period will be for two years with the option
to renew for two additional twelve-month periods.
3. Small Bucket Truck ? RFB No. 07-0035
Scope of Bid
Provide one thirty-six foot bucket truck to be used by the Traffic Engineering
Division of the Engineering Department to install and repair traffic lights
throughout the City.
Smith & Wesson, 45 Caliber, Semi-Automatic Pistols
Scope of Bid
Provide nine (9) Smith & Wesson, 45 caliber, semi-automatic, model
4586, ?Third Generation?, SKU #108231, Law Enforcement pistols with fixed night
sights and three (3) magazines each. The pistols will be used by the Columbus
Police Department.
December 7, 2006
1. Roofing Consulting Services ? RFP No. 07-0005
A Mandatory Pre-Proposal Conference will be held at 10:00 AM (Eastern) on
Thursday, December 7, 2006 in the Finance Department Conference Room, 5th Floor
- Government Center, 100 Tenth Street, Columbus, GA 31901. Any vendor who is
not present in the Finance Department Conference Room, within 10 minutes after
the time slated for the beginning of the mandatory pre-proposal conference,
shall not be allowed to participate any further in the bid process.
December 20, 2006
1. Bus Wash System ? RFB No. 07-0026
Scope of Bid
Provide a two-brush bus wash system, NS Wash Systems 3100 (or equal), to Metra
Transit System. The vendor shall provide a complete operational automatic
drive-through wash system, including activating switches, electrical solenoids
and motor starters. The vendor is responsible for removal of the existing
T-2000 system.
2. Roofing Consulting Services ? RFP No. 07-0005
Columbus Consolidated Government (the City) is seeking proposals for roofing
consulting services for the removal and replacement of two (2) low slope roofs,
totaling approximately 22,000 sq. ft. The services are required for Fox Senior
Center (3720 5th Avenue) and Fire Station #1 (205 10th Street).
Attachments