Agenda Item # 7
Columbus Consolidated Government
Council Meeting
January 9, 2007
Agenda Report # 77
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PICKUP TRUCK- RFB NO. 07-0029
It is requested that Council authorize the purchase of one (1) ? ton extended
cab pickup truck from Legacy Ford (McDonough, GA), in the amount of
$19,709.00.
This truck is a replacement unit that will be used by the Special Enforcement
Division. The truck being replaced has a regular cab and has been used to pick
up dead animals throughout Muscogee County. Recently that vehicle has been
converted to a dual use truck for picking up dead animals, as well as, a backup
unit for animal control officers. The truck bed is unavailable for storing
equipment due to its primary use of transporting dead animals. This leaves only
the cab for storing such equipment as animal catchpoles, cat cages, nets,
paperwork, etc. In addition, other animal control personnel occasionally ride
in the cab. Therefore an extended cab is necessary to perform these job
functions and is being requested by the Special Enforcement Division.
Specifications were posted on the City?s website; bid responses were received
on November 29, 2006 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Unit Cost
Legacy Ford (McDonough, GA) $ 19,709.00
Freeway Ford (Columbus, GA) 1 $ 17,581.00
Whiteside Chevrolet (St. Clairsville, OH) 2 $ 18,300.00
1 Freeway Ford failed to include the required Addendum No. One
acknowledgement. The addendum changed the pickup truck from a regular cab to
an extended cab pickup truck. Therefore, the vendor?s bid was deemed
incomplete.
2 Whiteside Chevrolet failed to include the required Addendum No. One
acknowledgement. The addendum changed the pickup truck from a regular cab to
an extended cab pickup truck. Therefore, the vendor?s bid was deemed
incomplete.
Funds are budgeted in the FY07 Budget: General Fund - Public Services ?
Special Enforcement ? Light Trucks; 0101-260-2400-SPCL-7722.
* * * * * * *
(B) PASSENGER VANS - RFB NO. 07-0030
It is requested that Council authorize the purchase of one (1) 15-passenger van
from Freeway Ford (Columbus, GA), in the amount of $19,539.00; and one (1) ?
ton AWD passenger van from Whiteside Chevrolet (Saint Clairsville, OH), in the
amount of $22,900.00.
This 15-passenger van is a replacement unit that will be used by the Muscogee
County Prison to transport inmates. The ? ton AWD van is a replacement unit
that will be used by the Stormwater Division of the Engineering Department to
transport personnel and equipment to and from job sites throughout the City.
Specifications were posted on the City?s website; bid responses were received
on December 6, 2006 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
OPTION 1 OPTION 2
15-Passenger Van ? Ton AWD Passenger Van
VENDORS Unit Price Unit Price
Freeway Ford (Columbus, GA) $ 19,539.00 NO BID
Whiteside Chevrolet (Saint Clairsville, OH) $ 21,990.00 $ 22,900.00
Legacy Ford (McDonough, GA) 1 $ 19,453.00 NO BID
1 Legacy ford submitted the next lowest, responsive bid. However, the City?s
local preference requires award to the local bidder whose bid is within 2% of
the next, lowest responsive bidder. Therefore, Freeway Ford is recommended for
bid award.
Funds for the 15-passenger van are budgeted in the FY07 Budget: General Fund ?
MCP ?Warden ? Light Trucks; 0101-420-1000-MCCI-7722. Funds for the ? ton AWD
passenger van are budgeted in the FY07 Budget: Sewer Fund ? Engineering ?
Stormwater ? Light Trucks; 0202-250-2600-STRM-7722.
(C) PURCHASE OF MID-SIZE SEDAN FOR SPECIAL ENFORCEMENT
It is requested that Council approve the purchase of one (1) mid-size sedan via
Georgia Statewide Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $13,340.00.
The sedan is a replacement unit and will be used by Special Enforcement
officers for transportation while performing their duties throughout the City.
A bid process was administered for the sedan. However, upon comparison of the
bids received with the Georgia statewide contract prices, it was determined the
City would be better served purchasing from the statewide contract.
Funds are budgeted in FY07 Budget: General Fund - Public Services ? Special
Enforcement ?Automobiles; 0101-260-2400-SPCL-7721.
* * * * * * *
(D) PURCHASE OF FULL-SIZE SEDAN FOR THE CORONER
It is requested that Council approve the purchase of one (1) full-size sedan
via Georgia Statewide Contract, SWC S-050483, from Bill Heard Chevrolet,
(Columbus, GA) in the amount of $15,040.00.
The sedan is a replacement unit and will be used by the Coroner for
transportation while performing his duties throughout the City. A bid process
was administered for the sedan. However, upon comparison of the bids received
with the Georgia statewide contract prices, it was determined the City would be
better served purchasing from the statewide contract.
Funds are budgeted in FY07 Budget: General Fund ? Coroner ? Automobiles;
0101-570-1000-CORN-7721.
* * * * * * * *
(E) EMERGENCY CONSTRUCTION SERVICES TO REBUILD BRICK WALL AT GOLDEN PARK
It is requested that Council approve payment for emergency construction
services to be performed by Gerald Brooks Construction, Inc., in the amount of
$89,239.90, to rebuild a brick wall at Golden Park. City Manager Hugley
approved the emergency construction on December 10, 2006.
The center wall at Golden Park collapsed during a storm and must be rebuilt
prior to the start of baseball season. The Engineering Department obtained
quotes from the following:
Gerald Brooks Construction $89,239.90
Freeman and Associates $118,078.00
The vendor can begin the work during the first of 2007 in order to complete the
rebuild by the start of the first game in April.
Funding is available in the FY07 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590-2000-CONT-9801.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ? TON EXTENDED CAB
PICKUP TRUCK FROM LEGACY FORD (MCDONOUGH, GA), IN THE AMOUNT OF $19,709.00.
WHEREAS, this truck is a replacement unit that will be used by the
Special Enforcement Division. The truck being replaced has a regular cab and
has been used to pick up dead animals throughout Muscogee County. Recently
that vehicle has been converted to a dual use truck for picking up dead
animals, as well as, a backup unit for animal control officers. The truck bed
is unavailable for storing equipment due to its primary use of transporting
dead animals. This leaves only the cab for storing such equipment as animal
catchpoles, cat cages, nets, paperwork, etc. In addition, other animal control
personnel occasionally ride in the cab. Therefore an extended cab is necessary
to perform these job functions and is being requested by the Special
Enforcement Division.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) ? ton
extended cab pickup truck from Legacy Ford (McDonough, GA), in the amount of
$19,709.00. Funds are budgeted in the FY07 Budget: General Fund - Public
Services ? Special Enforcement ? Light Trucks; 0101-260-2400-SPCL-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 15-PASSENGER VAN FROM
FREEWAY FORD (COLUMBUS, GA), IN THE AMOUNT OF $19,539.00; AND ONE (1) ? TON AWD
PASSENGER VAN FROM WHITESIDE CHEVROLET (SAINT CLAIRSVILLE, OH), IN THE AMOUNT
OF $22,900.00.
WHEREAS, this 15-passenger van is a replacement unit that will be used
by the Muscogee County Prison to transport inmates. The ? ton AWD van is a
replacement unit that will be used by the Stormwater Division of the
Engineering Department to transport personnel and equipment to and from job
sites throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
15-passenger van from Freeway Ford (Columbus, GA), in the amount of $19,539.00
and one (1) ? ton AWD passenger van from Whiteside Chevrolet (Saint
Clairsville, OH), in the amount of $22,900.00. Funds for the 15-passenger van
are budgeted in the FY07 Budget: General Fund ? MCP ?Warden ? Light Trucks;
0101-420-1000-MCCI-7722. Funds for the ? ton AWD passenger van are budgeted in
the FY07 Budget: Sewer Fund ? Engineering ? Stormwater ? Light Trucks;
0202-250-2600-STRM-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE SEDAN VIA
GEORGIA STATEWIDE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS,
GA) IN THE AMOUNT OF $13,340.00.
WHEREAS, the sedan is a replacement unit and will be used by Special
Enforcement officers for transportation while performing their duties
throughout the City. A bid process was administered for the sedan. However,
upon comparison of the bid received with the Georgia statewide contract prices,
it was determined the City would be better served purchasing from the statewide
contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mid-size
sedan via Georgia Statewide Contract, SWC S-050483, from Bill Heard Chevrolet,
(Columbus, GA) in the amount of $13,340.00. Funds are budgeted in FY07
Budget: General Fund - Public Services ? Special Enforcement ?Automobiles;
0101-260-2400-SPCL-7721.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FULL-SIZE SEDAN VIA
GEORGIA STATEWIDE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS,
GA) IN THE AMOUNT OF $15,040.00.
WHEREAS, the sedan is a replacement unit and will be used by the
Coroner for transportation while performing his duties throughout the City. A
bid process was administered for the sedan. However, upon comparison of the
bid received with the Georgia statewide contract prices, it was determined the
City would be better served purchasing from the statewide contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
full-size sedan via Georgia Statewide Contract, SWC S-050483, from Bill Heard
Chevrolet, (Columbus, GA) in the amount of $15,040.00. Funds are budgeted in
FY07 Budget: General Fund ? Coroner ? Automobiles; 0101-570-1000-CORN-7721.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT FOR EMERGENCY CONSTRUCTION SERVICES TO BE
PERFORMED BY GERALD BROOKS CONSTRUCTION, INC., IN THE AMOUNT OF $89,239.90, TO
REBUILD A BRICK WALL AT GOLDEN PARK.
WHEREAS, City Manager Hugley approved the emergency construction on December
10, 2006; and,
WHEREAS, the center wall at Golden Park collapsed during a storm and must be
rebuilt prior to the start of baseball season. The Engineering Department
obtained quotes from the following:
Gerald Brooks Construction, Inc. $89,239.90
Freeman and Associates, Inc. $118,078.00
WHEREAS, the vendor can begin the work during the first of 2007 in order to
complete the rebuild by the start of the first game in April.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY
RESOLVES AS FOLLOWS:
That the City Manager is authorized to make payment for emergency
construction services to be performed by Gerald Brooks Construction, Inc., in
the amount of $89,239.90, to rebuild a brick wall at Golden Park. Funding is
available in the FY07 Budget: General Fund ? Miscellaneous ? Contingency;
0101-590-2000-CONT-9801.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: January 9, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
January 10, 2007
1. Tennis Court Surfacing Supplies (Annual Contract) ? RFB No. 07-0042
Scope of Bid
The Columbus Consolidated Government, Parks and Recreation Department is
seeking vendors to provide tennis court surfacing supplies to be purchased on
an ?as needed basis?. The contract term shall be for one year, with the option
to renew for two additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
January 17, 2007
1. 35? Low Floor Buses (Annual Contract) ? RFB No. 07-0038
Scope of Bid
Provide 35? Low Floor Buses to METRA on an ?as needed basis?. The City
anticipates purchasing approximately 12 buses during Fiscal Year 2007 through
Fiscal Year 2012. The contract term shall be for one year with the option to
renew for five (5) additional twelve-month periods. The renewal will be based
solely upon the mutual agreement of both parties, the Columbus Consolidated
Government and the Contractor.
January 24, 2007
1. Masonry Products (Annual Contract) ? RFB No. 07-0043
Scope of Bid
Provide masonry products to include: portland cement (Type 1), concrete ready
mix w/gravel, brick sand, concrete sand, brick, 3 hole (Grade SW), brick,
8? (Grade SW), concrete building brick (Grade A), concrete blocks (Type 1,
Grade N), mound mix (Top Dressing) and fire brick, 8? on an ?as needed? basis
to the Columbus Consolidated Government (the City). The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
2. Sport Utility Vehicles ? RFB No. 07-0044
Scope of Bid
Provide six (6) mid-size 2-wheel drive SUVs to be used by the Inspections and
Codes, Engineering and Highways and Roads Division, three (3) mid-size 4-wheel
drive SUVs to be used by Inspections and Codes and one (1) full-size SUV to be
used by Engineering Drainage.
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