Agenda Item # 2
Columbus Consolidated Government
Council Meeting
December 5, 2006
Agenda Report # 62
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) LGFS/GHRS ANNUAL SOFTWARE MAINTENANCE AGREEMENT
It is requested that Council authorize payment to CGI-AMS, Inc. (Fairfax, VA),
in the amount of $241,020.00 for the annual software maintenance support of the
LGFS/GHRS systems. The maintenance period will cover twelve months beginning,
January 1, 2007.
CGI-AMS is the developer of the software and is therefore the sole provider for
the maintenance support.
This maintenance provides the Departments of Information Technology, Finance,
and Human Resources with software enhancements, documentation updates, User
Group support, Hotline support and access to the American Management Systems
(AMS)-sponsored ADVANTAGE Communications Forum. The following software modules
are supported by under this maintenance agreement:
Advantage Financial (LGFS):
Financial Management Base System
Fixed Assets
Advanced Purchasing
BRASS
InfoAdvantage
Advantage HR (GHRS):
Human Resources Base System
Position Control
Recruiting and Staffing
Benefits Administration
Funds are budgeted in the FY07 Budget, Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
* * * * * *
(B) STEEL SIGNAL STRAIN POLES (RE-BID) (ANNUAL CONTRACT) ? RFB NO. 07-0012
It is requested that Council approve the purchase of steel signal strain poles
from Southern Lighting & Traffic Systems for the estimated annual contract
value of $200,000.00. The estimated contract value is based on the amount the
department has budgeted for steel signal strain poles. The Traffic Engineering
Division will purchase steel signal strain poles, on an ?as needed? basis, to
include the following: road steel strain poles, heavy duty round steel mast
arm poles, single arms, heavy duty round steel mast arm poles, tandem arms,
decorative bases, luminaire arm extension and second luminaire arm.
The Traffic Engineering Division, of the Engineering Department, installs and
maintains steel signal strain poles along City owned streets within Muscogee
County.
The term of the contract shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid invitations were mailed and specifications were posted on the City?s
website; one response was received, on November 8, 2006, from Southern Lighting
& Traffic Systems. This bid has been advertised, opened and reviewed.
Description/Vendors Southern Lighting & Traffic Systems
(Roswell, GA)
I. Anchor Bolts $1,133.00
II. Round Steel Strain Poles $ 150,134.00
III. Heavy Duty Round Steel Mast Arm Poles ? Single Arm $ 202,987.00
IV. Heavy Duty Round Steel Mast Arm Poles $ 1,629,784.00
V. Additional Items $ 3,697.00
Funds are budgeted each fiscal year for this ongoing expense: 1999 Sales Tax
Project Fund ?1999 SPLOST? 99 SPLOST Road/Bridge/Street ? Road Maintenance
Materials ? Signals/Traffic Loop Maintenance, 0540-695-2126-TXRB-6751 -
50311-20040.
?ITEM A?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING PAYMENT TO CGI-AMS, INC., (FAIRFAX, VA), IN
THE AMOUNT OF $241,020.00 FOR THE ANNUAL SOFTWARE MAINTENANCE SUPPORT OF THE
LGFS/GHRS SYSTEMS.
WHEREAS, the maintenance period will cover twelve months, beginning January 1,
2007. This maintenance support provides the Departments of Information
Technology, Finance, and Human Resources with software enhancements,
documentation updates, User Group support, Hotline support and access to the
American Management Systems (AMS)-sponsored ADVANTAGE Communications Forum; and,
WHEREAS, the software modules supported by this maintenance are Advantage
Financial (LGFS), and Advantage HR (GHRS).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to CGI-AMS,
Inc., (Fairfax, VA), in the amount of $241,020.00 for the annual software
maintenance support of the LGFS/GHRS systems. Funds are budgeted in the FY07
Budget, Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of_____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF STEEL SIGNAL STRAIN POLES FROM
SOUTHERN LIGHTING & TRAFFIC SYSTEMS FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$200,000.00.
WHEREAS, the Traffic Engineering Division, of the Engineering
Department, installs and maintains steel signal strain poles along City owned
streets within Muscogee County; and,
WHEREAS, the term of contract shall be for two years, with the option
to renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase steel signal
strain poles for the estimated annual contract value of $200,000.00. Funds are
budgeted each fiscal year for this ongoing expense: 1999 Sales Tax Project Fund
?1999 SPLOST? 99 SPLOST Road/Bridge/Street ? Road Maintenance Materials ?
Signals/Traffic Loop Maintenance, 0540-695-2126-TXRB-6751- 50311-20040.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: December 5, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
December 6, 2006
1. Bucket Truck ? RFB No. 07-0022
Scope of Bid
The City is using an online Reverse Auction bidding process via AMT (Asset
Management Technologies) for the purchase of one fifty-five foot bucket truck.
Specifications and procedures are available at the City?s website
www.columbusga.org/finance/proposals.htm or the AMT website www.bidamt.com.
2. Service Contract for Various Types of Engines (Annual Contract) ? RFB No.
07-0033
Scope of Bid
Provide repair/rebuild various types of engines to METRA Transit System on an
?as needed? basis. The contract period will be for two years with the option
to renew for two additional twelve-month periods.
3. Small Bucket Truck ? RFB No. 07-0035
Scope of Bid
Provide one thirty-six foot bucket truck to be used by the Traffic Engineering
Division of the Engineering Department to install and repair traffic lights
throughout the City.
4. Smith & Wesson, 45 Caliber, Semi-Automatic Pistols ? RFB No. 07-0034
Scope of Bid
Provide nine (9) Smith & Wesson, 45 caliber, semi-automatic, model
4586, ?Third Generation?, SKU #108231, Law Enforcement pistols with fixed night
sights and three (3) magazines each. The pistols will be used by the Columbus
Police Department.
December 7, 2006
1. Roofing Consulting Services ? RFP No. 07-0005
A Mandatory Pre-Proposal Conference will be held at 10:00 AM (Eastern) on
Thursday, December 7, 2006 in the Finance Department Conference Room, 5th Floor
- Government Center, 100 Tenth Street, Columbus, GA 31901. Any vendor who is
not present in the Finance Department Conference Room, within 10 minutes after
the time slated for the beginning of the mandatory pre-proposal conference,
shall not be allowed to participate any further in the bid process.
December 20, 2006
1. Bus Wash System ? RFB No. 07-0026
Scope of Bid
Provide a two-brush bus wash system, NS Wash Systems 3100 (or equal), to Metra
Transit System. The vendor shall provide a complete operational automatic
drive-through wash system, including activating switches, electrical solenoids
and motor starters. The vendor is responsible for removal of the existing
T-2000 system.
2. Roofing Consulting Services ? RFP No. 07-0005
Scope of RFP
Columbus Consolidated Government (the City) is seeking proposals for roofing
consulting services for the removal and replacement of two (2) low slope roofs,
totaling approximately 22,000 sq. ft. The services are required for Fox Senior
Center (3720 5th Avenue) and Fire Station #1 (205 10th Street).
3. Flood Abatement Project - 6th Avenue and Side Streets System (Re-Bid) - RFB
No. 07-0037
Scope of RFB
The Project consists of sewer and water system improvements including but not
limited to: approximately 550 feet of 8-foot by 6-foot box culvert; 790 feet of
8-foot by 8-foot box culvert; 1,100 feet of twin 10-foot by 8-foot box culvert;
1400 feet of 10-foot by 8- foot box culvert; 420 feet of 12-foot by 8-foot box
culvert; 60 feet of 14-foot by 8-foot box culvert; 5,100 feet of 14-foot by
12-foot box culvert; 1,540 feet of 72-inch gravity sewer; 1,100 feet of 60-inch
gravity sewer; 780 feet of 54-inch gravity sewer; 620 feet of 48-inch gravity
sewer; 130 feet of 42-inch gravity sewer; 130 feet of 36-inch gravity sewer; 30
feet of 30-inch gravity sewer; 1,500 feet of 24-inch gravity sewer; 100 feet of
15-inch gravity sewer; one river outfall structure; one diversion structure;
one drop structure; approximately 700 feet of 16-inch water main; 530 feet of
12-inch water main; 3,040 feet of 8-inch water main; 280 feet of 6-inch water
main; 5 railroad crossings; 1 state road crossing; streetscape improvements;
erosion and sedimentation control; and all associated restoration connections
and appurtenant Work.
4. Cab & Chassis/41,000# GVW Minimum (Re-Bid) ? RFB No. 07-0036
Scope of Bid
Provide one (1) cab and chassis for a combination sewer-cleaning machine to be
used by the Rainwater Management Division of the Public Services Department.
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