Columbus Consolidated Government
Referrals From Mayor and Council-11/14/2006
Subject Landscaping Materials Contract
Description Have the staff to do some research on the Landscape Material
contract, and evaluate that; because of the amount of material we are
purchasing, we may be able to get a better price than what we are paying.
(Request of Councilor Davis)
Received From
Assigned To Scott Jones, Rachel Buice Barker, Rufus Riggs
Please enter a date mm/dd/yy before any comments are added.
Response 11/20/06 The city procurement ordinance requires us to solicit
competitive bids for materials needed to perform the many task we perform from
day to day. The process requires a posting on the city web site the material
needed and the quantity with other information to verify that the offering
vendor has a valid license and can provide the service or material. All
businesses interested in competing for the bid may do so by submitting a bid
to provide the material. This competitive bid process prevents city employees
from shopping at their favorite vendor and reduces significantly, the
opportunity for city employees to become involved in illegal purchasing
activities.
9/12/06 The need for Landscape Materials were posted on the city web site with
estimated quantity.
10/11/06 Bids were received from two vendors with prices for the material
listed on the web site. They were: Top Quality Straw, Inc & To-Mar Garden
Center. The prices are listed on the Council Agenda. No other vendor
submitted bids. If a vendor could have provided a better price for the
material, that vendor should have submitted a bid. It is quite frustrating to
the staff to go through the procurement process for purchasing material than at
the time to get Council approval for the purchase to have a vendor complaint
that they could have provided the material for less had we contacted them.
After going through the efforts to solicit bids in accordance with the
ordinance we find ourselves spending additional time ( which is in short
supply) explaining the process because a vendor failed to submit a bid. If
you need any other information, please let me know....Rufus
Closed Date
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