Agenda Item # 5
Columbus Consolidated Government
Council Meeting
January 8, 2019
Agenda Report # 81
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) NAMING RIGHTS CONSULTING SERVICES ? RFP NO. 19-0005
It is requested that Council authorize the execution of a contract with Global
Spectrum L.P. d/b/a Spectra (Philadelphia, PA) for a valuation study and the
development of a revenue-generating naming rights program for the Columbus
Civic Center and Ice Rink.
Global Spectrum L.P. d/b/a Spectra will complete the following tasks:
Task 1: Value of Assets
Review the physical assets of the Civic Center to estimate naming rights
value. This task shall include the following:
a. Participating in meetings and conference calls with the Civic Center,
responding to questions and preparing for the approach and allocate resources
for the project task.
b. Documenting the methodology used to arrive at the estimated value of the
Civic Center assets, including assessment factors unique to the Columbus, GA
market.
c. Reviewing and analyzing similar government and private-sector naming rights
initiatives and their transferability to the Civic Center.
d. Documenting the potential challenges or issues for naming rights
opportunities. Upon request from the Civic Center, provide documentation
produced under this task.
Task 2: Naming Rights Program Structure
Recommend a naming rights program structure that complements Civic Center and
the Columbus area. This task should include the following:
a. Recommending the best approach for maximizing revenues and other benefits.
Specific recommendations should include length of naming rights term, category
exclusivity and compatibility guarantees, and discussion of possible reciprocal
business activities.
b. Identifying any feasible alternative approaches.
Task 3: Strategic Plan
Develop a strategic marketing plan to identify and solicit potential clients.
This task should include the following:
a. Recommending a process for soliciting and selecting naming rights clients.
b. Creating a prospect list and timeline for marketing and negotiation of
naming rights agreements.
c. Implementing the marketing plan and contacting potential clients.
d. Assisting the Civic Center in negotiating agreements with potential clients.
e. Assisting the Civic Center in developing any necessary documents to
implement individual naming rights agreements.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on August 15, 2018. This RFP has been
advertised, opened and evaluated. Five proposals were received on September
21, 2018 from the following firms:
Global Spectrum L.P. d/b/a Spectra (Philadelphia, PA)
Sports & Properties, Inc. (Cary, SC)
Team Services, LLC (Rockville, MD)
The Superlative Group (Cleveland, OH)
Victus Advisors, LLC (Park City, UT)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/04/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were distributed to each committee member to review.
1st Evaluation Meeting 10/22/18 Committee members discussed the proposals and determined
clarifications were not required.
Evaluation Forms Sent 10/30/18 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 12/04/18 Evaluation forms were completed and returned to Purchasing
for compilation results; the tabulation of evaluations were then forwarded to
the Evaluation Committee members for review and recommendation.
Recommendation 12/05/18 The Evaluation Committee unanimously recommended award to
Global Spectrum L.P. d/b/a Spectra, the highest ranking vendor.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of two (2) voting members from the Civic Center and one (1) voting member from
the Parks and Recreation Department.
Award Recommendation:
The Evaluation Committee deemed the proposal from Global Spectrum L.P. d/b/a
Spectra most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Global Spectrum L.P. d/b/a Spectra for the following reasons:
? The team?s experience and resources are impressive, regionally as well as
nationally. The company has a long list of clients.
? Spectra touched on every element of the RFP and gave relevant examples of the
work requested.
? Spectra?s cost and fee options are completely acceptable. The vendor
provided the best cost proposal.
? The proposed approach and schedule are very realistic.
Vendor Experience/Qualifications:
? Founded in 1967, Spectra is a hospitality firm with a wide range of
disciplines, including corporate partnerships (naming rights, valuation
services, consulting services and premium seating sales), venue management, and
food services & hospitality. As of August 2018, Spectra has 2,562 full-time
employees across its divisions.
? Spectra?s ownership includes Atairos Group, an independent strategic holding
company; and Comcast Spectra, a subsidiary of Comcast NBCUniversal that owns a
number of the country?s preeminent sports and entertainment entities, including
the Wells Fargo Center, the NHL Philadelphia Flyers, the ECHL Maine Mariners
and the NLL Philadelphia Wings.
? Spectra Partnership is the naming rights, sponsorship, and premium sales
division of Spectra. The partnership group is the industry leader in naming
rights sales, selling more naming rights agreements than any other firm in
North America over the last decade.
? The company has provided some of the most high-profile new arenas and
stadiums in the country, including the Atlanta Braves? (MLB) SunTrust Park and
the Sacramento Kings? (NBA) Golden 1 Center.
? Spectra has local and state presence. The company currently provides food
service operations at the Columbus Civic Center and the Columbus Convention and
Trade Center. The company also provides services at the Macon Centreplex,
Augusta Entertainment Complex, Albany James H. Gray Civic Center and the Byers
Theater at City Springs. Additionally, the company recently secured a naming
rights partnership with Georgia?s Own Credit Union for Relay Bike Share, which
is Atlanta?s bike share system.
? The company?s Vice President of Partnerships, who will lead the efforts on
this project, was once the General Manager of the Columbus Catfish.
? Listed below are three (3) clients for which Global Spectrum L.P. d/b/a
Spectra has provided similar services:
o Angel of the Winds Arena (Everett, WA)
Spectra Partnership was hired on a consulting basis to secure a new naming
rights partner for the venue in 2017. After securing the naming rights
partner, Spectra Partnerships was hired as a full-time sponsorship sales firm
for the Angel of Winds Arena.
Notably, Spectra Partnership secured a new naming rights partner for the
facility within 90 days of being hired.
Cure Insurance Arena (Trenton, NJ)
Spectra began its partnership with Mercer County Improvement Authority for Cure
Insurance Arena in 1999. Cure Auto Insurance is the naming rights partner.
o XL Center (Hartford, CT)
Spectra began its partnership with Capital Region Development Authority for the
XL Center in 2013. XL Catlin Insurance is the naming rights partner.
Notable accomplishments include converting each of the four corners/entrances
into new, in-venue Sub-Naming Rights opportunities, generating almost $200,000
per year.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Revenue received will be deposited into the Civic Center Fund.
* * * * * * * * *
(B) EMT & PARAMEDIC LICENSE RENEWAL FEES
It is requested that Council approve payment to the Georgia Department of
Public Health, Office of EMS & Trauma, in the amount of $17,625.00, for annual
EMT and Paramedic License renewal fees.
Funds are budgeted in the FY19 Budget: General Fund ? Fire & EMS ? Fire/EMS
Special Operations ? Education Training; 0101 ? 410 ? 2600 ? SPCO ? 6601
* * * * * * * * *
(C) ANNUAL SUBSCRIPTION FOR GMA CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES
It is requested that Council approve payment to Georgia Municipal Association
(GMA), in the amount of $12,000, for the annual subscription for Cable and
Telecommunications Management Services. This payment will cover the period
from January 1, 2019 ? December 31, 2019.
GMA's Cable and Telecommunications Management Services program provides
full-service consulting assistance on all aspects of cable and
telecommunications franchising that helps Georgia local government keep pace
with changes in federal and state law, and Federal Communications Commission
(FCC) rule changes.
Funds are budgeted in the FY19 Budget: General Fund ? Miscellaneous ?
Non-Categorical ? Special & Ongoing Projects; 0101-590-3000-NCAT-6694.
* * * * * * * * *
(D) ANNUAL SUPPORT FOR PARATRANSIT SCHEDULING AND ROUTING SYSTEM
It is requested that Council approve the annual payment to RouteMatch Software
(Atlanta, GA) for the basic technical software support in the amount of
$15,816.60, for the paratransit scheduling and routing system utilized by
METRA. This payment covers the period from February/2019 ? January/2020.
As a result of RFP No. 04-0023, per Resolution #366-04, Council approved the
contract with RouteMatch Software to provide a paratransit scheduling and
routing system. The contract included the provision of a turnkey paratransit
scheduling system, which included all software, computers, printers and
required services for a fully operational system.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation ?
FTA ? Software Lease; 0751 ? 610 ? 2400 ? MFTA ? 6541 (City 20% and Federal
80%).
* * * * * * * * *
(E) ANNUAL MEMBERSHIP DUES FOR ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA
(ACCG)
It is requested that Council approve payment to the Association County
Commissioners of Georgia (ACCG) in the amount of $17,949.25 for the annual
membership dues.
ACCG serves as the consensus building, training, and legislative organization
for all county governments in the State of Georgia.
Funds are budgeted in the FY19 Budget: General Fund ? Legislative ? City
Council ? Membership Dues and Fees; 0101-100-1000-CNCL-6657.
* * * * * * * * *
(F) AUTOMATIC ANNOUNCEMENT SYSTEMS FOR METRA
It is requested that Council approve the purchase of two (2) automatic
announcement systems from Clever Devices Ltd (Woodbury, NY), in the amount of
$33,494.00 (2 @ $16,747 each) for METRA.
Clever Devices Ltd will provide and install the automatic announcement systems
in two METRA buses. The automatic announcement systems will allow passengers
to hear clear messages informing them of their upcoming major
stops/intersections, meeting FTA American with Disability Act (ADA) standards
for intersection announcements. The system will be convenient for all
customers, especially those customers who are visually or hearing impaired and
persons who may be unfamiliar with the route.
Clever Devices was awarded a contract to provide automatic announcement
systems, per Resolution #134-15. Since the award of that contract, METRA has
installed automatic announcement systems in the bus fleet. The new equipment
must be compatible with the equipment currently in the fleet. Therefore, the
vendor is considered an only known source for this purchase, per the
Procurement Ordinance 3-114.
Funds are budgeted in the FY19 Budget as follow: Transportation Fund ? METRA
FTA - Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761 (City 20% and
Federal 80%).
* * * * * * * * *
(G) SECURITY CAMERAS & ACCESSORIES FOR METRA BUSES
It is requested that Council approve the purchase of security cameras and
accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the amount
of $26,030.50, for METRA.
Seon Design d/b/a/ MobileView will provide and install the security cameras and
accessories, for 35 FT Buses. The equipment includes: cameras, recorders,
web-based software and accessories. The security cameras allows for
continuous surveillance of the buses and provides the following benefits:
Improved passenger safety, Driver protection, Proper enforcement of passenger
rules and regulations, Evidence in crime investigation, Violence prevention and
Remote monitoring.
Seon Design d/b/a/ MobileView was awarded a contract to provide automatic
announcement systems, per Resolution #436-16 and Resolution #278-16. Since
the award of that contract, METRA has installed security cameras and
accessories in the bus fleet. The new equipment must be compatible with the
equipment currently in the fleet. Therefore, the vendor is considered an only
known source for this purchase, per the Procurement Ordinance 3-114.
Funds are budgeted in the FY19 Budget as follow: Transportation Fund ? METRA
FTA - Capital Expenditures Under $5,000; 0751-610-2400-MFTA-7763 (City 20% and
Federal 80%).
* * * * * * * * *
(H) TRASH LOADER/GRAB-ALL TRUCK REPAIR SERVICES
It is requested that Council approve payment to Rush Truck Center (Columbus,
GA), in the amount of $22,088.33, for the repair of a 2005 Chevy
(International) C8500 Trash Loader/Grab-All Truck, vehicle #6907.
This truck was inspected and it was determined the vehicle needed a new
engine. The engine block was cracked, pouring oil and other coolants out of
the system, and was in need of new gaskets. This equipment is used by the
Waste Collection Division to collect residential household waste.
Rush Truck Center was selected because they are the only certified
International repair center in the local area for this type of heavy duty
equipment. Therefore, the vendor is considered an only known source for the
repair services, per the Procurement Ordinance 3-114.
Funds are available in the FY19 Budget: Integrated Waste Fund ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
* * * * * * * *
(I) INDUSTRIAL, MEDICAL AND SPECIAL GASES
It is requested that Council approve the purchase of industrial, medical and
special gases from Airgas, Inc, via Georgia State Contract, SWC
99999-001-SPD0000158. The gas products will be purchased by Columbus Fire &
EMS and other Departments, on an ?as needed basis?.
The effective date of the contract is December 1, 2018 through November 30,
2020, and any additional renewals awarded by the State. Georgia Statewide
contracts are approved for use by local governments, and meet the requirements
of the City?s procurement ordinance. Consequently, this contract will be
renewed by the City in accordance with the State?s renewal process.
Columbus Fire & EMS and other Departments will be able to purchase medical gas
products such as acetylene, oxygen and etc. from Airgas, Inc, under the State
Contract, which will eliminate the need to request price quotes.
Funds are budgeted each fiscal year for this on-going expense, Fire & EMS -
Operating Materials/Medical; 6795. Purchases by other departments will be
budgeted in the appropriate line-item.
* * * * * * * *
(J) CONTRACT EXTENSION FOR PURSUIT CAR BUILD OUT (ANNUAL CONTRACT) ? RFP NO.
13-0017
It is requested that Council authorize the extension of the Pursuit Car Build
Out contract with Mobile Communications America, Inc., (Columbus, GA),
(formally Columbus Communications, Inc., Columbus, GA), for an additional two
year period.
The Columbus Police Department and the Marshal?s Office is requesting the
contract extension because they have cars that have been ordered and Mobile
Communications America, Inc. has ordered the items needed to complete the build
out for those cars.
Per Resolution No. 14-13, dated January 8, 2013, Council authorized a five-year
contract with Columbus Communications, Inc. The contract expired on January 7,
2018. However, in accordance with Article 3-109 (Annual Contracts: Price
Agreement and Service Contracts) of the Procurement Ordinance, and at the
request of the Public Safety Departments, the contract was extended for one
year, through January 7, 2019. Council approval is required for extensions
beyond the one year extension.
Funds will be included in the appropriate public safety departmental expense
budget as Automobiles or Light Trucks/SUV?s.
* * * * * * * *
(K) ADDITIONAL STAGING EQUIPMENT FOR THE CIVIC CENTER
It is requested that Council approve the purchase of additional staging
equipment from StageRight Corporation (Clare, MI), in the amount of $13,238.00,
for the Civic Center.
The additional equipment will replace damaged equipment and the increase the
Civic Center?s staging equipment inventory. The equipment is required for
upcoming events, allowing the Civic Center to build larger stages to
accommodate acts such as dance troupes, family productions, etc.
Council awarded the contract (RFP No. 180-96) to StageRight to provide portable
staging for the Civic Center, per Resolution No. 416-96. The new equipment
must be compatible with the existing inventory purchased from the vendor.
Therefore, StageRight is considered the only known source for this equipment in
accordance with Section 3-114 of the Procurement Ordinance.
Funds are included in the FY19 Budget using the Friends of Columbus Account for
the Civic Center as: Civic Center Fund ? Civic Center - Operations ? Capital
Expenditures ? under $5,000; 0757-160-1000-7763.
* * * * * * * *
(L) MOWERS AND TRACTORS - RFB NO. 19-0008
It is requested that Council authorize the purchase of three (3) commercial
zero turn mowers with caster wheels for various departments at a unit price of
$6,550.00, for a total price of $19,650.00; seven (7) commercial zero turn
mowers with pneumatic tires for Park Services at a unit price of $6,475.00, for
a total price of $45,325.00; one (1) commercial zero turn mower with bag
collection unit for Community Services at a unit price of $9,238.46; and four
(4) utility tractors for Right of Way and Beautification Division at a unit
price of $18,003.00, for a total price of $72,012.00; from SunSouth, LLC
(Columbus, GA) for the grand total amount of $146,225.46.
This equipment was approved in the FY19 Budget and will be used as follows: two
(2) commercial zero turn mowers will be used by Public Works Cemeteries
Division staff to maintain the city?s cemetery grounds; one (1) commercial zero
turn mower will be used by Civic Center staff to maintain the grass around the
Civic Center areas; seven (7) commercial zero turn mowers will be used by Park
Services staff to maintain City parks; one (1) commercial zero turn mower with
bag collection unit will be used by Community Services staff to maintain the
city of Columbus properties by keeping the grass cut and well kept; and four
(4) utility tractors will be used by Right of Way and Beautification Division
staff to plow, till and pull, as well as cut City right-off-ways and other
City-owned property. Seven (7) tractors were bid; however, per the Fleet
Department, specifications for three (3) of the tractors were incorrectly
written and will be re-advertised.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Eight (8) bids were received on October 31,
2018. This bid has been advertised, opened and reviewed. The bidders were:
OPTION 1: COMMERCIAL ZERO TURN MOWERS WITH CASTER WHEELS / VARIOUS DEPARTMENTS
Vendors SunSouth, LLC
(Columbus, GA) Dudley's Outdoors
(LaGrange, GA) Ag Pro LLC
(Macon, GA) Home Hardware
(Columbus, GA) Price Small Engines
(Opelika, AL) Atlanta Kubota LLC1
(Marietta, GA) AIMTRAC2
(Smithville, GA) Hustler Turf Equipment3
(Hesston, KS)
Manufacturer/Model John Deere Z915E 60" Hustler Turf / 60" / X-ONE John Deere Z015E Hustler /
936799 Grasshopper 225/61 Kubota Z72SKH-2-60 Grasshopper 225K-61 Hustler
UNIT PRICE $6,550.00 $6,791.40 $6,930.10 $7,616.00 $7,697.00 $7,592.22 $8,250.00
TOTAL PRICE
3 UNITS) $19,650.00 $20,374.20 $20,790.30 $22,848.00 $23,091.00 $22,776.66 $24,750.00
Non-Compliant
1 Atlanta Kubota LLC ? Vendor rejected because the correct Revised 2 Detailed
Specifications Pages were not included within sealed bid as required.
2 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed
Specifications Pages were not included within sealed bid as required.
3 Hustler Turf Equipment ? Vendor rejected because sealed bid included several
options for bid pricing; also did not include correct Revised 2 Detailed
Specifications Pages as required.
OPTION 2: COMMERCIAL ZERO TURN MOWERS WITH PNEUMATIC TIRES / PARK SERVICES
Vendors SunSouth, LLC
(Columbus, GA) Dudley's Outdoors
(LaGrange, GA) Ag Pro LLC
(Macon, GA) Home Hardware
(Columbus, GA) Price Small Engines
(Opelika, AL) Atlanta Kubota LLC1
(Marietta, GA) AIMTRAC2
(Smithville, GA) Hustler Turf Equipment3
(Hesston, KS)
Manufacturer/Model John Deere Z915E 60" Hustler Turf / 60" / X-ONE John Deere Z015E Hustler /
936799 Grasshopper 225/61 Kubota Z72SKH-2-60 Grasshopper 225K-61 Hustler
UNIT PRICE $6,475.00 $6,791.40 $6,930.10 $7,616.00 $7,697.00 $7,592.22 $8,250.00
TOTAL PRICE
(7 UNITS) $45,325.00 $47,539.80 $48,510.70 $53,312.00 $53,879.00 $53,145.54 $57,750.00
Non-Compliant
1 Atlanta Kubota LLC ? Vendor rejected because the correct Revised 2 Detailed
Specifications Pages were not included within sealed bid as required.
2 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed
Specifications Pages were not included within sealed bid as required.
3 Hustler Turf Equipment ? Vendor rejected because sealed bid included several
options for bid pricing; also did not include correct Revised 2 Detailed
Specifications Pages as required.
OPTION 3: COMMERCIAL ZERO TURN MOWER WITH BAG COLLECTION UNIT
Vendors Price Small Engines
(Opelika, AL) SunSouth, LLC
(Columbus, GA) Dudley's Outdoors
(LaGrange, GA) Ag Pro LLC
(Macon, GA) Home Hardware
(Columbus, GA) Atlanta Kubota LLC
(Marietta, GA) AIMTRAC
(Smithville, GA) Hustler Turf Equipment
(Hesston, KS)
Manufacturer/Model Grasshopper 225/61 w/12HT
Collection System John Deere Z915E
w/3 Bag MCS 60" Hustler Turf / 60" / X-ONE John Deere Z015E Hustler / 936799 / 935783 Kubota
Z72SKH-2-60 Bag Grasshopper
225K-61 w/Bagger Hustler
UNIT PRICE $9,688.25 $9,795.00 $9,820.00 $10,146.25 $11,115.00 $6,503.22 $10,900.00
Non-Compliant
Per bid specifications, the City will purchase this item via the Georgia State
Contract, #99999-001-SPD0000102, at a unit cost of $9,238.46, which is lower
than the lowest bidder. Deere & Company is the Georgia State contracted
vendor, and SunSouth is the local John Deere dealer.
OPTION 4: UTILITY TRACTORS
Vendors SunSouth, LLC4(Columbus, GA) Ag Pro LLC
(Macon, GA) Atlanta Kubota LLC
(Marietta, GA) AIMTRAC1
(Smithville, GA) Atlantic & Southern
Equipment2
(Lake City, GA) STEC Equipment3
(Anderson, SC)
Manufacturer/Model John Deere 5045E 2WD John Deere 5045E Kubota M566SUHD Case IH Farmall 50A Massey Ferguson
260SH Kioti RX 6620 P
UNIT PRICE $18,003.00 $20,081.39 $22,298.00 $16,800.00 $17,248.08 $24,899.00
TOTAL PRICE (7 UNITS) $126,021.00 $140,569.73 $156,086.00 $117,600.00 $120,736.56
$174,293.00
1 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed
Specifications Pages were not included within sealed bid as required.
2 Atlantic & Southern Equipment - Vendor rejected because the correct Revised 2
Detailed Specifications Pages were not included within sealed bid as required.
3 STEC ? Vendor rejected because the correct Revised 2 Detailed Specifications
Pages were not included within sealed bid as required.
4 SunSouth, LLC ? Per the Fleet Department, specifications were incorrectly
written for 3 of the tractors; vendor has agreed to sell the remaining 4
tractors at their bid price.
Funds are budgeted in the FY19 Budget as follows: Option 1 - Two (2) mowers ?
General Fund ? Public Works ? Cemeteries ? Off Road Equipment ?
0101-260-2600-CEME-7725 [$13,100.00]; and One (1) mower ? Civic Center Fund ?
Civic Center ? Civic Center Operations ? Capital Expend-Over $5,000 ?
0757-160-1000-CIVC-7761 [$6,550.00].
Option 2 ? Seven (7) mowers ? General Fund ? Parks and Recreation ? Parks
Services ? Off Road Equipment ? 0101-270-2100-PSRV-7725.
Option 3 ? One (1) mower with bag collection unit ? Paving Fund ? Public Works
? Community Services-ROW Maintenance ? Off Road Equipment ?
0203-260-3130-ROWM-7725.
Option 4 ? Four (4) utility tractors ? Paving Fund ? Public Works ?
Right-of-Way Maintenance ? Off Road Equipment ? 0203-260-3120-ROWM-7725.
* * * * * * * *
(M) GENERAL CONTRACTOR SERVICES FOR SOUTH COMMONS SOFTBALL COMPLEX IMPROVEMENTS
? RFP NO. 19-0010
It is requested that Council authorize the negotiation of a construction
contract with Brasfield & Gorrie, LLC (Columbus, GA) for improvements at the
South Commons Softball Complex. Brasfield & Gorrie will provide improvements
to the existing softball stadium and fields. The work must be completed by
June 27, 2019 for the USA Softball International Cup that will be held in July
2019.
The work includes, but is not limited to,
1. General Requirements
2. Site Work (excluding all work related to playing surface)
3. Concrete
4. Masonry
5. Metals
6. Millwork
7. Thermal & Moisture Protection
8. Doors & Windows
9. Finishes
10. Accessories
11. Specialties
12. Mechanical/Plumbing
13. Electrical/Low Voltage
14. All work related to playing surfaces on Field #7
15. Alternate #1 ? all work related to playing surfaces on Field 6 and Field 8.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on December 7, 2018. A mandatory site visit
was held on December 17, 218; four general contractors were represented at the
site visit. This RFP has been advertised, opened and evaluated. Two (2)
proposals were received on January 4, 2019 from the following contractors:
Brasfield & Gorrie, LLC (Columbus, GA)
Principle Williams Construction, Inc. (Columbus, GA)
The following events took place after receipt of proposal.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 01/04/19 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposal copies were disbursed to each committee member to review.
Clarifications
1st Evaluation Meeting, Proposal Evaluation, and Award Recommendation 01/07/19 Clarification
was requested from both contractors; the responses were provided at the
meeting. Committee members both proposals and clarification responses. Due to
the time-sensitive nature of the project, voting committee members completed
evaluation forms immediately after the discussions.
The Purchasing Division compiled and forwarded the results with the Evaluation
Committee. With a vote of 2-to-1, the committee recommended award to Brasfield
& Gorrie.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee members, which consisted
of one voting member from the Engineering Department, one voting member from
the Inspections & Code Department and one voting member from the Parks and
Recreation Department. Three additional Parks & Recreation representatives, a
representative from the Sports Council, a representative from the Public Works
Department, and two representatives from Aaron & Clements, Inc. served as
non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from Brasfield & Gorrie to be most
responsive to the RFP specifications, as reflected by the comments below:
? Brasfield & Gorrie?s project manager has an extensive history delivering
sports projects, including very recent projects that were successfully
completed here locally.
? The contractor has good local participation.
? Brasfield & Gorrie provided a detailed schedule in the proposal that shows
exactly how they will meet the very tight timeline of the project. The
schedule is thorough and has realistic timelines.
? The Contractor has performed work on several local sports fields and
renovations projects.
Vendor Experience/Qualifications:
? Brasfield & Gorrie, LLC is a privately held commercial general contractor and
is a wholly owned subsidiary of Brasfield & Gorrie, LP.
? The company has collectively built and renovated more than 125 sports and
entertainment projects totaling $2 billion around the country including
multipurpose athletic facilities, stadiums, ballparks, and entertainment
venues. The company constructed the world?s largest aquarium.
? Brasfield & Gorrie has completed 6 projects totaling $44 million with
Columbus Consolidated Government.
? The contractor?s current experience modification rate (EMR) of 0.45 is less
than half the national average.
? The company is an Associated Builders and Contractors (ABC) Accredited
Quality Contractor and has received multiple safety awards, including ABC?s
highest Safety Training and Evaluation Process (STEP) award, the Diamond Award
in 2015 and Platinum or Gold STEP awards each year from 2004 to 2014.
? The vendor has the ability to self-perform demolition, grading, utilities,
formwork, concrete, masonry, miscellaneous steel, rough and finish carpentry,
doors/frames/hardware, and specialty items.
? Listed below are the last three (3) recent projects of similar size and scope
for which Brasfield & Gorrie has provided similar services:
o Columbus State University June 2015 ? January 2016
The Columbus State University Burger King Stadium at Ragsdale Field Additions
and Alterations project included 698 chair-back seats, a new roof that covers
most of those seats, and a floating backstop, which eliminated the poles that
obstructed the view from the stands. The project also included an upgraded
scoreboard with an area for photos and videos and the addition of a wheelchair
lift to increase accessibility to the stands.
o Columbus Regional Tennis Association July 2015 ? August 2016
The Judy and Roger Pearce Tennis Center included 27 new tennis courts, site
lighting, parking, and landscaping. It also includes a 2-story, 12,000 square
foot clubhouse with offices and locker rooms.
o Muscogee County School District April 2018 ? March 2019
The MCSD High School Athletic Fields project includes 17 support buildings for
(6) high schools. These support buildings are dugouts, locker rooms,
concession stands, batting cages, and a pavilion. The project also includes
(5) new grass baseball fields, (6) softball fields, and (3) football fields.
Additionally, the project includes (1) new turf baseball field and (3) new
asphalt tracks with a poured-in-place surface.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Pricing information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are available in the FY19 Budget as: CBA Lease Revenue Bonds 2018 - 2018
CBA Bonds - South Commons Renovations - General Construction - South Commons
Renovations; 0563-801-2100-BASC-7661-84001-20180.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH GLOBAL SPECTRUM L.P.
D/B/A SPECTRA (PHILADELPHIA, PA) FOR A VALUATION STUDY AND THE DEVELOPMENT OF A
REVENUE-GENERATING NAMING RIGHTS PROGRAM FOR THE COLUMBUS CIVIC CENTER AND ICE
RINK.
WHEREAS, an RFP was administered (RFP No. 19-0005) and five proposals were
received; and,
WHEREAS, the proposal submitted by Global Spectrum L.P. d/b/a Spectra met all
proposal requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Global
Spectrum L.P. d/b/a Spectra (Philadelphia, PA) for a valuation study and the
development of a revenue-generating naming rights program for the Columbus
Civic Center and Ice Rink. Revenue received will be deposited into the Civic
Center Fund.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ ___________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF PUBLIC HEALTH,
OFFICE OF EMS & TRAUMA, IN THE AMOUNT OF $17,625.00, FOR ANNUAL EMT AND
PARAMEDIC LICENSE RENEWAL FEES.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the Georgia
Department of Public Health, Office of EMS & Trauma, in the amount of
$17,625.00, for annual EMT and Paramedic License renewal fees. Funds are
budgeted in the FY19 Budget: General Fund ? Fire & EMS ? Fire/EMS Special
Operations ? Education Training; 0101 ? 410 ? 2600 ? SPCO ? 6601.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA MUNICIPAL ASSOCIATION (GMA), IN THE
AMOUNT OF $12,000, FOR THE ANNUAL SUBSCRIPTION FOR CABLE AND TELECOMMUNICATIONS
MANAGEMENT SERVICES. THIS PAYMENT WILL COVER THE PERIOD FROM JANUARY 1, 2019 ?
DECEMBER 31, 2019.
WHEREAS, GMA's Cable and Telecommunications Management Services program
provides full-service consulting assistance on all aspects of cable and
telecommunications franchising that helps Georgia local government keep pace
with changes in federal and state law, and Federal Communications Commission
(FCC) rule changes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Georgia Municipal
Association (GMA), in the amount of $12,000, for the annual subscription for
Cable and Telecommunications Management Services. This payment will cover the
period from January 1, 2019 ? December 31, 2019. Funds are budgeted in the
FY19 Budget: General Fund ? Miscellaneous ? Non-Categorical ? Special &
Ongoing Projects; 0101-590-3000-NCAT-6694.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE ANNUAL PAYMENT TO ROUTEMATCH SOFTWARE (ATLANTA,
GA) FOR THE BASIC TECHNICAL SOFTWARE SUPPORT IN THE AMOUNT OF $15,816.60, FOR
THE PARATRANSIT SCHEDULING AND ROUTING SYSTEM UTILIZED BY METRA. THIS PAYMENT
COVERS THE PERIOD FROM FEBRUARY/2019 ? JANUARY/2020.
WHEREAS, As a result of RFP No. 04-0023, per Resolution #366-04, Council
approved the contract with RouteMatch Software to provide a paratransit
scheduling and routing system. The contract included the provision of a
turnkey paratransit scheduling system, which included all software, computers,
printers and required services for a fully operational system.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to RouteMatch
Software (Atlanta, GA) for the basic technical software support in the amount
of $15,816.60, for the paratransit scheduling and routing system utilized by
METRA. This payment covers the period from February/2019 ? January/2020.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation ?
FTA ? Software Lease; 0751 ? 610 ? 2400 ? MFTA ? 6541 (City 20% and Federal
80%).
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO THE ASSOCIATION COUNTY COMMISSIONERS OF
GEORGIA (ACCG) IN THE AMOUNT OF $17,949.25 FOR THE ANNUAL MEMBERSHIP DUES.
WHEREAS, ACCG serves as the consensus building, training, and legislative
organization for all county governments in the State of Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the Association
County Commissioners of Georgia (ACCG) in the amount of $17,949.25 for the
annual membership dues. Funds are budgeted in the FY19 Budget: General Fund ?
Legislative ? City Council ? Membership Dues and Fees; 0101-100-1000-CNCL-6657.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) AUTOMATIC ANNOUNCEMENT SYSTEMS
FROM CLEVER DEVICES LTD (WOODBURY, NY), IN THE AMOUNT OF $33,494.00 (2 @
$16,747 EACH) FOR METRA.
WHEREAS, Clever Devices Ltd will provide and install the automatic announcement
systems in two METRA buses. The automatic announcement systems will allow
passengers to hear clear messages informing them of their upcoming major
stops/intersections, meeting FTA American with Disability Act (ADA) standards
for intersection announcements. The system will be convenient for all
customers, especially those customers who are visually or hearing impaired and
persons who may be unfamiliar with the route; and,
WHEREAS, Clever Devices was awarded a contract to provide automatic
announcement systems, per Resolution #134-15. Since the award of that
contract, METRA has installed automatic announcement systems in the bus fleet.
The new equipment must be compatible with the equipment currently in the
fleet. Therefore, the vendor is considered an only known source for this
purchase, per the Procurement Ordinance 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of two (2) automatic
announcement systems from Clever Devices Ltd (Woodbury, NY), in the amount of
$33,494.00 (2 @ $16,747 each) for METRA. Funds are budgeted in the FY19 Budget
as follow: Transportation Fund ? METRA FTA - Capital Expenditures Over $5,000;
0751-610-2400-MFTA-7761 (City 20% and Federal 80%).
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF SECURITY CAMERAS AND ACCESSORIES FROM
SEON DESIGN D/B/A/ MOBILEVIEW (BELLINGHAM, WA), IN THE AMOUNT OF $26,030.50,
FOR METRA.
WHEREAS, Seon Design d/b/a/ MobileView will provide and install the security
cameras and accessories, for 35 FT Buses. The equipment includes: cameras,
recorders, web-based software and accessories. The security cameras allows
for continuous surveillance of the buses and provides the following benefits:
Improved passenger safety, Driver protection, Proper enforcement of passenger
rules and regulations, Evidence in crime investigation, Violence prevention and
Remote monitoring; and,
WHEREAS, Seon Design d/b/a/ MobileView was awarded a contract to provide
automatic announcement systems, per Resolution #436-16 and Resolution
#278-16. Since the award of that contract, METRA has installed security
cameras and accessories in the bus fleet. The new equipment must be compatible
with the equipment currently in the fleet. Therefore, the vendor is considered
an only known source for this purchase, per the Procurement Ordinance 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase security cameras and
accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the amount
of $26,030.50, for METRA. Funds are budgeted in the FY19 Budget as follow:
Transportation Fund ? METRA FTA - Capital Expenditures Under $5,000;
0751-610-2400-MFTA-7763 (City 20% and Federal 80%).
_________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PAYMENT TO RUSH TRUCK CENTER (COLUMBUS, GA), IN
THE AMOUNT OF $22,088.33, FOR THE REPAIR OF A 2005 CHEVY (INTERNATIONAL) C8500
TRASH LOADER/GRAB-ALL TRUCK, VEHICLE #6907.
WHEREAS, this truck was inspected and it was determined the vehicle needed a
new engine. The engine block was cracked, pouring oil and other coolants out
of the system, and was in need of new gaskets. This equipment is used by the
Waste Collection Division to collect residential household waste; and,
WHEREAS, Rush Truck Center was selected because they are the only certified
International repair center in the local area for this type of heavy duty
equipment. Therefore, the vendor is considered an only known source for the
repair services, per the Procurement Ordinance 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Rush Truck Center
(Columbus, GA), in the amount of $22,088.33, for the repair of a 2005 Chevy
(International) C8500 Trash Loader/Grab-All Truck, vehicle #6907. Funds are
available in the FY18 Budget: Integrated Waste Fund ? Public Works ? Solid
Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM I?
A RESOLUTIO
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL, MEDICAL AND SPECIAL GASES
FROM AIRGAS, INC, VIA THE GEORGIA STATEWIDE CONTRACT SWC 99999-001-SPD0000158
ON AN ?AS NEEDED BASIS?.
WHEREAS, the gas products will be purchased by Columbus Fire & EMS and other
Departments on an ?as needed basis?; and,
WHEREAS, the effective date of the contract is December 1, 2018 through
November 30, 2020, and any additional renewals awarded by the State. Georgia
Statewide contracts are approved for use by local governments, and meet the
requirements of the City?s procurement ordinance. Consequently, this contract
will be renewed by the City in accordance with the State?s renewal process.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase industrial, medical and
special gases from Airgas, Inc, via Georgia State Contract, SWC
99999-001-SPD0000158 on an ?as needed basis?. Funds are budgeted each fiscal
year for this on-going expense, Fire & EMS - Operating Materials/Medical;
6795. Purchases by other departments will be budgeted in the appropriate
line-item.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM J?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXTENSION OF THE PURSUIR CAR BUILD OUT CONTRACT
WITH MOBILE COMMUNICATIONS AMERICA, INC., (COLUMBUS, GA) (FORMALLY COLUMBUS
COMMUNICATIONS, INC., COLUMBUS, GA) FOR AN ADDITIONAL TWO YEAR PERIOD.
WHEREAS, the Columbus Police Department and the Marshal?s Office is requesting
the extension because they have cars that have been ordered and Mobile
Communications America, Inc. has ordered the items that is needed to complete
the build out for those cars; and,
WHEREAS, per Resolution No. 14-13, dated January 8, 2013, Council authorized a
five-year contract with Columbus Communications, Inc., for Pursuit Card Build
Out services. The contract expired on January 7, 2018. However, in accordance
with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts)
of the Procurement Ordinance, and at the request of the Public Safety
Departments, the contract was extended for one year, through January 7, 2019.
Council approval is required for extensions beyond the one year extension.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to extend the contract for Pursuit
Car Build Out with Mobile Communications America, Inc., (Columbus, GA),
(formally Columbus Communications, Inc., Columbus, GA) for an additional two
year period. Funds will be included in the appropriate public safety
departmental expense budget as Automobiles or Light Trucks/SUV?s.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM K?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL STAGING EQUIPMENT
FROM STAGERIGHT CORPORATION (CLARE, MI), IN THE AMOUNT OF $13,238.00, FOR THE
CIVIC CENTER.
WHEREAS, the additional equipment will replace damaged equipment and
the increase the Civic Center?s staging equipment inventory. The equipment is
required for upcoming events, allowing the Civic Center to build larger stages
to accommodate acts such as dance troupes, family productions, etc.; and,
WHEREAS, Council awarded the contract (RFP No. 180-96) to StageRight to
provide portable staging for the Civic Center, per Resolution No. 416-96. The
new equipment must be compatible with the existing inventory purchased from the
vendor. Therefore, StageRight is considered the only known source for this
equipment in accordance with Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase additional staging
equipment from StageRight Corporation (Clare, MI), in the amount of $13,238.00,
for the Civic Center. Funds are included in the FY19 Budget using the Friends
of Columbus Account for the Civic Center as: Civic Center Fund ? Civic Center -
Operations ? Capital Expenditures ? under $5,000; 0757-160-1000-7763.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM L?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) COMMERCIAL ZERO TURN MOWERS
WITH CASTER WHEELS FOR VARIOUS DEPARTMENTS AT A UNIT PRICE OF $6,550.00, FOR A
TOTAL PRICE OF $19,650.00; SEVEN (7) COMMERCIAL ZERO TURN MOWERS WITH PNEUMATIC
TIRES FOR PARK SERVICES AT A UNIT PRICE OF $6,475.00, FOR A TOTAL PRICE OF
$45,325.00; ONE (1) COMMERCIAL ZERO TURN MOWER WITH BAG COLLECTION UNIT FOR
COMMUNITY SERVICES AT A UNIT PRICE OF $9,238.46; AND FOUR (4) UTILITY TRACTORS
FOR RIGHT OF WAY AND BEAUTIFICATION DIVISION AT A UNIT PRICE OF $18,003.00, FOR
A TOTAL PRICE OF $72,012.00; FROM SUNSOUTH, LLC (COLUMBUS, GA) FOR THE GRAND
TOTAL AMOUNT OF $146,225.46.
WHEREAS, the equipment was approved in the FY19 Budget and will be used as
follows: two (2) commercial zero turn mowers will be used by Public Works
Cemeteries Division staff to maintain the city?s cemetery grounds; one (1)
commercial zero turn mower will be used by Civic Center staff to maintain the
grass around the Civic Center areas; seven (7) commercial zero turn mowers will
be used by Park Services staff to maintain City parks; one (1) commercial zero
turn mower with bag collection unit will be used by Community Services staff to
maintain the city of Columbus properties by keeping the grass cut and well
kept; and four (4) utility tractors will be used by Right of Way and
Beautification Division staff to plow, till and pull, as well as cut City
right-off-ways and other City-owned property. Seven (7) tractors were bid;
however, per the Fleet Department specifications for three (3) of the tractors
were incorrectly written and will be re-advertised.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) commercial
zero turn mowers for various departments at a unit price of $6,550.00, for a
total price of $19,650.00; seven (7) commercial zero turn mowers for Park
Services at a unit price of $6,475.00, for a total price of $45,325.00; one (1)
commercial zero turn mower with bag collection unit for Community Services at a
unit price of $9,238.46; and four (4) utility tractors at a unit price of
$18,003.00, for a total price of $72,012.00; from SunSouth, LLC (Columbus, GA)
for the grand total amount of $146,225.46. Funds are budgeted in the FY19
Budget as follows: Option 1 - Two (2) mowers ? General Fund ? Public Works ?
Cemeteries ? Off Road Equipment ? 0101-260-2600-CEME-7725 [$13,100.00]; and One
(1) mower ? Civic Center Fund ? Civic Center ? Civic Center Operations ?
Capital Expend-Over $5,000 ? 0757-160-1000-CIVC-7761 [$6,550.00]; Option 2 ?
Seven (7) mowers ? General Fund ? Parks and Recreation ? Parks Services ? Off
Road Equipment ? 0101-270-2100-PSRV-7725; Option 3 ? One (1) mower with bag
collection unit ? Paving Fund ? Public Works ? Community Services-ROW
Maintenance ? Off Road Equipment ? 0203-260-3130-ROWM-7725; Option 4 ? Four (4)
utility tractors ? Paving Fund ? Public Works ? Right-of-Way Maintenance ? Off
Road Equipment ? 0203-260-3120-ROWM-7725.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
?ITEM M?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONSTRUCTION CONTRACT WITH
BRASFIELD & GORRIE, LLC (COLUMBUS, GA) FOR IMPROVEMENTS AT THE SOUTH COMMONS
SOFTBALL COMPLEX
WHEREAS, an RFP was administered (RFP No. 19-0010) and two (2) proposals were
received; and,
WHEREAS, the proposal submitted by Brasfield & Gorrie, LLC met all proposal
requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to negotiate a construction contract
with Brasfield & Gorrie, LLC for improvements at the South Commons Softball
Complex. Funds are available in the FY19 Budget as: CBA Lease Revenue Bonds
2018 - 2018 CBA Bonds - South Commons Renovations - General Construction -
South Commons Renovations; 0563-801-2100-BASC-7661-84001-20180.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ ___________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III,
Mayor
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