Agenda Item # 3
Columbus Consolidated Government
Council Meeting
December 9, 2008
Agenda Report # 344
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
______________________________________________________________________________
(A) SERVERS FOR THE TELEPHONE SYSTEM
It is requested that council approve the purchase of servers for the telephone
system from AT&T (Baltimore, MD) in the amount of $44,475.76.
The Information Technology Department requires the following equipment to
upgrade the phone system?s call managers, Unity Voice Mail and Berbee call
paging and overhead paging: One (1) 7825-H3 Cisco Unity Server, three (3)
Unified CM 7825-H3 Call Manager Servers and one (1) VG224 24 Port VOIP analog
Phone Gateway.
Per Resolution No 202-03, Council authorized a 10-year contract with AT&T
(formerly BellSouth) for the current Cisco IP Phone system utilized by the
City. This purchase is an addition to that contract.
Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?
Computer Equipment; 0101-210-1000-ISS-7751.
* * * * * * *
(B) ZERO-TURN-RADIUS MOWERS
It is requested that Council approve the purchase of four (4) zero-turn-radius
mowers, via Georgia State Contract, SWC S-080775, from Moridge Manufacturing,
Inc., (Moundridge, KS) for the total purchase amount of $28,866.68.
The mowers are additional units that will be used by the Landscape & Forestry
Division of the Public Services Department to cut grass at the Riverwalk.
Funds were approved in the FY09 Budget: Capital Projects Fund ? General Fund
Supported ? Capital Expenditures Over $5,000; 0508-660-1000-CPGF-7761.
(C) VAN, COMMERCIAL CUTAWAY
It is requested that Council authorize the purchase of two (2) vans, commercial
cutaway from Rivertown Ford (Columbus, GA) in the amount of $67,452.00.
The vans are replacement units and will be used by the Landscape & Forestry
Division of the Public Services Department to transport prison inmates, mowers
and other landscape equipment to the Riverwalk for maintenance purposes.
On June 17, 2008 Council approved the purchase of a commercial cutaway van from
Rivertown Ford, per Resolution No.284-08, RFB No.08-0056. The bid
specifications required vendors to submit a bid price for future purchases
during the FY09 budget year. Rivertown Ford submitted a bid price of
$33,726.00, per unit, for future FY09 purchases. The vendor has provided
written confirmation to honor the bid price.
Funds were approved in the FY09 Budget: Capital Projects Fund ? General Fund
Supported ? Capital Expenditures Over $5,000; 0508-660-1000-CPGF-7761.
* * * * * * *
(D) PURCHASE OF RUGGED LAPTOP COMPUTERS
It is requested that Council authorize the purchase of twenty-seven rugged
laptop computers, including installation and configuration, from Motorola, Inc.
(Columbus, GA) in the amount of $174,123.00.
The rugged laptop computers are needed to replace the current Motorola MW520
Mobile Data Units currently used in Inspections and Codes, as well as,
additional units for Special Enforcement, Information Technology and Landscape
and Forestry. These laptops are required to support the new permitting system.
Motorola is the original vendor and service provider for the MW520 Mobile Data
Units currently being used and is the only vendor that can provide a 'turn key'
installation, configuration and set up. They are also the current vendor under
contract for maintaining all of the CCG MDT Units in the Police Dept., Fire
Dept., Sheriff's Office, Marshal's Office and Inspections and Codes.
Therefore, the purchase is considered an only known source, per article 3-114
of the Procurement Ordinance.
Fund are available in the FY09 Budget: Special Projects/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Computer Equipment
? Laptops for Inspections and Code/Special Enforcement/Forestry/IT;
0508-660-1000-CPGF-7751-22906-20090.
(E) PURCHASE OF ADDITIONAL DISK DRIVES
It is requested that Council approve the purchase of additional disk drives, as
well as installation and configuration services, from IBM/Cornerstone Systems,
Inc., (Irvine, CA), in the amount of $96,105.00.
The Information Technology Department is requesting the purchase of the disk
drives to provide additional storage needed to accommodate data projects
throughout the CCG.
IBM/Cornerstone Systems, Inc. is the original vendor for the installation of
the disk storage and is the only vendor that knows the CCG network and storage
environment.
Therefore, the purchase is considered an only known source, per article 3-114
of the Procurement Ordinance.
Fund are available in the FY09 Budget: Special Projects/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Computer Equipment
?IT Memory/Storage; 0508-660-1000-CPGF-7751-22907-20090.
* * * * * * * *
(F) COLUMBUS SOUTH DEVELOPMENT OPPORTUNITY ? RFP NO. 08-0025
It is requested that Council authorize Columbus Consolidated Government to
enter into negotiations with CHI Development LLC, c/o Neighborworks Columbus,
for the purchase and redevelopment of approximately 35.57 acres of vacant land
located off Cusseta Road and Fort Benning Road.
The property is located within the City of Columbus Enterprise Zone, which was
established to revitalize the area?s residential neighborhoods, while creating
and retaining jobs for its residents. Businesses and residential developments,
which plan to invest in this area, may qualify for special state and location
tax incentives as well as other possible fee exemptions.
Over the past few years, this area has seen revitalization efforts that helped
improve the quality of life of the community by building new housing and adding
new businesses. Some of the housing developments include the Baker Village
Revitalization, which will create 244 new apartment units, and the Ambling
Development, which is anticipating creating 250 units. In addition, several
transportation improvements are underway such as; a proposed four (4) lane
widening of Cusseta Road, which will help alleviate congestion problems and
will improve access to the area.
The City's ultimate goal is to revitalize the area by creating a mixed-use
development that will help enhance the property value, create a safe and
healthy environment, and increase employment for those who work and live in the
area. The proposed development shall comply with the Unified Development
Ordinance (UDO) Section 2.5.4, Master Planned Development Overlay Districts
(MPD).
Request for proposal information was mailed to fifty-four vendors and
specifications were posted on the City?s website. Additionally, the
specifications were posted on the website of the American Planning
Association. The RFP has been advertised, opened and evaluated. One proposal
was received on September 26, 2008, from the following offeror.
CHI Development, LLC c/o Neighborworks Columbus
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from the Community Reinvestment Department and the Planning
Department. Representatives from the City Manager?s Office and Finance
Department served in advisory capacities and were not voting members. The
City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for
the procurement of Equipment, Supplies and Professional Services, governs the
RFP Process. During the process of an RFP there is no formal opening due to
negotiated components.
Due to the unique nature of this project and the fact that only one proposal
was received, the offeror?s proposal requires detailed negotiations and
discussions with various City officials, hence the reason for requesting to
enter into negotiations. The negotiated proposal will be submitted to Council
for final approval.
However, in the event Council does not approve staff to proceed with
negotiations at this time, the RFP process will be cancelled.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING APPROVAL TO PURCHASE SERVERS FOR THE TELEPHONE
SYSTEM FROM AT&T (BALTIMORE, MD) IN THE AMOUNT OF $44,475.76.
WHEREAS, the Information Technology Department requires the following
equipment to upgrade the phone system?s call managers, Unity Voice Mail and
Berbee call paging and overhead paging: One (1) 7825-H3 Cisco Unity Server,
three (3) Unified CM 7825-H3 Call Manager Servers and one (1) VG224 24 Port
VOIP analog Phone Gateway; and,
WHEREAS, per Resolution No 202-03, Council authorized a 10-year
contract with AT&T (formerly BellSouth) for the current Cisco IP Phone system
utilized by the City. This purchase is an addition to that contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase servers for the
telephone system from AT&T (Baltimore, MD) in the amount of $44,475.76. Funds
are budgeted in the FY09 Budget: General Fund - Information Technology ?
Computer Equipment; 0101-210-1000-ISS-7751.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _____ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) ZERO-TURN-RADIUS
MOWERS, VIA GEORGIA STATE CONTRACT, SWC S-080775, FROM MORIDGE MANUFACTURING,
INC., (MOUNDRIDGE, KS) FOR THE TOTAL PURCHASE AMOUNT OF $28,866.68.
WHEREAS, the mowers are additional units that will be used by the Landscape &
Forestry Division of the Public Services Department to cut grass at the
Riverwalk.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4)
zero-turn-radius mowers, via Georgia State Contract, SWC S-080775, from Moridge
Manufacturing, Inc., (Moundridge, KS) for the total purchase amount of
$28,866.68. Funds were approved in the FY09 Budget: Capital Projects Fund ?
General Fund Supported ? Capital Expenditures Over $5,000;
0508-660-1000-CPGF-7761.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _____ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) VANS, COMMERCIAL
CUTAWAY FROM RIVERTOWN FORD (COLUMBUS, GA) IN THE AMOUNT OF $67,452.00.
WHEREAS, the vans are replacement units and will be used by the
Landscape & Forestry Division of the Public Services Department to transport
prison inmates, mowers and other landscape equipment to the Riverwalk for
maintenance purposes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) vans,
commercial cutaway from Rivertown Ford (Columbus, GA) in the amount of
$67,452.00. Funds were approved in the FY09 Budget: Capital Projects Fund ?
General Fund Supported ? Capital Expenditures Over $5,000;
0508-660-1000-CPGF-7761.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _____ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING TO PURCHASE TWENTY-SEVEN RUGGED LAPTOP
COMPUTERS, INCLUDING INSTALLATION AND CONFIGURATION, FROM MOTOROLA, INC.
(COLUMBUS, GA) IN THE AMOUNT OF $174,123.00.
WHEREAS, the rugged laptop computers are needed to replace the current
Motorola MW520 Mobile Data Units currently used in Inspections and Codes, as
well as, additional units for Special Enforcement, Information Technology and
Landscape and Forestry. These laptops are required to support the new
permitting system; and,
WHEREAS, Motorola is the original vendor and service provider for the MW520
Mobile Data Units currently being used and is the only vendor that can provide
a 'turn key' installation, configuration and set up. They are also the current
vendor under contract for maintaining all of the CCG MDT Units in the Police
Dept., Fire Dept., Sheriff's Office, Marshal's Office and Inspections and
Codes. Therefore, the purchase is considered an only known source, per
article 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-seven
rugged laptop computers, including installation and configuration, from
Motorola, Inc. (Irvine, California) in the amount of $174,123.00. Fund are
available in the FY09 Budget: Special Projects/Capital Project Fund ? Capital
Projects ? General Fund Supported Capital Projects ? Computer Equipment Laptops
for Inspections and Code/Special Enforcement/Forestry/IT;
0508-660-1000-CPGF-7751-22906-20090.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _____ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING APPROVAL TO PURCHASE ADDITIONAL DISK DRIVES,
AS WELL AS INSTALLATION AND CONFIGURATION SERVICES, FROM IBM/CORNERSTONE
SYSTEMS, INC., (IRVINE, CA), IN THE AMOUNT OF $96,105.00.
WHEREAS, the Information Technology Department is requesting purchase
of disk drives to provide additional storage needed to accommodate data
projects throughout the CCG; and,
WHEREAS, IBM/Cornerstone Systems, Inc., is the original vendor for the
installation of the disk storage and is the only vendor that knows the CCG
network and storage environment.
Therefore, the purchase is considered an only known source, per article 3-114
of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase additional disk
drives, as well as installation and configuration services, from
IBM/Cornerstone Systems, Inc., (Irvine, CA), in the amount of $96,105.00. Fund
are available in the FY09 Budget: Special Projects/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Computer Equipment
?IT Memory/Storage; 0508-660-1000-CPGF-7751-22907-20090.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING TO ENTER INTO NEGOTIATIONS WITH CHI
DEVELOPMENT LLC, C/O NEIGHBORWORKS COLUMBUS, FOR THE PURCHASE AND
REDEVELOPMENT OF APPROXIMATELY 35.57 ACRES OF VACANT LAND LOCATED OFF CUSSETA
ROAD AND FORT BENNING ROAD.
WHEREAS, an RFP was administered (RFP No. 08-0025) and one proposal was
received.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into negotiations
with CHI Development, LLC c/o Neighborworks Columbus for the purchase and
redevelopment of approximately 35.57 acres of vacant land located off Cusseta
Road and Fort Benning Road.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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