Columbus Consolidated Government
Council Meeting
July 23, 2019
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TRAFFIC INCIDENT MANAGEMENT SERVICES & TOWING SERVICES (RE-BID)
(ANNUAL CONTRACT) ? RFP NO. 19-0022
It is requested that Council authorize the execution of annual contracts with
Griffin and Griffin Towing, Inc. (Columbus, GA) for Traffic Incident Management
Services (Option 1) and Towing Services (Option 2) on an as-needed basis. The
estimated contract value is $34,000.00 annually, and the recommended vendor?s
cost proposal is within the budgeted amount. Traffic Incident Management
Services (TIMS) is vehicular road services typically and commonly provided by
wrecker/towing services. Vehicles shall include all self-propelled vehicles,
including two-wheel, three-wheel vehicles, which are defined as a motor vehicle
in Ga. Code 40-1-1 (Motor Vehicle Law-Definitions). Griffin and Griffin
Towing, Inc. will also provide towing services for City vehicles requiring road
assistance.
The contract term shall be five (5) years.
Griffin and Griffin Towing, Inc. will provide the following services:
Option 1 (Traffic Incident Management Services)
Vehicular towing and transporting services
Winching/recovering services (such as extracting/up righting vehicles)
Road services (such as tire changes, battery starting etc.)
Vehicular storage services
Option 2 (Towing Services for City vehicles)
Vehicular towing and transporting services
Winching/recovering services (such as extracting/up-righting vehicles)
Road services (such as tire changes, battery starting, etc.)
Annual Contract History:
The previous five-year contract was awarded to Columbus Towing & Recovery, Inc.
on November 26, 2013 (Resolution No. 366-13). Columbus Towing & Recovery, Inc.
continued to provide the services on a month-to-month basis after the contract
ended on November 25, 2018. However, the vendor ceased providing
month-to-month services on June 12, 2019.
Griffin and Griffin Towing, Inc. began providing the services on an emergency
basis on June 12, 2019. The interim contract with Griffin and Griffin Towing,
Inc. will terminate after a new contract goes into effect.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on May 9, 2019. This RFP has been advertised,
opened and evaluated. One proposal was received on May 31, 2019 from the
following firm:
Griffin & Griffin Towing, Inc. (Columbus, GA)
The following events took place after receipt of the proposal.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Combined Pre/1st Evaluation Meeting 06/26/19 Because only one proposal was received, the
Pre-Evaluation and 1st Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process.
The committee reviewed the proposal and determined a site visit was required.
1st Site Visit 07/03/19 The Evaluation Committee inspected the vendor?s lots and
equipment.
1st Site Visit Response 07/03/19 Via email to the Purchasing Division, Griffin and
Griffin Towing, Inc. conveyed thanks for the Committee?s visit and acknowledged
the few items that need improving, as noted by the Committee. Griffin and
Griffin stated they would immediately begin making the improvements.
2nd Evaluation Meeting 07/11/19 The Evaluation Committee discussed the result of the
site visit and requested a 2nd site visit to see the results of the
improvements. It was also determined that clarification was necessary.
Clarification/2nd Site Visit Requested 07/12/19 The requests were forwarded to Griffin and
Griffin Towing, Inc.
Response to Site Visit Request 07/12/19 Griffin and Griffin agreed to a 2nd Site Visit.
Response to Clarification 07/15/19 Griffin and Griffin responded to the request for
clarifications.
2nd Site Visit/Recommendation 07/18/19 The Evaluation Committee re-inspected the vendor?s lots and
equipment.
Recommendation 07/19/19 The voting committee members unanimously recommended
awarded to Griffin and Griffin and Towing, Inc.
Evaluation Committee:
The proposal was reviewed by members of the Evaluation Committee, which
consisted of a voting member from the Police Department, a voting member from
the Marshal?s Office, a voting member from the Public Works Department, a
voting member from Metra and a voting member from Fire/EMS. An additional
representative from the Police Department and a representative from the
Sheriff?s Office served as non-voting advisory members.
Award Recommendation:
The voting committee members unanimously recommended awarded to Griffin and
Griffin and Towing, Inc.
Vendor Qualifications/Experience:
? Griffin and Griffin Towing, Inc. is a towing and roadside assistance service
provider to government, commercial, nonprofit and private clients.
? Prior to providing interim TIMS and towing services to Columbus Consolidated
Government, Griffin and Griffin Towing was responsible for 800+ monthly towing
and roadside assistance services.
? The Chief Executive Officer of the company is Ultra Heavy Duty Certified.
Another personnel is Wreck Master Certified.
? Griffin and Griffin are members of Drug Free Workplace Program, Towing and
Recovery Association of Georgia (TRAG), Better Business Bureau (A+ rating); and
Columbus Chamber of Commerce.
? Listed below are the last four (4) clients for which Griffin and Griffin has
provided similar services:
o Allstate (Satellite Office) 2012 - present
Towing, Traffic Incident Management and Roadside Assistance Services
(Open-ended contract)
Began towing heavy trucks in 2019
o Georgia State Patrol (Manchester, GA) 2013 - present
Towing and Traffic Incident Management Services in Columbus, GA (Annual
Rotation)
o General Services Administration (Ft. Benning, GA) 2016 - present
Towing and Roadside Assistance Services (Open-ended contract)
o U-Haul (Columbus, GA) 2019 - present
Towing, Traffic Incident Management and Roadside Assistance Services
(Open-ended contract)
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the cost information has been submitted to the City Manager in a
separate memo for informational purposes.
Towing charges for vehicles of citizens will be billed to the owner of the
vehicles. Funding to cover towing services for City vehicles is budgeted each
fiscal year for this on-going expense: Various Departments ? Auto Parts and
Supplies; 6721; General Fund - Police - Motor Transport ? Motor Transport -
Other Purchased Services, 0101-400-3230-MOTR-6699; Transportation Fund -
Transportation FTA ? METRA FTA (UMTA) ? Vehicle Operation & Maintenance,
0751-610-2400-MFTA-6516.
* * * * * * * *
(B) ANNUAL SOFTWARE LICENSE RENEWAL FOR VMWARE
It is requested that Council approve payment to CPAK Technology Solutions
(LaGrange, GA), in the amount of $57,393.96, for the VMware annual software
license renewal, for the period beginning August 1, 2019 - July 31, 2020. This
purchase/payment will be made by cooperative purchase, utilizing Federal GSA,
Schedule 70, Contract #GS-35F-303DA.
This software license renewal provides Information Technology ongoing support
for the virtual and thin client computer and server equipment utilized
throughout the City.
Funds are budgeted in the FY20 Budget: General Fund ?Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * *
(C) Motorola radios and accessories (ANNUAL CONTRACT) - COOPERATIVE PURCHASE:
GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of 800 MHZ radios and
accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the
estimated annual contract value of $260,976.12 (based on the City?s average
annual usage). The purchases will be accomplished by Cooperative Purchasing,
utilizing Georgia Statewide contract #SWC99999-SPD-NVPWA06913, through June 30,
2021, and any additional contract renewals awarded by the State.
The prices include discounts of 5% up to 28% on radios and accessories. Various
City departments will purchase the radios and accessories on an ?as needed
basis?.
Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded the contract to
provide the City?s 800 MHZ Radio Communication System. Therefore, to remain
compatible with the system, the City has continued to purchase additional
radios and accessories from Motorola.
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments, Communication Equipment.
* * * * * * * *
(D) CONTRACT EXTENSION FOR INMATE COMMISSARY SERVICES FOR MUSCOGEE COUNTY
PRISON (ANNUAL CONTRACT) ? RFP NO. 13-0028
It is requested that Council authorize the extension of the annual contract for
Inmate Commissary Services for Muscogee County Prison with Stewart Distribution
(Blackshear, GA) for an additional one year period.
The Muscogee County Prison is requesting the contract extension to allow
additional time for re-advertisement and award.
Per Resolution No. 234-13, dated July 9, 2013, Council authorized a five-year
contract with Stewart Distribution. The contract expired on August 4, 2018.
However, in accordance with Article 3-109 (Annual Contracts: Price Agreement
and Service Contracts) of the Procurement Ordinance, and at the request of the
Muscogee County Prison, the contract was extended for one year, through August
4, 2019. Council approval is required for extensions beyond the one year
extension.
Funds will be deposited into the following Revenue Accounts: Inmate Store and
Recreation Fund.
* * * * * *
(E) CUSTODIAL SUPPLIES (ANNUAL CONTRACT) - RFB NO. 19-0039
It is requested that Council approve the purchase of custodial supplies on an
"as needed basis" from Key Maintenance Supply (Atlanta, GA), Robinson Supply
Company (Columbus, GA), Southeastern PaperGroup (Atlanta, GA), Veritiv
Operating Company (Norcross, GA), Pyramid School Products (Tampa, FL), COPACO
(Columbus, GA), Grainger Industrial (Macon, GA), Associated Paper (Conyers,
GA), Acuity Specialty Products dba Zep Sales & Service (Atlanta, GA) and
Imperial Dade (Loxley, AL) for the estimated annual contract value of
$216,862.89. Various departments of the Columbus Consolidated Government will
utilize
these custodial supplies and chemicals.
The contract term is for a two-year period with an option to renew for three
additional twelve-month periods. Renewal of the contract is contingent upon
the mutual agreement of the City and the contracted vendors.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on February 22, 2019. Ten (10) bids were received
on March 27, 2019. This bid has been advertised, opened and reviewed. The
successful bidders, per line item, are:
VENDOR/ITEMS EST. USAGE/
1 YEAR UNIT PRICE TOTAL COST
Key Maintenance Supply (Atlanta, GA)
Cascade; 6/85 oz.
Dial Hand Soap Liquid Pump 7.5 Oz;
Soap; Purell; 5392 Hand Sanitizer Refill
409 Cleaner; 12/1 Qt. Bottles W/Trigger
Mixed Rags
Floor Stripper - (Non Ammoniated) 4/1 Gal Per Case
12 cs
200 cs
100 cs
200 cs
400 cs
240 cs
34.16 cs
25.60 cs
59.10 cs
35.32 cs
13.83 cs
27.10 cs
409.92
5,120.00
5,910.00
7,064.00
5,532.00
6,504.00
24,035.92
Robinson Supply Company
(Columbus, GA)
Disinfectant Cleaner
Soap Hand; GoJo Jar 4.5 LB
Spic N Span; 27 oz. Box
Armour All Trigger Sprayer - 6/CS, 28 Oz
Portable Porta Potty; Style 268
100 cs
75 cs
150 cs
10 cs
30 ea
27.20 cs
78.00 cs
82.00 cs
39.00 cs
54.80 ea
2,720.00
5,850.00
12,300.00
390.00
1,644.00
22,904.00
Southeastern PaperGroup (Atlanta, GA)
Deo Wall Blocks W/Hanger; 24 Oz.
Hand Sanitizer, Instant Concentrated; 4 oz
Pledge Lemon Scent; (Aerosol Can)
Upholstery Cleaner Spray Can, 14oz Can
Soap; Purell; Hand Sanitizer Refill
Stainless Steel Cleaner & Polish
Lift Out Grout & Tile Cleaner, 12/32 OZ
36 dz
100 cs
24 cs
10 cs
200 cs
20 cs
100 cs
24.40 dz
28.03 dz
31.75 cs
24.72 cs
66.88 cs
26.88 cs
36.69 cs
878.40
2,803.00
762.00
247.20
1,337.60
537.60
3,669.00
10,234.80
Veritiv Operating Company
(Norcross, GA)
Antibacterial Liquid Soap 4/1 Per Gallon
Glass Cleaner; Windex or Equal
Windex; 1 Qt Bottles w/Trigger
150 cs
50 cs
200 cs
27.21 cs
19.10 cs
40.30 cs
4,081.50
955.00
8,060.00
13,096.50
Pyramid School Products (Tampa, FL)
Deo Urinal; Individually wrapped; 4 oz.
Deo Toilet Bowel Hanging Urinal
Deo Air Freshner: Refill
300 dz
100 cs
300 cs
4.99 dz
6.29 dz
27.98 cs
1,497.00
629.00
8,394.00
10,519.00
COPACO (Columbs, GA)
Tide; 14/49 oz.
Carpet Deodorizer, 12 oz can
Deo Air Freshner: Wall Plug-Ins
Deo Air Freshener Misty Dispenser
Deo Ecobreeze Liquid Air Freshener; 1 Gal
Lemon/Pine; gal, Active Ingredients
Tub & Tile Mildew Cleaner - 4/1 Gal Per Cs
Soap Foam; GoJo; 5362 Antibacterial Soap
Soap Foam; GoJo; 5361 Soap W/Skin Cond
Soap Foam; GoJo; 5161 Soap for Disp
AJAX; 30; 21 oz Containers per case
Oil Dry
24K Floor Finish - 4/1 Gal Per Case
Floor Finish Wax (High Gloss)
Floor Restoration - 4/1 Gal Per Case
Floor Sealer - 4/1 Gal Per Case
Floor Two In One Spray Buff/Maintainer
24K Floor Finish - 55 Gal Drum
Floor Stripper - (Non Ammoniated)
75 cs
30 cs
100 cs
50 cs
100 cs
1,200 gal
200 cs
100 cs
100 cs
300 cs
150 cs
1,200 bgs
240 cs
20 cs
20 cs
20 cs
240 cs
20 cs
10 drum
40.08 cs
30.81 cs
9.13 cs
12.94 cs
24.87 cs
19.58 gal
28.93 cs
43.50 cs
40.13 cs
39.55 cs
25.37 cs
5.33 bg
39.52 cs
33.77 cs
31.58 cs
31.76 cs
21.02 cs
511.17 cs
245.88 drum
3,006.00
924.30
913.00
647.00
2,487.00
23,496.00
5,786.00
4,350.00
4,013.00
3,955.00
3,805.50
6,396.00
9,484.80
675.40
631.60
635.20
420.40
5,111.70
2,458.80
79,196.70
Grainger Industrial (Macon, GA)
Toilet Chemical; Used In Portable Toilet
Deo Cherry (Bid) Concentrated Liquid
Disinfectant Spray; Lysol or Equal
Insect Repellant; Off or Equal
S.O.S. Pads; 12/15 oz
Wash and Wax Cleaner; for Automobile
Stainless Steel Sponges (400 Series)
Carpet Shampoo
Gum Remover
Emulsifying Degreaser
6 cs
1,200 cs
100 cs
60 cs
15 cs
200 cs
10 cs
36 cs
4 cs
24 cs
1.39 cs
24.82 cs
2.69 cs
3.67 cs
6.78 cs
7.83 cs
3.69 cs
14.75 cs
3.70 cs
15.98 cs
8.34
29,784.00
269.00
220.20
101.70
1,566.00
36.90
531.00
14.80
383.52
32,915.46
Associated Paper (Conyers, GA)
Disinfectant Cleaner; w/Pure Pine Oil, Pinesol or Equal
Crawling & Flying Insect Spray; Aerosol
Toilet Bowl Cleaner; Non-Acid
Stainless Steel Cleaner; Water Based
24 cs
120 cs
150 cs
20 cs
26.69 cs
32.20 cs
16.77 cs
15.55 cs
640.00
3,864.00
2,515.50
311.00
7,330.50
Acuity Specialty Products dba Zep Sales & Service (Atlanta, GA)
Deo Block Urinal Screen
Fire Ant Killer; White Powdered Insecticide
Urinal Screens
100 cs
200 cs
300 cs
2.24 cs
6.66 cs
2.24 cs
26.91
79.99
26.91
133.81
Imperial Dade (Loxley, AL)
Ammonia; Household strength
Bleach 6 or Whitner; 15% Chlorine
Ivory Dishwashing Liquid; 25/12.6 oz
All Purpose Liquid Cleaner; 409 or Equal
Heavy Duty Scrubbing Pads - HD69; 10/BX
Degreaser/Cleaner Twister Industrial
Carpet Spot Remover
125 cs
800 cs
55 cs
12 cs
20 cs
200 cs
10 cs
11.00 cs
12.38 cs
29.12 cs
26.98 cs
4.10 cs
14.79 cs
25.61 cs
1,375.00
9,900.00
1,601.88
323.70
82.00
2,957.50
256.12
16,496.20
Estimated Annual Contract Value $216,862.89
Funds are budgeted each fiscal year for this ongoing expense: Integrated Waste
Management Fund - Public Services ? Solid Waste Collection ? Operating
Materials; 0207-260-3510-GARB-6728, General Fund ? Public Services ? Special
Enforcement ? Operating Materials; 0101-260-2400-SPCL-6728, Sewer Fund ? Public
Services ? Sewer Maintenance ? Operating; 0202-260-3210-ROWN-6728, and various
accounts of other city departments.
* * * * * *
(F) 7-YD DUMP TRUCK - RFB NO. 19-0033
It is requested that Council authorize the purchase of one (1) 7-yd dump truck
from Four Star Freightliner (Albany, GA) in the amount of $91,871.00.
Per RFB No. 19-0033 and Resolution No. 110-19, approved on April 23, 2019, Four
Star Freightliner was the awarded vendor to provide one (1) 7-yd dump truck.
The vendor has agreed to provide the additional vehicle at the awarded price.
The 7-yd dump truck was approved in the FY20 Budget and will be used by staff
of the Public Works, Rainwater Division, to transport rocks, gravel and debris
material to and from job sites throughout Muscogee County. This is a
replacement vehicle.
Funds are budgeted in the FY20 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * * * *
(G) ANIMAL CONTROL TRUCK - RFB NO. 19-0027
It is requested that Council authorize the purchase of three (3) animal control
truck cab and chassis? from Wade Ford, Inc. (Smyrna, GA) at the unit price of
$24,087.00, for a total of $72,261.00; and three (3) animal control truck
bodies from Jackson Creek Manufacturing, Inc. (Denton, NC) at the unit price of
$28,490.00, for a total of $85,470.00; for a grand total cost of $157,731.00
for three (3) complete units.
Per RFB No. 19-0027 and Resolution No. 074-19, approved on March 12, 2019, Wade
Ford, Inc. was the awarded vendor for Option 1: Cab and Chassis only, and
Jackson Creek Manufacturing, Inc. was the awarded vendor for Option 2: Body
only, to provide one (1) animal control truck (complete unit). The vendors
have agreed to provide the additional vehicles at the awarded prices.
Three animal control trucks were approved in the FY20 Budget and will be used
by Special Enforcement staff for the transportation of animals. These are
replacement vehicles.
Funds are budgeted in the FY20 Budget as follows: General Fund ? Public Work ?
Animal Control ? Heavy Trucks ? 0101-260-2400-SPCL-7723.
* * * * * * * *
(H) FLATBED DUMP TRUCKS - RFB NO. 19-0024
It is requested that Council authorize the purchase of two (2) flatbed dump
trucks from Wade Ford (Smyrna, GA) in the amount of $37,343.00 per unit, for a
total cost of $74,686.00.
Per RFB No. 19-0024 and Resolution No. 059-19, approved on February 26, 2019,
Wade Ford, Inc. was the awarded vendor to provide three (3) flatbed dump
trucks. The vendor has agreed to provide the additional vehicles at the
awarded price.
Two flatbed dump trucks were approved in the FY20 Budget and will be used by
Street Division staff to transport materials, equipment, personnel and overall
continued street maintenance. These are replacement vehicles.
Funds are budgeted in the FY20 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Heavy Trucks ? 0203-260-3110-REPR-7723.
* * * * * * * *
(I) ADMINISTRATIVE VEHICLE ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of an administrative
vehicle for the City Manager?s office from Allan Vigil Ford (Morrow, GA), via
Georgia State Contract #99999-SPD-ES40199373-002 in the amount of $37,183.00.
The vehicle will be used by the City Manager in the performance of his duties.
This is a new vehicle.
Funds are budgeted in the FY20 Budget: General Fund ? Chief Administrator ?
City Manager ? Light Trucks; 0101-130-1000-CMAN-7722.
* * * * * *
(J) CONSTITUENT RELATIONSHIP MANAGEMENT (311) SYSTEM ? RFP NO. 19-0009
It is requested that Council authorize the purchase of a Constituent
Relationship Management (311) System from QScend Technologies, Inc. (Waterbury,
CT). The vendor?s proposed cost is within the budgeted amount. Future
software license fees and maintenance fees will be budgeted in subsequent
fiscal years.
The current Constituent Relationship Management (CRM) technology was built
in-house over the course of several years. The City seeks to replace this
system with a state-of-the-art technology solution and resident engagement
strategies that will facilitate the City?s commitment to collaboration and
innovation and help citizens better connect with all that the City has to
offer. There are several key drivers for this change, including:
? Increasing the profile for 311 initiatives
? Providing a comprehensive, centralized, user-friendly knowledge base
? Increasing residents? use of self-service options and digital technologies
? Creating intake scripting to provide consistent messages
? Providing a consistent approach to address residents? service requests
? Improving querying and reporting capabilities
? Improving call related measurement tools and tracking of end-to-end call flows
? Increasing efficiencies by channeling duplicate requests to a single work
order
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on December 12, 2018. This RFP has been
advertised, opened and evaluated. Seven (7) proposals were received on January
23, 2019 from the following firms:
QScend Technologies, Inc. (Waterbury, CT)
Cartegraph Systems LLC (Dubuque, IA)
Catalyst Consulting Group, Inc. (Chicago, IL)
?clat Integrated Software Solutions, Inc. (Stafford, TX)
Incapsulate LLC (Washington, DC)
MERP Systems, Inc. (Herndon, VA)
NebuLogic Technologies, LLC (Plano, TX)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 02/06/19 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were distributed to each committee member to review.
1st Evaluation Meeting 02/27/19 The Evaluation Committee discussed each proposal and
determined clarifications were required of five (5) firms.
Clarification Requested 03/06/19 Requests for clarification were forwarded to the five (5)
firms.
Clarification Received & Forwarded 03/14/19 Clarification responses from the five (5)
firms were received and forwarded to the committee members.
Evaluation Forms Sent 03/19/19 Evaluation forms were forwarded to the voting
committee members.
Evaluation Forms Returned 05/07/19 Evaluation forms were completed and returned to
Purchasing for compilation of results.
Evaluation Results 05/08/19 Evaluation results were forwarded to the Evaluation
Committee for review; it was decided to request interviews from all seven (7)
firms.
Presentations/Interviews 06/06/19 Three (3) firms provided presentations, which
were followed by question/answer sessions with the committee. Immediately
after the last team provided their presentation, a ballot was taken of each
member?s 1st choice. QScend Technologies, Inc. was the 1st choice, by a vote
of 3 to 2.
Presentations/Interviews 06/14/19 Four (4) firms provided presentations, which
were followed by question/answer sessions with the committee. Immediately
after the last team provided their presentation, a ballot was taken of each
member?s 1st choice. The committee unanimously selected Catalyst Consulting
Group, Inc. as the 1st choice of all seven (7) firms and selected QScend
Technologies, Inc. as the 2nd choice.
The committee determined it necessary to request best and final offers from
both firms.
Best & Final Offers Requested 06/27/19 Best and final offer requests were forwarded to
Catalyst Consulting Group, Inc. and QScend Technologies, Inc.
Best & Final Offers Received 06/28/19 Catalyst Consulting Group, Inc. and QScend
Technologies, Inc. submitted their best and final offers, which were forwarded
to the Evaluation Committee.
Recommendation 07/16/19 The committee unanimously recommended award to QScend
Technologies, Inc.
Evaluation Committee:
The proposal was reviewed by members of the Evaluation Committee, which
consisted two voting members from the City Manager?s Office, two voting members
for the Public Works Department, and a voting member from the Information
Technology Department.
An additional representative from the City Manager?s Office, an additional
representative from the Information Technology Department and a representative
from the Inspections & Code Department served as non-voting advisors.
Award Recommendation:
The evaluation committee, as reflected by their comments provided below,
unanimously recommends award of the contract to QScend Technologies, Inc. for
the following reasons:
? The proposed vendor will allow residents to enter service requests by mobile
app, phone, or web portal. There is also the ability to get a request by text,
tweet or email, and these services can be managed to best fit the call center.
The system will automatically notify citizens by their preferred contract then
the issue is resolved.
? The system will include a knowledge base system that can be used in-house as
well as by citizens. There is a reporting system that can be customized and
shared among departments and elected officials.
? This vendor offers unlimited users, which would be excellent for CCG as we
have a multitude of staff that will need to utilize the system. The fact that
it automatically routes requests, utilizes ESRI/ArcGIS and notifies citizens
once their request has been completed would be a most helpful feature for the
311 Center.
? They have an excellent CRM that is being used throughout the United States in
multiple 311 centers. Their CRM appears to be very user-friendly as well.
? There is over 30 years of combined experience with key personnel who will
lead the project.
? QScend proposes a comprehensive system with many of the required features.
Vendor Qualifications/Experience:
? QScend was founded in 1998 and provides web-based software for 311 call
centers in local and county governments.
? Over 300 cities and counties use QAlert, the CRM System proposed by QScend
Technologies, Inc.
? The QAlert system includes a mobile and website app for citizens, with a call
entry app and automated workflow system for government staff.
? The company also provides consulting, design, support and maintenance,
product hosting, and project management services.
? Listed below are the last five (5) agencies for which QScend Technologies has
provided similar services:
o City of Kirkland, WA 2018 - present
QAlert enterprise, mobile branded app
o County of Collier, FL 2017 - present
QAlert enterprise, mobile branded app
o City of Thornton, CO 2017 - present
Qalert enterprise, mobile branded app
o City of Redmond, WA 2017 - present
QAlert enterprise, mobile branded app
o City of Pittsburgh, PA 2014 - present
QAlert enterprise, mobile branded app, QAlert mobile responder app
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The vendor?s proposed cost is within the budgeted amount. LOST -
Infrastructure ? Information Technology; 0109-210-9901-LOST-6541-90004-20200.
Future software license fees and maintenance fees will be budgeted in
subsequent fiscal years.
Emergency Purchase ? Information Only
GARBAGE TRUCKS FOR PUBLIC WORKS:
On July 17, 2019, the City Manager approved the emergency purchase of six (6)
garbage trucks for Public Works.
Garbage trucks require replacement due to aging equipment (garbage trucks,
grab-alls, etc.) which took a beating as a result of responding to and working
over-time on multiple significant storms that hit Columbus over the last few
months. Ongoing briefings were provided at City Council as Public Works
employees and equipment worked around the clock to clear streets, ROW and
debris on right of way from private property. The City?s inert landfill has
been significantly impacted as well.
The following vehicles will be purchased from Carolina Environmental Systems,
Inc., (Austell, Georgia):
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader /Reading
Cylinder
$184,610.00
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
176,430.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
171,799.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
171,514.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/Reading
Cylinder
177,387.00
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
176,532.00
GRAND TOTAL
$1,058,272.00
The specifications are the same with the exception of one or two features that
do not affect how the truck operates, i.e. Reading Cylinders verses Non Reading
Cylinders, which is simply the type of winching system available on each
vehicle. The winching system is used to connect the dumpster to the vehicle
for the purpose of lifting the dumpster, different models. Consequently there
are slight cost differences per vehicle.
The vendor currently has these vehicles readily available on their retail lot
and the City can obtain the trucks within a couple of weeks. This is a
significant time savings compared to months due to bidding, building and the
merging of two separate vendors (one for Cab and Chassis and one for the Body)
to create one vehicle. The City has purchased Garbage Trucks from the vendor
in the past.
Funding is available in the FY20 Budget: Integrated Waste Management Fund ?
Public Works ? Solid Waste Collection ? Heavy Trucks; 0207 ? 260 ? 3510 ? GARB
- 7723.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
GRIFFIN AND GRIFFIN TOWING, INC. (COLUMBUS, GA) FOR TRAFFIC INCIDENT MANAGEMENT
SERVICES (TIMS) AND TOWING SERVICES ON AN AS-NEEDED BASIS. THE ESTIMATED
CONTRACT VALUE IS $34,000.00 ANNUALLY AND THE RECOMMENDED VENDOR?S COST
PROPOSAL IS WITHIN THE BUDGETED AMOUNT.
WHEREAS, an RFP was administered (RFP No. 19-0022) and one proposal was
received; and,
WHEREAS, the proposal submitted by Griffin and Griffin Towing, Inc.
(Columbus, GA) met all proposal requirements; and,
WHEREAS, the term of the contract shall be five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
with Griffin and Griffin Towing, Inc. (Columbus, GA) for Traffic Incident
Management Services (TIMS) and Towing Services on an as-needed basis. The
estimated contract value is $34,000.00 annually, and the recommended vendor?s
cost proposal is within the budgeted amount. Towing charges for vehicles of
citizens will be billed to the owner of the vehicles. Funding to cover towing
services for City vehicles is budgeted each fiscal year for this on-going
expense: Various Departments ? Auto Parts and Supplies; 6721; General Fund -
Police - Motor Transport ? Motor Transport - Other Purchased Services,
0101-400-3230-MOTR-6699; Transportation Fund - Transportation FTA ? METRA FTA
(UMTA) ? Vehicle Operation & Maintenance, 0751-610-2400-MFTA-6516.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO CPAK TECHNOLOGY SOLUTIONS
(LAGRANGE, GA), IN THE AMOUNT OF $57,393.96, FOR THE VMWARE ANNUAL SOFTWARE
LICENSE RENEWAL, FOR THE PERIOD BEGINNING AUGUST 1, 2019 - JULY 31, 2020. THIS
PURCHASE/PAYMENT WILL BE MADE BY COOPERATIVE PURCHASE, UTILIZING FEDERAL GSA,
SCHEDULE 70, CONTRACT #GS-35F-303DA.
WHEREAS, this software license renewal provides Information Technology ongoing
support for the virtual and thin client computer and server equipment utilized
throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to CPAK
Technology Solutions (LaGrange, GA), in the amount of $57,393.96, for the
VMware annual software license renewal, for the period beginning August 1, 2019
- July 31, 2020. This purchase/payment will be made by cooperative purchase,
utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA. Funds are
budgeted in the FY20 Budget: General Fund ?Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF 800 MHZ RADIOS AND ACCESSORIES
FROM MOTOROLA, SOLUTIONS, INC. (LAWRENCEVILLE, GA), FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $260,976.12. THE PURCHASES WILL BE ACCOMPLISHED BY GEORGIA
STATEWIDE CONTRACT #SWC99999-SPD-NVPWA06913, THROUGH JUNE 30, 2021, AND ANY
ADDITIONAL CONTRACT RENEWALS AWARDED BY THE STATE.
WHEREAS, various City departments will purchase the radios and equipment on an
?as needed basis?. The prices include discounts of 5% up to 28% on radios and
accessories; and,
WHEREAS, Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded
the contract to provide the City?s 800 MHZ Radio Communication System.
Therefore, to remain compatible with the system, the City has continued to
purchase additional radios and accessories from Motorola.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 800 MHZ radios
and accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the
estimated contract value of $260,976.12. The purchases will be accomplished by
Georgia Statewide Contract, SWC99999-SPD-NVPWA06913, through June 30, 2021, and
any additional contract renewals awarded by the State. Funds are budgeted each
fiscal year for this on-going expense: Various Departments ? Communication
Equipment.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE extension of THE INMATE COMMISSARY
SERVICES FOR MUSCOGEE COUNTY PRISON (ANNUAL CONTRACT) WITH STEWART DISTRIBUTION
(BLACKSHEAR, GA) for an additional ONE year period.
WHEREAS, the Muscogee County Prison is requesting the contract extension
to allow additional time for re-advertisement and award; and,
WHEREAS, per Resolution No. 234-13, dated July 9, 2013, Council authorized a
five-year contract with Stewart Distribution. The contract expired on August
4, 2018. However, in accordance with Article 3-109 (Annual Contracts: Price
Agreement and Service Contracts) of the Procurement Ordinance, and at the
request of the Muscogee County Prison, the contract was extended for one year,
through August 4, 2019. Council approval is required for extensions beyond the
one year extension.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to extend the contract for
Inmate Commissary Services for Muscogee County Prison with Stewart Distribution
(Blackshear, GA) for an additional one year period. Funds will be deposited
into the following Revenue Accounts: Inmate Store and Recreation Fund.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF CUSTODIAL SUPPLIES ON AN ?AS
NEEDED BASIS? FROM KEY MAINTENANCE SUPPLY (ATLANTA, GA), ROBINSON SUPPLY
COMPANY (COLUMBUS, GA), SOUTHEASTERN PAPERGROUP (ATLANTA, GA), VERITIV
OPERATING COMPANY (NORCROSS, GA), PYRAMID SCHOOL PRODUCTS (TAMPA, FL), COPACO
(COLUMBUS, GA), GRAINGER INDUSTRIAL (MACON, GA), ASSOCIATED PAPER (CONYERS,
GA), ACUITY SPECIALTY PRODUCTS DBA ZEP SALES & SERVICE (ATLANTA, GA) AND
IMPERIAL DADE (LOXLEY, AL) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$216,862.89.
WHEREAS, custodial supplies will be utilized by various departments of the
Columbus Consolidated Government; and,
WHEREAS, the contract term is for a two year period with an option to renew for
three additional twelve month periods. Renewal of the contract is contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase custodial
supplies on an ?as needed basis? from Key Maintenance Supply (Atlanta, GA),
Robinson Supply Company (Columbus, GA), Southeastern PaperGroup (Atlanta, GA),
Veritiv Operating Company (Norcross, GA), Pyramid School Products (Tampa, FL),
COPACO (Columbus, GA), Grainger Industrial (Macon, GA), Associated Paper
(Conyers, GA), Acuity Specialty Products dba Zep Sales & Service (Atlanta, GA)
and Imperial Dade (Loxley, AL) for the estimated annual contract value of
$216,862.89. Funds are budgeted each fiscal year for this ongoing expense:
Integrated Waste Management Fund - Public Services ? Solid Waste Collection ?
Operating Materials; 0207-260-3510-GARB-6728, General Fund ? Public Services ?
Special Enforcement ? Operating Materials; 0101-260-2400-SPCL-6728, Sewer Fund
? Public Services ? Sewer Maintenance ? Operating; 0202-260-3210-ROWN-6728, and
various accounts of other City departments.______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 7-YD DUMP TRUCK FROM
FOUR STAR FREIGHTLINER (ALBANY, GA), IN THE AMOUNT OF $91,871.00.
WHEREAS, per RFB No. 19-0033 and Resolution No. 110-19, approved on April 23,
2019, Four Star Freightliner was the awarded vendor to provide one (1) 7-yd
dump truck; and,
WHEREAS, the vendor has agreed to provide the additional vehicle at the awarded
bid price; and
WHEREAS, the 7-yd dump truck was approved in the FY20 Budget and will be used
by Rainwater Division staff to transport rocks, gravel and debris material to
and from job sites throughout Muscogee County. It is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 7-yd
dump truck from Four Star Freightliner (Albany, GA) in the amount of
$91,871.00. Funds are budgeted in the FY20 Budget as follows: Sewer
(Stormwater) Fund ? Public Works ? Sewer Maintenance ? Heavy Trucks;
0202-260-3210-SWRM-7723.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) ANIMAL CONTROL TRUCK
CAB AND CHASSIS? FROM WADE FORD (SMYRNA, GA) AT THE UNIT PRICE OF $24,087.00,
FOR A TOTAL OF $72,261.00; AND THREE (3) ANIMAL CONTROL TRUCK BODIES FROM
JACKSON CREEK MANUFACTURING, INC. (DENTON, NC) AT THE UNIT PRICE OF $28,490.00,
FOR A TOTAL PRICE OF $85,470.00; FOR A GRAND TOTAL PRICE OF $157,731.00 FOR
THREE (3) COMPLETE UNITS.
WHEREAS, per RFB No. 19-0027 and Resolution No. 074-19, approved on March 12,
2019, Wade Ford, Inc. was the awarded vendor for Option 1: Cab and Chassis
only, and Jackson Creek Manufacturing, Inc. was the awarded vendor for Option
2: Body only, to provide one (1) animal control truck (complete unit). The
vendors have agreed to provide the additional vehicles at the awarded prices;
and,
WHEREAS, three animal control trucks were approved in the FY20 Budget and will
be used by Special Enforcement staff for the transportation of animals. These
are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) animal
control truck cab and chassis? from Wade Ford, Inc. (Smyrna, GA) at the unit
price of $24,087.00, for a total of $72,261.00; and three (3) animal control
truck bodies from Jackson Creek Manufacturing, Inc. (Denton, NC) at the unit
price of $28,490.00, for a total of $85,470.00; for a grand total cost of
$157,731.00 for three (3) complete units. Funds are budgeted in the FY20
Budget as follows: General Fund ? Public Work ? Animal Control ? Heavy Trucks
? 0101-260-2400-SPCL-7723.
_____________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FLATBED DUMP TRUCKS
FROM WADE FORD (SMYRNA, GA) IN THE AMOUNT OF $37,343.00 PER UNIT, FOR A TOTAL
PRICE OF $74,686.00.
WHEREAS, per RFB No. 19-0024 and Resolution No. 059-19, approved on February
26, 2019, Wade Ford, Inc. was the awarded vendor to provide three (3) flatbed
dump trucks. The vendor has agreed to provide the additional vehicles at the
awarded price; and,
WHEREAS, two flatbed dump trucks were approved in the FY20 Budget and will be
used by Street Division staff to transport materials, equipment, personnel and
overall continued street maintenance. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) flatbed
dump trucks from Wade Ford (Smyrna, GA) in the amount of $37,343.00 per unit,
for a total cost of $74,686.00. Funds are budgeted in the FY20 Budget as
follows: Paving Fund ? Public Works ? Repairs and Maintenance ? Heavy Trucks ?
0203-260-3110-REPR-7723.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM I?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ADMINISTRATIVE VEHICLE
for the CITY MANAGER?S OFFICE from ALLAN VIGIL FORD (MORROW, GA), via Georgia
State Contract #99999-SPD-ES40199373-002 IN THE AMOUNT OF $37,183.00.
WHEREAS, the vehicle will be utilized by the City Manager in the
performance of his duties. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
administrative vehicle for the City Manager?s office from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002 in the
amount of $37,183.00. Funds are budgeted in the FY20 Budget: General Fund ?
Chief Administrator ? City Manager ? Light Trucks; 0101-130-1000-CMAN-7722.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM J?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A CONSTITUENT RELATIONSHIP
MANAGEMENT (311) SYSTEM FROM QSCEND TECHNOLOGIES, INC. (WATERBURY, CT). THE
VENDOR?S PROPOSED COST IS WITHIN THE BUDGETED AMOUNT. FUTURE SOFTWARE LICENSE
FEES AND MAINTENANCE FEES WILL BE BUDGETED IN SUBSEQUENT FISCAL YEARS.
WHEREAS, an RFP was administered (RFP No. 19-0009) and seven proposals
were received; and,
WHEREAS, the proposal submitted by QScend Technologies, Inc.
(Waterbury, CT) met all proposal requirements and was evaluated most responsive
to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Constituent
Relationship Management (311) System from QScend Technologies, Inc. (Waterbury,
CT). The vendor?s proposed cost is within the budgeted amount. LOST -
Infrastructure ? Information Technology; 0109-210-9901-LOST-6541-90004-20200.
Future software license fees and maintenance fees will be budgeted in
subsequent fiscal years.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
Attachments
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