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THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA
REGULAR MEETING
JANUARY 18, 2006
10:00 A.M.
The Commissioners of the Housing Authority of Columbus, Georgia met in
Regular Meeting in Columbus, Georgia at the place, hour and date duly
established for the holding of such meeting.
Chairman Douglass called the meeting to order and on roll call the
following Commissioners answered present:
Franklin Douglass
Larry Cardin
Sharon Douglas
Roxanna Campbell
Wade Tomlinson
Robert Doll
Ruhnell Bankston
No Commissioners were absent.
In attendance from the Housing Authority staff were J. Len Williams, Executive
Director; Alonzo Rivers, Director of Management; Carolyn LaValley, Director of
Housing and Occupancy; Jeff Morton, Director of Finance; Jim Cardin, Human
Resources Manager; Amy Moore, Manager of HOPE VI and Redevelopment Services;
Carole Ravenhill, Executive Assistant. Also present was Authority Attorney
James C. Clark, Jr.
INVOCATION:
Chairman Douglass asked everyone to bow their heads and reflect on the state of
our country.
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INTRODUCTION OF GUESTS:
Chairman Douglass recognized and congratulated the following Authority
employees on the successful completion of their Public Housing Management
Certification.
Ms. Karen Sumbry, Manager of Elizabeth Canty Homes
Ms. Lorie Myers, Assistant Manager of Baker Village
Ms. Aurora Martin, Assistant Re-Exam Specialist
Commissioner Doll presented each of these employees with a framed
certificate.
APPROVAL OF MINUTES:
The Minutes of the Regular Meeting of November 16, 2005, upon motion
made by Commissioner Douglas and seconded by Commissioner Tomlinson, were
unanimously approved.
CHARGE-OFF OF TENANT ACCOUNT BALANCES:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 2982
A RESOLUTION AUTHORIZING THE CHARGE-OFF OF
TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR
THE AUTHORITY?S PUBLIC HOUSING PROJECTS
FOR THE MONTH ENDED NOVEMBER 30, 2005
(The original of this Resolution is filed in the Resolutions Binder.)
After discussion, upon motion made by Commissioner Douglas and seconded
by Commissioner Campbell, the Resolution was adopted unanimously.
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CHARGE OFF OF TENANT ACCOUNT BALANCES:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 2983
A RESOLUTION AUTHORIZING THE CHARGE-OFF OF
TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR
THE AUTHORITY?S PUBLIC HOUSING PROJECTS
FOR THE MONTH ENDED DECEMBER 31, 2005
(The original of this Resolution is filed in the Resolutions Binder.)
After discussion, upon motion made by Commissioner Douglas and seconded
by Commissioner Campbell, the Resolution was adopted unanimously.
RESOLUTION ADOPTING DOCUMENT RETENTION POLICY:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 2984
A RESOLUTION ADOPTING THE
DOCUMENT RETENTION POLICY OF THE
HOUSING AUTHORITY OF COLUMBUS, GEORGIA
(The original of this Resolution is filed in the Resolutions Binder.)
Attorney Clark stated that he had reviewed and approved the Authority?s
Document Retention Policy as presented.
After discussion, upon motion made by Commissioner Doll and seconded by
Commissioner Bankston, the Resolution was adopted unanimously.
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CONTRACT AWARD FOR HVAC AT BOOKER T. WASHINGTON APARTMENTS:
Mr. Williams presented a summary of the bids received for installation
of HVAC in the dwelling units at Booker T. Washington Apartments and
recommended that the contract be awarded to the low bidder, Conner Collins, Inc.
Following discussion, upon motion made by Commissioner Douglas and
seconded by Commissioner Tomlinson, award of the contract for HVAC installation
at Booker T. Washington Apartments to Conner Collins, Inc. was unanimously
approved.
RATIFICATION OF EASEMENT:
Mr. Williams asked for ratification of an easement granted to Georgia
Power Company enabling them to construct and maintain power lines. Because of
a time constriction, Mr. Williams and Chairman Douglass had previously executed
this easement. Upon motion made by Commissioner Douglas and seconded by
Commissioner Tomlinson, the Board unanimously ratified the easement to Georgia
Power Company.
APPROVAL OF CHANGE ORDER FOR BAKER VILLAGE CONSULTING CONTRACT:
Ms. Moore explained that the Change Order No. 1 requested by the
Boulevard Group under the Baker Village Consulting Contract would authorize
additional monies to support planning and development activities extending
beyond the scope of the original contract.
After discussion, upon motion made by Commissioner Tomlinson and
seconded by Commissioner Douglas, Change Order No. 1 to the Baker Village
Consulting Contract was unanimously approved.
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EXECUTIVE DIRECTOR?S REPORT:
Mr. Williams reported to the Board that because of the HUD ordered REAC
inspections during December of 2005, several maintenance employees were unable
to take their planned vacation days. In some instances this unused vacation
time would be lost because of the limitation of hours that may be rolled over
to the new year. To prevent this loss of vacation time because of events over
which the employees had no control, Mr. Williams authorized a waiver of the
Human Resources Policy, extending the deadline for using the vacation hours
through February 28, 2006 for the affected employees.
There being no further business to come before the Board, the meeting was
adjourned.
___________________________________
Franklin Douglass, Chairman
___________________________________
J. Len Williams, Secretary-Treasurer
Attachments
No attachments for this document.