Agenda Item # 4
Columbus Consolidated Government
Council Meeting
August 15, 2006
Agenda Report # 24
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SURPLUS VEHICLES AND EQUIPMENT
It is requested that Council declare the vehicles and various equipment shown
on the attached list as surplus in accordance with Section 7-501 of the Charter
of Columbus Consolidated Government. 081506 Auction List.doc
The surplus items will be disposed of by auction on August 26, 2006.
Wayne Evans Auction Company, the City?s contracted auctioneer, will conduct the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. City departments have had the opportunity to
review these items for functional worth.
Revenue from the auction will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
* * * * * *
(B) AIR MOBILE SOFTWARE ANNUAL LICENSE AND MAINTENANCE SUPPORT
It is requested that Council authorize payment to Motorola, Inc. (Anaheim, CA)
in the amount of $17,625.00 for air mobile software annual license and
maintenance support. The maintenance period is September 2006 through August
2007.
Currently the Police Department, Fire Department, Sheriff?s Office, Marshal?s
Office and Inspections & Codes have over 300 mobile data units (MDTs) in
vehicles. The air mobile software enables the automatic down load process of
batch data and software applications to MDTs in vehicles via a wireless network
on a daily basis, keeping critical data and software current.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, this payment is considered an Only Known Source, per Section 3-114
of the Procurement Ordinance.
Funds are budgeted in FY07 Budget, Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF VEHICLES AND VARIOUS EQUIPMENT
SHOWN ON THE ATTACHED LISTS AS SURPLUS EQUIPMENT IN ACCORDANCE WITH SECTION
7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the surplus items will be disposed of by auction on August 26, 2006.
Wayne Evans Auction Company, the City?s contracted auctioneer, will conduct the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. City departments have had the opportunity to
review these items for functional worth.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the vehicles and
equipment shown on the attached list as surplus in accordance with Section
7-501 of the City Charter. Revenue from the auction will be deposited in the
General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
FLEET MANAGEMENT
Body Description VIN/Serial
125 1974 INTERNATIONAL WRECKER 75795DGB25595
149 1988 CHEVROLET C30 W/SERVICE BODY 1GBGC34K2JE150364
162 1994 FORD CROWN VICTORIA 2FALP71WXRX159178
212 1990 CHEVROLET C20 W/SERVICE BODY 1GBGC24KXLE170522
226 1998 FORD CROWN VICTORIA 2FAFP71WOWX148506
626 1994 MASTER HAUL TRAILER 1MHT102889300231
277 1991 FORD CROWN VICTORIA 2FACP72F8MX137526
475 1985 FORD STATION WAGON 1FABP4034FG174973
486 4991 HOME-MADE UTILITY TRAILER T232650
489 1991 DODGE VAN B350 2B5WB35Z4MK4602
626 1994 MASTER HAUL TRAILOR 1MHUT102889300231
694 1991 FORD CROWN VICTORIA 2FACP72F1MX143636
809 1992 FORD E-350 VAN 15 PASS 1FBJS31H8NHB62461
4041 1998 JOHN DEERE WALK BEHIND MOWER M04420X020340
5061 1992 FORD TRUCK F700 1FDXK74PXNVAO8234
5158 1985 CHEVROLET DUMP TRUCK 1GBM7D1Y4FV207967
5435 1988 FORD TRACTOR BB58041
5467 1991 GMC VAN 3500 2GDHG31K2M4511696
5741 1992 GMC VAN 2GDHG31K4N4527075
5747 1992 GMC VAN 3500 2GDHG31K3N4526404
5750 1990 FORD TRUCK F476 2FDLF47M9LCA46947
5785 1991 FORD TRUCK F800 1FDXK84PXMVA10523
5789 1991 FORD TRUCK LS8000 1FDYS82A0MVA11103
6023 1991 FORD TRACTOR 4G81AK21
6702 1998 DODGE DAKOTA PICKUP 1B7GL22X2WS628120
6703 1998 DODGE PICKUP DAKOTA 1B7GL22X8WS628123
6742 1993 GMC UTILITY TRUCK 1GDM7H1J1PJ500476
6918 1991 PETERBILT PICKUP 320 1XPZL50X2MD705503
6921 1991 PETERBILT PICKUP 320 1XPZL50X8MD705506
6930 1996 FORD TRUCK F800 1FDXF80C8TVA25138
6943 1997 FORD TRUCK F800 1FDXF80C1VVA37022
6960 2003 PETERBILT TRUCK COE 320 1NPZLOOX03D714695
6973 2004 PETERBUILT REFUSE TRUCK 1NPZL50X84D715298
8126 1994 FORD CROWN VICTORIA 2FALP71W9RX151346
8127 1994 FORD CROWN VICTORIA 2FALP71W4RX151349
8160 1994 FORD CROWN VICTORIA 2FALP71W1RX159828
8161 1994 FORD CROWN VICTORIA 2FALP71W1RX159800
8162 1994 FORD CROWN VICTORIA 2FALP71W6RX159811
8176 1994 FORD CROWN VICTORIA 2FALP71W9RX157003
8207 1994 FORD CROWN VICTORIA 2FALP71W9RX156935
8213 1994 FORD TARUS 1FALP5243RA270522
8217 1995 FORD CROWN VICTORIA 2FALP71W3SX175874
8218 1995 FORD CROWN VICTORIA 2FALP71WXSX175869
8222 1995 FORD CROWN VICTORIA 2FALP71W5SX175875
8223 1996 HARLEY DAVIDSON MOTORCYCLE 1HD1FJL13TY607558
8224 1996 HARLEY DAVIDSON MOTORCYCLE 1HD1FJL10TY608540
8251 1996 FORD CROWN VICTORIA 2FALP71W4TX156137
8256 1996 FORD CROWN VICTORIA 2FALP71W8TX156142
8267 1996 FORD CROWN VICTORIA 2FALP71W2TX156153
8279 1997 FORD CROWN VICTORIA 2FALP71W2VX121034
8283 1997 FORD CROWN VICTORIA 2FALP71W3VX121057
8286 1997 FORD CROWN VICTORIA 2FALP71W5VX121044
8290 1997 FORD CROWN VICTORIA 2FALP71W1VX121056
8293 1997 FORD CROWN VICTORIA 2FALP71W0VX121047
8306 1997 FORD CROWN VICTORIA 2FALP71W8VX121054
8321 1998 FORD TAURUS SEDAN 1FAFP52U0WA174131
8765 1987 PONTIAC 6000 4DR 2.5L 2G2AF51RXH9244564
8910 1990 DODGE PICKUP D250 1B7JE26YXLS610494
9106 1994 PONTIAC GRAND PRIX 1G2WJ52MXRF301555
9107 1994 PONTIAC GRAND PRIX 3.1LT 1G2WJ52M8RF304132
9111 1994 PONTIAC GRAND PRIX 4DR 3.1LT 1G2WJ52MORF314332
9127 1994 FORD RANGER EXT/CAB PICK-UP R150 1FTCR14U5RTA57960
9271 1994 FORD TAURUS 1FALP524XRA270520
9404 1995 KEES PUSH MOWER 94-122466
9485 1995 LINK-BELT EXCAVATOR LE2153977
9565 1995 RANSON POWER REEL MOWER NH0001014
9576 1995 GRASS HOPPER RIDING MOWER 462000
9581 1995 CUSHMAN MAINTENANCE VEH. 96008704
9598 1996 DODGE INTREPID 2B3HD46F7TH212938
9608 1996 DODGE DAKOTA P/U 1B7GL23X7TS644792
9665 1997 RANSOMMES POWER MOWER SD000328
9683 1997 BREWER UTILITY TRAILER 4EDUS0811VT000009
9684 1997 BREWER UTILITY TRAILER 4EDUS0818VT000010
9685 1997 BREWER UTILITY TRAILER 4EDUS0818T000011
9689 1997 BREWER UTILITY TRAILER 4EDUS0812VT000004
9690 1997 BREWER UTILITY TRAILER 4EDUS0814VT000005
9769 1997 BUSH HOG MOWER 12-01173
9793 1998 JEEP UTILITY VEHICLE 1J4FJ28SXWL183370
9907 1999 RANSOMMES ARTICULATING TRACTOR K8155
9982 2000 DIXIE CHOPPER RIDING MOWER 9920576
9984 2000 DIXIE CHOPPER RIDING MOWER 9923421
9985 2000 DIXIE CHOPPER RIDING MOWER 9920510
9987 2000 DIXIE CHOPPER RIDING MOWER 9920511
9993 2000 RHINO BUSH HOG MOWER 22153
10045 2001 DIXIE CHOPPER POWER MOWER 1030608
10047 2001 DIXIE CHOPPER POWER MOWER 1032830
10048 2001 DIXIE CHOPPER POWER MOWER 1031426
10084 2001 FORD CROWN VICTORIA 2FAFP71W61X172365
10204 2002 BROWN BUSH HOG MOWER 12381
10256 2002 PIONEER LINE MARKER BB0231175010
17121 2001 FORD CROWN VICTORIA 2FAFP71WO1X172359
17125 2001 CHEVROLET IMPALA 2G1WF55K919317131
17129 2001 CHEVROLET IMPALA 2G1WF55K719316382
17307 2004 CHEVROLET IMPALA 2G1WF55K749399445
17315 1984 CHEVROLET P/U W/ GENERATOR 1GCHD34J7EF353528
17328 2005 FORD TAURUS 1FAFP53245A309347
69995 1999 FORD CROWN VICTORIA 2FAFP71W3XX238721
METRA
Description Serial Number
IBM COMPUTER MONITOR 88A4620
ZENITH 20? TV JK424157
BRANT AUTO FEEDER 7770002687354
SANYO SANFAX 335 23601528
ENERGY POWER SYSTEM BC450
DESKJET PRINTER 550C C21218
PANASONIC TIME LAPSE VCR G8TA00546
MULTIPLEXER ADAPTER PELCO 72871I
MULTIPLEXER 41692430149
IBM COMPUTER 23GDN09
ID SYSTEM POLAROID NO NUMBER
BRANDT MONEY COUNTER 1106012688943
EPSON COPIER 5670000749
IBM COMPUTER 23MDZVT
IBM MONITOR 7C15008116
IBM COMPUTER TC00008118
BRANDT RECEIPT PRINTER 662004584.1(04)
IBM MONITOR 23K1008
IBM COMPUTER AND KEYBOARD 23TVD2A
PANASONIC MONITOR KH1112318
2 MOTOROLA PAGERS B881 and B885
3 MOTOROLA CHARGERS NRN6893A (Same all 3)
GBC BINDING SYSTEM KI10309
GATEWAY MONITOR HDEZK3005426
IBM MONITOR W/KEY BOARD 88A4331
IBM COMPUTER BF45601AM
KODAK CAROUSEL PROJECTOR CAT1125251
IBM MONITOR W/KEYBOARD 2395022
IBM MONITOR W/KEYBOARD 01C11107949
IBM MONITOR W/KEYBOARD 88GD739
ADDING MACHINE V9Z1544
SAMSUNG DVD HOME THEATER SYSTEM PSWA600E
2 MURRAY PUSH LAWNMOWERS 74281046 and 3U259
HOMELITE BLOWER 0699
MURRAY RIDING LAWNMOWER 737192898IT00586
SCOTTS SPREADER NO NUMBER
ECHO HEDGER 534950
LEXMARK PRINTER 0173278
HOOVER VACUUM CLEANER 039900104535
HOOVER VACUUM CLEANER 040100211871
SUPER LINE STRIPER NO NUMBER
SONY VCR SVT-124 0022565G9
JVC VCR 17751096A
DE LA RUE COIN COUNTER E153563
INFORMATION TECHNOLOGY
Description Serial Number
IBM DISK DRIVE 2105-F20
*Any other additional equipment, not listed, deemed beyond repair before the
auction date.
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (ANAHEIM, CA) IN THE AMOUNT OF
$17,625.00 FOR AIR MOBILE DATA SOFTWARE ANNUAL LICENSE AND MAINTENANCE
SUPPORT. THE MAINTENANCE PERIOD IS SEPTEMBER 2006 THROUGH AUGUST 2007.
WHEREAS, the air mobile software enables the automatic down load process of
batch data and software applications to MDTs in vehicles via a wireless network
on a daily basis, keeping critical data and software current; and,
WHEREAS, All of the equipment is manufactured by Motorola and is proprietary in
nature. Therefore, this payment is considered an Only Known Source, per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Anaheim, CA) in the amount of $17,625.00 for air mobile software annual
license and maintenance support. Funds are budgeted in FY07 Budget:
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: August 15, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
August 16, 2006
1. Traffic Sign Materials (Annual Contract) ? RFB No. 07-0002
Scope of Bid
Provide traffic sign materials to the Traffic Engineering Division on an ?as
needed basis?. The contract period will be for two (2) years with the option
to renew for three (3) additional twelve-month periods.
August 30, 2006
1. Roof Replacement at Fox Senior Center and Fire Station #1 ? RFB No. 07-0004
Scope of Bid
Provide all labor, equipment and materials to install new modified bituminous
membrane roofing systems at Fox Senior Center (3720 5th Ave) and Fire Station
#1 (205 10th St).
2. Evaluation Consultant Services for the Columbus Children, Youth and Family
Coalition, Inc. (CCYFC) (Annual Contract) ? RFP No. 07-0001
Scope of Bid
The Columbus Children, Youth and Family Coalition, Inc. (CCYFC) is
looking for an Evaluation Consultant to help evaluate collaborative strategy
implementation and strategy results for child abuse and neglect.
September 6, 2006
1. Hydraulic Trash Loaders ? RFB No. 07-0005
Scope of Bid
Provide one (1) hydraulic trash loaders to be used by the Integrated Waste
Division of the Public Services Department. The Peterson ?Lightning Loader?
and the Holmac Pac-Mac? models are currently in the City?s Fleet. Mechanics
and operators are trained and familiar with these models. Therefore, these
models are preferred.
2. Recycling Collection Truck ? RFB No. 07-0006
Scope of Bid
Provide one (1) recycling collection trucks with mounted Kann Trough Loader
body (or equal) to be used by the Recycling Division.
3. Refuse Truck ? RFB No. 07-0008
Scope of Bid
Provide two (2) 25-yard and one (1) 16-yard refuse collection trucks to be used
by the Solid Waste Collection Division of the Public Services Department and
the Parks Services Division of the Parks and Recreation Department.
4. Uniform Dress Shoes & Boots (Annual Contract) ? RFB No. 07-0001
Scope of Bid
Provide uniform dress shoes & boots on an ?as needed basis? to various
departments of Columbus Consolidated Government (the City). To accommodate
walk-in service on some occasions, successful bidder shall have a business
located within a 25-mile radius of Muscogee County. The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
5. Heating & Refrigeration Supplies (Annual Contract) ? RFB No. 07-0009
Scope of Bid
Provide heating and refrigeration supplies on an ?as needed basis? to
be picked up and delivered to Columbus Consolidated Government. The term of
the contract shall be for two (2) year period, with the option to renew for
three (3) additional twelve-month periods, if agreeable to both parties.
Attachments
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