Agenda Item # 4
Columbus Consolidated Government
Council Meeting
09/27/2011
Agenda Report # 696
TO: Mayor and Council
SUBJECT: AMENDED September 27, 2011 -
Change Order to January 26, 2010 Memorandum of Understanding
with Muscogee County School District
INITIATED BY: David Arrington, Deputy City Manager
Recommendation: Approval is requested to execute Change Order #2 and Change
Order #3 to the January 26, 2010 Memorandum of Understanding with the Muscogee
County School District to provide for construction of a connector road to a new
bus transfer station.
Background: On January 26, 2010 Columbus Council approved a Memorandum
of Understanding with the Muscogee County School District (MCSD) authorizing
the use of 1999 SPLOST funds in the amount of $1,056,412 for the removal of
asphalt behind the Library, landscaping of the area and other beautification
measures as approved by the Library Board. McMath Turner was contracted to
perform the asphalt removal and landscaping. The Muscogee County School
District desires to add additional trees to the project and develop a bus
transfer station on the 5 acre site, formally known as the Carmike property,
located on the south side of Weracoba Creek. The development of this site
will require a road be constructed from the Library to the existing bridge over
Weracoba Creek.
Analysis: Council has previously directed that any significant change in the
scope of work for this project be approved by Council. MCSD is required to
transfer students between buses to efficiently transport students to their
assigned schools. The 5 acre tract behind the Library is centrally located in
the City and is the most suitable location for a transfer facility. Change
Order #2 is being requested for additional trees within the original scope of
work for this project. This change order in the amount of $33,933 will be
funded with 1999 SPLOST funds using project contingency. Change Order #3 in
the amount of $104,049 will be funded with MCSD funds and will not utilize 1999
SPLOST funds. The City is being requested to approve the Memorandum of
Understanding since the additional work represents a change order to the
contractor's contract under the January 26, 2010 Memorandum of Understanding.
This action does not represent an increase in the use of 1999 SPLOST funds
allocated in the original agreement between the MCSD and the City. A copy of
the budget vs. actual expenditures for the contract and summary of Change
Orders #2 and #3 are attached.
Financial Considerations: The funding for Change Order #2 in the amount of
$33,933 will be from 1999 SPLOST funds reallocated from contingency. Change
Order #3 in the amount of $104,049 for the bus transfer station will be paid
using MCSD funds and not 1999 SPLOST funds.
Projected Annual Fiscal Impact Statement: There is no annual financial impact
on the City for this project.
Legal Considerations: Council approval is required for the 1999 SPLOST
expenditures.
Recommendations/ Actions: Authorize the City Manager to execute Change Order
#2 and Change Order #3 to the January 26, 2010 Memorandum of Understanding with
the Muscogee County School District to provide for construction of a connector
road.
Attachments