Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 3, 2008
Agenda Report # 286
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REPLACEMENT OF LIVE SCAN FINGERPRINT
It is requested that Council approve payment for a Live Scan Fingerprint System
from Comnetix/Identix, Inc., in the amount of $41,402.00.
The Sheriff's Office live scan fingerprint system was no longer working and
required replacement. The replacement system will be used in conjunction with
other existing Identix equipment utilized by the Sheriff's Office. The system
is installed at the Detention Center.
Comnetix/Identix, Inc., developed this equipment. Therefore, per the
Procurement Ordinance, Article 3-114, the vendor is considered the only known
source to provide and maintain the equipment.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.
* * * * * * * *
(B) EMERGENCY REPAIRS AT DOUBLE CHURCHES POOL
It is requested that Council approve payment to Southland Pools & Spas, in the
amount of $32,215.00, for performing emergency repair services at Double
Churches Pool.
Emergency repair services were needed to repair the pool floor, seal two joints
and replace one step. The repairs had to be completed before opening day for
the pool, April 30, 2008. Parks and Recreation attempted to obtain quotes from
other vendors, but received no additional responses. Consequently, the City
Manager approved the emergency repair on April 2, 2008. In order to expedite
the repairs and prepare for the opening of the pool, the Health Department
worked hand in hand with the vendor for inspections purposes.
Funds are available in the FY08 Budget: General Fund ? Parks & Recreation ?
Aquatics ? Miscellaneous Equipment Maintenance; 0101-270-4413-AQUT-6519.
* * * * * * *
(C) EMERGENCY FIELD RENOVATIONS AT A. J. MCCLUNG MEMORIAL STADIUM
It is requested that Council approve the emergency procurement of field
renovation services from Grant Environmental Contractors, Inc., in the amount
of $127,800.00. The services are required at A.J. McClung Memorial Stadium.
Field renovations include: removal and replacement of turf and irrigation
system. These services were approved in the Mid-Year Budget Amendment.
However, upcoming events scheduled to be held at Memorial Stadium, i.e. Georgia
High School football and College games, does not allow enough time for a formal
bid process and completion of the work. Therefore, the City Manager approved
the emergency procurement on May 22, 2008.
Funds were approved in the FY08 Mid-Year Budget Amendment: Special Projects,
Capital Project Fund ? Capital Projects ? General Fund Supported ? Contractual
Services; 0508-660-1000-CPFG-6319-22256-20080.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT FOR A LIVE SCAN FINGERPRINT SYSTEM
FROM COMNETIX/IDENTIX, INC., IN THE AMOUNT OF $41,402.00.
WHEREAS, the Sheriff's Office live scan fingerprint system was no longer
working and required replacement. The replacement system will be used in
conjunction with other existing Identix equipment utilized by the Sheriff's
Office; and,
WHEREAS, Comnetix/Identix, Inc., developed this equipment. Therefore, per the
Procurement Ordinance, Article 3-114, the vendor is considered the only known
source to provide and maintain the equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for a Live Scan
Fingerprint System from Comnetix/Identix, Inc., in the amount of $41,402.00.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PAYMENT TO SOUTHLAND POOLS & SPAS IN THE AMOUNT OF
$32,215.00 FOR PERFORMING EMERGENCY REPAIR SERVICES AT DOUBLE CHURCHES POOL.
WHEREAS, emergency repair services were needed to repair the pool
floor, seal two joints and replace one step; and,
WHEREAS, the repairs had to be completed before opening day for the pool, April
30, 2008. Consequently, the City Manager approved the emergency repair on
April 2, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Southland
Pools & Spas, in the amount of $32,215.00, for performing emergency repair
services at Double Churches Pool. Funds are available in the FY08 Budget:
General Fund ? Parks & Recreation ? Aquatics ? Miscellaneous Equipment
Maintenance; 0101-270-4413-AQUT-6519.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of ____________, 2008 and adopted at said meeting by the affirmative
vote of ____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF FIELD RENOVATION SERVICES
FROM GRANT ENVIRONMENTAL CONTRACTORS, INC., IN THE AMOUNT OF $127,800.00.
WHEREAS, the services are required at A.J. McClung Memorial Stadium.
Field renovations include: removal and replacement of turf and irrigation
system; and,
WHEREAS, these services were approved in the Mid-Year Budget Amendment.
However, upcoming events scheduled to be held at Memorial Stadium, i.e. Georgia
High School football and College games, does not allow enough time for a formal
bid process and completion of the work. Therefore, the City Manager approved
the emergency procurement on May 22, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make an emergency
procurement of field renovation services from Grant Environmental Contractors,
Inc., in the amount of $127,800.00. Funds were approved in the FY08 Mid-Year
Budget Amendment: Special Projects, Capital Project Fund ? Capital Projects ?
General Fund Supported ? Contractual Services;
0508-660-1000-CPFG-6319-22256-20080.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
____ day of ___________, 2008 and adopted at said meeting by the affirmative
vote of ____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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