Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 3



Columbus Consolidated Government

Council Meeting



June 3, 2008



Agenda Report # 286



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) REPLACEMENT OF LIVE SCAN FINGERPRINT



It is requested that Council approve payment for a Live Scan Fingerprint System

from Comnetix/Identix, Inc., in the amount of $41,402.00.



The Sheriff's Office live scan fingerprint system was no longer working and

required replacement. The replacement system will be used in conjunction with

other existing Identix equipment utilized by the Sheriff's Office. The system

is installed at the Detention Center.



Comnetix/Identix, Inc., developed this equipment. Therefore, per the

Procurement Ordinance, Article 3-114, the vendor is considered the only known

source to provide and maintain the equipment.



Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?

Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.



* * * * * * * *



(B) EMERGENCY REPAIRS AT DOUBLE CHURCHES POOL



It is requested that Council approve payment to Southland Pools & Spas, in the

amount of $32,215.00, for performing emergency repair services at Double

Churches Pool.



Emergency repair services were needed to repair the pool floor, seal two joints

and replace one step. The repairs had to be completed before opening day for

the pool, April 30, 2008. Parks and Recreation attempted to obtain quotes from

other vendors, but received no additional responses. Consequently, the City

Manager approved the emergency repair on April 2, 2008. In order to expedite

the repairs and prepare for the opening of the pool, the Health Department

worked hand in hand with the vendor for inspections purposes.



Funds are available in the FY08 Budget: General Fund ? Parks & Recreation ?

Aquatics ? Miscellaneous Equipment Maintenance; 0101-270-4413-AQUT-6519.



* * * * * * *



(C) EMERGENCY FIELD RENOVATIONS AT A. J. MCCLUNG MEMORIAL STADIUM



It is requested that Council approve the emergency procurement of field

renovation services from Grant Environmental Contractors, Inc., in the amount

of $127,800.00. The services are required at A.J. McClung Memorial Stadium.



Field renovations include: removal and replacement of turf and irrigation

system. These services were approved in the Mid-Year Budget Amendment.

However, upcoming events scheduled to be held at Memorial Stadium, i.e. Georgia

High School football and College games, does not allow enough time for a formal

bid process and completion of the work. Therefore, the City Manager approved

the emergency procurement on May 22, 2008.



Funds were approved in the FY08 Mid-Year Budget Amendment: Special Projects,

Capital Project Fund ? Capital Projects ? General Fund Supported ? Contractual

Services; 0508-660-1000-CPFG-6319-22256-20080.



?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING PAYMENT FOR A LIVE SCAN FINGERPRINT SYSTEM

FROM COMNETIX/IDENTIX, INC., IN THE AMOUNT OF $41,402.00.



WHEREAS, the Sheriff's Office live scan fingerprint system was no longer

working and required replacement. The replacement system will be used in

conjunction with other existing Identix equipment utilized by the Sheriff's

Office; and,



WHEREAS, Comnetix/Identix, Inc., developed this equipment. Therefore, per the

Procurement Ordinance, Article 3-114, the vendor is considered the only known

source to provide and maintain the equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment for a Live Scan

Fingerprint System from Comnetix/Identix, Inc., in the amount of $41,402.00.

Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?

Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM B?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PAYMENT TO SOUTHLAND POOLS & SPAS IN THE AMOUNT OF

$32,215.00 FOR PERFORMING EMERGENCY REPAIR SERVICES AT DOUBLE CHURCHES POOL.



WHEREAS, emergency repair services were needed to repair the pool

floor, seal two joints and replace one step; and,



WHEREAS, the repairs had to be completed before opening day for the pool, April

30, 2008. Consequently, the City Manager approved the emergency repair on

April 2, 2008.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Southland

Pools & Spas, in the amount of $32,215.00, for performing emergency repair

services at Double Churches Pool. Funds are available in the FY08 Budget:

General Fund ? Parks & Recreation ? Aquatics ? Miscellaneous Equipment

Maintenance; 0101-270-4413-AQUT-6519.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_____ day of ____________, 2008 and adopted at said meeting by the affirmative

vote of ____ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF FIELD RENOVATION SERVICES

FROM GRANT ENVIRONMENTAL CONTRACTORS, INC., IN THE AMOUNT OF $127,800.00.



WHEREAS, the services are required at A.J. McClung Memorial Stadium.

Field renovations include: removal and replacement of turf and irrigation

system; and,



WHEREAS, these services were approved in the Mid-Year Budget Amendment.

However, upcoming events scheduled to be held at Memorial Stadium, i.e. Georgia

High School football and College games, does not allow enough time for a formal

bid process and completion of the work. Therefore, the City Manager approved

the emergency procurement on May 22, 2008.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make an emergency

procurement of field renovation services from Grant Environmental Contractors,

Inc., in the amount of $127,800.00. Funds were approved in the FY08 Mid-Year

Budget Amendment: Special Projects, Capital Project Fund ? Capital Projects ?

General Fund Supported ? Contractual Services;

0508-660-1000-CPFG-6319-22256-20080.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

____ day of ___________, 2008 and adopted at said meeting by the affirmative

vote of ____ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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