Agenda Item #________
Columbus Consolidated Government
Council Meeting
November 10, 2009
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: FY09 Final Budget Adjustment
INITIATED BY: Finance Department
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Recommendation: Approve an Ordinance amending the budgets for the Fiscal Year
09 by appropriating amounts in each fund for personnel actions, purchase orders
and other FY08 carryovers and other various operational activities.
Background: The Council has adopted the City?s Annual Operating budget and in
special actions has adopted various special purpose budgets. All of these
budgets appropriate funding for planned operations. During the course of the
year, adjustments become necessary to increase or redistribute funding based on
actions of Council, changes in departmental activities and changes in funding
sources.
Staff is requesting a budget amendment to appropriate monies needed for various
operational activities. As provided in the charter and state law, only
Council has the authority to change spending levels. Adjustments are included
in this Ordinance to reflect changes needed to complete organizational
objectives. These adjustments are necessary to modify budgets to change to the
legal level of control at the department level as per O.C.G.A. Chapter 36.
Staff is requesting adjustments for operational expenditures like
administrative and operating costs for the following funds. In order to keep
an accurate record of authorized spending levels and positions; this budget
amendment is submitted for Council consideration.
Analysis: The recommended budget adjustments are outlined on the attached
tables with the summary tables immediately following the memorandum identifying
the amount to be appropriated in each accounting fund. These adjustments
change the total spending authority of the designated departments. The
appropriation will change the total approved budget of each fund as follows:
General Fund: The adjustment will not adjust the total approved revenue
budget of the fund of $142,477,715 and will adjust the total approved
expenditure budget of the fund of $143,619,242 by $6,082,492 to $149,701,734.
2009 Other Local Option Sales Tax Fund: The adjustment will adjust the
total approved revenue budget of the fund of $0 by $3,919,284 and will adjust
the total approved expenditure budget of the fund of $0 by $3,919,284.
Stormwater (Sewer) Fund: The adjustment will not adjust the total
approved revenue budget of the fund of $4,226,812 and will adjust the total
approved expenditure budget of the fund of $4,226,812 by $88,966 to $4,315,778.
Paving Fund: The adjustment will not adjust the total approved revenue
budget of the fund of $13,602,994 and will adjust the total approved
expenditure budget of the fund of $13,602,994 by $190,685 to $13,793,679.
Medical Center Fund: The adjustment will adjust the total approved
revenue budget of the fund by
$1,226,067 and will adjust the total approved expenditure budget of the
fund by $1,226,067 from $11,998,604 to $13,224,671.
Integrated Water Fund: The adjustment will not adjust the total
approved revenue budget of the fund of $10,369,273 and will adjust the total
approved expenditure budget of the fund of $10,369,273 by $21,264 to
$10,390,537.
E911 Fund: The adjustment will not adjust the total approved revenue
budget of the fund of $3,216,916 and will adjust the total approved expenditure
budget of the fund of $3,216,916 by $39,117 to $3,256,033.
Debt Service Fund: The adjustment will adjust the total approved revenue
budget of the fund of $6,742,948 by $1,000,000 to $7,742,948 and will adjust
the total approved expenditure budget of the fund of $6,742,948 by $1,491,260
to $8,234,208.
METRA Fund: The adjustment will not adjust the total approved revenue
budget of the fund of $6,046,256 and will adjust the total approved expenditure
budget of the fund of $6,046,256 by $92,325 to $6,138,581.
Civic Center Fund: The adjustment will not adjust the total approved revenue
budget of the fund of $4,744,175 and will adjust the total approved expenditure
budget of the fund of $4,744,175 by $1,412,539 to $6,156,714.
Economic Development Authority Fund: The adjustment will adjust the total
approved revenue budget by $52,123 and will adjust the total approved
expenditure budget of the fund by $68,782 from $969,887 to $1,022,010.
Community Development Block Grant Fund: The adjustment will not adjust
the total approved revenue budget of $1,783,962 and will adjust the total
approved expenditure budget of the fund of $1,783,962 by $414,554 to $2,198,516.
HOME Program Fund: The adjustment will not adjust the total approved
revenue budget of $1,097,901 and will adjust the total approved expenditure
budget of the fund of $1,097,901 by $400,186 to $1,498,087.
Economic Development Loan Program Fund: The adjustment will not adjust
the total approved revenue budget of $15,000 and will adjust the total approved
expenditure budget of the fund of $15,000 by $5,000 to $20,000.
Multi Gov?t Project Fund: The adjustment will adjust the total
approved revenue budget by $3,999,249 and will adjust the total approved
expenditure budget of the fund by $3,999,249 from $1,703,124 to $5,702,373.
METRO Drug Task Force Fund: The adjustment will adjust the total
approved revenue budget by $36,500 and will adjust the total approved
expenditure budget of the fund by $36,500 from $100,000 to $136,500.
Workforce Investment Act Fund: The adjustment will adjust the total
approved revenue budget by $2,839,814 and will adjust the total approved
expenditure budget of the fund by $2,839,814 from $1,614,134 to $4,453,948.
Hotel/Motel Tax Fund: The adjustment will adjust the total approved
revenue budget by $281,616 and will adjust the total approved expenditure
budget of the fund by $281,616 from $3,998,295 to $4,279,911.
Sheriff?s Forfeiture Fund: The adjustment will adjust the total
approved revenue budget by $174,236 and will adjust the total approved
expenditure budget of the fund by $174,236 from $100,000 to $274,236.
Neighborhood Stabilization Fund: The adjustment will adjust the total
approved revenue budget by $3,117,039 and will adjust the total approved
expenditure budget of the fund by $3,117,039 from $0 to $3,117,039.
1999 Special Local Option Sales Tax Proceeds Account Fund: The
adjustment will adjust the total approved revenue budget by $5,017,339 and will
adjust the total approved expenditure budget of the fund by $5,017,339 from
$19,504,925 to $24,522,264.
Columbus Building Authority Bonds Series 1999C Projects Fund: The
adjustment will not adjust the total approved revenue budget and will adjust
the total approved expenditure budget of the fund by $1,650,368 from $0 to
$1,650,368.
Special Projects Fund: The adjustment will not adjust the total
approved revenue budget of $2,750,895 and will adjust the total approved
expenditure budget of the fund by $9,794,934 from $2,750,895 to $12,545,829.
1999 Sales Tax Projects Fund: The adjustment will adjust the total
approved revenue budget of the fund by $5,017,339 and will adjust the total
approved expenditure budget of the fund by $5,017,339 from $12,000,000 to
$17,017,339.
Recommendation/Action: Approve an Ordinance amending the budgets for the
Fiscal Year 09 by appropriating amounts in each fund for personnel actions,
purchase orders and other FY08 carryovers and other various operational
activities.
AN ORDINANCE
AN ORDINANCE AMENDING THE BUDGETS FOR THE FISCAL YEAR 2009 BEGINNING JULY 1,
2008 AND ENDING JUNE 30, 2009, FOR CERTAIN FUNDS OF THE CONSOLIDATED GOVERNMENT
OF COLUMBUS, GEORGIA, BY APPROPRIATING AMOUNTS SHOWN IN EACH FUND FOR PERSONNEL
ACTIONS, PURCHASE ORDER AND OTHER FY08 CARRYOVERS, AND VARIOUS OTHER ACTIVITIES.
THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS AS FOLLOWS:
The General Fund budget in the amount of $143,619,242 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009, is hereby amended and
increased by $6,082,492 to $149,701,734.
The 2009 Other Local Option Sales Tax Fund budget in the amount of $0 for the
fiscal year beginning July 1, 2008 and ending June 30, 2009, is hereby amended
and increased by $3,919,284 to $3,919,284.
The Stormwater (Sewer) Fund budget in the amount of $4,226,812 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009, is hereby amended and
increased by $88,966 to $4,315,778.
The Paving Fund budget in the amount of $13,602,994 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $190,685 to $13,793,679.
The Medical Center Fund budget in the amount of $11,998,604 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $1,226,067 to $13,224,671.
The Integrated Waste Fund budget in the amount of $10,369,273 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009 is hereby amended and
increased by $21,264 to $10,390,537.
The E911 Fund budget in the amount of $3,216,916 for the fiscal year beginning
July 1, 2008 and ending June 30, 2009 is hereby amended and increased by
$39,117 to $3,256,033.
The Economic Development Fund budget in the amount of $969,887 for fiscal year
beginning July 1, 2008 and ending June 30, 2009 is herby amended and increased
by $52,123 to $1,022,010.
The Debt Service Fund budget in the amount of $6,742,948 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009, is hereby amended and
increased by $1,491,260 to $8,234,208.
The METRA Fund budget in the amount of $6,046,256 for the fiscal year beginning
July 1, 2008 and ending June 30, 2009 is hereby amended and increased by
$92,325 to $6,138,581.
The Civic Center Fund budget in the amount of $4,744,175 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $1,412,539 to $6,156,714.
The Community Development Block Grant Fund budget in the amount of $1,783,962
for fiscal year beginning July 1, 2008 and ending June 30, 2009 is hereby
amended and increased by $414,554 to $2,198,516.
The HOME Program Fund budget in the amount of $1,097,901 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $400,186 to $1,498,087.
The Economic Development (Loan Program) Fund budget in the amount of $15,000
for the fiscal year beginning July 1, 2008 and ending June 30, 2009 is hereby
amended and increased by $5,000 to $20,000.
The Multi Gov?t Project Fund budget in the amount of $1,703,124 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009 is hereby amended and
increased by $3,999,249 to $5,702,373.
The Workforce Investment Act (WIA) Fund budget in the amount of $1,614,134 for
the fiscal year beginning July 1, 2008 and ending June 30, 2009 is hereby
amended and increased by $2,839,814 to $4,453,948.
The Hotel/Motel Tax Fund budget in the amount of $3,998,295 for the fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $281,616 to $4,279,911.
The METRO Drug Task Force Fund budget in the amount of $100,000 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009 is hereby amended and
increased by $36,500 to $136,500.
The Sheriff?s Forfeiture Fund budget in the amount of $100,000 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009 is hereby amended and
increased by $174,236 to $274,236.
The Neighborhood Stabilization Fund budget in the amount of $0 for the fiscal
year beginning July 1, 2008 and ending June 30, 2009 is hereby amended and
increased by $3,117,039 to $3,117,039.
The 1999 Special Local Option Sales Tax Proceeds Account Fund budget in the
amount of $19,504,925 for the fiscal year beginning July 1, 2008 and ending
June 30, 2009 is hereby amended and increased by $5,017,339 to $24,522,264.
The Columbus Building Authority Bonds Series 1999C Projects Fund budget in the
amount of $0 for fiscal year beginning July 1, 2008 and ending June 30, 2009 is
herby amended and increased by $1,650,368 to $1,650,368.
The Special Projects Fund budget in the amount of $2,750,895 for fiscal year
beginning July 1, 2008 and ending June 30, 2009 is hereby amended and increased
by $9,794,934 to $12,545,839.
The 1999 SPLOST Projects Fund budget in the amount of $12,000,000 for the
fiscal year beginning July 1, 2008 and ending June 30, 2009 is hereby amended
and increased by $5,017,339 to $17,017,339.
The balance of the 2009 Other Local Option Sales Tax will be reserved for the
2011 Millage Rollback requirement.
SECTION II
All ordinances or parts of ordinances in conflict with this ordinance are
hereby repealed.
_____________________
INTRODUCED at a regular meeting of the Council of Columbus, Georgia,
held on the 10th Day of November, 2009; introduced a second time at a regular
meeting held on the _____ Day of _________, 2009 and adopted at said meeting by
the affirmative vote of _____ members of said Council.
Councilor Allen voting _______________
Councilor Anthony voting _______________
Councilor Baker voting _______________
Councilor Barnes voting _______________
Councilor Davis voting _______________
Councilor Henderson voting _______________
Councilor Hunter voting _______________
Councilor McDaniel voting _______________
Councilor Turner Pugh voting _______________
Councilor Woodson voting _______________
__________________________________ ______________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayo
Attachments