Agenda Item # 4
Columbus Consolidated Government
Council Meeting
03/22/2011
Agenda Report # 615
TO: Mayor and Council
SUBJECT: Memorandum of Understanding (MOU)
Enhancements to Riverdale Cemetery Sexton's Office
INITIATED BY: Engineering Department
Recommendation: Approval is requested to enter into a Memorandum of
Understanding (MOU) with the Riverdale-Porterdale Cemetery Foundation for
enhancements to the Riverdale Cemetery Sexton's Office.
Background: Maintenance and rehabilitation work is currently ongoing at the
Riverdale Sexton's Office, 1001 Victory Drive, by Pound Construction. The work
is currently under contract for $96,341. The project is about 80 percent
complete. As work was progressing Hal Averett, the president of the
Riverdale-Porterdale Cemetery Foundation, suggested enhancements that he wanted
to be done in addition to the work that is currently being carried out by the
City. Ron Smith, John Hudgison, the Sexton and Debra Abraham all met and
discussed additions that Mr. Averett wanted to make. Pound Construction worked
up a scope of work based on the items that Mr. Averett wanted to complete which
come to a total of $62,807.38. The exterior additions are cosmetic in nature to
include awnings, new security bars and glass enclosure of the archway. The
interior additions are upgrading the types of lights and different ceiling
materials for the administrative area. All items have been approved by the
Board of Historic Architectural Review (BHAR) and will keep the historical
aspects of the building.
Analysis: The enhancements will provide the opportunity for the building to
become more than a records office. The administration area will allow for a
defined visitor's center for the cemetery. The glass enclosed space will allow
for the building to be used for other purposes that benefit the City and the
Riverdale-Porterdale Cemetery Foundation. The aesthetics will be improved so
that the building will look more to its original state.
Financial Considerations: The Foundation will be responsible for the
additional estimated costs of $62,807.38 that are not included in the original
scope of work. The City will not be responsible for paying any of the
additional costs. Some items may overlap and a credit to the City may be
possible from the original contract price of $96,341.00.
Projected Annual Fiscal Impact Statement: No additional fiscal impact beyond
regular maintenance for the building.
Legal Considerations: A Memorandum of Understanding requires Council approval.
Recommendations/ Actions: Approval is requested to enter into an MOU with the
Riverdale-Porterdale Cemetery Foundation to perform enhancements to the
Riverdale Cemetery Sexton's Office.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH
RIVERDALE-PORTERDALE CEMETERY FOUNDATION, INC., FOR ENHANCEMENTS TO THE
RIVERDALE CEMETERY SEXTON'S OFFICE.
WHEREAS, the City has contracted with Pound Construction Co., Inc., to make
improvements to the Riverdale Cemetery Sexton's Office, located at 1001 Victory
Dr; and,
WHEREAS, the Riverdale-Porterdale Foundation Inc., would like to make
additional enhancements to the Sexton's Office estimated at $62,807.38
utilizing the City's current vendor, Pound Construction Co., Inc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a Memorandum of
Understanding with the Riverdale-Porterdale Cemetery Foundation, Inc., to allow
enhancements to the Riverdale Cemetery Sexton's Office at the expense of the
Riverdale-Porterdale Cemetery Foundation. All construction costs and any other
additional related costs, including ongoing maintenance of these improvements,
shall be the responsibility of the Riverdale-Porterdale Cemetery Foundation.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2011 and adopted at said meeting by the
affirmative vote of
_____________members of said Council.
Councilor Allen voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner-Pugh voting __________.
Councilor Woodson voting __________.
________________________ _________________________
Tiny Washington, Clerk of Council , Mayor
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