Agenda Item # 4
Columbus Consolidated Government
Council Meeting
07/12/2011
Agenda Report # 663
TO: Mayor and Council
SUBJECT: Memorandum of Understanding - Amendment to Panhandle Road
INITIATED BY: David Arrington, Deputy City Manager
Recommendation: Approval is requested to execute an amendment to the
Memorandum of Understanding with Thayer, Burgin, and Willis Plantation for
development of the Panhandle Road round-a-bout.
Background: In the October 27, 2009 meeting, Council approved Resolution
#404-09 for construction of a road commonly referred to as the Panhandle Road
in an amount not to exceed $2,000,000. The purpose of the road project was to
provide an additional means of ingress/egress for residents along Garrett Road
in the event of an emergency and to address traffic concerns from current and
planned residential development in the area. The project was developed as a
public/private partnership with Thayer, Burgin, and Willis Plantation. During
construction the Muscogee County School District announced plans for the
development of a elementary school site in the area. This development will
result in a significant increase in traffic along the Panhandle Road. Traffic
Engineering recommended the installation of a round-a-bout in lieu of a "T"
intersection on the Panhandle Road as a traffic calming measure and to
facilitate a smoother traffic flow for the increased traffic. The estimated
cost of the round-a-bout installation was $125,000. With Council's
concurrence, the round-a-bout was added to the design of the road and
constructed by the developer prior to completion of the project. At the June
14, 2011 meeting, Council approved Resolution #206-11 accepting the streets
(Yarbrough Road extension, Yellow Pine Road, Calument Drive) comprising the
Panhandle Road project. The addition of the round-a-bout increased the total
project budget to $2,125,000 with actual expenditures totaling $2,039,733.33.
Analysis: Construction of the Panhandle Road has been completed and Council
accepted the streets as City Streets on June 21, 2011. The initial
authorization for the project was for a not to exceed amount of $2,000,000.
With the addition of the round-a-bout the total project costs upon completion
amounted to $2,039,773.33. The additional expenses associated with the
construction of the round-a-bout exceed the amount previously approved by
Council. The authorization of this additional $39,773.33 will allow for the
final close out of this project.
Financial Considerations: Funding for the project is available from proceeds
of the 2010B Bond Series in CIP project #82056.
Projected Annual Fiscal Impact Statement: The City will assume responsibility
for ongoing maintenance of the street lighting at an estimated annual cost of
$4,356.00.
Legal Considerations: This action requires approval by Council.
Recommendations/ Actions: Authorize the City Manager to execute an amendment
to the Memorandum of Understanding with Thayer, Burgin, and Willis Plantation
for development of the Panhandle Road round-a-bout.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
MEMORANDUM OF UNDERSTANDING WITH THAYER, BURGIN, AND WILLIS PLANTATION FOR
DEVELOPMENT OF THE PANHANDLE ROAD ROUND-A-BOUT.
WHEREAS, in the October 27, 2009 meeting, Council approved Resolution #404-09
for construction of a road commonly referred to as the Panhandle Road in an
amount not to exceed $2,000,000. The purpose of the road project was to
provide an additional means of ingress/egress for residents along Garrett Road
in the event of an emergency and to address traffic concerns from current and
planned residential development in the area; and,
WHEREAS, during construction the Muscogee County School District announced
plans for the development of a elementary school site in the area. This
development will result in a significant increase in traffic along the
Panhandle Road. Traffic Engineering recommended the installation of a
round-a-bout in lieu of a "T" intersection on the Panhandle Road as a traffic
calming measure and to facilitate a smoother traffic flow for the increased
traffic; and,
WHEREAS, with the addition of the round-a-bout the total project costs upon
completion amounted to $2,039,773.33. The additional expenses associated
with the construction of the round-a-bout exceed the amount previously approved
by Council. The authorization of this additional $39,773.33 will allow for
the final close out of this project
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an amendment to
the Memorandum of Understanding with Thayer, Burgin, and Willis Plantation for
development of the Panhandle Road round-a-bout at an additional cost of
$39,773.33.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2011 and adopted at said meeting by the
affirmative vote of
________members of said Council.
Councilor Allen voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________ _________________________
Tiny Washington, Clerk of Council , Mayor
Attachments
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