Agenda Item # 4
Columbus Consolidated Government
Council Meeting
July 24, 2018
Agenda Report # 14
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) COURSE INSTRUCTORS FOR HUMAN RESOURCES/LEARNING CENTER (ANNUAL CONTRACT) ?
RFP NO. 12-0022
It is requested that Council approve the extension of the annual contract for
Course Instructors for Human Resources/Learning Center with Business Resource
Center, a division of the Pastoral Institute (Columbus, GA), through December
31, 2018.
Per Resolution 238-12, dated August 14, 2012, Council authorized a five-year
contract with Business Resource Center to provide instructors to teach new and
innovative training that will be beneficial to City employees. The Contractor
provides introductory, skills development; intermediate and advanced level
classes based on the needs of the employees.
The contract was due to expire on August 13, 2017; however, in accordance with
Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the
Procurement Ordinance, and at the request of the Human Resources Department,
the contract was extended for one year, through August, 13, 2018. However, the
Human Resources Department has requested a further extension through December
31, 2018, to allow time to re-advertise and award a new contract. This
additional extension requires Council approval.
Funds will be budgeted each fiscal year for this on-going expense: General Fund
- Human Resources ? Human Resources ? Consulting Services,
0101-220-2100-HRDR-6315; General Fund - Human Resources ? Human Resources ?
Contractual Services, 0101-220-1000-HRDR-6319.
* * * * * *
(B) AUTOMATED TELLER MACHINE (ATM) SERVICES AT VARIOUS LOCATIONS (ANNUAL
CONTRACT) ? RFP NO. 18-0012
It is requested that Council approve the annual contract for Automated Teller
Machine (ATM) Services at Various Locations with Advance Fast Tax (Phenix City,
AL).
Advance Fast Tax will provide Turnkey Service to provide, install and maintain
automated teller machines at the Columbus Civic Center, Ice Rink and Columbus
Convention and Trade Center. This contract may also be utilized by other City
Departments. In return for the right to operate ATMs, the Contractor shall
pay the City a commission on a monthly basis. The commission shall be a
percentage of the transaction fee.
The contractor shall provide, but not limited to, the following services:
? Provide all equipment, supplies, materials, merchandise, transportation and
labor.
? Machines to be installed must be top-of-the-line, state-of-the-art cash
dispensing machines in respect to appearance, operation, and security.
? The Contractor shall install and maintain ATM equipment, as well as, any
necessary stand or cabinet to support the ATM.
? The Contractor shall provide a minimum of three (3) ATMs at the Columbus
Civic Center, One (1) ATM in the Main Lobby and Two (2) ATMs upstairs, on the
concourse.
? The Contractor shall provide a minimum of One (1) ATM at the Columbus Ice
Rink in the Main Lobby.
? The Contractor shall provide a minimum of One (1) ATM at the City Services
Center in the Main Lobby.
? The Contractor shall provide 24-hour on-call service. Technician must be
available to come to either location anytime, day or night, to restock ATM or
correct any problems that may occur.
The initial term of this contract shall be for one year, with the option to
renew for four (4) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded on December 11, 2012 (Resolution
383-12) to Advance Fast Tax (Phenix City, AL).
RFP Advertisement and Receipt of Proposal
The RFP were posted on the web pages of the Purchasing Division and the Georgia
Procurement Registry on March 16, 2018. This RFP has been advertised, opened
and evaluated. One proposal was received, April 20, 2018 from the following
vendor:
Advance Fast Tax (Phenix City, AL)
*In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following firm was surveyed:
Chico?s ATM: This vendor had previously expressed interest in submitting a
proposal, however when asked why they did not submit a proposal, their response
was: ?Our resources (ATMs) are dedicated to other locations at this time.
Based on the response to the survey, and ?no proposal submissions?, the
Purchasing Division determined that revisions were not required to the
specifications and proceeded to open the single proposal.
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Proposal Distribution to the Evaluation Committee 05/24/18 The proposal was
distributed to committee members for review; along with the Rules and
Regulations regarding participation on the Evaluation Committee.
Evaluation Results 07/16/18 Voters were polled by email with three choices
regarding the evaluation of the proposal:
? I would like to meet to discuss the one proposal.
? I have questions/clarifications for the vendor, which I have included in my
email.
? I recommend award to Advance Fast Tax.
Recommendation Received 07/16/18 Via email, the committee members unanimously voted to
award to Advance Fast Tax. (Phenix City, AL).
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of Two
(2) voting members from Columbus Civic Center, and One (1) voting member from
the City Services Center.
Vendor Experience/Qualifications:
? Advance Fast Tax has installed and programed about (150) One Hundred and
Fifty ATMs in the past eighteen years.
? Advance Fast Tax is a dealer for two large ATMs companies, Access ATM and
Eclipce.
? Advance Fast Tax has over (18) eighteen years of experience.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, the RFP specifications
will be re-advertised. The cost information has been submitted to the City
Manager in a separate memo for informational purposes.
Funds from the commission will be deposited into the following Revenue
Accounts: Civic Center Fund ? Government Wide Revenue ? Miscellaneous; General
Fund ? Government Wide Revenue - Miscellaneous.
* * * * * *
(C) RIVER ROAD ROUNDABOUT ? RFB NO. 18-0050
It is requested that Council authorize the execution of a construction contract
with Southeastern Site Development, Inc. (Newnan, GA) in the amount of
$4,534,999.60 for the River Road Roundabout.
The project includes construction of the proposed roundabout at the River
Road/SR 219, Bradley Park Drive, and Cascade Drive Intersection. Work includes
new asphalt paving, curb and gutter, sidewalks, concrete islands, storm water
infrastructure, signage and landscaping.
Bid information was posted of the web page of the Purchasing Division and on
the Georgia Procurement Registry on March 27, 2018. Two (2) bids were received
on May 16, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
CONTRACTORS TOTAL BID DBE
PARTICIPATION
Southeastern Site Development, Inc. (Newnan, GA) $ 4,534,999.60 9.60%
C. W. Matthews Contracting Co. (Marietta, GA) 4,560,688.49 10.00%
Funds are budgeted in the FY19 Budget as: Special Projects ? Capital Projects
Fund ? Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? River Road Roundabout; 0508-660-3000-CPPF-7661-24032-20190,
Special Projects ? Capital Projects Fund ? Capital Projects ? Stormwater Fund
Supported Capital Projects ? General Construction ? River Road Roundabout;
0508-660-2000-CPSF-7661-21135-20180, LOST Infrastructure Projects ? Engineering
? Infrastructure - LOST ? General Construction ? River Road Roundabout;
0109-250-9901-LOST-7661-92027-20190, Special Projects ? Capital Projects Fund ?
Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? FY15 LMIG River Rd Roundabout;
0508-660-3000-CPPF-7661-21127-20150, 1999 Sales Tax Project Fund ? 1999 SPLOST
? Road/Bridge/Street ? General Construction ? River Rd/Bradley Pk/Jr Allen
Roundabout; 0540-695-2126-TXRB-7661-53018-20080.
* * * * * * * * *
(D) ANNUAL SOFTWARE LICENSE RENEWAL FOR VMWARE
It is requested that Council approve payment to CPAK Technology Solutions
(LaGrange, GA), in the amount of $39,818.11, for the VMware annual software
license renewal, for the period beginning July 11, 2018 ? July 31, 2019. This
payment will be made by cooperative purchase, utilizing Federal GSA, Schedule
70, Contract #GS-35F-303DA
This software license renewal provides Information Technology ongoing support
for the virtual and thin client computer and server equipment utilized
throughout the City.
Funds are budgeted in the FY19 Budget: General Fund ?Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * * *
(E) HYBRID BATTERY TUB REPLACEMENT FOR METRA
It is requested that Council approve the purchase of a Hybrid Battery Tub
replacement, for METRA, from Bae Systems (Carol Stream, IL), in the amount of
$26,700.00.
The replacement battery tub will be installed into a 2012 Hybrid bus. The
battery tub provides power to the traction motor. The traction motor is the
drive system that allows the bus to move. The current battery tub was
destroyed in a fire. The destruction of the battery tub disabled the vehicle
thus taking a critical vehicle out of operation. The useful life of the bus
is 14 years. It is not due for disposal until 2026, per FTA guidelines.
Bae System is the manufacturer of the battery tub. Consequently, the vendor is
considered the only known source for this purchase, per Procurement Ordinance,
Article #3-114.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation ?
FTA- Vehicle Operation & Maintenance; 0751 ? 610 ? 2400 ? MFTA ? 6516 (City
20%; Federal 80%).
* * * * * * * * *
(F) THEATRICAL HOISTS WITH ACCESSORIES FOR THE CIVIC CENTER
It is requested that Council approve the purchase of four (4) new and complete
theatrical hoists with accessories from Command Systems (Columbus, GA) in the
amount of $13,714.60.
The theatrical hoists are used to move the curtain system at the Civic Center.
The 20+ year old Stagemaker motors were in all 8 positions on the 3-piece
curtain system. In 2011, four (4) of those motors were changed out with a
better quality industry standard CM motor for the Main curtain. Leaving the 4
best Stagemaker motors (of the 8) to handle the two side curtains. An
Emergency Purchase was approved in 2011 and Command Systems provided and
installed the replacement at that time. Since 2011, three (3) of the
Stagemaker motors for the side curtain have failed, leaving one spare. The
requested new hoists will match the current existing motors on the main curtain
installed in 2011.
Command Systems is recommended to provide the replacement hoists, since they
provided the previous four replacements in 2011. Additionally, the replacement
units must be compatible with the existing units already in place, and must
plug into the existing single phase control system and utilize existing
cables.
Funds are budgeted in the FY19 Budget: Civic Center Fund ? Civic Center ?
Civic Center Operations ? Capital Expend - Under $5,000; 0757 ? 160 ? 1000 ?
CIVC ? 7763.
* * * * * * * * *
(G) REPAIR SERVICES FOR CATERPILLAR D7E TRACTOR
It is requested that Council approve repair services from Yancey Brothers
(Fortson, GA), for the estimated amount of $34,912.55, plus any additional
freight, supplies, environmental and overtime fees (unknown at this time), for
the repair of a Caterpillar D7E Tractor, Vehicle #11467.
This tractor has been inspected and it has been determined the equipment needs
a total undercarriage replacement. This specialized equipment is currently used
at the Pinegrove Landfill. The purchase price for this equipment was
$520,826.00 in 2013.
Yancey Brothers, the local authorized Caterpillar distributer and repair
service dealer, will be performing these repairs. Therefore, the vendor is
deemed an only known source per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund?
Public Works ? Pine Grove Landfill ? Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO -6721
* * * * * * * * *
(H) REPAIR SERVICES FOR CATERPILLAR 725 HAUL TRUCK
It is requested that Council approve repair services from Yancey Brothers
(Fortson, Ga), for the estimated amount of $58,828.98, plus any additional
freight, supplies, environmental and overtime fees (unknown at this time), for
a Caterpillar 725 Haul Truck, Vehicle #10100.
This equipment has been inspected and it has been determined that the engine
needs to be rebuilt due to the coolant contaminating the engine oil. This
specialized equipment is currently used at the Pinegrove Landfill. The
equipment was purchased in 2001in the amount of $247,114.
Yancey Brothers, the local authorized Caterpillar distributer and repair
service dealer, will be performing these repairs. Therefore, the vendor is
deemed an only known source per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund?
Public Works ? Pine Grove Landfill ? Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO -6721
* * * * * * * * *
(I) HARLEY-DAVIDSON ?ROAD KING? POLICE MOTORCYCLES (RE-BID) - RFB NO. 18-0056
It is requested that Council authorize the purchase of three (3)
Harley-Davidson ?Road King? Police Motorcycles, from Killer Creek
Harley-Davidson (Roswell, GA) in the amount of $21,198.49 per unit, for a total
cost of $63,595.47.
Two (2) motorcycles were approved in the FY18 Budget and one (1) motorcycle is
a replacement for a unit that was involved in an accident. Bid submissions were
due back after the last Council meeting in FY18 which required the funding to
be carried over from FY18. The motorcycles will be used by the Motor Transport
Division, of the Columbus Police Department, while performing traffic control
and accident investigation.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on July 6,
2018. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Manufacturer/Model Guaranteed Trade-In Allowance Unit Price Total Price
(3 Units)
Killer Creek Harley-Davidson
(Roswell, GA) 2019 Harley-Davidson FLHP $6,000.00 $21,198.49 $63,595.47
Adamec Harley-Davidson of Jacksonville
(Jacksonville, FL) 2018 Harley-Davidson FLHP $6,000.00 $22,999.00 $68,997.00
Chattahoochee Harley-Davidson
(Columbus, GA) 2019 Harley-Davidson FLHP $6,200.00 $23,000.00 $69,000.00
Funds are available in the FY19 Budget as follows:
Two (2) new motorcycles ? LOST-Public Safety Fund ? Police ? Public Safety-LOST
? Automobiles; 0102-400-9900-LOST-7721.
One (1) replacement motorcycle ? General Fund ? Police ? Motor Transport ?
Automobiles; 0101-400-3230-MOTR-7721
* * * * *
(J) SELF-PROPELLED ROAD WIDENER (RE-BID) - RFB NO. 18-0054
It is requested that Council authorize the purchase of one (1) self-propelled
road widener (2018 Midland SPD-6), from Reynolds-Warren Equipment Co., Inc.
(Lake City, GA) in the amount of $124,950.00.
The road widener was approved in the FY18 Budget and will be used by the Public
Works Department to spread dirt and rock on road shoulders. It is replacement
equipment.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on July 11,
2018. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Reynolds-Warren
Equipment Co., Inc.
(Lake City, GA) Yancey Brothers
(Columbus, GA) Tractor & Equipment Company
(Columbus, GA)
Year/Manufacturer/Make/Model 2018 Midland SPD-6 2018 Weiler W330A 2018 LeeBoy
Performance RW-80
UNIT PRICE $124,950.00 $129,499.00 $182,300.00
Funds are budgeted in the FY19 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Off Road Equipment; 0203-260-3110-STRT-7725.
* * * * *
(K) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) for membership dues, in the amount of $17,168.78, for six
months, from July 1 ? December 31, 2018.
GMA is a voluntary, non-profit organization that provides legislative advocacy,
education, employee benefit and technical consulting services to its members.
Funds are budgeted in the FY19 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.
?ITEM A?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE EXTENSION OF THE ANNUAL CONTRACT FOR COURSE
INSTRUCTORS FOR HUMAN RESOURCES/LEARNING CENTER WITH BUSINESS RESOURCE CENTER,
A DIVISION OF THE PASTORAL INSTITUTE (COLUMBUS, GA), THROUGH DECEMBER 31, 2018.
WHEREAS, per Resolution 238-12, dated August 14, 2012, Council authorized a
five-year contract with Business Resource Center to provide instructors to
teach new and innovative training that will be beneficial to City employees.
The Contractor provides introductory, skills development; intermediate and
advanced level classes based on the needs of the employees; and,
WHEREAS, the contract was due to expire on August 13, 2017; however, in
accordance with Article 3-109 (Annual Contracts: Price Agreement and Service
Contracts) of the Procurement Ordinance, and at the request of the Human
Resources Department, the contract was extended for one year, through August,
13, 2018; and,
WHEREAS, the Human Resources Department has requested a further extension
through December 31, 218, to allow time to re-advertise and award a new
contract. This additional extension requires Council approval.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to extend the annual
contract for Course Instructors for Human Resources/Learning Center with
Business Resource Center, a division of the Pastoral Institute (Columbus, GA),
through December 31, 2018. Funds will be budgeted each fiscal year for this
on-going expense: General Fund - Human Resources ? Human Resources ? Consulting
Services, 0101-220-2100-HRDR-6315; General Fund - Human Resources ? Human
Resources ? Contractual Services, 0101-220-1000-HRDR-6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2018 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH ADVANCE FAST
TAX (PHENIX CITY, AL) TO PROVIDE AUTOMATED TELLER MACHINE (ATM) SERVICES AT
VARIOUS LOCATIONS. IN RETURN FOR THE RIGHT TO OPERATE ATMS, THE CONTRACTOR
SHALL PAY THE CITY A COMMISSION ON A MONTHLY BASIS. THE COMMISSION SHALL BE A
PERCENTAGE OF THE TRANSACTION FEE.
WHEREAS, an RFP was administered (RFP 18-0012) and a proposal was received from
one qualified offeror; and,
WHEREAS, the proposal submitted by Advance Fast Tax met all proposal
requirements and was evaluated responsive to the RFP; and,
WHEREAS, the term of contract shall be for (1) one year, with the option to
renew for (4) four additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Advance Fast Tax (Phenix City, AL) to provide Automated Teller Machine (ATM)
Services at Various Locations. In return for the right to operate ATMs, the
Contractor shall pay the City a commission on a monthly basis. The commission
shall be a percentage of the transaction fee. Funds from the commission will
be deposited into the following Revenue Accounts: Civic Center Fund ?
Government Wide Revenue ? Miscellaneous; General Fund ? Government Wide Revenue
- Miscellaneous.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) IN THE AMOUNT OF $4,534,999.60
FOR THE RIVER ROAD ROUNDABOUT.
WHEREAS, the project includes construction of the proposed roundabout at the
River Road/SR 219, Bradley Park Drive, and Cascade Drive Intersection. Work
includes new asphalt paving, curb and gutter, sidewalks, concrete islands,
storm water infrastructure, signage and landscaping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Southeastern Site Development, Inc. (Newnan, GA) in the amount of
$4,534,999.60 for the River Road Roundabout. Funds are budgeted in the FY19
Budget as: Special Projects ? Capital Projects Fund ? Capital Projects ? Paving
Fund Supported Capital Projects ? General Construction ? River Road Roundabout;
0508-660-3000-CPPF-7661-24032-20190, Special Projects ? Capital Projects Fund ?
Capital Projects ? Stormwater Fund Supported Capital Projects ? General
Construction ? River Road Roundabout; 0508-660-2000-CPSF-7661-21135-20180, LOST
Infrastructure Projects ? Engineering ? Infrastructure - LOST ? General
Construction ? River Road Roundabout; 0109-250-9901-LOST-7661-92027-20190,
Special Projects ? Capital Projects Fund ? Capital Projects ? Paving Fund
Supported Capital Projects ? General Construction ? FY15 LMIG River Rd
Roundabout; 0508-660-3000-CPPF-7661-21127-20150, 1999 Sales Tax Project Fund ?
1999 SPLOST ? Road/Bridge/Street ? General Construction ? River Rd/Bradley
Pk/Jr Allen Roundabout; 0540-695-2126-TXRB-7661-53018-20080.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PAYMENT TO CPAK TECHNOLOGY SOLUTIONS (LAGRANGE,
GA), IN THE AMOUNT OF $39,818.11, FOR THE VMWARE ANNUAL SOFTWARE LICENSE
RENEWAL, FOR THE PERIOD BEGINNING JULY 11, 2018 ? JULY 31, 2019. THIS PAYMENT
WILL BE MADE BY COOPERATIVE PURCHASE, UTILIZING FEDERAL GSA, SCHEDULE 70,
CONTRACT #GS-35F-303DA
WHEREAS, the software license renewal provides Information Technology ongoing
support for the virtual and thin client computer and server equipment utilized
throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to CPAK Technology
Solutions (LaGrange, GA), in the amount of $39,818.11, for the VMware annual
software license renewal, for the period beginning July 11, 2018 ? July 31,
2019. This payment will be made by cooperative purchase, utilizing Federal
GSA, Schedule 70, Contract #GS-35F-303DA. Funds are budgeted in the FY19
Budget: General Fund ?Information Technology ? Software Lease; 0101 ? 210 ?
1000 ? ISS ? 6541.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF A HYBRID BATTERY TUB REPLACEMENT FROM
BAE SYSTEMS (CAROL STREAM, IL), IN THE AMOUNT OF $26,700.00. THE REPLACEMENT
UNIT WILL BE INSTALLED INTO A METRA HYBRID BUS.
WHEREAS, the replacement battery tub will be installed into a 2012 Hybrid
bus. The battery tub provides power to the traction motor. The traction
motor is the drive system that allows the bus to move; and,
WHEREAS, the current battery tub was destroyed in a fire. The destruction of
the battery tub disabled the vehicle thus taking a critical vehicle out of
operation. The useful life of the bus is 14 years. It is not due for disposal
until 2026, per FTA guidelines; and,
WHEREAS, Bae Systems is the manufacturer of the battery tub. Consequently, the
vendor is considered the only known source for this purchase, per Procurement
Ordinance, Article #3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a Hybrid Battery Tub
replacement from Bae Systems (Carol Stream, IL), in the amount of $26,700.00.
The replacement unit will be installed into a METRA Hybrid Bus. Funds are
budgeted in the FY19 Budget: Transportation Fund ? Transportation ? FTA-
Vehicle Operation & Maintenance; 0751 ? 610 ? 2400 ? MFTA ? 6516 (City 20%;
Federal 80%).
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) NEW AND COMPLETE THEATRICAL
HOISTS WITH ACCESSORIES FROM COMMAND SYSTEMS (COLUMBUS, GA) IN THE AMOUNT OF
$13,714.60.
WHEREAS, the theatrical hoists are used to move the curtain system at the Civic
Center. The 20+ year old Stagemaker motors were in all 8 positions on the
3-piece curtain system. In 2011, four (4) of those motors were changed out
with a better quality industry standard CM motor for the Main curtain. Leaving
the 4 best Stagemaker motors (of the 8) to handle the two side curtains; and,
WHEREAS, an Emergency Purchase was approved in 2011 and Command Systems provided and
installed the replacement at that time Since 2011, three (3) of the
Stagemaker motors for the side curtain have failed, leaving one spare. The
requested new hoists will match the current existing motors on the main curtain
installed in 2011; and,
WHEREAS, Command Systems is recommended to provide the replacement hoists,
since they provided the previous four replacements in 2011. Additionally, the
replacement units must be compatible with the existing units already in place,
and must plug into the existing single phase control system and utilize
existing cables.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) new and
complete theatrical hoists with accessories from Command Systems (Columbus, GA)
in the amount of $13,714.60. Funds are budgeted in the FY19 Budget: Civic
Center Fund ? Civic Center ? Civic Center Operations ? Capital Expend - Under
$5,000; 0757 ? 160 ? 1000 ? CIVC ? 7763.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM YANCEY BROTHERS (FORTSON, GA),
FOR THE ESTIMATED AMOUNT OF $34,912.55, PLUS ANY ADDITIONAL FREIGHT, SUPPLIES,
ENVIRONMENTAL AND OVERTIME FEES (UNKNOWN AT THIS TIME), FOR THE REPAIR OF A
CATERPILLAR D7E TRACTOR, VEHICLE #11467.
WHEREAS, this tractor has been inspected and it has been determined the
equipment needs a total undercarriage replacement. This specialized equipment
is currently used at the Pinegrove Landfill. The purchase price for this
equipment was $520,826.00; and,
WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and
repair service dealer, will be performing these repairs. Therefore, the vendor
is deemed an only known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repair services from
Yancey Brothers (Fortson, GA), for the estimated amount of $34,912.55, plus any
additional freight, supplies, environmental and overtime fees (unknown at this
time), for the repair of a Caterpillar D7E Tractor, Vehicle #11467. Funds are
budgeted in the FY19 Budget: Integrated Waste Management Fund? Public Works ?
Pine Grove Landfill ? Auto Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO -6721.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM YANCEY BROTHERS (FORTSON, GA),
FOR THE ESTIMATED AMOUNT OF $58,828.98, PLUS ANY ADDITIONAL FREIGHT, SUPPLIES,
ENVIRONMENTAL AND OVERTIME FEES (UNKNOWN AT THIS TIME), FOR A CATERPILLAR 725
HAUL TRUCK, VEHICLE #10100.
WHEREAS, this equipment has been inspected and it has been determined that the
engine needs to be rebuilt due to the coolant contaminating the engine oil.
This specialized equipment is currently used at the Pinegrove Landfill. The
equipment was purchased in 2001 in that amount of $247,114; and,
WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and
repair service dealer, will be performing these repairs. Therefore, the vendor
is deemed an only known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repair services from
Yancey Brothers (Fortson, GA), for the estimated amount of $58,828.98, plus any
additional freight, supplies, environmental and overtime fees (unknown at this
time), for a Caterpillar 725 Haul Truck, Vehicle #10100. Funds are budgeted in
the FY19 Budget: Integrated Waste Management Fund? Public Works ? Pine Grove
Landfill ? Auto Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO -6721.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) HARLEY-DAVIDSON ?ROAD KING?
POLICE MOTORCYCLES FROM KILLER CREEK HARLEY-DAVIDSON (ROSWELL, GA), AT A UNIT
PRICE OF $21,198.47, FOR A TOTAL PRICE OF $63,595.47.
WHEREAS, two (2) motorcycles were approved in the FY18 Budget and one (1)
motorcycle is a replacement for a unit that was involved in an accident. The
motorcycles will be used by the Motor Transport Division, of the Columbus
Police Department, while performing traffic control and accident investigation.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
Harley-Davidson ?Road King? Police Motorcycles from Killer Creek
Harley-Davidson (Roswell, GA), at a unit price of $21,198.49, for a total
amount of $63,595.47. Funds are budgeted in the FY19 Budget as follows:
Two (2) new motorcycles ? LOST-Public Safety Fund ? Police ? Public Safety-LOST
? Automobiles; 0102-400-9900-LOST-7721.
One (1) replacement motorcycle ? General Fund ? Police ? Motor Transport ?
Automobiles; 0101-400-3230-MOTR-7721
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SELF-PROPELLED ROAD WIDENER
(2018 MIDLAND SPR-6) FROM REYNOLDS-WARREN EQUIPMENT CO., INC. (LAKE CITY, GA),
AT A UNIT PRICE OF $124,950.00.
WHEREAS, one (1) self-propelled road widener was approved in the FY18 Budget
and will be used by the Public Works Department to spread dirt and rock on road
shoulders. It is replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) self-propelled
road widener (2018 Midland SPR-6) from Reynolds-Warrant Equipment Co., Inc.
(Lake City, GA), at a unit price of $124,950.00. Funds are budgeted in the
FY19 Budget as follows: Paving Fund ? Public Works ? Repairs and Maintenance ?
Off Road Equipment; 0203-260-3110-STRT-7725.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA) FOR
MEMBERSHIP DUES, IN THE AMOUNT OF $17,168.78, FOR SIX MONTHS, FROM JULY 1 ?
DECEMBER 31, 2018.
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, education, employee benefit and technical consulting services to its
members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the Georgia
Municipal Association (GMA) for membership dues, in the amount of $17,168.78,
for six months, from July 1 ? December 31, 2018. Funds are budgeted in the
FY19 Budget: General Fund - Legislative ? City Council - Membership Dues and
Fees; 0101-100-1000-CNCL-6657.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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