Agenda Item # 2
Columbus Consolidated Government
Council Meeting
November 10, 2009
Agenda Report # 443
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TRAILER MOUNTED 6? WATER PUMPS
It is requested that Council approve the purchase of three (3) trailer mounted
6? water pumps, from Volvo Rents, in the amount of $38,655.00. These are
additional pumps to be used by the Rainwater Division.
On February 10, 2009, Council approved the purchase of a trailer mounted 6?
water pump from Volvo Rents, per Resolution No. 61-09, RFB No. 09-0025. The
bid specifications required vendors to submit a bid price for future purchases
during the FY10 budget year. Volvo Rents submitted a bid price of $12,885.00,
per unit, for future FY10 purchases. The vendor has provided written
confirmation to honor the bid price.
Funds are budgeted in the FY10 Budget: Sewer Fund ? Public Services ? Sewer
Maintenance ? Capital Expenditures over $5,000.00; 0202-260-3210-SWRM-7761.
* * * * * *
(B) TREES FOR PLANTING ON CITY RIGHT-OF WAYS - (ANNUAL CONTRACT) - RFB NO
10-0017
It is requested that Council approve the purchase of trees, on an ?as needed
basis,? from John Deere Landscapes for the estimated annual contract value of
$87,235.00. The estimated contract value is based on the amount the department
has budgeted for the purchase of new trees and tree replacements. The trees
will be planted on various right-of-ways around the City and will be used as
new plantings and replacements for trees damaged or destroyed due to weather
conditions. The bid specifications consisted of thirty-five (35) different
species of trees.
The contract term shall be for one year, with the option to renew for two (2)
additional twelve- month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
The bid specifications were posted on the City?s website. Seven bids were
received on October 28, 2009. This bid has been advertised, opened and
reviewed. The bidders were:
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Public Services - Landscape and Forestry - Horticultural/Landscaping Supplies,
0203-260-2800-LAND-6727.
* * * * * * * *
(C) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS
LICENSE SYSTEM
It is requested that Council approve the payment to EnerGov Solutions (Duluth,
Georgia) in the amount of $40,143.00 for annual software license maintenance
for the Permitting System utilized by Inspections and Code and the Business
License System utilized by the Finance Department?s Revenue Division. This
maintenance payment will cover ongoing support for the both systems from
October 1, 2009 through June 30, 2010.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution $#234-08 for the Permitting
System. Energov was already providing maintenance support for the Business
License system, purchased in 2005. In 2008, during negotiations with Energov
to provide the Permitting System, software maintenance for both systems were
combined as a cost savings measure.
Funds are budgeted in the FY10 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541
* * * * * * * *
(D) EXPANSION OF METRA?S TRANSIT SCHEDULING AND ROUTING SOFTWARE
It is requested that Council approve the purchase of the RouteMatch
Notification Module from RouteMatch Software, Inc. (Atlanta, GA) in the amount
of $55,648.00.
The RouteMatch Notification Module (RMNM) is an expansion of the current
RouteMatch System used by METRA?s Dial-A-Ride Division. The Notification Module
will interface with the existing RouteMatch Software and has the potential for
more customer convenience. The following is a list of the functions of the
Notification Module:
(1) Trip Reminder/Confirmation ? RMNM automatically places trip reminder and
confirmation calls to customers the night before their scheduled trips. This
will help alleviate ?no shows? by reminding customers of their trips and giving
them opportunities to cancel during the automated confirmation call. The
interactive call allows customers to cancel a trip after the normal working
hours.
(2) ?Floodgate Messaging? ? plays custom/targeted announcements to inform
customers of anticipated or known service changes.
It will be more cost effective to add the module to the existing system rather
than have a variety of specialized equipment. The added module will enhance the
overall METRA operations.
METRA?s transit scheduling and routing software system was originally purchased
from RouteMatch, per Resolution #366-04. Therefore, the purchase of the
expansion to the existing software is considered an only known source, per the
Procurement Ordinance.
Funds are budgeted in the FY10 Budget: Transportation Fund ? FTA ? Capital
Expenditures Over $5,000; 0751-610-2400-MFTA-7761 (Federal Share 80%, State
Share 0%, City Share 20%).
* * * * * * *
(E) EMERGENCY ENGINEERING SERVICES REQUIRED FOR LANDFILL METHANE REMEDIATION AT
SCHATULGA ROAD LANDFILL AND ELKS PROPERTY
It is requested that Council approve the payment to Jordan, Jones and Goulding
(Columbus, GA), in an amount not to exceed $300,000.00, for emergency
engineering services required for landfill methane remediation at Schatulga
Road Landfill and Elks Property.
At the Schatulga Road Landfill the monitoring well MM-18 is exceeding the upper
limit of methane present. EPD is requiring the City to implement remediation
activities to solve the problem of methane migrating off the landfill site.
The time-table sent to EPD for Schatulga Road is as follows:
Installation of new gas extraction wells - Nov / Dec 2009
Submit initial report and Minor Modification - Feb / Mar 2010
Evaluation of Effectiveness - July 2010
The property purchased by the City from the Elk's Club (which is adjacent to
the old Camp Landfill) has methane issues. EPD is requiring the City to
install, design and implement methane remediation on the property because MM-2
is exceeding the upper limit of methane present at the old Camp landfill, which
is seeping over to the Elks property. The following remediation plan has been
submitted to EPD:
Well Installation-ASAP
Report preparation and EPD Inspection ? completed by mid December 2009
CCG Draft Report Review and final Submittal to EPD - completed December 2009
EPD Review and Approval ?Completed by January 2010
Per Resolution #275-06, Jordan Jones and Goulding was awarded the annual
contract to provide ground water and methane sampling services at the various
Landfills. In addition, Jordan Jones and Goulding was awarded the contract for
Engineering Services for the closure of the Schatulga Landfill. The vendor was
chosen to perform this work due to their familiarity with the City?s landfill
activities, their experience with the EPD, and the timeline EPD has required
that the work be completed.
Funds in the amount of $300,000 are divided equally among the following three
funding sources: Integrated Waste Fund ? Capital Projects ? Integrated Waste
Supported Capital Projects ? Engineering Services ? Elks Closure, Wilson
Camp/Satilla Closure and Schatulga Closure; 0207 ? 660- 4000 ? CPIW - 6338 -
20718, 20719 and 20720 ? 20100.
* * * * * * *
(F) VETERANS PARKWAY STREETSCAPE ENHANCEMENT PROJECT ? RFB NO. 10-0013
It is requested that Council authorize the execution of a construction contract
with McMath-Turner Construction in the amount of $1,538,042.66 for Veterans
Parkway Streetscape Enhancements.
The Project consists of the following major elements: Roadway improvements;
erosion control, clearing and grubbing, grading of new medians to include 1,500
CY of top soil, 3,650 feet of concrete header curb, 2,000 feet of 30-inch
concrete curb and gutter, 125 feet of 18-inch concrete storm drain pipe, 8
catch basins, and 4 storm sewer manholes. Signing and Marking: 140 SF of
highway signs, 280 feet of galvanized steel posts, 25,500 feet of thermoplastic
stripping, and thermoplastic pavement markings. Landscaping: 1,300 SY of
Corner Plaza paving, 85 pedestrian lights and posts, 40 area lights and posts,
planting (only) of 100 Quercus Nuttallii, planting (only) of 50 Lagerstroemia,
1,800 SY of Zoysia sod, and 1,300 SY of Bermuda sod. Signalization: 2,700 feet
total of 3-inch and 6-inch directional bore, 120 SF of highway signs, 2,900
feet of steel wire strand cable, 17 strain poles with 30-foot to 60-foot mast
arms, 5 traffic installation areas, 24 Type 4, Type 6 and Type 7 polymer
concrete pull boxes, 6,000 feet non-metal rigid conduit, 17 Type A intersection
video detection assemblies, 1 Type A programming monitor and testing of all
systems.
Postcard bid invitations were mailed to sixty-four vendors and specifications
were posted on the webpage of the Purchasing Division. Five bid responses were
received. This bid has been advertised, opened and review. The bidders are:
Vendor Total Bid DBE Participation
McMath-Turner Construction (Columbus GA) 1,538,042.66 14.04%
Tri Scapes, Inc. (Cumming GA) 1,540,118.65 12.24%
*JHC Corporation (Peachtree City, GA) ?1,580,287.65 ?See Note
Southeastern Site Development (Newnan, GA) 1,692,069.15 12.00%
Robinson Paving Company (Columbus, GA) 1,793,297.02 12.00%
?JHC Corporation failed to acknowledge receipt of Addendum No. 4, which
included line-item additions and deletions, changes to the specifications, and
a revised pricing page. The bid submitted by JHC Corporation has been deemed
in complete; the Purchasing Division submitted written notification to the JHC
Corporation.
?Georgia Department of Transportation has established 12% Disadvantaged
Business Enterprise (DBE) participation for this project. Due to JHC
Corporation not using the revised pricing page, the Purchasing Division is
unable to determine the actual bid amount for the vendor, as well as, the
percentage of DBE participation.
Funds are budgeted in the FY10 budget: Capital Projects Fund ? Capital Projects
? Paving Fund Supported Capital Projects ? Road Improvements ? Veteran?s
Parkway Streetscapes; 0508-660-3000-CPPF-7643-21046-20100. This Project is
funded in part by the Georgia Department of Transportation, the Federal Highway
Administration, and funds from the American Recovery and Reinvestment Act
(ARRA).
* * * * * * * * *
(G) GENERATORS & UPS UPGRADES FOR 800 MHZ RADIO COMMUNICATIONS SYSTEM
It is requested that Council approve the purchase of generators and UPS
upgrades for the 800 MHZ Communications System from Motorola in the amount of
$451,000.00. This purchase will include replacing both the Generators & UPS
systems at the River Rd and Garfield Tower sites & replace the UPS system at
the E-911 Center.
The City purchased an 800 MHz Radio Communication System in 1992 to serve all
Public Safety & General Government departments. The initial Radio System
provided two radio transmission sites that are named Garfield Tower Site and
River Rd Tower Site plus the E-911 Center located at the Public Safety
Building. The Radio System began with 10 radio channels with associated
transmitters, comparators, site controllers and emergency generators and
Uninterrupted Power Supplies (UPS) to continue operation during a commercial
electrical power outage. Over the years, the Radio System had several upgrades
to include two upgrades that are in progress today: (1) Upgrade the
transmission system to operate Digital/Analog & (2) Upgrade the Public Safety
Mobile Data System to High Speed Data and E-911 Center expansion. With these
upgrades, the City will operate using 23 radio channels with all associated
electronic equipment.
The two projects under construction today identified that the existing
Generator & UPS system are insufficient to handle the electrical loads during a
major power failure. Consequently, there is a high risk of the Radio System
going down due to a major power outage event. As part of the Police
Department's High Speed Data proposal, Motorola was asked to quote an upgrade
for the Generator & UPS systems. Motorola is the manufacturer of the City's
800 MHz Radio Communication System, and is therefore considered the only known
source for this purchase.
Funds are budgeted in the FY10 budget: Capital Projects Fund ? Capital Projects
? General Fund Supported Capital Projects ? Capital Expenditures Over $5,000 ?
E911 Console Upgrade; 0508-660-1000-CPGF-7761-22909-20100.
(H) PURCHASE THIRTY-NINE (39) ENCRYPTED XTS2500 800 MHZ PORTABLE RADIOS
It is requested that Council approve the purchase of thirty-nine (39) XTS2500
800 MHZ Portable Radios from Motorola in the amount of $39,000.00.
The Federal Communications Commission (FCC) national Rebanding Project requires
that the City swap certain 800 MHz radio frequencies with Sprint Nextel. The
City negotiated an agreement to accomplish this work at the expense of Sprint
Nextel to include the replacement of some 844 radios. These radios had to be
replaced because they either were no longer manufactured or had insufficient
memory to be reprogrammed. The City had thirty-nine MTS2000 Portable Radios
with Encryption feature scheduled for replacement. The new radios were
delivered, reprogrammed & distributed to Public Safety departments.
Approximately, two months after their distribution, Sprint Nextel advised that
these radios were not eligible for replacement due to having 512K memory
instead of the normal 256K. Sprint Nextel insisted that Motorola should not
have ordered the radios. After several weeks of negotiating between the two,
Motorola made the City an offer to keep the Encrypted Portable radios for
$1,000.00 each. If the City purchased these same radios from Motorola using
Georgia Statewide Contract pricing, they would cost us $3,140.00 each, a
savings of $83,460.00.
Funds are budgeted in the FY10 budget: Capital Projects Fund ? Capital Projects
? General Fund Supported Capital Projects ? Capital Expenditures Over $5,000 ?
E911 Console Upgrade; 0508-660-1000-CPGF-7761-22909-20100.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TRAILER MOUNTED 6? WATER
PUMPS, FROM VOLVO RENTS, IN THE AMOUNT OF $38,655.00.
WHEREAS, these are additional pumps to be used by the Rainwater Division; and,
WHEREAS, on February 10, 2009 Council approved the purchase of a trailer
mounted 6? water pump from Volvo Rents, per Resolution No. 61-09, RFB No.
09-0025. The bid specifications required vendors to submit a bid price for
future purchases during the FY10 budget year. Volvo Rents submitted a bid
price of $12,885.00, per unit, for future FY10 purchases. The vendor has
provided written confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
trailer mounted 6? water pumps, from Volvo Rents, in the amount of $38,655.00.
Funds are budgeted in the FY10 Budget: Sewer Fund ? Public Services ? Sewer
Maintenance ? Capital Expenditures over $5,000.00; 0202-260-3210-SWRM-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT FOR THE PURCHASE OF TREES, ?ON AN
AS NEEDED BASIS,? FROM JOHN DEERE LANDSCAPES FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $87,235.00
WHEREAS, the estimated contract value is based on the amount the department has
budgeted for the purchase of new trees and tree replacements. The trees will
be planted on various right-of-ways around the City and will be used as new
plantings and replacements for trees damaged or destroyed due to weather
conditions; and,
WHEREAS, the contract term shall be for one year with the option to renew for
two additional twelve month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract to purchase
trees from John Deere Landscapes for an estimated annual contract value of
$87,235.00. Funds are budgeted for this ongoing expense: Public Services -
Landscape and Forestry - Horticultural/Landscaping Supplies,
0203-260-2800-LAND-6727.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO ENERGOV SOLUTIONS (DULUTH, GEORGIA)
IN THE AMOUNT OF $40,143.00 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE
PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE AND THE BUSINESS LICENSE
SYSTEM UTILIZED BY THE FINANCE DEPARTMENT?S REVENUE DIVISION. THIS MAINTENANCE
PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH SYSTEMS FROM OCTOBER 1, 2009
THROUGH JUNE 30, 2010.
WHEREAS, both systems were originally purchased from Energov per
Resolution #655-05 for the Business License System; and Resolution #234-08 for
the Permitting System; and,
WHEREAS, Energov was already providing maintenance support for the
Business License system, purchased in 2005. In 2008, during negotiations with
Energov to provide the Permitting System, software maintenance for both systems
were combined as a cost savings measure.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to EnerGov
Solutions (Duluth, Georgia) in the amount of $40,143.00 for annual software
license maintenance for the Permitting System utilized by Inspections and Code
and the Business License System utilized by the Finance Department?s Revenue
Division. This maintenance payment will cover ongoing support for the both
systems from October 1, 2009 through June 30, 2010. Funds are budgeted in the
FY10 Budget: General Fund ? Information Technology ? Software Lease; 0101 ?
210 ? 1000 ? ISS ? 6541
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THE ROUTEMATCH NOTIFICATION
MODULE FROM ROUTEMATCH SOFTWARE, INC. (ATLANTA, GA) IN THE AMOUNT OF
$55,648.00.
WHEREAS, the RouteMatch Notification Module (RMNM) is an expansion of
the current RouteMatch System used by METRA?s Dial-A-Ride Division. The
Notification Module will interface with the existing RouteMatch Software and
has the potential for more customer convenience; and,
WHEREAS, METRA?s transit scheduling and routing software system was
originally purchased from RouteMatch, per Resolution #366-04. Therefore, the
purchase of the expansion to the existing software is considered an only known
source, per the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase the RouteMatch
Notification Module from RouteMatch Software, Inc. (Atlanta, GA) in the amount
of $55,648.00. Funds are budgeted in the FY10 Budget: Transportation Fund ?
FTA ? Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761 (Federal Share
80%, State Share 0%, City Share 20%).
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO JORDAN, JONES AND GOULDING
(COLUMBUS, GA), IN AN AMOUNT NOT TO EXCEED $300,000.00, FOR EMERGENCY
ENGINEERING SERVICES REQUIRED FOR LANDFILL METHANE REMEDIATION AT SCHATULGA
ROAD LANDFILL AND ELKS PROPERTY.
WHEREAS, at the Schatulga Road Landfill the monitoring well MM-18 is exceeding
the upper limit of methane present. EPD is requiring the City to implement
remediation activities to solve the problem of methane migrating off the
landfill site; and,
WHEREAS, the property purchased by the City from the Elk's Club (which is
adjacent to the old Camp Landfill) has methane issues. EPD is requiring the
City to install, design and implement methane remediation on the property
because MM-2 is exceeding the upper limit of methane present at the old Camp
landfill, which is seeping over to the Elks property; and,
WHEREAS, Per Resolution #275-06, Jordan Jones and Goulding was awarded the
annual contract to provide ground water and methane sampling services at the
various Landfills. In addition, Jordan Jones and Goulding was awarded the
contract for Engineering Services for the closure of the Schatulga Landfill.
The vendor was chosen to perform this work due to their familiarity with the
City?s landfill activities, their experience with the EPD, and the timeline EPD
has required that the work be completed.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Jordan,
Jones and Goulding (Columbus, GA), in an amount not to exceed $300,000.00, for
emergency engineering services required for landfill methane remediation at
Schatulga Road Landfill and Elks Property. Funds in the amount of $300,000
are divided equally among the following three funding sources: Integrated Waste
Fund ? Capital Projects ? Integrated Waste Supported Capital Projects ?
Engineering Services ? Elks Closure, Wilson Camp/Satilla Closure and Schatulga
Closure; 0207 ? 660- 4000 ? CPIW - 6338 - 20718, 20719 and 20720 ? 20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
MCMATH-TURNER CONSTRUCTION IN THE AMOUNT OF $1,538,042.66 FOR VETERANS PARKWAY
STREETSCAPE ENHANCEMENTS.
WHEREAS, the project consists of the following major elements: Roadway
improvements, erosion control, clearing and grubbing, grading of new medians,
signing and marking, landscaping. and signalization:
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with McMath-Turner Construction in the amount of $1,538,042.66 for
Veterans Parkway Streetscape Enhancements. Funds are budgeted in the FY10
budget: Capital Projects Fund ? Capital Projects ? Paving Fund Supported
Capital Projects ? Road Improvements ? Veteran?s Parkway Streetscapes;
0508-660-3000-CPPF-7643-21046-20100. This Project is funded in part by the
Georgia Department of Transportation, the Federal Highway Administration, and
funds from the American Recovery and Reinvestment Act (ARRA).
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF GENERATORS AND UPS UPGRADES
FOR THE 800 MHZ COMMUNICATIONS SYSTEM FROM MOTOROLA IN THE AMOUNT OF
$451,000.00. THIS PURCHASE WILL INCLUDE REPLACING BOTH THE GENERATORS & UPS
SYSTEMS AT THE RIVER RD AND GARFIELD TOWER SITES & REPLACE THE UPS SYSTEM AT
THE E-911 CENTER.
WHEREAS, the Radio System began with 10 radio channels with associated
transmitters, comparators, site controllers and emergency generators and
Uninterrupted Power Supplies (UPS) to continue operation during a commercial
electrical power outage. Over the years, the Radio System had several upgrades
to include two upgrades that are in progress today: (1) Upgrade the
transmission system to operate Digital/Analog & (2) Upgrade the Public Safety
Mobile Data System to High Speed Data and E-911 Center expansion. With these
upgrades, the City will operate using 23 radio channels with all associated
electronic equipment; and,
WHEREAS, the two projects under construction today identified that the
existing Generator & UPS system are insufficient to handle the electrical loads
during a major power failure. Consequently, there is a high risk of the Radio
System going down due to a major power outage event. As part of the Police
Department's High Speed Data proposal, Motorola was asked to quote an upgrade
for the Generator & UPS systems. Motorola is the manufacturer of the City's
800 MHz Radio Communication System, and is therefore considered the only known
source for this purchase.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase generators and
UPS upgrades for the 800 MHZ Communications System from Motorola in the amount
of $451,000.00. This purchase will include replacing both the Generators & UPS
systems at the River Rd and Garfield Tower sites & replace the UPS system at
the E-911 Center. Funds are budgeted in the FY10 budget: Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? Capital
Expenditures Over $5,000 ? E911 Console Upgrade;
0508-660-1000-CPGF-7761-22909-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-NINE (39) XTS2500 800
MHZ PORTABLE RADIOS FROM MOTOROLA IN THE AMOUNT OF $39,000.00.
WHEREAS, the Federal Communications Commission (FCC) national Rebanding
Project requires that the City swap certain 800 MHz radio frequencies with
Sprint Nextel. The City negotiated an agreement to accomplish this work at the
expense of Sprint Nextel to include the replacement of some 844 radios. These
radios had to be replaced because they either were no longer manufactured or
had insufficient memory to be reprogrammed. The City had thirty-nine MTS2000
Portable Radios with Encryption feature scheduled for replacement. The new
radios were delivered, reprogrammed & distributed to Public Safety departments;
and,
WHEREAS, approximately, two months after their distribution, Sprint
Nextel advised that these radios were not eligible for replacement due to
having 512K memory instead of the normal 256K. Sprint Nextel insisted that
Motorola should not have ordered the radios. After several weeks of
negotiating between the two, Motorola made the City an offer to keep the
Encrypted Portable radios for $1,000.00 each. If the City purchased these same
radios from Motorola using Georgia Statewide Contract pricing, they would cost
us $3,140.00 each, a savings of $83,460.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase thirty-nine (39)
XTS2500 800 MHZ Portable Radios from Motorola in the amount of $39,000.00.
Funds are budgeted in the FY10 budget: Capital Projects Fund ? Capital Projects
? General Fund Supported Capital Projects ? Capital Expenditures Over $5,000 ?
E911 Console Upgrade; 0508-660-1000-CPGF-7761-22909-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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