Agenda Item #______
Columbus Consolidated Government
Council Meeting
March 12, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) INMATE CARGO VAN - RFB NO. 19-0026
It is requested that Council authorize the purchase of one (1) inmate cargo van
from Hardy Chevrolet Buick GMC, Inc. (Dallas, GA) for the unit price of
$30,208.80.
The vehicle was approved in the FY19 Budget. It will be used by MCP staff for
the transportation of inmates.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on February 6,
2019. This bid has been advertised, opened and reviewed. The bidders were:
VENDORS MANUFACTURER/MODEL UNIT PRICE
Hardy Chevrolet Buick GMC, Inc. (Dallas, GA) Chevy Express 3500 $30,208.80
Hardy Family Ford
(Dallas, GA) Ford Transit X2Z $31,499.00
Funds are budgeted in the FY19 Budget as follows: LOST-Public Safety Fund ?
MCP ? Public Safety-LOST ? Light Trucks ? 0102-420-9900-LOST-7722.
* * * * * *
(B) SERVICE TRUCK (4x2 ? ? TON) - RFB NO. 19-0011
It is requested that Council authorize the purchase of one (1) service truck
(4x2 ? ? ton) from Wade Ford (Smyrna, GA) for the unit price of $28,451.00.
The vehicle was approved in the FY19 Budget. It will be used by METRA?s
Maintenance Division staff for road calls on disabled vehicles, as well as,
making other maintenance calls for parts pickup.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on December 12,
2018. This bid has been advertised, opened, and reviewed. The bidders were:
Vendors Wade Ford
(Smyrna, GA) Allan Vigil Ford1
(Morrow, GA)
OPTION 1: CAB AND CHASSIS
Manufacturer/Model 2019 Ford F-250 XL 2019 Ford F-250 Regular Cab 4x2
UNIT PRICE $21,272.00 $22,812.00
OPTION 2: BODY
Manufacturer/Model Reading U98ASW Knapheide Model 696 8' Service Body
UNIT PRICE NO BID $4,424.00
OPTION 3: COMPLETE UNIT
Manufacturer/Model Ford/Reading F-250/U98ASW Ford/Knapheide
UNIT PRICE $28,451.00 $27,236.00
1Allan Vigil Ford was unable to provide Detailed Specification Response pages
for the Body within the 2-day notification period; withdrew their bid and
submitted a "No Bid.?
Funds are budgeted in the FY19 Budget as follows: Transportation Fund ?
Transportation ? FTA ? Light Trucks ? 0751-610-2400-MFTA-7722 (80% Federal, 20%
City).
* * * * * *
(C) ANIMAL CONTROL TRUCK - RFB NO. 19-0027
It is requested that Council authorize the purchase of one (1) animal control
truck cab and chassis from Wade Ford, Inc. (Smyrna, GA) for the unit price of
$24,087.00; and one (1) animal control truck body from Jackson Creek
Manufacturing, Inc. (Denton, NC) for the unit price of $28,490.00, for a total
unit price of $52,577.00.
The vehicle was approved in the FY19 Budget. It will be used by Special
Enforcement staff for the transportation of animals.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on February 6,
2019. This bid has been advertised, opened, and reviewed. The bidders were:
Vendors Wade Ford
(Smyrna, GA) Jackson Creek Manufacturing
(Denton, NC)
OPTION 1: CAB & CHASSIS
Manufacturer/Model 2019 Ford F-250
UNIT PRICE $24,087.00 NO BID
OPTION 2: BODY
Manufacturer/Model Deerskin ACCM6SS SCCMD17
UNIT PRICE NO BID $28,490.00
OPTION 3: COMPLETE UNIT
UNIT PRICE $55,974.00 NO BID
Funds are budgeted in the FY19 Budget as follows: General Fund ? Public Work ?
Animal Control ? Light Trucks ? 0101-260-2400-SPCL-7722.
* * * * * *
(D) ELECTRIC MOTOR REPAIR SERVICE (ANNUAL CONTRACT) - RFB NO. 19-0031
It is requested that Council approve the annual contract for electric motor
repair services from Southern Industrial Sales & Services (Columbus, GA).
Department of Public Works budgets approximately $40,000, per fiscal year, for
electric motor repair services.
The services will be utilized by the Facilities Maintenance Division to repair
all single and three phase electric motors up to 150 HP on an ?as needed
basis?.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on February 20,
2019. The bidder was:
Description/Vendor Southern Industrial Sales & Services
(Columbus, GA)
Labor ? Regular Hours
Shop Labor ? Journeyman
Helper
Field Labor ? Journeyman
Helper
65.00 per hour
60.00 per hour
70.00 per hour
65.00 per hour
Labor - Overtime Hours (After hours, Weekends, Holidays)
Shop Labor - Journeyman
Helper
Field Labor -Journeyman
Helper
97.50 per hour
90.00 per hour
105.00 per hour
97.50 per hour
Material
Parts: Cost +% 15%
New Motors *
Price: Cost +% 15%
Since only one bid was received, Purchasing performed due diligence to find out
why other bidders did not respond. Contact was attempted with Georgia
Electric Motor Service, who submitted a bid when this contract was advertised
previously; however, the vendor has gone out of business.
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Public Services - Other Maintenance and Repairs ? Building Maintenance,
0101-260-3710-MNTN-6527, 6528 and 6529.
* * * * * *
(E) HOT ASPHALT & GENERAL ROAD REPAIR SERVICES (ANNUAL CONTRACT) - RFB NO.
19-0032
It is requested that Council approve the annual contract for the purchase of
hot asphalt and general road repair services, on an ?as needed? basis, from
Robinson Paving Company (Columbus, GA). Public Works and Engineering
Departments budget approximately $318,733.51, per fiscal year, for street
repairs.
The contract term will be for three years, with the option to renew for two
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on February 20,
2019. The bidder was Robinson Paving Company (Columbus, GA)
See Attached Bid Tabulation Sheet
DESCRIPTION/VENDOR Robinson Paving Company
(Columbus, GA)
UNIT COST
5 to 10 tons (in place) $250.00
10 to 100 tons (in place) $200.00
100 to 500 tons (in place) $95.00
500 to 1000 tons (in place) $85.00
1000 to 5000 ton (in place) $85.00
Hot Asphalt, FOB Plant, Specified Mix $81.00
Hot Asphalt, MC70 Mix $10.00
Asphalt Patching $200.00
Concrete Patching (Square Yard of 5? Thickness) $85.00
Mill Asphalt Paving, Variable Depth, 4,000 SQYD or Less $7.00
Mill Asphalt Paving, Variable Depth, More than 4,000 SQYD $5.75
Adjust Manhole To Grade $550.00
Adjust Valve Box To Grade $375.00
Tack Coat $5.00
Petro-Mat $8.00
Seal Coating $3.00
Pavement Reinforcing Fabric Strips, Type 2 $10.00
9.5 mm Level A $85.00
Tack $5.00
Temporary Striping $1.25
Cold Patch $150.00
Purchasing received a ?No Bid? response from Lori?s Transportation and
Excavation, LLC, stating the following reason: ?Too far from Metro Atlanta.?
Robinson Paving Company has been the only vendor that has provided this service
to Columbus Consolidated Government in previous years.
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Public Works Department ? Repairs and Maintenance ? Street Repairs &
Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726, T-SPLOST
Discretionary Supported Capital Projects; 0510-660-7000-TSPL-7643-65003, Paving
Fund Supported Capital Projects; 0508-660-3000-CPPF-7643-21023, and OLOST
Infrastructure Supported Road Improvement Projects;
0109-250-9901-LOST-7643-92001.
* * * * * *
(F) SWIM GEAR (ANNUAL CONTRACT) - RFB NO. 19-0030
It is requested that Council approve the annual contract for the purchase of
swim gear, for the estimated annual contract value of $26,605.25, from The
Lifeguard Store, Inc. (Normal, IL).
The Parks & Recreation Department will purchase, on an ?as needed basis?,
various swim gear such as: 2-piece swim outfits, shorts, swim trunks, caps and
sun visors for pool staff and swimming instructors.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods, contingent upon the mutual agreement of the
City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on February 20,
2019. This bid has been advertised, opened, and reviewed. The bidders were:
Estimated Annual Contract Value
The Lifeguard Store, Inc. (Normal, FL) $ 26,605.25
Original Watermen, Inc. (Vista, CA) $ 12,348.50*
*Original Watermen, Inc. did not bid on all sections.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Parks & Recreation ? Aquatics ? Operating Materials, 0101-270-4413-AQUT-6728
and Parks & Recreation - Aquatics Center ? Operating Materials,
0101-270-4414-NATA-6728.
* * * * * *
(G) FOLDING CHAIRS WITH STORAGE CARTS FOR THE CIVIC CENTER
It is requested that Council approve the purchase of Four Hundred (400) blue
Clarin folding chairs and Two (2) hanging chair storage carts from
Clarin/Hussey Seating (N Berwick, ME) in the amount $33,365.06.
The Civic Center currently utilizes the blue Clarin folding chairs. The new
chairs are needed to replace worn or broken chairs.
Per Resolution #335-10, Council authorized the purchase of 1,000 folding chairs
and storage carts from Clarin/Hussey Seating. The new chairs will be the same
model and type to match the existing chairs. Therefore, Clarin/Hussey Seating,
the manufacturer of the chairs, is considered the only known source for this
purchase, per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget as: Civic Center Fund ? Civic Center
Operations ? Capital Expenditures under $5,000; 0757-160-1000-7763. The
purchase will be funded by the Friends of Columbus Account for the Civic Center.
* * * * * * * *
(H) REPAIR SERVICES FOR HYDRAULIC LOADER
It is requested that Council approve payment to Cummins Power South/Cummins
Sales & Service (Atlanta, Ga), in the amount of $20,383.27, for the repair of a
2014 Hydraulic Loader, Vehicle #19007.
This truck was inspected and it was determined the equipment needed a new
engine because the spun rod bearings and the crankshaft was destroyed. This
equipment is used by the Sanitation Department to pick-up residential household
waste and has 91,753 miles accumulated.
The vehicle has a Cummins engine. Cummins Power South/Cummins Sales & Service
is the authorized service provider for this area, and therefore deemed an only
known source to perform the repair, per the Procurement Ordinance, Article
3-114.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund? Public
Works ? Solid Waste Collection ? Auto Parts and Supplies; 0207 ? 260 ? 3510 ?
GARB - 6721.
* * * * * * * *
(I) REPAIR SERVICES FOR NEW FLYER 35FT LOW FLOOR BUS
It is requested that Council approve the repair of a New Flyer 35ft low floor
bus to be performed by G & P Heavy Truck Bodywork (Columbus, GA) for the
estimated amount of $12,214.00.
The 2016 bus, which has a useful life of 12 years, was involved in an accident
and required body work.
G & P is the only heavy duty repair company, in Columbus, METRA has found to
perform bus bodywork. Therefore, the vendor is deemed an only known source to
perform the repair, per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation ?
FTA ? Vehicle Operation & Maintenance; 0751 ? 610 ? 2400 - MFTA- 6516 (80%
Federal, 20% City).
* * * * * * * *
(J) REPAIR SERVICES FOR GILLIG 35FT LOW FLOOR BUS
It is requested that Council approve the repair of a Gillig 35ft low floor bus
to be performed by Cummins Sales & Service/ Cummins Power South (Albany, GA)
for the estimated amount of $14,283.39.
The 2009 bus, which has a useful life of 12 years, was inspected and requires
engine repair.
The vehicle has a Cummins engine. Cummins Sales & Service/Cummins Power South
is the authorized service provider for this area, and therefore deemed an only
known source to perform the repair, per the Procurement Ordinance, Article
3-114.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation ?
FTA ? Vehicle Operation & Maintenance; 0751 ? 610 ? 2400 - MFTA- 6516 (80%
Federal, 20% City).
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) INMATE CARGO VAN FROM
HARDY CHEVROLET BUICK GMC, INC. (DALLAS, GA) FOR THE UNIT PRICE OF $30,208.80.
WHEREAS, the vehicle was approved in the FY19 Budget and will be used by MCP
staff for the transportation of inmates.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) inmate
cargo van from Hardy Chevrolet Buick GMC, Inc. (Dallas, GA) for the unit price
of $30,208.80. Funds are budgeted in the FY19 Budget as follows: LOST-Public
Safety Fund ? MCP ? Public Safety-LOST ? Light Trucks ?
0102-420-9900-LOST-7722.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SERVICE TRUCK (4X2 ? ?
TON) FROM WADE FORD (SMYRNA, GA) FOR THE UNIT PRICE OF $28,451.00.
WHEREAS, the vehicle was approved in the FY19 Budget and will be used by
METRA?s Maintenance Division staff for road calls on disabled vehicles, as well
as, making other maintenance calls for parts pickup.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) service
truck (4x2 ? ? ton) from Wade Ford (Smyrna, GA) for the unit price of
$28,451.00. Funds are budgeted in the FY19 Budget as follows: Transportation
Fund ? Transportation ? FTA ? Light Trucks ? 0751-610-2400-MFTA-7722 (80%
Federal, 20% City).
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ANIMAL CONTROL TRUCK
CAB AND CHASSIS FROM WADE FORD (SMYRNA, GA) FOR THE UNIT PRICE OF $24,087.00,
AND ONE (1) ANIMAL CONTROL TRUCK BODY FROM JACKSON CREEK MANUFACTURING, INC.
(DENTON, NC) FOR THE UNIT PRICE OF $28,490.00, FOR A TOTAL UNIT PRICE OF
$52,577.00.
WHEREAS, the vehicle was approved in the FY19 Budget, and will be used by
Special Enforcement staff for the transportation of animals.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) animal
control truck cab and chassis from Wade Ford, Inc. (Smyrna, GA) for the unit
price of $24,087.00, and one (1) animal control truck body from Jackson Creek
Manufacturing, Inc. (Denton, NC) for the unit price of $28,490.00, for a total
unit price of $52,577.00. Funds are budgeted in the FY19 Budget as follows:
General Fund ? Public Work ? Animal Control ? Light Trucks ?
0101-260-2400-SPCL-7722.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR ELECTRIC MOTOR REPAIR
SERVICES WITH SOUTHERN INDUSTRIAL SALES AND SERVICES (COLUMBUS, GA). THE
FACILITIES MAINTENANCE DIVISION BUDGETS APPROXIMATELY $40,000, PER FISCAL YEAR,
FOR ELECTRIC MOTOR REPAIR SERVICES.
WHEREAS, the services will be utilized by the Facilities Maintenance Division
to repair all single and three phase electric motors up to 150 HP on an ?as
needed basis?; and,
WHEREAS, the contract term will be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter to an annual
contract with Southern Industrial Sales and Services (Columbus, GA) to provide
electric motor repair services. The Facilities Maintenance Division budgets
approximately $40,000, per fiscal year, for electric motor repair services.
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Public Services - Other Maintenance and Repairs ? Building Maintenance;
0101-260-3710-MNTN-6527, 6528 and 6529.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE HOT ASPHALT & GENERAL
ROAD REPAIR SERVICES ON AN ?AS NEEDED? BASIS FROM ROBINSON PAVING COMPANY
(COLUMBUS, GA). Public Works and Engineering DepartmentS budgets
approximately $318,733.51, per fiscal year, for street repairs.
WHEREAS, the hot asphalt & general road repair services will be utilized by
Public Works and Engineering Department for street repairs; and,
WHEREAS, the contract term will be for three years, with the option to renew
for two additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized the annual contract to
purchase hot asphalt and general road repair services on an ?as needed? basis
from Robinson Paving Company (Columbus, GA). Public Works and Engineering
Departments budget approximately $318,733.51, per fiscal year, for street
repairs. Funds are budgeted each fiscal year for this ongoing expense: Paving
Fund - Public Works Department ? Repairs and Maintenance ? Street Repairs &
Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726, T-SPLOST
Discretionary Supported Capital Projects; 0510-660-7000-TSPL-7643-65003, Paving
Fund Supported Capital Projects; 0508-660-3000-CPPF-7643-21023, and OLOST
Infrastructure Supported Road Improvement Projects;
0109-250-9901-LOST-7643-92001.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT TO PURCHASE VARIOUS TYPES
OF SWIM GEAR, FROM THE LIFEGUARD STORE, INC. (NORMAL, IL), FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $26,605.25.
WHEREAS, the Parks & Recreation Department will purchase, on an ?as
needed basis?, various swim gear such as: 2-piece swim outfits, shorts, swim
trunks, caps and sun visors for pool staff and swimming instructors, and;
WHEREAS, the initial contract term shall be for two years, with options
to renew for three additional twelve-month periods, contingent upon the mutual
agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase various types of swim gear, from The Lifeguard Store, Inc.
(Normal, IL), for the estimated annual contract value of $26,605.25. Funds are
budgeted each fiscal year for this ongoing expense: General Fund - Parks &
Recreation ? Aquatics ? Operating Materials; 0101-270-4413-AQUT-6728 and Parks
& Recreation - Aquatics Center ? Operating Materials, 0101-270-4414-NATA-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM G?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR HUNDRED (400) BLUE CLARIN
FOLDING CHAIRS AND TWO (2) HANGING CHAIR STORAGE CARTS FROM CLARIN/HUSSEY
SEATING (N BERWICK, ME) IN THE AMOUNT $33,365.06.
WHEREAS, the Civic Center currently utilizes the blue Clarin folding chairs.
The new chairs are needed to replace worn or broken chairs; and,
WHEREAS, per Resolution #335-10, Council authorized the purchase of 1,000
folding chairs and storage trucks from Clarin/Hussey Seating. The new chairs
will be the same model and type to match the existing chairs. Therefore,
Clarin/Hussey Seating, the manufacturer of the chairs, is considered the only
known source for this purchase, per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase Four Hundred
(400) blue Clarin folding chairs and Two (2) hanging chair storage carts from
Clarin/Hussey Seating (N Berwick, ME) in the amount $33,365.06. Funds are
budgeted in the FY19 Budget as: Civic Center Fund ? Civic Center Operations ?
Capital Expenditures under $5,000; 0757-160-1000-7763. The purchase will be
funded by the Friends of Columbus Account for the Civic Center.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM H?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PAYMENT TO CUMMINS POWER SOUTH/CUMMINS
SALES & SERVICE (ATLANTA, GA), IN THE AMOUNT OF $20,383.27, FOR THE REPAIR OF A
2014 HYDRAULIC LOADER, VEHICLE #19007.
WHEREAS, this truck was inspected and it was determined the equipment needed a
new engine because the spun rod bearings and the crankshaft was destroyed.
This equipment is used by the Sanitation Department to pick-up residential
household waste and has 91,753 miles accumulated.
WHEREAS, the vehicle has a Cummins engine. Cummins Power South/Cummins Sales &
Service is the authorized service provider for this area, and therefore deemed
an only known source to perform the repair, per the Procurement Ordinance,
Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Cummins
Power South/Cummins Sales & Service (Atlanta, Ga), in the amount of $20,383.27,
for the repair of a 2014 Hydraulic Loader, Vehicle #19007. Funds are budgeted
in the FY19 Budget: Integrated Waste Management Fund? Public Works ? Solid
Waste Collection ? Auto Parts and Supplies; 0207 ? 260 ? 3510 ? GARB - 6721.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM I?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE REPAIR OF A NEW FLYER 35FT LOW FLOOR BUS
TO BE PERFORMED BY G & P HEAVY TRUCK BODYWORK (COLUMBUS, GA) FOR THE ESTIMATED
AMOUNT OF $12,214.00.
WHEREAS, the 2016 bus, which has a useful life of 12 years, was involved in an
accident and required body work; and,
WHEREAS, G & P is the only heavy duty repair company, in Columbus, METRA has
found to perform bus bodywork. Therefore, the vendor is deemed an only known
source to perform the repair, per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to pay for the repair of a
New Flyer 35ft low floor bus to be performed by G & P Heavy Truck Bodywork
(Columbus, GA) for the estimated amount of $12,214.00. Funds are budgeted in
the FY19 Budget: Transportation Fund ? Transportation ? FTA ? Vehicle Operation
& Maintenance; 0751 ? 610 ? 2400 - MFTA- 6516 (80% Federal, 20% City)..
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM J?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE REPAIR OF A GILLIG 35FT LOW FLOOR BUS TO
BE PERFORMED BY CUMMINS SALES & SERVICE/ CUMMINS POWER SOUTH (ALBANY, GA) FOR
THE ESTIMATED AMOUNT OF $14,283.39.
WHEREAS, the 2009 bus, which has a useful life of 12 years, was inspected and
requires engine repair; and,
WHEREAS, the vehicle has a Cummins engine. Cummins Sales & Service/Cummins
Power South is the authorized service provider for this area, and therefore
deemed an only known source to perform the repair, per the Procurement
Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to pay for the repair of a
Gillig 35ft low floor bus to be performed by Cummins Sales & Service/ Cummins
Power South (Albany, GA) for the estimated amount of $14,283.39. Funds are
budgeted in the FY19 Budget: Transportation Fund ? Transportation ? FTA ?
Vehicle Operation & Maintenance; 0751 ? 610 ? 2400 - MFTA- 6516 (80% Federal,
20% City)..
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: March 12, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
March 13, 2019
1. Custodial Supplies (Annual Contract) - RFB No. 19-0039
Scope of Bid
Provide cleaning supplies to be utilized by various departments of the Columbus
Consolidated Government on an ?as needed basis?.
March 20, 2019
2. 7-YD Dump Truck ? RFB No. 19-0033
Scope of Bid
Provide one (1) 7-YD Dump Truck to be used by the Public Services Rainwater
Division to transport rocks, gravel and debris removal to and from job sites
throughout Muscogee County.
2. Eductor Truck ? RFB No. 19-0038
Scope of Bid
Provide one (1) Eductor Truck to be used by the Public Services Rainwater
Division to clean storm water pipes and inlets throughout Muscogee County.
April 3, 2019
1. Mental Health Services for Muscogee County Jail (Annual Contract) ? RFP No.
19-0017
Scope of RFP
It is the intent of the Columbus Consolidated Government (the city) to enter
into an annual contract with a qualified vendor to provide comprehensive mental
health services to those patients incarcerated within the Muscogee County Jail,
that meet or exceed the requirements of the 8th amendment of the United States
Constitution and are commensurate with the services accessible within our
community.
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