Agenda Item#_________
Columbus Consolidated Government
Council Meeting
February 14, 2012
Agenda Report#______________
TO: Mayor And Councilors
SUBJECT: FY12 Purchase Order Carryover BUDGET AMENDMENT
INITIATED BY: Finance Department
Recommendation: Approve an Ordinance amending the FY12 budgets by appropriating
funds for Purchase Orders carried over from FY11.
Background: The Council has adopted the city?s FY12 Annual Operating Budget
and Nonoperating Budget in separate actions. Both budgets appropriate funding
for planned operations. Pursuant to state and local laws, these budgets are
for a single fiscal year, and unspent appropriations lapse at the end of the
fiscal year.
Staff is requesting a budget amendment to appropriate monies for purchase
orders carried over from FY11. As provided by charter and state law, only
Council has the authority to change spending levels. Adjustments are included
in this ordinance to reflect changes needed to complete organizational
objectives. These adjustments are necessary to modify budgets and set up
appropriations for expenditures since the financial system will only allow
expenditures to be made if budgets are available. In order to keep an accurate
record of authorized spending levels and positions; this budget amendment is
submitted for Council consideration.
Analysis: The recommended budget adjustments are outlined on the attached
tables with the summary tables immediately following the memorandum identifying
the amount to be reappropriated in each accounting fund. These adjustments
change the total spending authority of the designated departments. The total
operating funds adopted budget is increased to a revised operating budget of
$260,608,411. Other Operating and Non-Operating Funds will also be amended.
The reappropriation will change the total approved budget of each fund as
follows:
General Fund: The adjustment will increase the total approved revenue budget
of the fund by $0 and will increase the total approved expenditure budget of
the fund by $295,150.
Other Local Option Sales Tax Fund: The adjustment will increase the total
approved revenue budget of the fund by $0 and will increase the total approved
expenditure budget of the fund by $1,592,796.
Stormwater (Sewer) Fund: The adjustment will increase the total approved
revenue budget of the fund by $0 and will increase the total approved
expenditure budget of the fund by $77,820.
Paving Fund: The adjustment will increase the total approved revenue budget of
the fund by $0 and will increase the total approved expenditure budget of the
fund by $23,620.
METRA Transportation Fund: The adjustment will increase the total approved
revenue budget of the fund by $0 and will increase the total approved
expenditure budget of the fund by $194.
Civic Center Fund: The adjustment will increase the total approved revenue
budget of the fund by $0 and will increase the total approved expenditure
budget of the fund by $2,650.
CDBG Fund: The adjustment will increase the total approved revenue budget of
the fund by $238,701 and will increase the total approved expenditure budget of
the fund by $238,701.
Multi-Governmental Fund (Grants): The adjustment will increase the total
approved revenue budget of the fund by $945,568 and will increase the total
approved expenditure budget of the fund by $945,568.
METRO Drug Task Force Fund: The adjustment will increase the total approved
revenue budget of the fund by $0 and will increase the total approved
expenditure budget of the fund by $25,119.
Special Projects (Capital Projects) Fund: The adjustment will increase the
total approved revenue budget of the fund by $0 and will increase the total
approved expenditure budget of the fund by $8,699,408.
Financial Considerations: The Budget as proposed is balanced.
Legal Considerations: Per Section 7-401 of the Columbus Charter, any changes to
the Budget must be adopted by ordinance.
Projected Annual Fiscal Impact: No annual fiscal impact.
Recommendations / Actions: Approve an Ordinance amending the FY12 budgets by
appropriating funds for Purchase Orders carried over from FY11.
AN ORDINANCE
NO. __________
AN ORDINANCE AMENDING THE BUDGETS FOR THE FISCAL YEAR 2012 BEGINNING JULY 1,
2011 AND ENDING JUNE 30, 2012, FOR CERTAIN FUNDS OF THE CONSOLIDATED GOVERNMENT
OF COLUMBUS, GEORGIA, APPROPRIATING AMOUNTS SHOWN IN EACH FUND FOR PURCHASE
ORDER CARRYOVERS AND OTHER ACTIVITIES; AND FOR OTHER PURPOSES.
THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS AS FOLLOWS:
SECTION 1.
The General Fund budget in the amount of $149,349,960 for the fiscal year
beginning July 1, 2011 and ending June 30, 2012, is hereby increased by
$295,150 to $149,645,110 for the departments listed on the attached chart.
The Other Local Option Sales Tax budget in the amount of $32,500,000 for the
fiscal year beginning July 1, 2011 and ending June 30, 2012, is hereby
increased by $1,592,796 to $34,092,796 for the departments listed on the
attached chart.
The Stormwater (Sewer) Fund budget in the amount of $4,799,501 for the fiscal
year beginning July 1, 2011 and ending June 30, 2012, is hereby increased by
$77,820 to $4,877,321 for the departments listed on the attached chart.
The Paving Fund budget in the amount of $17,726,678 for the fiscal year
beginning July 1, 2011 and ending June 30, 2012, is hereby increased by $23,620
to $17,750,298, for the departments listed on the attached chart.
The METRA Transportation Fund budget in the amount of $5,820,729 for the fiscal
year beginning July 1, 2011 and ending June 30, 2012, is hereby increased by
$194 to $5,820,923 for the departments listed on the attached chart.
The Civic Center Fund budget in the amount of $6,203,871 for the fiscal year
beginning July 1, 2011 and ending June 30, 2012, is hereby increased by $2,650
to $6,206,521 for the departments listed on the attached chart.
The CDBG Fund budget in the amount of $2,169,160 for the fiscal year beginning
July 1, 2011 and ending June 30, 2012, is hereby increased by $238,701 to
$2,407,861 for the departments listed on the attached chart.
The Multi-Governmental (Grants) Fund budget in the amount of $4,842,452 for the
fiscal year beginning July 1, 2011 and ending June 30, 2012, is hereby
increased by $945,568 to $5,788,020 for the departments listed on the attached
chart.
The METRO Drug Task Force Fund budget in the amount of $200,000 for the fiscal
year beginning July 1, 2011 and ending June 30, 2012, is hereby increased by
$25,119 to $225,119 for the departments listed on the attached chart.
The Special Projects (Capital Projects) Fund budget in the amount of
$10,879,011 for the fiscal year beginning July 1, 2011 and ending June 30,
2012, is hereby increased by $8,699,408 to $19,578,419 for the departments
listed on the attached chart.
Each budget increase provided herein is to be funded with fund balances and
various revenue sources of the accounting fund that is being affected by stated
actions.
Within the overall budget limitations, authority is hereby delegated to the
City Manager, or the Finance Director when acting on the authority delegated by
the City Manager, to effect such intra-fund transfers of appropriation and
revenue anticipation as may be deemed necessary to the effective performance
and delivery of services approved herein.
13. The minimum budget requirements set forth in O.C.G.A. Title 36, Chapter
81, are hereby adopted.
SECTION 2.
All ordinances or parts of ordinances in conflict with this ordinance are
hereby repealed.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held on the 14th day of February, 2012; introduced a second time at a regular
meeting held on the _______ day of _____________, 2012 and adopted at said
meeting by the affirmative vote of _______ members of said Council.
Councilor Allen voting ________
Councilor Baker voting ________
Councilor Barnes voting ________
Councilor Davis voting ________
Councilor Henderson voting ________
Councilor Huff voting ________
Councilor McDaniel voting ________
Councilor Pugh voting ________
Councilor Thomas voting ________
Councilor Woodson voting ________
____________________________________
______________________________________
TINY B. WASHINGTON, CLERK TERESA PIKE TOMLINSON, MAYOR
Attachments