COLUMBUS IRON WORKS CONVENTION AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
May 24, 2012
11:30 AM
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 11:30 AM, on Thursday,
May 24, 2012
Authority Members Present: Chairman Colin Martin, Mr. Jed Harris, Mr. Robert
Nobles, Dr. Kim Peters and Ms. Gloria Strode
Administrative Members Present: Mr. David Bevans, Interim Executive Director,
Ms. Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
Guest Present: Internal Auditor John Redmond and his intern Amy
CALL TO ORDER
At 11:39 A.M., Chairman Colin Martin called the meeting to order.
APPROVAL OF MINUTES
Chairman Colin Martin asked if all members present had received and read the
minutes from both the regular meeting dated April 26, 2012 as well as the two
called meetings dated May 8 and May 16, 2012. For the sake of time, with no
corrections or additions to be made, Dr. Kim Peters made a motion to accept the
minutes of all three meetings. Mr. Robert Nobles second the motion and the
minutes were accepted as written.
NEW BUSINESS
TRANSITION AUDIT ? MR. JOHN REDMOND Mr. John Redmond, Internal Auditor for
the City of Columbus appeared before the Authority to share with them his
findings and recommendations from the transition audit he conducted as a result
of Larry Campbell?s retirement. Mr. Redmond touched on roughly ten topics that
were outlined in his report, stating that it would be unreasonable to think
that all of the items would or could be completed at once. Mr. Redmond
recommended prioritizing the list and starting with some of the easier items.
Following the presentation, Jed Harris made the motion to accept the audit
report as presented by Mr. Redmond. Dr. Kim Peters seconded the motion and it
was carried unanimously by all members.
RISK MANAGEMENT ISSUES ? DAVID BEVANS Interim Director, David Bevans
reported the following risk management issue updates.
Appropriate personnel had been scheduled for forklift training. CCG Risk
Management department had been contacted to provide assistance and guidance in
developing and scheduling training for, high lift training, fall protection
policy, first aid and AED training, safety training and proper use of chemicals
in maintenance and operations departments.
Fire Marshal inspection was conducted on May 11, final report forthcoming.
Interior sprinkler pipe testing contractor has been chosen. Fuller
Fire and Safety to conduct two day test, working around event schedule to test.
Fire Marshals Office had been contacted to development a National Fire
Protection training class. The class would familiarize staff with safety
guidelines for exiting and assembling in case of a fire, as well as procedure
for also getting customers out safely.
Emergency evacuation drill scheduled for June 5 with the Sheriffs Office.
Staff to attend a refresher class on June 1.
Surveillance cameras around the facility do indeed work, working on getting a
proposal together to get system up and running to be effectively monitored.
Structural Engineer contacted to review the structural integrity of the pulley
wheels in the lobby as well as the hanging light fixtures throughout the
facility.
Replacement of exhibit hall lights as recommended by Travelers Insurance, also
looking into going with a more energy efficient bulb.
The Authority thanked David for his thorough report.
OLD BUSINESS
EXECUTIVE DIRECTOR UPDATE On the motion of Mr. Jed Harris and second by Ms.
Gloria Strode, the Authority moved to Executive Session at 12:53 PM. to discuss
the executive director position.
The Authority exited Executive Session at12:56 PM. no actions or votes were
taken.
FINANCIAL REPORT
APRIL 2012 See attached report.
On a motion made by Mr. Jed Harris and second by, Dr. Kim Peters the financial
report was approved as prepared and presented by Ms. Cindy Ware.
ADJOURNMENT
With no further items of business to discuss, Colin Martin adjourned the
meeting at 12:57 p.m. The next regular meeting, which is held the fourth
Thursday of the month, will be held Thursday, June 28, 2012 at 12:00 noon. in
the Board Room of the Columbus Georgia Convention and Trade Center.
Colin T. Martin, Chairman David Bevans,
Interim Executive Director
Trade Center Authority Columbus, GA Convention
and Trade Center
Attachments
No attachments for this document.