MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
MARCH 24, 2015
The regular weekly meeting of the Council of Columbus, Georgia was called
to order at 5:30 P.M., Tuesday, March 24, 2015, on the 2nd Floor of the
Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia
Honorable Teresa Tomlinson, Mayor and Evelyn Turner Pugh, Mayor Pro Tem
presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors Tom B. Buck
III, Glenn Davis, Berry H. Henderson, Bruce Huff, Judy W. Thomas and Evelyn
Woodson, City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City
Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of
Council Lindsey Glisson were also present. Mayor Pro Tem Evelyn Turner Pugh
took her seat at 5:34 p.m. Councilor R. Gary Allen took his seat at 5:37 p.m.
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ABSENT: Councilors Mike Baker and Jerry Barnes were absent
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INVOCATION: Offered by Mayor Teresa Tomlinson.
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PLEDGE OF ALLEGIANCE: Led by Members of Girls Inc.
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MAYOR?S AGENDA:
PRESENTATION:
Actuary Chuck Carr: FY2016 Pension Contribution and DROP Plan
Actuary Chuck Carr came forward with a presentation on the
FY2016 Pension Contribution and DROP Plan. Actuary Carr explained to
Mayor and Council, he met with the Pension Board on the results of the
Actuarial Evaluation of the Pension Fund, which is conducted every year as
of July 1.
The assumption that was assessed a few weeks ago was the possibility of
changing the morality table. The importance of this table is the life annuity
of each retiree and employee. In order to evaluate the liability, a mortality
table is used.
The following graph was presented projecting the employer pension
contributions over the next ten years. The table shows the cost with and
without the mortality table changes.
Projected Employer Pension Contributions
Old Mortality Normal Cost Old Mortality UAL Payment New Mortality Increase
2015/16 $16,836,999 $4,891,373
2016/17 $15,226,987 $4,891,373 $2,761,205
2017/18 $14,893,427 $4,891,373 $2,542,980
2018/19 $14,480,435 $4,891,373 $2574,665
2019/20 $13,964,287 $4,891,373 $2,595,816
2020/21 $13,344,267 $4,891,373 $2,628,667
2021/22 $12,619,481 $4,891,373 $2,672,532
2022/23 $11,791,137 $4,891,373 $2,728,748
2023/24 $10,862,749 $4,891,373 $2,798,204
2024/25 $9,840,520 $4,891,373 $2,883,153
The decision was made for the decision to change the mortality table
to be delayed for one more year by the Pension Board. This decision was delayed
in hopes to allow sufficient time to plan for the changes.
The required employee contribution for the General Government
Employees? Plan is $5.84 million for FY16. For the Public Safety Plan, the
required employee contribution is $12.34 million for FY16. This information is
based on the mortality table staying the same.
Mayor Tomlinson stated, with the City having a pension contribution
that totals more than $18 million a year, other avenues to come up with $2
million will need to be explored in the next 12 months.
Actuary Carr began the second part to his presentation in reference to
the DROP Plan. DROP means Deferred Retirement Option Plan. The DROP Plan is
considered a subset of the City?s Pension Program, which was added a few years
prior as part of the Pension Reform.
Employees that are eligible to utilize the DROP Plan are able to
continue to work for a specified amount of time. During this time, the
employee?s retirement payment is accumulated in an account that is similar to
that of an ESCROW Account, which acquires some rate of return on the
investment. Explained, instead of the employee receiving a paycheck, this money
is invested on their behalf and is made available to them, plus the investment
return, after the specified amount of time they are allowed to work.
The plan when the DROP Plan was added to the Pension Program was to
ensure that the expense of it was cost neutral. There are two ways in which a
DROP Plan may typically impact the cost of a pension plan.
The most important time of the utilization of a DROP Plan is when the
employee enters into the plan. From the standpoint of the pension, when an
employee enters the DROP Plan, it as if they have retired. At this point, the
employee contribution will cease and the employee is viewed as a retiree.
If there was a reduction in eligibility requirement by 1 year, from 35
years to 34 years of service, the cost would be $243,000 annually. If the
requirement was changed to 33 years of service, the cost impact would be right
under $550,000 annually.
Responding to questions from Councilor Thomas, Actuary Carr states,
Public Safety Employees are eligible to retire at the age of 55 with 25 years
of services, but they are not eligible to participate in the DROP Plan. A
Public Safety Employee can retire at the age of 55 with 35 years of service and
eligibility of the DROP Plan. Also, Public Safety Employees are able to retire
at 58, with 30 years of service and still be eligible to participate in the
DROP Plan. As of July 1, 2014, there are 14 Public Safety Employees that are
participating in the DROP Plan.
With the concerns expressed by Mr. Billy Watson at past meetings and
him being listed on the Public Agenda, Councilor Allen requests to hear from
him at this point in the meeting.
Mr. Billy Watson, of 5552 Perry Avenue, Columbus, Georgia 31909, took
to the podium to speak on his concerns of the DROP Plan. According to the
internet, in 19997 when Mobile, Alabama created their respected DROP Plan,
their Public Safety Employees were able to retire at the age of 50, with 30
years of service. It was told to the city of Mobile, having these specific age
and service year requirements would not be of any cost to them.
According to the research conducted by Mr. Watson, there are numerous
states, which have elected to make the DROP Plan available to their employees.
Of all the states, which make this option available, none of them require their
Public Safety Employees to work 35 years of service.
With the physically strenuous duties required of Public Safety
employees, Mr. Watson suggests that the Public Safety Employees and General
Government Employees have separate age and years of service requirements.
Actuary Carr responded to the statement of Mr. Watson, stating the city
of Mobile since the 1940s or 1950s, has been funding for their employees to
retire at age 50, whereas, Columbus has not.
A referral was then made by Councilor Henderson, requesting more
information concerning the DROP Plan. The information requested was for
clarification as to why the City chose to offer this option, who the primary
beneficiaries are, and what the actual cost is.
Actuary Carr explains the DROP Plan is more beneficial to Public Safety
Employees than it is to General Employees. Reason being, typically for General
Government Employees to participate in the DROP Plan, they would receive an
early retirement penalty because of the required retirement age.
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PRESENTATION:
Dr. Ben Blair, Columbus State University: Thaw the Freeze
Before Dr. Ben Blair, of Columbus State University, came forward with a
presentation on Thaw the Freeze, Mayor Tomlinson began a presentation entitled
?Thaw the Freeze, A New Tax System for a New Era?, which she has presented
throughout the community for several years. The discussion has been ongoing for
the current tax system, to include the impact to the citizens and the City. The
discussion has also consisted of whether or not there is an alternate plan to
protect the citizens who have relied upon the Property Tax Freeze that has been
in place for several decades.
Community Discussion
? Mayoral Debates
? Revenue Review Commission
? Work Groups of Elected Official/Community Leaders
? Civic Clubs, Neighborhood Associations, Realtor Groups, Let?s Talk Forums
? State of the City Addresses
? Media Coverage
? Editorials
Most discussions brought up during Mayoral Debates, was begun by senior
citizens living in the community. These seniors expressed concerns pertaining
to their wishes to downsize their homes. Most were not able to due to the fact
the property tax would be more on the new smaller home they would purchase
versus the large home they had lived in for many years.
The Revenue Review Commission tendered a report to Council, which
rendered the suggestion that the Property Tax Freeze be evaluated for various
reasons as it is inhibiting growth.
Citizens with the Freeze are Entitled to Keep It
? Approved by Referendum in 1982;
? Upheld via Referendum in 1991;
? The Freeze is a Pact;
? Citizens have Planned and Budgeted;
? If you have the Property Tax Freeze, you will keep it.
The current tax system that Columbus uses, which is referred to as The
Freeze, was approved by county-wide referendum in 1982. It was also upheld in
1991, when it was sought to uplift the tax freeze.
Thirty Years of Data to Determine Effectiveness of Property Valuation
Caps/Freezes
Muscogee County is one of many jurisdictions throughout the country
that has a type of property tax valuation freeze, but it is the only county in
the nation that has an absolute valuation freeze. Most jurisdictions throughout
the nation utilize a cap, which does not allow the property tax valuations to
be raised more than 3% a year.
Does the Freeze Achieve Its Goals?
? It does not cap city budgets ($50 million v. $263 million);
? It does not protect Seniors (benefits immobility);
? It does not help families in tough economic times (frozen from downward
valuations);
? It depresses the tax digest and economic development (high Occupation Tax and
Commercial/Investment Tax);
The Tax Freeze Valuation requires that homeowners continue to be taxed
at the purchase price of their home, whether or not the homeowner can prove
that the home is valued at much less.
The local business community does not support this particular tax
structure. Reason being, Muscogee County has the highest Occupation Tax in the
State of Georgia.
Does the Freeze Achieve Its Goals? (cont.)
? It inhibits transparency (pushes taxes around);
? It creates tax inequity (different tax levels for some house/lot); and,
? It constitutes a ?Welcome Stranger Tax?.
Sunset Proposal with Tax Break
? All those with the Property Tax Freeze keep it;
? All future transfer vest in a new Tax System where the property is valued on
the Fair Market Value;
? All future transfers receive an increased tax break in the form of a $20,000
increased Homestead Exemption.
Tax Break in New System
? Possible because of inefficiencies in current system.
? Proposal takes Homestead Exemption from $13,500 to $20,000 (nearly a 50%
increase in exemption).
? EXAMPLE ? Reduces first year property tax by $262 on $200,000.
The current tax system is so inefficient, that it does not allow the
City to reap the benefits of its growth. As soon as a new family locates to
this community the City is paying more to provide the services than the new
family is paying for the service to be provided. This is due to the freeze of
valuation and the cost of providing city services is dependant on a gradual
rate of inflation.
Effect of Tax Break
? Total Cost to City - $440,892 in first four years.
? Over 15 years net gain to City is $2.3 million.
? Had the Tax Freeze been sunset in 2003, the City could lower its millage rate
by 3 mills and still collect today?s revenues.
Effect of Tax Break on School District
? Total Cost to School District - $599,746 in first four years.
? Over 15 years net gain to School District is $3.1 million.
? Had the Tax Freeze been sunset completely in 2003, the School District could
lower its millage rate by 4 mills and still collect today?s revenues.
What is Fair Market Value?
? Defined by Law, Controlled by Department of Revenue Regulations ? Not
Arbitrary.
? FMV Requires One Uniform System ? No Spot Assessments.
? State Law Requires We Maintain A FMV Digest Regardless of Freeze.
? Council Approved a Uniform Reappraisal System, Which is Under Way.
? If FMV Rises Sharply, Council Can Roll Back Millage So That We Aren?t Against
Ceiling.
Process For Adoption
? Council Must Request Issue Be Placed On Ballot.
? Georgia Legislature Must Allow Muscogee County Ballot Question.
? Sunset Proposal With Tax Break Must Be Approved by Majority of Votes.
(November 2016).
Ballot Question and Tax System
? One Question Which Repeals Current System and Replaces It With Exact Freeze
System That Will Close On January 1, 2017.
? The Same Question Creates New FMV Tax System With Increased Homestead
Exemption Tax Break Of $20,000, For All Transfers Occurring After January 1,
2017.
? One Part Cannot Pass Without The Other.
No Severability
? Ballot Issue Rises Or Falls As One System
? By Virtue Of The Law And the Express Language Of the Referendum, Should Any
Part of the Ballot Issue or Tax System be Successfully Challenges, we Revert
Back To Prior Tax System.
? See Sample Ballot Language Approved By Multiple Legal Resources.
At this time Mayor Tomlinson called Dr. Ben Blair, Director of the
Butler Center for Business and Economic Research at Columbus State University
forward to give his presentation.
The purpose of the Butler Center is to provide objective business and economic
analysis information to the community, while not advocating for a particular
position. In 2012, Mayor Tomlinson asked the Butler Center to perform an
analysis on the tax freeze of tax revenues. In addition, it was requested that
other proposed alternatives be evaluated. Since the initial information was
presented to Council in 2013, the last two years of data has been updated and
will be presented within this presentation as follows:
Community Information Brief
The Muscogee County Property Tax Freeze
Part 1: How are Property Taxes Calculated
As an example, the owner of a home in service district 1 with a fair market
value of $200,000, filing the standard homestead exemption of $13,500 will pay
the following local property taxes annually:
city property tax = $1,142.47
school property tax = $1,554.10
debt service property tax = $56.00____
Total Local Property Tax = $2,752.57
The Muscogee County School District has the 3rd highest millage rate in the
State.
The City?s rate of 17.18 mills is the 32nd highest of all non-school system
rates in the State.
In order for the City to provide services to the citizens, there must
be tax revenues coming in. If there is a freeze on a particular tax, the City
must find other ways to generate tax revenues through increasing millage rates.
Community Information Brief
The Muscogee County Property Tax Freeze
Part 2: The Effect of Inflation on Frozen Property Taxes
The Effect of the Freeze from Two Points of View?.
Frozen Tax Revenues = Frozen Tax Bill of Homeowner
Cumulative Loss in Purchasing Power of Tax Revenues = Cumulative Reduction of
Tax Burden on Homeowner
= $2,518.94
? In 2024, the purchasing power of the frozen taxes will be 18% lower than in
2015.
? In 2024, the burden of the tax on the homeowner will be 18% lower than in
2015.
From the homeowner?s perspective this is an effective tax break every
year, due to the fact they have to give up fewer goods and services to pay
their taxes every year. From the City?s point-of-view, this is a reduction in
real tax revenues, because it is paying more for those goods and services, but
still only receiving the same number of dollars every year.
Community Information Brief
The Muscogee County Property Tax Freeze
Part 2: The Effect of Inflation on Frozen Property Taxes
Due to the effects of inflation on frozen tax revenues, the local government
must either cut services or raise additional tax revenue by some other means
such as increasing tax rates. Residents in Muscogee County currently face some
of the highest property tax rates in the State.
Other Effects of the Tax Freeze:
Vastly different property taxes on nearly identical homes simply due to date of
purchase.
Some citizens paying less for city services than the cost of providing those
services. Some citizens paying more.
Community Information Brief
The Muscogee County Property Tax Freeze
Part 3: The Effect of the Freeze on Historical Tax Revenue
Accumulated Difference in Property Taxes = $28.8 Million
Given the tax reform described above, the city millage rate could have been
reduced by 3.3 mills in 2014 and still generated the same city operating taxes
that were collected under the freeze. The school system millage rate could have
been reduced by approximately 4.4 mills.
Community Information Brief
The Muscogee County Property Tax Freeze
Part 4: An Analysis of a Proposed Alternative
The Proposed Alternative
The property tax freeze is grandfathered for all homestead properties purchased
prior to a date to be determined. For any homestead property purchased after
that date and only for those purchased after that date, the tax freeze is
sunset in return for an increase in the homestead exemption of $6,500 for these
properties.
? Result in lower annual city tax revenues for 4 years by a total of
approximately $440,000
? Result in an increase in annual city tax revenues each year after the fifth
year
? Result in an additional $2.3 million in city tax revenue over 15 years
? Result in lower annual school tax revenues for 4 years by a total of
approximately $600,000
? Result in an increase in annual school tax revenues each year after the fifth
year
? Result in over $3.1 million additional school tax revenues over 15 years
Dr. Blair then presented slides with examples of these points.
At the time of Dr. Blair completing his presentation, two referrals were
made by Mayor Tomlinson, one being, for the presentation information to be made
available to the citizens on the CCG website. The second referral was done as a
suggestion to hold public forums concerning the property tax freeze and the
options available to help our community to be held to receive feedback from the
citizens of Columbus.
A referral was made by Councilor Davis, requesting a copy of the
original analysis done in 2013 and a copy of the current analysis is provided
to the members of Council.
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MINUTES: Minutes of the January 6, January 13, & January 27, 2015 Executive
Sessions and the February 10, 2015 Council Meeting of the Consolidated
Government were submitted and approved upon the adoption of a motion made by
Councilor Allen. Seconded by Councilor Woodson and carried unanimously by
those eight members of Council present for this meeting, with Councilors Baker
and Barnes being absent from the meeting.
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REQUEST FOR A PROCLAMATION:
A referral was made by Councilor Thomas, requesting a Proclamation
recognizing the Columbus State University Women?s and Men?s Basketball Teams
for their great season to be presented at the April 6, 2015 Proclamation
Session.
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CITY ATTORNEY?S AGENDA :
THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND ADOPTED BY THE
COUNCIL:____________
An Ordinance (15-7) ? Rezoning Property located at 1500 Hilton Avenue
is proposed for rezoning from RMF2 (Residential Multi-Family 2) zoning district
to SFR3 (Single Family Residential 3) zoning district. (District 3-Councilor
Huff) (Applicant Kenny Livingston) The proposed use is a single family detached
residential dwelling.
With no discussion, Councilor Thomas moved the adoption of the ordinance.
Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight
members of Council present, with Councilors Baker and Barnes being absent from
the meeting.
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THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND INTRODUCED ON FIRST
READING:______
An Ordinance ? Rezoning Property located at 8223 Cooper Creek Road is
proposed for rezoning from NC (Neighborhood Commercial) zoning district to RO
(Residential Office) zoning district. (District 6-Councilor Allen) (Applicant
Stephen Coleman) The proposed use is a secondary entrance to the Crossings
located on Veterans Parkway. The Planning Advisory Commission and the Planning
Department recommend approval.
Applicant, Mr. Stephen Coleman, of 2740 Zelda Road, Montgomery, Alabama,
took to the podium to address Council. Mr. Coleman is employed with Home Corp.
Management, which manages the Crossings Apartment Homes.
Mr. Coleman states, the reason for the rezoning request is the road
improvements being done by the Georgia Department of Transportation on Veterans
Parkway will block the entrance into the apartment community. The blocked
driveway will prohibit apartment residents to exit the complex by turning left
on Veterans Parkway.
Ms. Linda Kennedy, of 7908 Cooper Creek Road, Columbus, Georgia, took to
speak in opposition. Ms. Kennedy speaks on the heavy traffic on Cooper Creek
Road and Veterans Parkway due to the development of apartment complexes,
convenience store, and school.
At this time, Director Newman came forward and provided information to
Mayor and Council regarding the Veterans Parkway Widening Project, as requested
by Councilor Allen. Director Newman showed a blueprint of the current plan from
the Georgia Department of Transportation (GDOT), which shows no u-turns on
Veterans Parkway.
Director Newman explains, traffic counts from 2012, along with
consideration for growth of the area and a physical count of vehicles coming in
and out of the Crossings, to establish a timing plan for the traffic signal at
the intersection of Veterans Parkway and
Cooper Creek Road. Currently, that particular traffic signal is running at a
length of 140 seconds a cycle, with the majority devoted to Veterans Parkway.
With the current traffic count and plan, she believes that the traffic can be
handled accordingly.
There was a brief discussion between Councilor Allen and Director Newman
on the traffic issues experienced in this area due to all of the apartment
complexes. At this time Councilor Allen made a referral requesting for the
traffic control light at the intersection of Cooper Creek Road and Veterans
Parkway be monitored, and the cycles be adjusted to accommodate the traffic
resulting from the new entrance.
A diagram depicting the plans for the roadway improvements at the
intersection of Veterans Parkway and Cooper Creek Road was presented to Mayor
and Council. A referral was made by Mayor Tomlinson requesting that Mr. Stephen
Coleman, the applicant, to receive a copy of the diagram.
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Councilor Thomas explained, an email was received by Council informing
them, Whittlesey Road, from Bradley Park Drive to Whitesville Road, will be
closed for 45 days, beginning April 6, 2015. A concern was expressed in
reference to those businesses located on that roadway. A referral was made for
clarification on the admittance of throughway traffic to be made to those
business owners. Additionally, Councilor Thomas requested that the media be
informed of this particular street closure.
During the discussion, Councilor Davis made a referral requesting that
there be plenty of signage directing drivers to the detour.
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An Ordinance ? To adopt Personal Transportation Vehicle (PTV) Plan
pursuant to State law which will allow the use of PTV?s on designated street
segments in the Uptown area; and for other purposes.
City Attorney Fay explained to Mayor and Council, the PTV?s will not be
allowed on 13th Street as the Ordinance was currently written, and will be
allowed as far East as 3rd Avenue. There were many requested received from
Uptown Columbus, requesting that the Ordinance allow PTV?s as far East as 3rd
Avenue.
Councilor Thomas made a motion to amend the ordinance to outline the
designated streets for the use of PTVs. The outline specifications included the
western edge of Veterans Parkway to Bay Avenue and 8th Street to 14th Street,
with no throughway traffic on 13th Street and 2nd Avenue. This motion was
seconded by Councilor Woodson and there was a brief discussion by Council.
Columbus Police Department Patrol Major, JD Hawk, took to the podium to
state the department?s main concern is the use of PTV?s on 13th Street and 2nd
Avenue. He stated with the flow of traffic, these PTV?s will only be allowed to
cross these major thoroughfares.
During the discussion, Councilor Woodson made a referral requesting for
the permit renewal of PTV?s is required annually versus every 5 years is added
to the next legislative agenda. City Manager Hugley stated he has asked staff
to add this to the next legislative agenda.
In addition to the referral made by Councilor Woodson, Councilor Davis
made a referral requesting to ask our delegation to determine if the fees on
PTV?s can be raised to be equivalent to that of a motor vehicle.
After some discussion, a substitute motion was made by Councilor Thomas,
specifying PTV?s be allowed to operate on the western edge of Veterans Parkway
to Bay Ave and 4th Street to 14th Street, with the exception of 13th Avenue and
2nd Avenue. Seconded by Councilor Woodson and carried unanimously by those
eight members of Council present, with Councilors Baker and Barnes being absent
from the meeting.
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At the conclusion of his agenda, City Attorney Fay stated there was a need for
an Executive Session after the Council Meeting, for reasons of discussion on
litigation, security plans and personnel.
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At this time Councilor Woodson took a point of privilege to make a motion
to send a referral to the Board of Honor suggesting the Brown Avenue Bridge be
renamed in honor of Zelma Hennessey, former activist with the Drug Fighters of
Columbus. Seconded by Mayor Pro Tem Turner Pugh and unanimously by those eight
members of Council present, with Councilors Baker and Barnes being absent from
the meeting.
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PUBLIC AGENDA
THE FOLLOWING INDIVIDUALS APPEARED BEFORE THE COUNCIL ON THE PUBLIC AGENDA
TO DISCUSS THE FOLLOWING SUBJECT MATTERS, AS LISTED BELOW: ___ _
Ms. Charlotte Davis, representing Area Agency on Aging, Re: A Matter of Balance
Coach Training & Chronic Disease Self-Management Leader Training.
Ms. Davis explains to Mayor and Council the purpose of the Chronic Disease
Self-
Management Program is to teach those in the community who have a chronic
condition how to manage their health in a more positive manner. The training
will be
held at the Pastorial Institute on March 30th & 31st, and April 6th & 7th.
The Matter of Balance Program was developed by Boston University to help
older
adults who have a fear of falling, to learn practical strategies reduce the
risk, increase
muscle strength and to improve balance. This training will take place at River
Valley
Regional Commission, on April 13th.
A referral was made by Councilor Woodson, requesting for the Clerk of
Council?s office to send the
information submitted by Ms. Davis to the members of Council.
Attorney Raymond Tillery, representing Mrs. Marian Hood, Re: Property
Damage Claim. (Cancelled
his scheduled appearance for tonight?s meeting.)
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CITY MANAGER?S AGENDA :
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND WAS ADOPTED BY THE
COUNCIL:
A Resolution (66-15) ? Authorizing the City Manager to enter into an
agreement with the Georgia Department of Transportation (GDOT) for funding the
construction of the 14th Street Plaza. GDOT will provide 80 percent of the
construction cost with the local match of 20 percent.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Allen, and with no discussion, was carried unanimously by those
seven members of Council present, with Councilor Buck being absent for this
vote and Councilors Baker and Barnes being absent from the meeting.
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A Resolution (67-15) ? Authorizing the Mayor or City Manager of Columbus,
Georgia to submit an application and, if approved, accept a Federal Transit
Administration (FTA) grant for $1,646,614 and a Georgia Department of
Transportation (GDOT) grant for $310,794 for capital, planning and operating,
total of $1,957,408 or otherwise awarded.
A Resolution (68-15) - Authorizing the City Manager of Columbus, Georgia to
submit an application for, and if awarded, accept a grant in the amount of
$116,631, or otherwise awarded, from the Department of Transportation, United
States of America, and Georgia Department of Transportation, under Title 49
U.S.C., Section 5303.
Councilor Henderson moved the adoption of both resolutions. Seconded by
Councilor Allen, and with no discussion, was carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from the meeting.
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A Resolution (69-15) ? Authorizing the City Manger or his designee, being
the Chief of Police to submit an application and, if approved, accept a $20,000
reimbursement grant offered by the Georgia Association of Chiefs of Police
(GACP) and further authorize the purchase of four (4) MW810 mobile data
computers from Motorola in the amount of $22,984, and amend the
Multi-Governmental Fund by the $20,000 award.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Allen, and with no discussion, was carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from the meeting.
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A Resolution (70-15)? Authorizing the City Manager to accept a donation of
a Toro Utility Vehicle valued at $3500 for Cooper Creek Tennis Center from
Columbus Regional Tennis Association for Cooper Creek Tennis Center.
Councilor Allen moved the adoption of the resolution. Seconded by
Councilor Woodson, and with no discussion, was carried unanimously by those
seven members of Council present, with Councilor Buck being absent for this
vote and Councilors Baker and Barnes being absent from the meeting.
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THE FOLLOWING TEN PURCHASING RESOLUTIONS WERE SUBMITTED BY CITY MANAGER
HUGLEY AND READ BY MAYOR TOMLINSON, AND ADOPTED BY COUNCIL PURSUANT TO THE
ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY COUNCILOR
WOODSON AND CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS OF COUNCIL PRESENT, WITH
COUNCILOR BUCK BEING ABSENT FOR THIS VOTE AND COUNCILORS BAKER AND BARNES BEING
ABSENT FROM THE MEETING:____________________
______
A Resolution (71-15) ? Authorizing the agreement with Emergency
Communication Network, LLC, to provide emergency notification to households in
Columbus, Georgia, and CCG Employees, for the annual amount of $32,000.00.
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A Resolution (72-15) ? Authorizing the purchase of heating and
refrigeration supplies, on an ?as needed basis?, from Refrigeration Supplies,
Inc., d/b/a Johnstone Supply (Columbus, GA), for the estimated annual contract
value of $10,202.73.
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A Resolution (73-15) ? Amending Resolution No. 68-14 (approved February
11, 2014) to change the name of the awarded vendor from Public Risk
Underwriters of Georgia, Inc., (Peachtree Corners, GA) to Apex Insurance
Agency, Inc., d/b/a Apex Insurance Services (Norcross, GA) to continue
providing service for workers? compensation excess coverage and loss control
services.
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A Resolution (74-15) ? Authorizing the purchase of stone from Columbus
Quarry LLC, (Columbus, GA) on an ?as needed basis?, for the estimated contract
value of $80,000.00. Director of the planning department made a
presentation prior to this resolution being discussed.
*** *** ***
A Resolution (75-15) ? Authorizing the payment to Yancey Brothers Company
(Atlanta, GA), in the amount of $31,039.14 for repairs performed on a
sanitation truck, vehicle #6966.
*** *** ***
A Resolution (76-15) ? Authorizing the purchase of two (2) electric carts
from Adrenalin Powersports, Inc., (Griffin, GA), in the amount of $36,969.76 (2
@ $18,484.88 each), by cooperative purchase, utilizing National Joint Powers
Alliance, contract #090512-psi.
*** *** ***
A Resolution (77-15) ? Authorizing the purchase of four (4) mw810 mobile data computers from
Motorola Solutions, Inc., in the amount of $22,984.00 ($5,746.00), by
cooperative purchase, utilizing State of Georgia (Georgia Technology Authority)
contract # 980-2800008.
*** *** ***
A Resolution (78-15) ? Authorizing the purchase of computer hardware,
software and installation services from CDW-Government (Vernon Hills, Il), in
the amount of $483,107.84 to facilitate the RMS and Iasword Project; and
authorizing the City Manager to signed the statement of work for the project.
*** *** ***
A Resolution (79-15) ? To authorize and direct the City Manager to
execute one or more lease supplements for a lease or leases under the GMA
Direct Leasing Program; to designate such leases as qualified tax-exempt
obligations; to provide an effective date; and for other purposes.
*** *** ***
A Resolution (80-15) ? Authorizing the purchase of maintenance, repair &
operations (MRO), industrial supplies and tools from Grainger Industrial
Supply, via the National Intergovernmental Purchasing Alliance (NIPA) contract
number 141003 on an ?as needed basis?.
*** *** ***
A Resolution (81-15) ? Authorizing landscape/site improvements for the
Fort Benning gateway to be performed by Outdoor Solutions (Columbus, Ga), in
the amount $182,429.85.
*** *** ***
THE FOLL0WING UPDATES WERE PROVIDED ON THE CITY MANAGER?S AGENDA:
FY15 Supplemental Budget Requests- Pam Hodge, Finance Director
At the request of Councilor Thomas, Director Hodge came forward with an update
on the FY15 Supplemental Budget Requests pertaining to Court Reporters for
Superior Court. She stated, the request was submitted by Judge Jordan, as it
relates to Court Reporters and expenditures from 2010.
Director Hodge further explains, prior to 2012, Court Reporters were paid their
salary plus the per page charges. In 2012, there was a limit put in place for
the amount of charges per page, and the salary for Court Reporters was changed.
The invoices that have been submitted with the request are from charges prior
to 2012, which the reporters were given a deadline to submit the invoices for
payment.
City Attorney Fay stated, approval of this request is recommended since the
invoices were submitted before the deadline of December 31, 2014.
In response to a question by Mayor Pro Tem, Director Hodge explains,
the invoices were submitted prior to the beginning of January. When there are
funds available in the Judge?s budget, the invoices would be processed. The
cost of these charges exceed what is available in the Judge?s budget,
therefore, the payment of the invoices has been restricted.
After some discussion, a motion for approval was made by Mayor Pro Tem
Turner Pugh. Seconded by Councilor Woodson and carried unanimously by those
seven members of Council present, with Councilor Buck being absent for this
vote and Councilors Baker and Barnes being absent from the meeting.
*** *** ***
Information Technology Update- Dr. Forrest Toelle, Director of
Information Technology
Dr. Forrest Toelle, Director of Information Technology provided information on
the 90-day assessment conducted on the Information Technology Department.
Staffing
? Current staffing model was designed around a mainframe model and related
applications
? Growing emphasis on serve and web based systems
? Currently with only one person assigned to support the Network
? The staff has few certifications or formal trainings on current technologies
State of the Data Center
? Currently the data center is comprised of the Mainframe that houses the
payroll, courts, and jail systems along with a few other business critical
applications.
? Most of the rest of the applications in the data center are server based.
? Many of the resources of the data center are used for virtual desktops as
well as hosting VoIP.
? The data center has a 6509 as its core switch and it has recently reached end
of life.
State of the Wide Area Network (WAN)
? Currently more than half of the Columbus Consolidated Government locations
are not connected to the WAN.
? For the locations that are connected, the average WAN speed is approximately
200Mbps with a range from location to location of 1.5Mbps to 1Gbps.
? Current Internet Bandwidth is 50Mbps.
Director Toelle explained, the Wide Area Network (WAN) is the distance
between buildings or a group of buildings. Half of the CCG buildings are not
connected to a WAN.
State of the Local Area Networks (LAN?s)
? Currently 2 locations have modern LAN?s with approximately another 10% of the
locations with older LAN?s.
? The remaining locations have no LAN or a very limited LAN configuration.
? Wireless is in most locations but on a very limited and Ad Hoc basis.
? Managed wireless is in only 5 locations.
State of Voice Over Internet Protocol (VoIP)
? Te current VoIP system was purchased in 2003 and partially upgraded in 2009.
? The current VoIP system needs to be updated and replaced
Active Projects
? iasWorld ? Oasis Replacement
? RMS- Record Management System for the Columbus Police Department
? E-Ticket for the Columbus Police Department
? Various other smaller efforts to support various stakeholders
Major Recommendations
? What are the Recommendations?
? What do we do?
? Where do we want to go?
? Why do we want to go there?
? How do we begin?
? Why now?
Recommendation 1
? Upgrade the existing Data Center to correct capacity issues in order to
prepare for an increase in technology, Web presence, and improved access to
business resources as well as mitigating some issues associated with data
backup, retrieval, restoration, business continuity, and disaster recovery.
Recommendation 2
? Upgrade the existing WAN (Wide Area Network), including the Internet, to
correct capacity issues in order to prepare for an increase in technology and
improved access to business resources.
Recommendation 3
? Upgrade the existing LAN?s (Local Area Networks) to correct capacity issues
in order to prepare for an increase in technology and improved access to
business resources and the associated efficiencies.
Recommendation 4
? Implement server based systems to improve the performance and efficiency of
the business function, information technology, finance, and human resource
functions, while phasing out the mainframe system and maintaining business
continuity.
Recommendation 5
? Review, analyze, realign and increase the staffing level and organizational
structure of the Information Technology Department.
At this time, Dr. Toelle presented an Organizational Chart to be
implemented March 2015 transitioning the Information Technology Department
towards Mainframe Decommissioning.
Recommendation 6
? Review, analyze, create, and modify the technical support systems to include
support policies, procedures, service level agreements, standards, licensing,
and tracking in order for software and related systems to remain current as
well as implementing best practices, procedures, and standards as recommended
by the various transition audits conducted for Information Technology.
Recommendation 7
? Establish and fund a staff training program to ensure greater technical
capacity and cross training in order to provide better customer service and
continuity of service efforts.
Recommendation 8
? Develop and implement recommended technology configurations and equitable
distribution strategies standards for all Columbus Consolidated Government and
associated work spaces to ensure the integration of technology in support of
the business function of that state.
Recommendation 9
? Implement a functional Data Warehouse/Operational Data Store and associated
data retrieval, analysis, and reporting tools to increase the efficiency of the
different systems and to help with real time data driving decision.
Recommendation 10
?
Establish working, mutually beneficial relationships with Governmental, Civic,
and Private Partners in
the community to leverage the resources already available and provide working
synergy to improve the
technology needs for the citizens of Muscogee County.
Next Steps
? Create a 3 year plan
? Create a 5 year plan
? Create a 10 year vision
? Create a Comprehensive Blueprint
? Identify Staffing, Cost, and Funding
? Develop a timeline
? Implement the Plan
To conclude his presentation, Dr. Toelle showed the proposed Strategic
Framework for the Columbus Consolidated Government with the implementation of
the recommendations covered throughout his presentation.
After the presentation was concluded, Dr. Toelle responded to questions
from Council. During the discussion, Councilor Woodson made a referral
requesting information concerning the dollar amount that the
plans/recommendations will cost and where the funds will come from.
During the update, there was mention of other companies or organizations that
may be willing to partner with CCG, with helping to accomplish the plans for
the IT Department. A referral was made by Councilor Woodson, requesting a list
of these possible partners.
*** *** ***
FY15 Supplemental Budget Requests (cont.) - Pam Hodge, Finance Director
Director Hodge came forward and continued with the update on the FY15
Supplemental Budget Requests. She explains, the Clerk of Superior Court Linda
Pierce submitted a supplement FY15 budget request on March 2, 2015. From this,
Ms. Pierce was invited to a meeting with staff and Finance to discuss the
budget, to which she declined.
The request that was submitted is asking for an additional $1,364,926, which is
a 70.86% increase to their adopted budget of $1,926,245.
When asked about what should take priority, Director Hodge stated, Finance
recommends the approval of $10,000 for postage, $3,000 for copier charges, and
$3,600 for a lease agreement.
Part of the request submitted by the Clerk of Superior Court covered requesting
funds for computer software. With the Clerk of Superior Court not being present
to answer questions of Council, Councilor Davis made a referral requesting for
the IT Department to evaluate the software being requested was made.
In addition to his previous referral, Councilor Davis made a suggestion that
the Internal Auditor to evaluate and determine if the request submitted is
justified.
Councilor Henderson made a motion to approve the supplemental budget
request for $10,000 for postage, $3,000 for copier charges, $3,600 for a lease
agreement, and $6,176 for office supplies. Seconded by Councilor Thomas and was
inconclusive with a five Councilors voting yes, two Councilors voting no by
those seven members of Council present, with Councilor Buck being absent for
this vote and Councilors Baker and Barnes being absent from this meeting.
-------------------------------------*** ***
***---------------------------------
At the conclusion of the City Manager?s Agenda, a referral was made by
Councilor Huff, requesting staff to look into the large size potholes in the
area of Poplar Drive and Cherokee Avenue.
-------------------------------------*** ***
***---------------------------------
CLERK OF COUNCIL?S AGENDA:
CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION
FOR THE MAYOR & COUNCIL: _______ _________
1. Memorandum from Clerk of Council Washington, Re: Employee Benefits
Committee.
2. Memorandum from Clerk of Council Washington, Re: Housing Authority of
Columbus.
3. Biographical sketch of Mr. Terry ?Gene? Fields, Councilor Allen?s nominee
for the Board of Zoning Appeals.
4. Biographical sketch of Mr. Ty Harrison, Councilor Allen?s nominee for the
Board of Zoning Appeals.
5. Biographical sketch of Mr. Ralph King, Councilor Henderson?s nominee for
the Board of Zoning Appeals.
6. Biographical sketch of Mr. Gerald B. Saunders, III, Councilor Henderson?s
nominee for the Board of Zoning Appeals.
7. Application of Ron Brown to temporarily close Edgewood Circle, from 4001
to 4013, on Sunday, April 5, 2015, from 6:00 a.m. to 9:30 a.m., in connection
with the Living Grace UMC?s ?Easter Sunrise Services in the Triangle?.
8. Application of Elizabeth Hurst to temporarily close the 1100 block of
Broadway, on Saturday, April 11, 2015, from 8:00 a.m. to 11:00 a.m., in
connection with the ?Uptown Fight the Fire 5K?.
9. Application of Andrew Chalmers to temporarily close the Dillingham Street
Bridge, on Friday, April 24, 2015, from 8:00 a.m. to 10:00 p.m., in connection
with the Teen Challenge ?Community Event?.
*** *** ***
THE FOLLOWING ITEM WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON :____ __
__________________ _____
Email correspondence from Ms. Tana McHale, declining her appointment to the
Airport Commission.
Councilor Allen made a motion that this letter be received with regrets.
Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from this meeting.
*** *** ***
THE FOLLOWING ITEM WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND REFERRED TO THE BOARD OF
HONOR:
Request from members of the Canaan Baptist Church, for an honorary street
designation, at Branton
Woods Drive, in honor of their late founder and Pastor the Reverend Dr. James
Harold Carter.
Mayor Pro Tem Turner Pugh made a motion that this request be forwarded to
the Board of Honor. Seconded by Councilor Woodson and carried unanimously by
those seven members of Council present, with Councilor Buck being absent for
this vote and Councilors Baker and Barnes being absent from this meeting.
*** *** ***
THE FOLLOWING ADD-ON RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF
COUNCIL WASHINGTON AND APPROVED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A
SINGLE MOTION MADE BY COUNCILOR HENDERSON AND CARRIED UNANIMOUSLY BY THOSE
SEVEN MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR BUCK BEING ABSENT FOR THIS
VOTE AND COUNCILORS BAKER AND BARNES BEING ABSENT FROM THE
MEETING:__________________________
A Resolution (82-15) ? Changing the March 31, 2015 Consent Agenda/Work
Session to a Work Session/Business Meeting, at 9:00 a.m.
A Resolution (83-15) ? Excusing Councilor Mike Baker?s absence from the
March 24, 2015 Council Meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:_____
_______
Board of Tax Assessors, 08-15 & 09-15.
Board of Water Commissioners, January 12 & February 9, 2015.
Community Development, September 16 & December 16, 2014 and January 27 &
February 24, 2015.
Tree Board, February 11, 2015.
Councilor Allen made a motion that these minutes be received. Seconded by
Councilor Woodson and carried unanimously by those seven members of Council
present, with Councilor Buck being absent for this vote and Councilors Baker
and Barnes being absent from the meeting.
*** *** ***
NOMINATIONS AND/OR CONFIRMATION OF BOARD MEMBERS WERE MADE TO THE
FOLLOWING BOARDS BY THE COUNCIL OF COLUMBUS,
GEORGIA:______
BOARD APPOINTMENTS:
AIRPORT COMMISSION OF COLUMBUS:
Clerk of Council Washington explained to the Mayor and Council that the
seat of Ms. Sherry Goodrum, who resigned from the Airport Commission, is still
in need of three nominees.
*** *** ***
ANIMAL CONTROL ADVISORY BOARD:
Discussion was held as it relates to the position formerly held by Dr. Carol
Houston on the Animal Control Advisory Board, which is to be held by a
Veterinarian Association Representative. A referral was made by Mayor Pro Tem
Turner Pugh, requesting for the City Attorney to look at amending the Ordinance
to allow the person holding this position, which may live outside the county,
but requires the individual to work in Muscogee County.
*** *** ***
BUILDING AUTHORITY OF COLUMBUS:
Clerk of Council Washington explained to the Mayor and Council that the
seat of Ms. Shonalee Gamble has expired and she is eligible to succeed herself,
and this seat is Mayor Tomlinson?s appointment.
Clerk of Council Washington explained to Mayor and Council that the seats
of Pastor Vincent Allen and Ms. Leila Carr have expired and both are eligible
to succeed themselves. At that time, Councilor Henderson nominated Pastor Allen
and Ms. Carr to succeed themselves on the Building Authority of Columbus.
*** *** ***
CIVIC CENTER ADVISORY BOARD:
Clerk of Council Washington explained to the Mayor and Council that the
seat of Mr. Abdur Hassan, District 4 Representative, is still vacant and in
need of a nominee.
Clerk of Council Washington explained to the Mayor and Council that
nominees are needed for the seats of Mr. Roger Granger as the Columbus Hockey
Association Representative and Mr. William ?Bill? Logan as the Columbus Hockey
Association President.
*** *** ***
COLUMBUS BOARD OF ZONING APPEALS:
Clerk of Council Washington explained to the Mayor and Council that the
term of Mr. Ed Adams, III on the Columbus Board of Zoning Appeals has expired,
but he is eligible to succeed himself. At that time, Councilor Huff nominated
Mr. Adams to succeed himself.
Councilor Huff nominated Mr. Ray Brinegar, III and Mr. Tom Moore to
succeed themselves on the Columbus Board of Zoning Appeals.
*** *** ***
COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS
(C.I.R.C.L.E):__________________________________________________________________
______
Clerk of Council Washington explained to the Mayor and Council that a
nominee is needed for the seat of Mr. Neal McCrillis, as Mayor Tomlinson?s
nominee and Post 7?s Representative, on the C.I.R.C.L.E. Commission.
Councilor Woodson made a motion to confirm Mr. Danny Arencibia to
succeed Mr. John Kuforiji, as the Post 8 Representation, on the C.I.R.C.L.E.
Commission. Seconded by Councilor Allen and carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from this meeting.
Councilor Woodson made a motion to confirm Mr. Jong Yoon to succeed
himself, as the Post 9 Representative on the C.I.R.C.L.E. Commission. Seconded
by Councilor Allen and carried unanimously by those seven members of Council
present, with Councilor Buck being absent for this vote and Councilors Baker
and Barnes being absent from this meeting.
*** *** ***
COMMUNITY DEVELOPMENT ADVISORY COUNCIL:
Clerk of Council Washington explained to the Mayor and Council that a
nominee is needed for the seat of Mr. Chuck H. McDaniel, III, who is not
eligible to succeed himself, on the Community Development Advisory Council.
*** *** ***
COOPERATIVE EXTENSION ADVISORY BOARD:
Councilor Henderson made a motion to confirm Ms. Vanessa Lewis to fill
the unexpired term of Dr. Xavier McCaskey on the Cooperative Extension Advisory
Board. Seconded by Councilor Allen and carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from this meeting.
*** *** ***
HISTORIC & ARCHITECTURAL REVIEW BOARD:
Councilor Davis nominated Ms. Leslie Heard Jones to succeed Mr. John
Sheftall, as the Historic District Resident, on the Historic & Architectural
Review Board.
*** *** ***
KEEP COLUMBUS BEAUTIFUL COMMISSION:
Clerk of Council Washington explained to the Mayor and Council that Ms.
Chris Henson, District 2 Representative, on the Keep Columbus Beautiful
Commission has resigned and her seat is still in need of a nominee.
*** *** ***
PLANNING ADVISORY COMMISSION:
Councilor Thomas nominated Mr. Joseph C. Brannan to succeed himself on the
Planning Advisory Commission.
Councilor Davis nominated Mr. Robert Bollinger and Councilor Henderson
nominated Mr. Larry Derby for the seat of Mr. Walter Calhoun, who is not
eligible to succeed himself, on the Planning Advisory Commission.
Councilor Barnes nominated Dr. Deepali S. Agarwal and Councilor Davis
nominated Ms. Paige Swift for the seat of Mr. Ralph King, who is not eligible
to succeed himself, on the Planning Advisory Commission.
*** *** ***
TAXICAB COMMISSION:
Clerk of Council Washington explained to the Mayor and Council that the
seat of Ms. Jodi Sears, as the Hotel/Motel Industry Representative, is still
vacant on the Taxicab Commission.
*** *** ***
VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY:
Councilor Woodson made a motion to confirm Mr. Jim Martin to fill the
unexpired term of Ms. Jacki Lowe on the Valley Partnership Joint Development
Authority. Seconded by Councilor Allen and carried unanimously by those seven
members of Council present, with Councilor Buck being absent for this vote and
Councilors Baker and Barnes being absent from this meeting.
*** *** ***
EXECUTIVE SESSION:
Mayor Tomlinson entertained a motion to go into executive session to
discuss a litigation matter. Mayor Pro Tem Turner Pugh made a motion to go
into executive session to discuss a litigation matter. Seconded by Councilor
Woodson and carried unanimously by those seven members of Council present at
the time, with Councilor Buck being absent for this vote and Councilors Baker
and Barnes being absent from the meeting.
At 10:10 p.m., the Council adjourned its meeting to go into executive
session. At 10:45 p.m., the meeting was reconvened.
*** *** ***
With there being no other business to come before the Council, Councilor
Henderson made a motion for adjournment. Seconded by Councilor Allen and
carried unanimously by those nine members of Council present at the time, with
Councilor Baker being absent for this vote, with the time being 10:56 p.m.
Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia
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