5736
THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA
REGULAR MEETING
APRIL 18, 2007
10:00 A.M.
The Commissioners of the Housing Authority of Columbus, Georgia met in
Regular Meeting in Columbus, Georgia at the place, hour and date duly
established for the holding of such meeting.
Chairman Douglass called the meeting to order and on roll call the
following Commissioners answered present:
Franklin Douglass
Larry Cardin
Robert Doll
Ruhnell Bankston
The following Commissioners were absent.
Roxanna Campbell
Wade Tomlinson
Sharon Douglas
In attendance from the Housing Authority staff were J. Len Williams, Executive
Director; Alonzo Rivers, Director of Management; Carolyn LaValley, Director of
Housing and Occupancy; Jeff Morton, Director of Finance; Chris Butzon, Director
of Technical Services; Jim Cardin, Human Resources Manager; Amy Moore, Manager
of HOPE VI and Redevelopment Services; Carole Ravenhill, Executive Assistant;
Carl Formaggioni, Purchasing Manager. Also present was Authority Attorney Dave
Buehler.
INVOCATION:
The invocation was given by Commissioner Doll.
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APPROVAL OF MINUTES:
The Minutes of the Regular Meeting of March 21, 2007, upon motion made
by Commissioner Doll and seconded by Commissioner Bankston, were unanimously
approved.
CHARGE-OFF OF TENANT ACCOUNT BALANCES:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3024
A RESOLUTION AUTHORIZING THE CHARGE-OFF OF
TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR
THE AUTHORITY?S PUBLIC HOUSING PROJECTS
FOR THE MONTH ENDED MARCH 31, 2007
(The original of this Resolution is filed in the Resolutions Binder.)
After discussion, upon motion made by Vice Chairman Cardin and seconded
by Commissioner Doll, the Resolution was adopted unanimously.
APPROVAL OF REVISED SECTION 8 ADMINISTRATIVE PLAN:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3025
A RESOLUTION ADOPTING REVISIONS
TO THE ADMINISTRATIVE PLAN
FOR THE SECTION 8
HOUSING CHOICE VOUCHER PROGRAM
(The original of this Resolution is filed in the Resolutions Binder.)
Following discussion, upon motion made by Commissioner Doll and
seconded by Vice Chairman Cardin, the Resolution was adopted unanimously.
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CONTRACT EXTENSION WITH BOULEVARD GROUP, INC.:
Ms. Moore explained that because of delays in the startup of Phase II
of the Peabody Revitalization Project (Ashley Station), there is a need to
extend program management services from the Boulevard Group, Inc. Such
extension would further completion of the development efforts and prepare the
Authority for HOPE VI closeout requirements. Ms. Moore recommended approval of
an amendment to the existing contract with the Boulevard Group, Inc. extending
the contract through September of 2008, increasing the contract amount by
$350,000.
Following discussion, upon motion made by Vice Chairman Cardin and
seconded by Commissioner Bankston, the contract extension with the Boulevard
Group, Inc. was unanimously approved.
CONTRACT AWARD FOR RELOCATION OF RESIDENTS:
Mr. Morton reported that two bids were received in response to our
Request for Proposals for the relocation of residents at Wilson Homes, Baker
Village, Buena Vista and Ellaville. These were Livingston Storage and Transfer
Company of Columbus, Georgia and Lambert Transfer and Storage, Inc. of Opelika,
Alabama. Our Evaluation Committee rated Livingston 196 out of 200 in scoring
factors and Lambert at 147. Mr. Morton recommended that the contract for
relocation of residents be awarded to Livingston Storage and Transfer Company.
After discussion, upon motion made by Vice Chairman Cardin and
seconded by Commissioner Doll, award of the relocation contract to Livingston
Storage and Transfer Company was unanimously approved.
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CHDC ELECTIONS RATIFIED:
It was reported that the Board of Directors of each of the four
non-profit corporations presently existing as instrumentalities of the Housing
Authority, viz., Columbus Housing Development Corporation, Second Columbus
Housing Development Corporation; Third Columbus Housing Development Corporation
and Fourth Columbus Housing Development Corporation, in Annual Meetings held on
April 3, 2007, reelected J. Len Williams for an additional term of three years
as a Director of each said corporation, all subject to ratification by the
Housing Authority. Such ratification was recommended.
Upon motion by Commissioner Doll, seconded by Vice-Chairman Cardin, and
unanimously adopted, said reelection of Mr. Williams as a Director of each said
corporation was duly ratified.
It was noted that said reelection resulted in a Board of Directors
consisting of J. Len Williams, Amy M. Moore and Jeffrey P. Morton with respect
to each said corporation.
AUDIT COMMITTEE REPORT:
Vice Chairman Cardin reported that the Audit Committee met at 9:00 a.m.
on Wednesday, April 18, 2007 and reviewed the Audited Financial Statements for
FYE June 30, 2006 and the auditor?s Management Letter . The Vice Chairman
stated that there were no findings and commended Executive Director Williams
and his staff for their outstanding work, and for the Authority?s sound
financial picture.
Chairman Douglass and Vice Chairman Cardin moved to accept the audit as
presented. The motion was seconded by Commissioner Doll and unanimously
approved.
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EXECUTIVE DIRECTOR?S REPORT:
Mr. Williams reported that the Georgia Department of Community Affairs
has designated the Housing Authority of Columbus, Georgia as a qualified
developer of tax credit apartments.
Ashley Station Phase II is underway.
Commissioner Doll asked about moving renters to homeownership. Mr.
Williams said that this subject should be included for discussion in the fall
Commissioners? Retreat and put into the Five-year Plan.
Mr. Williams stated that representatives of the Department of Housing
and Urban Development will be at the Authority the week of April 23rd to
conduct a Tier I Review. Chairman Douglass will join Mr. Williams for the
initial meeting with the HUD representatives.
OTHER BUSINESS:
Chairman Douglass announced that the Mayor has appointed a new
Commissioner to our Board, Mr. Tollie Strode, Jr. Mr. Strode will succeed
Ms. Roxanna Campbell, whose term expires on April 30, 2007.
There being no further business to come before the Board, the meeting was
adjourned.
___________________________________
Franklin Douglass, Chairman
___________________________________
J. Len Williams, Secretary-Treasurer
Attachments
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