Agenda Item # 2
Columbus Consolidated Government
Council Meeting
October 31, 2006
Agenda Report # 49
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) EMERGENCY ABATEMENT OF MOLD
It is requested that Council authorize payment to Servpro (Columbus, Georgia),
in the amount of $15,200.00, for the emergency abatement of mold at the
Muscogee County Jail.
On September 15, 2006, the City Manager approved an emergency procurement for
the abatement, decontamination and safety protocol for the removal of
Cladosporium mold growth found on the second floor ceiling of the Muscogee
County Jail tower. The emergency was declared because this species of mold is
harmful to human health and may cause severe illness to those who are affected.
Facilities Maintenance chose Servpro to perform the mold abatement upon the
recommendation of the City?s annual contracted vendor, Geotechnical &
Environmental Consultants, who performed the mold test for the area.
Funds are available in the FY07 Budget: Public Services ? Other
Maintenance/Repairs ? Building Maintenance-Public Safety. Muscogee County
Jail/Recorders Court; 0101-260-3710-REPA-6528.25.
* * * * * *
(B) DUMP TRUCK RENTAL (ANNUAL CONTRACT) - RFB NO. 07-0015
It is requested that Council approve the contract for the rental of
approximately 10 tandem dump trucks from D.A.T. Trucking, Inc., for the
estimated contract value of $20,000.00. The estimated contract value is based
on the amount the department has budgeted for the rental of dump trucks. The
vendor will provide trucks and operators, on an ?as needed basis,? which will
be used when City trucks are being serviced, or if an unforeseen project
arises. Public Services will rent the trucks for approximately ten weeks per
contract year. The contract term will be for two years with the option to
renew for three additional twelve-month periods. Renewal of the contract is
contingent upon the mutual agreement of the vendor and the City.
Specifications were posted on the City?s website; responses were received on
October 13, 2006. One vendor responded. This bid has been advertised, opened
and reviewed. The bidder was:
Hourly Cost Weekly Cost
(Per Unit) (Per Unit)
D.A.T. Trucking, Inc. (Smith, AL) $ 60.00 $ 2,400 (40 hrs)
Funds are budgeted each fiscal year for this on going expense: Integrated Waste
Management Fund - Public Services - Pine Grove Landfill - Contractual Services;
0207-260-3560-PGRO-6319.
* * * * * *
(C) TREES FOR PLANTING ON THE CITY?S RIGHT-OF WAY- (ANNUAL CONTRACT) - RFB NO
07-0014
It is requested that Council approve the purchase of trees, on an ?as needed
basis,? from Thom?s Trees and Plants, Inc., for the estimated annual contract
value of $73,000.00. The estimated contract value is based on the amount the
department has budgeted for the purchase of new trees and tree replacements.
The trees will be planted on various right-of-ways around the City and will be
used as new plantings and replacements for trees damaged or destroyed due to
weather conditions.
The contract term shall be for one year, with the option to renew for two (2)
additional twelve- month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
The bid specifications were posted on the City?s website. Five bids were
received on September 27, 2006. This bid has been advertised, opened and
reviewed. The bid specifications consisted of twenty-three different species
of trees. The bidders were:
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Public Services - Landscape and Forestry - Horticultural/Landscaping Supplies,
0203-260-2800-LAND-6727; General Fund Supported Capital Projects ??
Horticultural/Landscaping Supplies - Tree Preservation & Replacement,
0508-660-1000-CPGF-6727-22193-20020-0.
(D) TIRE LEASING SERVICES (ANNUAL CONTRACT) ? RFB No. 07-0013
It is requested that Council approve the contract for tire leasing services
from Bridgestone/Firestone North America Tire, LLC for the estimated annual
contract value of $40,000.00. METRA Transit System currently has thirty-nine
(39) buses in service. The estimated contact value is based on past usage of
the current contract for tire leasing services. The tire leasing services will
be utilized by METRA Transit System for the provision and maintenance of tires
for the bus fleet.
The term of the contract is for a period of two years, with the option to renew
for three (3) additional twelve-month periods. Notice of intent to renew will
be given to the contractor in writing by the City Purchasing Manager, not less
than ninety (90) days before the expiration date of the current contract. The
City reserves the right to re-bid the contract, if the vendor does not agree to
retain the option year prices submitted in the original bid. The renewal will
be based solely upon the mutual agreement of both parties, the City and the
Contractor.
Bid specifications were posted on the City?s website. One bid was received on
October 11, 2006. This bid has been advertised, opened and evaluated. The
bidder was:
Funds are budgeted for this ongoing expense: Transportation Fund -
Transportation-MFTA - Tire Leasing, 0751-610-2400-MFTA-6545.
* * * * * *
(E) TRAFFIC SAFETY EQUIPMENT (ANNUAL CONTRACT) - RFB NO. 07-0017
It is requested that Council approve the purchase of traffic safety equipment
from Transafe, Inc. and Safety Zone Specialists, Inc., for the estimated annual
contract value of $70,274.40. The equipment, which includes: barricades,
barricade lights, traffic cones, drums, safety flags, etc., will be purchased
by the Public Services Department on an ?as needed? basis.
The contract period will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewals are contingent upon the
mutual agreement of the City and the Contractor.
Bid invitations were posted on the City?s website; responses were received, on
September 27, 2006, from two bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments - Operating Materials; 6728.
(F) TRAFFIC SIGN MATERIALS - (ANNUAL CONTRACT) ? RFB NO. 07-0002
It is requested that Council approve the purchase of traffic sign materials
from Vulcan, Inc., (D/B/A Vulcan Signs) for the estimated annual contract value
of $197,000.00. The estimated contract value is based on the amount the
department has budgeted for the purchase of traffic sign materials. The
Traffic Engineering Division will purchase sign materials, on an ?as needed?
basis, to include the following: traffic sign facing, roll goods, anodized
aluminum sign metal and galvanized sign posts materials. The Traffic
Engineering Division, of the Engineering Department, will use the materials for
installation and maintaining traffic signs along City owned streets within
Muscogee County.
The term of the contract shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
The bid specifications were posted on the City?s website. Seven bids were
received on August 16, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Funds are budgeted each fiscal year for this on going expense: Engineering -
Traffic Engineering ? Operating Materials, 0101-250-2100-TRAF-6728.
* * * * * * * * *
(G) PERSONAL COMPUTERS AND MONITORS
It is requested that Council approve the purchase of one hundred (100) personal
computers ($645 each), and one hundred (100) 17? display monitors ($182 each)
from IBM/Lenovo in the total amount of $82,700.00. The purchase of the
computer equipment is made via the Georgia Statewide Contract (WSCA) No. A74813.
The computer equipment is needed to replace 100 personal computers, that are
5-8 years old, throughout all departments of CCG. The old equipment was
purchased in 2001 or prior.
Funds are budgeted in the FY07 Budget: Information Technology ? Computer
Equipment; 0101-210-1000-ISS-7751.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO SERVPRO (COLUMBUS, GEORGIA), IN THE
AMOUNT OF $15,200.00, FOR THE EMERGENCY ABATEMENT OF MOLD AT THE MUSCOGEE
COUNTY JAIL.
WHEREAS, on September 15, 2006, the City Manager approved an emergency
procurement for the abatement, decontamination and safety protocol for the
removal of Cladosporium mold growth found on the second floor ceiling of the
Muscogee County Jail tower. The emergency was declared because this species of
mold is harmful to human health and may cause severe illness to those who are
affected, and;
WHEREAS, Facilities Maintenance chose Servpro to perform the mold
abatement upon the recommendation of the City?s annual contracted vendor,
Geotechnical & Environmental Consultants, who performed the mold test for the
area.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to Servpro
(Columbus, Georgia), in the amount of $15,200.00, for the emergency abatement
of mold at the Muscogee County Jail. Funds are available in the FY07 Budget:
Public Services ? Other Maintenance/Repairs ? Building Maintenance-Public
Safety. Muscogee County Jail/Recorders Court; 0101-260-3710-REPA-6528.25.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A CONTRACT FOR THE RENTAL OF APPROXIMATELY 10
TANDEM DUMP TRUCKS FROM D.A.T. TRUCKING, INC., FOR THE ESTIMATED CONTRACT VALUE
OF $20,000.00.
WHEREAS, the vendor will provide trucks and operators, on an ?as needed
basis,? which will be used when City trucks are being serviced, or if an
unforeseen project arises; and,
WHEREAS, Public Services will rent the trucks for approximately ten
weeks per contract year.
WHEREAS, the contract term will be for two years with the option to
renew for three additional twelve-month terms. Renewal of the contract is
contingent upon the mutual agreement of the vendor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into a contract for
the rental of approximately 10 tandem dump trucks, on an ?as needed? basis,
from D.A.T. Trucking, Inc., for the estimated contract value of $20,000.00.
Funds are budgeted each fiscal year for this on going expense: Integrated
Waste Management Fund - Public Services - Pine Grove Landfill - Contractual
Services; 0207-260-3560-PGRO-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT FOR THE PURCHASE OF TREES,
?ON AN AS NEEDED BASIS,? FROM THOM?S TREES AND PLANTS, INC., FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $73,000.00.
WHEREAS, the estimated contract value is based on the amount the department has
budgeted for the purchase of new trees and tree replacements. The trees will
be planted on various right-of-ways around the City and will be used as new
plantings and replacements for trees damaged or destroyed due to weather
conditions; and,
WHEREAS, the contract term shall be for one year with the option to
renew for two additional twelve month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into a contract to purchase
trees from Thom?s Trees and Plants, Inc., for an estimated annual contract
value of $73,000.00. Funds are budgeted for this ongoing expense: Public
Services - Landscape and Forestry - Horticultural/Landscaping Supplies,
0203-260-2800-LAND-6727; General Fund Supported Capital Projects ??
Horticultural/Landscaping Supplies - Tree Preservation & Replacement,
0508-660-1000-CPGF-6727-22193-20020-0.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR TIRE LEASING SERVICES
FROM BRIDGESTONE/FIRESTONE NORTH AMERICAN TIRE, LLC FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $40,000.00.
WHEREAS, METRA Transit System currently has thirty-nine (39) buses in service.
The estimated contact amount is based on past usage of the current contract for
tire leasing services; and,
WHEREAS, the tire leasing services will be utilized by METRA Transit
System for the provision and maintenance of tires for the bus fleet; and,
WHEREAS, the term of the contract is for a period of two years, with the option
to renew for three (3) additional twelve-month periods. Notice of intent to
renew will be given to the contractor in writing by the City Purchasing
Manager, not less than ninety (90) days before the expiration date of the
current contract. The City reserves the right to re-bid the contract, if the
vendor does not agree to retain the option year prices submitted in the
original bid. The renewal will be based solely upon the mutual agreement of
both parties, the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to procure tire leasing
services from Bridgestone/Firestone North American Tire, LLC for the estimated
annual contract value of $40,000.00. Funds are budgeted for this ongoing
expense: Transportation Fund ? Transportation - MFTA - Tire Leasing,
0751-610-2400-MFTA-6545.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TRAFFIC SAFETY EQUIPMENT FROM
TRANSAFE, INC. AND SAFETY ZONE SPECIALISTS, INC., FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $70,274.40.
WHEREAS, the equipment will be purchased by the Public Services Department on
an ?as needed? basis; and,
WHEREAS, the contract period will be two years, with the option to renew for
three additional twelve month period. Contract renewals are contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase traffic safety
equipment from Transafe, Inc., and Safety Zone Specialists, Inc., for the
estimated annual contract value of $70,274.40. Funds are budgeted each fiscal
year for this ongoing expense: Various Departments - Operating Materials; 6728
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TRAFFIC SIGN MATERIALS FROM VULCAN,
INC. (D/B/A VULCAN SIGNS) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$197,000.00.
WHEREAS, the Traffic Engineering Division, of the Engineering
Department, will use the materials for installation and maintaining traffic
signs along City owned streets within Muscogee County; and,
WHEREAS, the term of contract shall be for two years, with the option
to renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase traffic sign
materials from Vulcan, Inc. (D/B/A Vulcan Signs) for the estimated annual
contract value of $197,000.00. Funds are budgeted each fiscal year for this on
going expense: Engineering - Traffic Engineering ? Operating Materials,
0101-250-2100-TRAF-6728.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) PERSONAL COMPUTERS
($645 EACH), AND ONE HUNDRED (100) 17? DISPLAY MONITORS ($182 EACH) FROM
IBM/LENOVA, IN THE TOTAL AMOUNT OF $82,700.00, VIA THE GEORGIA STATEWIDE
CONTRACT (WSCA) NO. A74813.
WHEREAS, the computer equipment is needed to replace 100 personal computers,
that are 5-8 years old, throughout all departments of CCG. The old equipment
was purchased in 2001 or prior.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred
(100) personal computers ($645 each), and one hundred (100) 17? display
monitors ($182 each) from IBM/Lenova, in the total amount of $82,700.00.
Funds are budgeted in the FY07 Budget: Information Technology ? Computer
Equipment; 0101-210-1000-ISS-7751.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff
DATE: October 31, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
November 1, 2006
Cab & Chassis/41,000# GVW Minimum ? RFB No. 07-0023
Scope of Bid
Provide one (1) cab and chassis for a combination sewer-cleaning machine to be
used by the Rainwater Management Division of the Public Services Department.
4x4 Off Road Utility Vehicle ? RFB No. 07-0024
Scope of Bid
To provide One (1) 4x4 Off Road Utility Vehicle to be used at Pine Grove
Landfill by the Landfill Division of the Public Services Department.
Trailer Mounted Straw Blower ? PQ No. 07-0005
Scope of Quote
Provide one (1) trailer mounted straw blower to be used by the Landfill
Division of the Public Services Department.
Wheel Loader with Tool Carrier ? RFB No. 07-0020
Scope of Bid
Provide one (1) wheel loader with tool carrier to be used by the Park Services
division of the Parks and Recreation Department.
November 8, 2006
1. Steel Signal Strain Poles (Annual Contract) (Re-Bid) ? RFB No.
07-0012
Scope of Bid
Provide steel signal strain poles on an ?as needed basis? to be
delivered to Traffic Engineering Division. The contract term will be for two
years, with the option to renew for three additional twelve-month periods.
November 10, 2006
Consulting Services for Update of Comprehensive Plan ? RFP No. 07-0002
Scope of RFP
Columbus Consolidated Government (the City) is seeking qualified consulting
firms to update the City?s Comprehensive Plan. The last update was completed
in 2003. The next update must be completed and approved by the Georgia
Department of Community Affairs no later than October 31, 2008.
November 15, 2006
1. Fire Hose & Accessories (Annual Contract) (Re-Bid) ? RFB No. 07-0027
Scope of Bid
Provide Niedner fir hose in sizes 5?, 3?, 1 ?? and 1?, as well as, hardware
accessories on an ?as needed basis? to be utilized by the Columbus Fire &
E.M.S. Department of the Columbus Consolidated Government.
November 29, 2006
1. ? Ton Regular Cab Pickup Truck ? RFB No. 07-0029
Scope of Bid
Provide one (1) ? regular cab pickup truck to be used by the Special
Enforcement Division.
8 ? Foot Flat Dump Bed Body ? RFB No. 07-0031
Scope of Bid
Provide one (1) 8 ? foot dump bed body to be used by the Rainwater
Division of the Public Services Department. The body will be placed on a cab
and chassis previously purchased by the City.
Attachments