Agenda Item # 5
Columbus Consolidated Government
Council Meeting
March 6, 2007
Agenda Report # 109
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) AUDITING SERVICES (ANNUAL CONTRACT) RFP NO. 01-0030
It is requested that Council approve a one-year extension of the auditing
services contract with Albright, Fortenberry & Ninas, LLP for the estimated
contract value of $113,080.
Council approved the current contract with Albright, Fortenberry & Ninas, LLP
on May 8, 2001 (Resolution No. 235-01). Extending the contract will allow the
firm to follow through the most recent audit as the City works to clear up
collection issues with landfill, ambulance, etc. In addition, under this
extension Albright, Fortenberry & Ninas, LLP, will be required to complete the
audit for FY2007 and any additional services.
The one-year extension shall commence on the day of City Council approval, at
the following rates:
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Finance ? Auditing Services; 0101-200-1000-FNCE-6337.
(B) FOOD AND BEVERAGE SERVICES (ANNUAL CONTRACT) RFP NO. 02-0001
It is requested that Council approve the amended agreement to extend the
contract for ten (10) years with Aramark for food and beverage services at
South Commons, excluding the softball complex; and accept a grant from Aramark
in the amount of $250,000.
Council approved the contract with Fine Host Corporation on May 21, 2002 (Res.
No. 316-02). Fine Host was acquired by Aramark, who assumed all services
previously provided by Fine Host. City Council approved Aramark?s assumption
of the contract on February 18, 2003 (Res. No. 83-03). The contract was
awarded for five years, with an option to renew for four additional years.
On October 23, 2006, Aramark submitted a letter with an offer to amend the
contract to extend for a period of ten (10) years, beginning July 1, 2007
through June 30, 2017. In consideration of the right to this amendment,
Aramark shall pay the City a grant in the amount of Two Hundred Fifty Thousand
Dollars ($250,000) to be used to upgrade and purchase equipment for the
concession stands at South Commons, excluding the Softball Complex. The new
investment shall be amortized by Aramark on a straight-line basis over a period
of ten (10) years. The contractor shall notify the city of all proposed price
increases during the Term. In the event the city objects to any price
increases proposed by contractor and the parties are unable to reach agreement
as to the price, a minimum average annual increase of 5% shall be allowed for
both concessions and catering services.
Funds will be deposited into the following Revenue Accounts: Civic Center Fund
? Food Service Contract, 0757-160-2100-HOCK-4587, 0757-160-2200-FOTB-4587,
0757-160-2300-NBDL-4587, 0757-160-2400-SFX-4587, 0757-160-2500-EVNT-4587; Civic
Center Fund ? Catering, 0757-160-2100-HOCK-4576, 0757-160-2200-FOTB-4576,
0757-160-2300-NBDL-4576, 0757-160-2400-SFX-4576, 0757-160-2500-EVNT-4576.
* * * * * * *
(C) PURCHASE OF 7-PASSENGER VAN FOR MARSHAL?S OFFICE
It is requested that Council approve the purchase of one (1) 7-passenger van,
for the Marshal?s Department, via Georgia State Contract, SWC S-050483, from
Allan Vigil Ford, (Morrow, GA) in the amount of $15,761.00.
The van is an additional unit that will be used by the Junior Marshal Program
of the Marshal?s Office.
Funds are budgeted in FY07 Budget: General Fund ? Municipal Court ? Junior
Marshal Program ? Automobiles; 0101-530-3100-JRMP-7721.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING A ONE-YEAR EXTENSION OF THE AUDITING SERVICES CONTRACT
WITH ALBRIGHT, FORTENBERRY & NINAS, LLP, FOR THE ESTIMATED CONTRACT VALUE OF
$113,080.
WHEREAS, Council approved the current contract with Albright,
Fortenberry & Ninas, LLP on May 8, 2001 (Resolution No. 235-01); and,
WHEREAS, extending the contract will allow the firm to follow through
the most recent audit as the City works to clear up collection issues with
landfill, ambulance, etc. In addition, under this extension Albright,
Fortenberry & Ninas, LLP, will be required to complete the audit for FY2007 and
any additional services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into a one-year
extension of the Auditing Services contract with Albright, Fortenberry & Ninas,
LLP for the estimated contract value of $113,080. Funds are budgeted each
fiscal year for this ongoing expense: General Fund ? Finance ? Auditing
Services; 0101-200-1000-FNCE-6337.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING APPROVAL OF A TEN (10) YEAR EXTENSION OF THE CONTRACT
AGREEMENT WITH ARAMARK TO PROVIDE FOOD AND BEVERAGE SERVICES AT SOUTH COMMONS,
EXCLUDING THE SOFTBALL COMPLEX; AND ACCEPT A GRANT FROM ARAMARK IN THE AMOUNT
OF $250,000 TO BE PAYED OVER THE TEN-YEAR PERIOD, BEGINNING JULY 1, 2007 ? JUNE
30, 2017.
WHEREAS, Council approved the contract with Fine Host Corporation on
May 21, 2002 (Res. No. 316-02). Fine Host was acquired by Aramark, who assumed
all services previously provided by Fine Host. City Council approved Aramark?s
assumption of the contract on February 18, 2003 (Res. No. 83-03). The contract
was awarded for five years, with an option to renew for four additional years;
and,
WHEREAS, on October 23, 2006, Aramark submitted a letter with an offer
to amend the contract to extend for a period of ten (10) years, beginning July
1, 2007 through June 30, 2017. In consideration of the right to this
amendment, Aramark shall pay to the City a grant in the amount of Two Hundred
Fifty Thousand Dollars ($250,000) to be used to upgrade and purchase equipment
for the concession stands at South Commons, excluding the Softball Complex.
Aramark shall amortize the new investment on a straight-line basis over a
period of ten (10) years; and,
WHEREAS, the contractor shall notify the city of all proposed price
increases during the Term. In the event the city objects to any price
increases proposed by contractor and the parties are unable to reach agreement
as to the price, a minimum average annual increase of 5% shall be allowed for
both concessions and catering services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into a ten (10) year
extension of the contract agreement with Aramark to provide food and beverage
services at South Commons, excluding the softball complex; and accept a grant
from Aramark in the amount of $250,000 to be payed over the ten-year period,
beginning July 1, 2007 ? June 30, 2017. Funds will be deposited into the
following Revenue Accounts: Civic Center Fund ? Food Service Contract,
0757-160-2100-HOCK-4587, 0757-160-2200-FOTB-4587, 0757-160-2300-NBDL-4587,
0757-160-2400-SFX-4587, 0757-160-2500-EVNT-4587; Civic Center Fund ? Catering,
0757-160-2100-HOCK-4576, 0757-160-2200-FOTB-4576, 0757-160-2300-NBDL-4576,
0757-160-2400-SFX-4576, 0757-160-2500-EVNT-4576.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 7-PASSENGER VAN, FOR
THE MARSHAL?S OFFICE, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN
VIGIL FORD, (MORROW, GA) IN THE AMOUNT OF $15,761.00.
WHEREAS, the van is an additional unit that will be used by the Junior
Marshal Program of the Marshal?s Office.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
7-passenger van, for the Marshal?s Office, via Georgia State Contract, SWC
S-050483, from Allan Vigil Ford, (Morrow, GA) in the amount of $15,761.00.
Funds are budgeted in FY07 Budget: : General Fund ? Municipal Court ? Junior
Marshal Program ? Automobiles; 0101-530-3100-JRMP-7721
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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