Agenda Item # 4
Columbus Consolidated Government
Council Meeting
May 8, 2007
Agenda Report # 141
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) POLICE MOTORCYCLE ? RFB NO. 07-0062
It is requested that Council authorize the purchase of one (1) Harley Davidson
police motorcycle from Southern Thunder Harley-Davidson in the amount of
$17,147.78.
The motorcycle is a replacement unit. The unit will be used by the Motor
Transport Division of the Columbus Police Department for traffic control, motor
vehicle accident response and investigations throughout the City.
Invitations were mailed to ninety-eight vendors and specifications were posted
on the City?s website; bid responses were received on April 18, 2007 from two
bidders. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Manufacturer/Make/Model Unit Cost
Southern Thunder Harley Davidson (Horn Lake, MS) Harley Davidson FLHP $ 17,147.78
Chattahoochee Harley Davidson (Columbus, GA) Harley Davidson FLHP $ 18,000.00
Funds are budgeted in FY07 Budget, General Fund ? Police ? Motor Transport ?
Rolling Stock; 0101-400-3230-MOTR-7726.
B) MEMBERSHIP DUES ? NATIONAL LEAGUE OF CITIES
It is requested that Council approve payment to National League of Cities in
the amount of $10,254.00 for membership dues.
The National League of Cities is the oldest and largest national organization
representing municipal governments throughout the United States. Its mission
is to strengthen and promote cities as centers of opportunity, leadership, and
governance. Working in partnership with the 49 state municipal leagues, the
National League of Cities serves as a resource to and an advocate for the more
than 18,000 cities, villages, and towns it represents. More than 1,600
municipalities of all sizes pay dues to NLC and actively participate as leaders
and voting members in the organization. The National League of Cities
provides numerous benefits to its network of state municipal leagues and direct
members.
Funds are budgeted in the FY07 Budget: Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
* * * * * *
(C) FLOOD ABATEMENT PROJECT ? 6th AVENUE AND SIDE STREETS SYSTEM ? RFB NO.
07-0037
It is requested that Council authorize the execution of a construction contract
for a flood abatement project with Reynolds, Inc., for the value-engineered
amount of $18,300,000, and for the Engineering Department to purchase box
culvert and check valve materials directly from the vendors utilized by
Reynolds, Inc. The Project consists of Phase I Sewer and Streetscapes for the
6th Avenue Flood Abatement Project.
Bid invitations were mailed to fifty-eight vendors and specifications were
posted on the City?s web page. Three (3) proposals were received on December
20, 2006. The bidders were:
Reynolds, Inc. (Fairburn, GA)
John D. Stephens, Inc. (Lawrenceville, GA)
Rockdale Pipeline, Inc. (Conyers, GA)
The bid includes Sewer and Streetscapes line items for Phases I, II and III;
Reynolds, Inc., is the apparent low-bidder. The bid amounts exceeded the
amount budgeted for this project. Therefore, in accordance with Section 3-108,
Item J of the Procurement Ordinance, the City requested the apparent low-bidder
to value-engineer all phases of the project. Although other vendors are low on
certain phases of the project, the City can only request value engineering from
the low-bidder for the entire project. Upon completion of the value engineering
process, the Engineering Department decided funds were available only for Phase
I of the project. Reynolds, Inc., total bid for Phase I Sewer and Phase I
Streetscapes was $19,883,968.62; the value-engineered total for Phase I Sewer
and Phase I Streetscapes is $18,300,000.
Funding is available in the FY07 Budget: 1999 SPLOST (Olde Towne Stormwater
Rehab/Flood Abatement), interest earning in SPLOST for those budgets, Liberty
District Funds in SPLOST, Sewer Fund, Sewer Fund Balance and Paving Fund
Balance. The appropriation of interest earnings for the 1999 SPLOST Fund 0540,
and Sewer and Paving Fund ? Fund Balances will be included on the next Budget
Amendment.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HARLEY DAVIDSON POLICE
MOTORCYCLE FROM SOUTHERN THUNDER HARLEY-DAVIDSON IN THE AMOUNT OF $17,147.78.
WHEREAS, the motorcycle is a replacement unit. The unit will be used by the
Motor Transport Division of the Columbus Police Department for traffic control,
motor vehicle accident response and investigations throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of one (1) Harley
Davidson Police motorcycle from Southern Thunder Harley-Davidson in the amount
of $17,147.78. Funds are budgeted in FY07 Budget, General Fund ? Police ?
Motor Transport ? Rolling Stock; 0101-400-3230-MOTR-7726.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO NATIONAL LEAGUE OF CITIES IN THE AMOUNT OF
$10,254.00 FOR MEMBERSHIP DUES.
WHEREAS, the National League of Cities is the oldest and largest national
organization representing municipal governments throughout the United States.
Its mission is to strengthen and promote cities as centers of opportunity,
leadership, and governance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to National League
of Cities in the amount of $10,254.00 for membership dues. Funds are
budgeted in the FY07 Budget: Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT FOR A FLOOD
ABATEMENT PROJECT WITH REYNOLDS, INC., IN THE VALUE-ENGINEERED AMOUNT OF
$18,300,000, AND FOR THE ENGINEERING DEPARTMENT TO PURCHASE BOX CULVERT AND
CHECK VALVE MATERIALS DIRECTLY FROM THE VENDORS UTILIZED BY REYNOLDS, INC.
WHEREAS, the bid includes Sewer and Streetscapes line items for Phases I, II
and III; Reynolds, Inc., is the apparent low-bidder. The bid amounts exceeded
the amount budgeted for this project. Therefore, in accordance with Section
3-108, Item J of the Procurement Ordinance, the City requested the apparent
low-bidder to value-engineer all phases of the project; and,
WHEREAS, Although other vendors are low on certain phases of the
project, the City can only request value engineering from the low-bidder for
the entire project. Upon completion of the value engineering process, the
Engineering Department decided funds were available only for Phase I of the
project. Reynolds, Inc., total bid for Phase I Sewer and Phase I Streetscapes
was $19,883,968.62; the value-engineered total for Phase I Sewer and Phase I
Streetscapes is $18,300,000.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract for a flood abatement project with Reynolds, Inc., in the
value-engineered amount of $18,300,000, and for the Engineering Department to
purchase box culvert and check valve materials directly from the vendors
utilized by Reynolds, Inc. Funding is available in the FY07 Budget: 1999
SPLOST (Olde Towne Stormwater Rehab/Flood Abatement), interest earning in
SPLOST for those budgets, Liberty District Funds in SPLOST, Sewer Fund, Sewer
Fund Balance and Paving Fund Balance. The appropriation of interest earnings
for the 1999 SPLOST Fund 0540, and Sewer and Paving Fund ? Fund Balances will
be included on the next Budget Amendment.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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