MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
MARCH 27, 2012
The regular meeting of the Council of Columbus, Georgia was called to
order at 5:32 P.M., Tuesday, March 27, 2012, in the Council Chambers,
Government Center, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor
presiding.
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PRESENT: Present other than Mayor Tomlinson were Councilors Mike Baker, Jerry
?Pops? Barnes, Berry Henderson, Bruce Huff, Charles E. McDaniel, Jr., Judy W.
Thomas and Evelyn Woodson. Councilor Glenn Davis arrived at 5:33 p.m. and
Mayor Pro Tem Evelyn Turner Pugh arrived at 5:34 p.m. City Manager Isaiah
Hugley, City Attorney Clifton Fay and Deputy Clerk of Council Sandra Davis were
also present.
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ABSENT: Councilor R. Gary Allen was absent but was excused upon the adoption
of Resolution No. 94-12, respectively. Clerk of Council Tiny B. Washington was
also absent.
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INVOCATION: Offered by Rev. Lorna Erickson ? St Thomas Episcopal Church.
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PLEDGE OF ALLEGIANCE: Led by students from Parks & Recreation Program.
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MAYOR?S AGENDA:
FIRE DEPARTMENT AUDIT PRESENTATION:
Internal Auditor Mr. John Redmond, came forward to provide a presentation
of the audit conducted on the Fire & EMS Department. Using the overhead
projector, Internal Auditor Redmond presented the following report and is
outlined as follows to include the major areas addressed and any
recommendations. Topics presented in the entire report include the following:
The complaint / issue, the audit findings, and the departmental responses:
Payroll
Capital Assets Inventory
Employee Time Reporting; Sick & Vacation Leave Accruals
Employee Training
Employee Recruiting
Budgetary Performance
Strategic Action Plan
Fire Investigations of Firefighter?s Property ? Recommendation- A different
approach be taken in cases where the property to be investigated involves the
property of a firefighter or that of a close family member. The investigation
be conducted by an outside agency.
Employee Selection Process ? Recommendation- The hiring decisions be
decentralized to the extent possible, to reduce the appearance of favoritism
and to ensure that decisions are based on the qualifications and experience of
the applicant affording equal opportunity to all candidates.
Vehicle Operators ? Recommendation- The auditor concurs with the policy change
that was made, however, it would seem reasonable that such matters could be
adjudicated within 90 days of the citation being issued. The firefighter that
assumes the driving responsibility would be awarded a temporary promotion to
Sergeant and paid at that level until the matter is resolved. If not resolved
within an additional 90 days, the rank and pay adjustments of both employees
should be permanent. Driving City employees convicted of driving under the
influence of alcohol or drugs, should be tested at random intervals to ensure
that they are not driving City vehicles while in an impaired state.
Fire Station Guest Policy
Employee Fitness ? Recommendation- All employees be required to participate at
a level that is appropriate for their age and position. This could be
incorporated with an employee wellness program that provides incentives for
maintaining good health and wellness.
As a result of this presentation, the following referrals were made by the
members of Council and are listed as follows:
Provide a copy of all of the DUI Policies within the City Government to
the members of Council. (Request of Mayor Pro Tem Turner Pugh) Let?s, have the
staff to list for discussion at a work session the DUI Policies. (Request of
Councilor Woodson)
Have the staff to bring forward a review of the hiring process of the Fire
Department. (Request of Councilor Woodson) In what area is the city government
focusing on for recruiting purposes and why are we unable to retain Latinos?
(Request of Councilor Woodson) Also, provide information on the number of
Asians that are represented in the hiring process. (Request of Councilor
Woodson)
Have the staff to put together some type of plan to more actively recruit
minorities to include women. (Request of Councilor Barnes)
Have the staff to provide a copy of all of the Strategic Action Plans from
each of the departments within the City Government. (Request of Councilor
Davis)
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NOTE: Councilor Barnes left the meeting during this part of the proceedings
with the time being approximately 6:27 p.m.
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Have the staff to conduct some research into having a trainer or
consultant / dietician for the whole city government to establish some type of
program dealing with physical health, as well as, diet and other areas that
could eventually save money in the healthcare plan. (Request of Councilor
Davis)
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Councilor McDaniel recognized Fire & EMS Chief Jeff Meyers and Mr. Robert
Futrell by announcing that on March 22, 2012, the Region 7 EMS Award Recipients
met to honor the best of the best in Region 7 with there being 13 counties in
the region. He announced that the Columbus Fire & EMS was named the Emergency
Medical Service Team of the Year; Fred Moseley EMT 1 of the Columbus Fire & EMS
was named Emergency Medical Technician of the Year.
Have the staff to provide information to show what has been done to
prepare staff or identify employees that have the potential to be mentored to
move up within the city?s departments. (Request of Councilor Woodson)
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MINUTES: Minutes of the March 13 & 20, 2012 Meetings of the Council of the
Consolidated Government of Columbus, Georgia were submitted and approved upon
the adoption of a single motion made by Councilor McDaniel and seconded by
Councilor Woodson, which carried unanimously by those eight members of Council
present with Councilor Barnes having left the meeting and Councilor Allen being
absent from the meeting.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING TWO ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND APPROVED BY THE COUNCIL ON SECOND READING:
An Ordinance (12-14) - Property located at 4531 Milgen Road, is proposed
for rezoning from GC (General Commercial) to RO (Residential Office) zoning
district. (3-CA-12-Pate) The proposed use is for apartments and offices.
Councilor McDaniel moved its adoption. Seconded by Mayor Pro Tem Turner Pugh
and carried unanimously by those eight members of Council present with
Councilor Barnes having left the meeting and Councilor Allen being absent from
the meeting.
An Ordinance (12-15) - Property located at the South Corner of 7300
Blackmon Road, is proposed for rezoning from RE1 (Residential Estate 1) zoning
district to GC (General Commercial) zoning district. (2-CA-12-Allen Development
Group, Inc.) The proposed use is for a college campus. Councilor Henderson
moved its adoption. Seconded by Councilor McDaniel and carried unanimously by
those eight members of Council present with Councilor Barnes having left the
meeting and Councilor Allen being absent from the meeting.
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ZONING PUPLIC HEARING:
THE FOLLOWING ORDINANCE AMENDING THE ZONING ATLAS OF COLUMBUS, GEORGIA WAS
SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD AS
ADVERTISED:
An Ordinance - Property located at 5445 and 5447 Forrest Road, is proposed
for rezoning from NC (Neighborhood Commercial) to GC (General Commercial)
zoning district. (4-CA-12-Foresite Group Inc./Mize, Jr.) The proposed use is
for a CVS Pharmacy.
PROPONENTS AND OPPONENTS:
City Attorney Fay recognized the presence of the petitioner, and at this
time, Mr. George Mize, Jr. approached the rostrum to outline the conditions
that have been set forth and approved by the Planning Advisory Commission and
the Planning Department to be listed in the ordinance and are as follows:
1. Allow for curbless striped islands adjacent to the building as opposed to
curb landscaped islands.
2. Reduce the landscape buffers not to exceed 3 feet along the western and
northern property lines.
3. To accommodate the future Forrest Road widening project, reduce the
landscaped buffers along the public right of ways (Forrest Road and Woodruff
Farm Road) from five (5) feet to the shortest distance measured from the back
of the parking lot curbing to the property/Right-of-Way line. The owner will
plant the trees and other plantings along said right-of-ways in said reduced
buffers as required by the UDO and shall be allowed to use as much of the
City's right of way as necessary to so comply, provided the total buffer need
not to exceed five (5) feet in width. Further, the owner of the property shall
be responsible to maintain any portion of the City's right of way used as
described above.
4. Allow for an increase in the number of parking spaces from 53 spaces to 63
spaces (change from 1 space per 250 sq. ft. to 1 space per 210 sq. ft.).
5. Reduce the minimum parking lot drive aisle width from 24 feet to 22 feet.
6. Reduce the minimum parking space dimensions from 9? x 20? to 9? x 18?.
City Attorney Fay advised that we would check all of the conditions to see
if there are any adjustments that need to be made; however, the material parts
of these conditions are in the ordinance.
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PUBLIC HEARING:
THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND INTRODUCED ON FIRST READING:
An Ordinance - Amending Ordinance No. 04-38 so as to provide that a Deputy
Warden of the Muscogee County Prison shall be appointed in accordance with
state law; and for other purposes.
Councilor Huff expressed the concerns of some of the employees of the
Muscogee County Prison in that the current promotional policy was a fair
opportunity for advancement and at this point there are changes being made. He
then asked does this put a glass ceiling on promotions in the future after
employees have given their all to this government and is it fair that they are
on the list to be promoted while others are being promoted ahead of them,
because of the way the promotional process would be opening up.
Mayor Tomlinson explained that our promotional procedures address the
Deputy Warden?s position, which is in conflict with the State Law and the
Policy and Procedures of the Georgia Department of Corrections as to how a
Deputy Warden should be chosen; this would still leave the promotional policy
in place and only affect this one position. City Attorney Fay also made some
additional comments.
In response to Mayor Pro Tem Turner Pugh, City Attorney Fay advised that
the statute is not new; it was amended in the 1980?s and 1990?s. He further
expounded that this statute is limited to the Warden and Deputy Warden and does
not apply to other public safety departments.
Mayor Pro Tem Turner Pugh requested that all of the employees with the
Muscogee County Prison receive a copy of the state law that outlines and
determines this promotional policy.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY AND ADOPTED BY THE COUNCIL:
A Resolution (72-12) - Authorizing a transition audit of the Columbus Iron
Works Convention and Trade Center by the Internal Auditor. Councilor McDaniel
moved its adoption. Seconded by Councilor Huff and carried unanimously by
those eight members of Council present with Councilor Barnes being absent for
the vote and Councilor Allen being absent from the meeting.
A Resolution (73-12) - Authorizing issuance of Columbus, Georgia Water and
Sewage Refunding Revenue Bonds, Series 2012A Bonds and Series 2012B Bonds.
Councilor McDaniel moved its adoption. Seconded by Councilor Huff and carried
unanimously by those eight members of Council present with Councilor Barnes
being absent for the vote and Councilor Allen being absent from the meeting.
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EXECUTIVE SESSION:
City Attorney Fay requested a brief executive session on personnel.
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PUBLIC AGENDA:
MR. KEN JOHNSTON, REPRESENTING THE NATIONAL CIVIL WAR NAVAL MUSEUM, RE:
THE FY13 CITY BUDGET REQUEST FOR NATIONAL CIVIL WAR NAVAL MUSEUM AS REQUIRED BY
MEMORANDUM OF
AGREEMENT:
Mr. Ken Johnston, cancelled his appearance to speak before the members of
Council.
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MR. NATHANIEL SANDERSON, RE: THE RECENT DEVELOPMENTS IN THE TRAYVON
MARTIN CASE IN SANFORD,
FLORIDA:
Mr. Nathaniel Sanderson, approached the rostrum to announce the 100 Hoodie
March on Saturday, April 1, 2012 with regards to the Trayvon Martin case in
Sanford, Florida. He said that he wants to talk about how this has impacted
our city. He then mentioned the way people are being profiled and recalled two
local incidents.
Mayor Tomlinson briefly provided an update on both cases mentioned by Mr.
Sanderson with one being the Tony Carr case and the other case involving a
thirteen-year-old girl that was misidentified as a shoplifter and placed into
temporary arrest; then, released. The correct young lady involved was
identified.
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CITY MANAGER?S AGENDA:
THE FOLLOWING EIGHT RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (74-12) - Authorizing a request to execute a Georgia
Emergency Management Agency-Homeland Security Statewide Mutual Aid and
Assistance Agreement with the Georgia Emergency Management. Mayor Pro Tem
Turner Pugh moved its adoption. Seconded by Councilor Huff and carried
unanimously by those eight members of Council present with Councilor Barnes
being absent for the vote and Councilor Allen being absent from the meeting.
A Resolution (75-12) - Authorizing a request to execute a City Right of
Way Agreement with the Georgia Department of Transportation (DOT) for a County
Contract for improvement of 0.07 miles of roadway at Riverdale Cemetery.
Councilor McDaniel moved its adoption. Seconded by Mayor Pro Tem Turner Pugh
and carried unanimously by those eight members of Council present with
Councilor Barnes being absent for the vote and Councilor Allen being absent
from the meeting.
A Resolution (76-12) - Authorizing a request to enter into an agreement
with the Auburn University to process recyclable material from the
University. The University will deliver the recyclable material to the City's
Recycle Center at no cost to the City. Revenue generated from the recyclables
will cover the costs involved to process the material for recycling. Councilor
Woodson moved its adoption. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those eight members of Council present with Councilor Barnes
being absent for the vote and Councilor Allen being absent from the meeting.
A Resolution (77-12) - Authorizing a request to reallocate $24,310 of the
FY12 Budget-Other Local Option Sales Tax for the Fire & EMS Department from
Personal Protective Equipment (Turn out gear) Fire & EMS LOST project to
purchase a zodiac boat/motor ($14,964) and fire hose ($9,346). Councilor Davis
moved its adoption. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those eight members of Council present with Councilor Barnes
being absent for the vote and Councilor Allen being absent from the meeting.
A Resolution (78-12) - Authorizing a request for the approval of the
Columbus Department of Fire and Emergency Medical Services Strategic Plan that
will be updated annually. Councilor Thomas moved its adoption. Seconded by
Councilor Woodson and carried unanimously by those eight members of Council
present with Councilor Barnes being absent for the vote and Councilor Allen
being absent from the meeting.
A Resolution (79-12) - Authorizing a request to authorize a variance to
the City Code Section 7.3.4 Street Layout to allow for an intersection
separation distance of 500 feet along Beaver Run Road between ?Street A? and
Kitten Lake Drive. Councilor Davis moved its adoption. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those eight members of Council
present with Councilor Barnes being absent for the vote and Councilor Allen
being absent from the meeting.
A Resolution (80-12) - Authorizing a request to authorize a variance for
the Wooldridge Heights Subdivision to City Code 7.10 of the Unified Development
Ordinance (UDO) requiring the installation of sidewalks as part of all
residential development. Councilor McDaniel moved its adoption. Seconded by
Councilor Huff and carried unanimously by those eight members of Council
present with Councilor Barnes being absent for the vote and Councilor Allen
being absent from the meeting.
A Resolution (81-12) - Authorizing a request to execute an Implementation
Agreement for April 1, 2012 through December 31, 2012 with Nurse-Family
Partnership, a Colorado nonprofit corporation, which the $37,370 amount will be
funded through the $497,561 grant from the Governor's Office for Children and
Families under the Early Childhood System for Care. Councilor McDaniel moved
its adoption. Seconded by Councilor Huff and carried unanimously by those
eight members of Council present with Councilor Barnes being absent for the
vote and Councilor Allen being absent from the meeting.
Ms. Joanne Cavis, Cooperative Extension Office, came forward to respond to
questions with regards to the Nurse-Family Partnership resolution.
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THE FOLLOWING EIGHT PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND ADOPTED BY COUNCIL UPON A SINGLE MOTION MADE BY
COUNCILOR HENDERSON AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED
UNANIMOUSLY BY THOSE EIGHT MEMBERS PRESENT WITH COUNCILOR BARNES BEING ABSENT
FOR THE VOTE AND COUNCILOR ALLEN BEING ABSENT FROM THE MEETING:
A Resolution (82-12) - Authorizing the purchase of the purchase of two (2)
tractor with cutters, via Georgia State Contract, #SPD0000043-0007, from
Lashley Tractor Sales, (Lithonia, Ga), in the amount of $35,035.28.
A Resolution (83-12) - Authorizing the execution of a construction
contract with Peed Bros., Inc., in the amount of $2,584,954.25 for Phase 4
construction of Pine Grove Landfill.
A Resolution (84-12) - Authorizing the purchase of thirty-two (32) pursuit
vehicles (2012 Dodge Chargers with police package), from Carl Gregory Dodge-C-J
(Columbus, Ga), in the amount of $749,831.00.
A Resolution (85-12) - Authorizing the purchase of paint
(interior/exterior) and associated supplies from Sherwin-Williams, for the
annual estimated contract value of $25,000.00. The purchases will be made via
Georgia Statewide Contract, SWC90794, through March 14, 2013, and any
additional contract renewals awarded by the State.
A Resolution (86-12) - Authorizing the purchase of four (4) flatbed dump
truck bodies, from Transport Equipment Co., (Albany, Ga) in the amount of
$37,740.00.
A Resolution (87-12) - Authorizing the purchase of two (2) tandem dump
truck cab & chassis, from Beck Motor Company, Inc., (Albany, Ga) in the amount
of $233,986.00; and two (2) tandem dump truck bodies, from Transport Equipment
Co., Inc., (Albany, Ga) in the amount of $28,900.00.
A Resolution (88-12) - Authorizing the purchase of one (1) flatbed dump
truck cab & chassis, from Carl Gregory Dodge-C-J, (Columbus, Ga) in the amount
of $25,123.00.
A Resolution (89-12) - Authorizing the purchase of one (1) 2012
Freightliner M2 Type I, 4x2 medium duty ambulance from Peach State Ambulance,
Inc., (Tyrone, Ga) in the amount of $169,691.00.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (90-12) - Authorizing acceptance of the painting, ?View of
the Eagle and Phenix Mills,? donated by internationally renowned artist, Bruno
Zupan, to be displayed in the Public Safety Building; and expressing thanks and
appreciation to Bruno Zupan. Councilor Henderson moved its adoption. Seconded
by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of
Council present with Councilor Barnes being absent for the vote and Councilor
Allen being absent from the meeting.
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EMPLOYEE COACHING / TRAINING PRESENTATION:
City Manager Hugley suggested that the presentation on employee coaching /
training be delayed.
Mayor Tomlinson then requested that we make sure that the staff at Parks &
Recreation has had communication with CORTA or any other organization that
would be affected in any way with the employee coaching and training so that we
may get their input.
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MONTHLY FINANCE UPDATE:
Finance Director Pam Hodge, came forward to provide the monthly finance
update to include the L.O.S. T (Local Option Sales Tax). Highlighted below are
the funds that are down and are listed as follows:
E911 Emergency Telephone Fund is down by 6%; due to people shifting from having
home telephones to cell phones.
Debt Service Fund down by .19% at 96% of budget
Transportation Fund is down by 19%; due to the Stimulus Funds that the City
received last year and are not entitled to receive this fiscal year.
Trade Center Fund is down 2.26%; the expenditures are inline with the revenues
collected to-date.
Civic Center Fund is down 5.69%; compared to expenditures they are making a
profit of approximately $50,000.
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YOUTH ADVISORY COUNCIL:
Councilor Woodson encouraged the members of Council to make a donation to
the Youth Advisory Council if they are unable to attend the Spirit Night
event. The Youth Advisory Council is attempting to put together a Teen Summit
in Columbus with regards to the Awareness of drugs and alcohol, as well as,
date rape.
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NOTE: Councilor McDaniel left the meeting during this part of the proceedings
with the time being approximately 7:35 p.m.
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FAIR HOUSING ANNIVERSARY:
Councilor Huff recalled attending the 50th Year Anniversary of Fair
Housing Celebration at Farrfield Manor Apartments on Farr Road on March 26,
2012. He then requested to have staff to check the exit ways out, because the
trees need trimming at the Farrfield Manor Apartment complex.
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CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING ITEM WAS SUBMITTED BY DEPUTY CLERK OF COUNCIL DAVIS AS
INFORMATION FOR THE MAYOR &
COUNCIL:
(1) Correspondence from David B. Millen, District Engineer- Georgia Department
of Transportation, advising of a meeting of local officials in each of the
Regional Commissions within GDOT District 3 to educate audiences including
local government officials on the details of the legislation, the project lists
and the Department?s role.
(2) Correspondence from Ms. Betty Middleton, Chief Appraiser Tax Assessors
Office, Re: Intent to Appeal to Superior Court on the Board of Equalization?s
decision.
(3) Application of Jay Kugler & Simon Maynard to temporarily close August Drive
between North Walnut Street and Beech Street on Saturday, March 24 to Sunday,
March 25, 2012, from 12:00 p.m. on March 24 to 5:00 p.m. on March 25, 2012, in
connection with a ?Birthday Party for small children?. (The Police Chief has
approved the application.)
(4) Application of Richard Bishop to temporarily close Bay Avenue from 10th
Street to Front Avenue & 11th Street from Front Avenue to Bay Avenue, from
10:00 a.m. on April 6, 2012, to 11:00 a.m. on April 8, 2012, in connection with
?Frog Town Music Festival?. (The Police Chief has approved the application.)
(5) Application of Tim Coker to temporarily close Ridgecrest Avenue from
Vineville Street to 42nd Street, on April 7, 2012, from 10:00 a.m. to 5:00
p.m., in connection with ?Easter Celebration Street Party?. (The Police Chief
has approved the application.)
(6) Application of Richard Bishop to temporarily close Broadway from 10th
Street to 11th Street on Fridays, April 13, 20, May 4, 11, 18 & 25, 2012 from
6:00 p.m. to 11:30 p.m., in connection with ?Uptown Concert Series?. (The
Police Chief has approved the application.)
(7) Application of Michaela Coleson to temporarily close the Dillingham Street
Bridge on Saturday, April 14, 2012, from 7:00 a.m. to 2:00 p.m., in connection
with ?100th Anniversary of Girl Scouts of the USA?. (The Police Chief has
approved the application.)
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THE FOLLOWING RESOLUTION WAS CALLED UPON AS THE NEXT ORDER OF BUSINESS AS
SUBMITTED BY DEPUTY CLERK OF COUNCIL DAVIS AND DELAYED BY THE
COUNCIL:
A Resolution - Approving the naming of a field in South Commons in honor
of Mr. Charles Wright.
After some brief comments by Councilor Davis, he then asked that this
resolution be pulled from the agenda and delayed.
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THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY DEPUTY CLERK
OF COUNCIL DAVIS AND ADOPTED BY THE COUNCIL:
A Resolution (91-12) - Excusing Councilor Glenn Davis from the March 20,
2012 Special Called Council Meeting. Councilor Thomas moved approval.
Seconded by Councilor Woodson and carried unanimously by those seven members
present with Councilors Barnes and McDaniel being absent for the vote and
Councilor Allen being absent from the meeting.
A Resolution (92-12) - Excusing Councilor Bruce Huff from the March 20,
2012 Special Called Council Meeting. Councilor Thomas moved approval.
Seconded by Councilor Woodson and carried unanimously by those seven members
present with Councilors Barnes and McDaniel being absent for the vote and
Councilor Allen being absent from the meeting.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND WITHDRAWN AT THE REQUEST OF
DEPUTY CLERK OF COUNCIL DAVIS:
A Resolution - Excusing Councilor Jerry ?Pops? Barnes from the March 27,
2012 Council Meeting.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY DEPUTY CLERK OF
COUNCIL DAVIS AND APPROVED BY THE
COUNCIL:
A Resolution (93-12) - Approving and receiving the report of the Finance
Director of those alcoholic beverage licenses that were approved and/or denied
during the month of February 2012. Councilor Henderson moved approval.
Seconded by Councilor Woodson and carried unanimously by those seven members
present with Councilors Barnes and McDaniel being absent for the vote and
Councilor Allen being absent from the meeting.
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THE FOLLOWING ITEMS WAS SUBMITTED AND EXPLAINED BY DEPUTY CLERK OF COUNCIL
DAVIS AND ADOPTED BY THE COUNCIL:
Email Correspondence from Mark McCollum,
Community Development Advisory Council Board Secretary, requesting that the
seat of Mr. Adrian Cox being declared vacant due to a lack of attendance.
Councilor Thomas moved approval. Seconded by Councilor Woodson and carried
unanimously by those seven members present with Councilors Barnes and McDaniel
being absent for the vote and Councilor Allen being absent from the meeting.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY DEPUTY CLERK OF COUNCIL
DAVIS AND OFFICIALLY RECEIVED BY THE
COUNCIL: Board of Tax
Assessors, No. 09-12 & 10-12.
Civic Center Advisory Board, March 15, 2012.
Community Development Advisory Council, February 9, 2012.
Family & Children Services Board, February 8, 2012.
Golf Authority of Columbus, September 27 & October 25, 2011.
Golf Authority of Columbus, January 24 & February 28, 2012.
Housing Authority, January 25, 2012.
Region Six Regional Planning Board, January 11, 2012.
Uptown Facade Board, February 20, 2012.
Councilor Henderson moved approval. Seconded by Mayor Pro Tem Turner Pugh
and carried unanimously by those seven members present with Councilors Barnes
and McDaniel being absent for the vote and Councilor Allen being absent from
the meeting.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY DEPUTY
CLERK OF COUNCIL DAVIS AND ADOPTED BY THE
COUNCIL:
A Resolution (94-12) - Excusing Councilor R. Gary Allen from the March 27,
2012 Council Meeting. Mayor Pro Tem Turner Pugh moved approval. Seconded by
Councilor Henderson and carried unanimously by those seven members present with
Councilors Barnes and McDaniel being absent for the vote and Councilor Allen
being absent from the meeting.
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BOARD APPOINTMENTS:
BOARD OF HISTORIC & ARCHITECTURAL REVIEW:
Deputy Clerk of Council Davis advised that we still need a nominee for the
seat of Ms. Virginia Peebles who is not eligible to succeed herself. There
were none.
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BOARD OF ZONING APPEALS:
Deputy Clerk of Council Davis pointed out that Mr. Perry Borom, Jr. is not
eligible for reappointment. There were no nominations.
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CIVIC CENTER ADVISORY BOARD:
Deputy Clerk of Council Davis advised that the Clerk?s Office has been
made aware that Mr. Gordon Peters is no longer the President of the Columbus
Hockey Association; the new president is Mr. Bill Logan. This seat is
particularly slated for the President of the Columbus Hockey Association.
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NOTE: See Below the final action taken on the Civic Center Advisory Board.
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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:
Deputy Clerk of Council Davis advised that we still need a nominee for the
position of Mr. Jose Cardona; his seat has been declared vacant and this is the
Council District Six representative.
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DOWNTOWN DEVELOPMENT AUTHORITY:
Deputy Clerk of Council Davis pointed out that Councilor Thomas had
nominated Mr. Ernest Smallman, IV to replace Mr. Arthur L. Smith, III, who has
resigned from his position on this board. Councilor Henderson moved
confirmation. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by
those seven members present with Councilors Barnes and McDaniel being absent
for the vote and Councilor Allen being absent from the meeting.
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CIVIC CENTER ADVISORY BOARD:
Mayor Tomlinson shared that she has received an email from Mr. Bill Logan
and he has expressed an interest in serving; she also pointed out that he is a
registered voter of Muscogee County. Councilor Henderson then nominated and
moved confirmation of Mr. Logan. Seconded by Councilor Woodson and carried
unanimously by those seven members present with Councilors Barnes and McDaniel
being absent for the vote and Councilor Allen being absent from the meeting.
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DEVELOPMENT AUTHORITY OF COLUMBUS:
Deputy Clerk of Council Davis pointed out that Mr. Carmen Cavezza is
eligible to serve another term of office and Mayor Pro Tem Turner Pugh is
renominating him. This would be listed for the next Council Meeting for vote.
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HOUSING AUTHORITY OF COLUMBUS:
Deputy Clerk of Council Davis noted that Mayor Tomlinson is nominating Ms.
Jeanella Pendleton to replace Mr. Tollie Strode on this board. Councilor
Henderson moved confirmation. Seconded by Councilor Woodson and carried
unanimously by those seven members present with Councilors Barnes and McDaniel
being absent for the vote and Councilor Allen being absent from the meeting.
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PLANNING ADVISORY COMMISSION:
Councilor Henderson nominated Mr. Fred Ghent to fill the unexpired term of
Mr. Ronny Smith for Councilor Allen, who was not present for this
meeting.
Deputy Clerk of Council Davis advised that we would list this nomination
for confirmation at the next meeting.
*** *** ***
RECREATION ADVISORY BOARD:
Deputy Clerk of Council Davis advised that the Muscogee County School
District is renominating Mr. Gary Gibson for another term of office on this
board. Mayor Pro Tem Turner Pugh moved confirmation. Seconded by Councilor
Woodson and carried unanimously by those seven members present with Councilors
Barnes and McDaniel being absent for the vote and Councilor Allen being absent
from the meeting.
*** *** ***
REGION SIX DBHDD REGIONAL PLANNING BOARD:
Deputy Clerk of Council Davis advised that Ms. Tiffani Stacy was nominated
to fill a vacant seat on this board and may be confirmed. Councilor Woodson
moved confirmation. Seconded by Councilor Huff and carried unanimously by
those seven members present with Councilors Barnes and McDaniel being absent
for the vote and Councilor Allen being absent from the meeting.
*** *** ***
VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY:
Deputy Clerk of Council Davis advised that Mr. Fernando Verdree has served
two consecutive terms of office and cannot succeed himself; this is the
Council?s appointment. There were no nominations. Councilor Henderson
suggested that the Clerk?s Office check with the Chamber of Commerce for a
nominee.
*** *** ***
EXECUTIVE SESSION:
Mayor Tomlinson called attention to an earlier request for an executive
session to discuss personnel matters. Councilor Henderson moved for the
Council to go into executive session to discuss personnel matters. Seconded by
Councilor Woodson and carried unanimously by those seven members present with
Councilors Barnes and McDaniel being absent for the vote and Councilor Allen
being absent from the meeting.
At 8:05 p.m., the Council adjourned its regular meeting to go into
executive session to discuss personnel matters. At 8:36 p.m., the Council
reconvened its regular meeting and Mayor Tomlinson announced that the Council
did meet in executive session to discuss personnel matters; however, no votes
were taken.
*** *** ***
At this time, Mayor Tomlinson offered the following motion for
consideration by the Council: A motion to pay the Deputy Clerk of Council
effective the 91st day on the absence of the Clerk of Council at the entry
level of Pay Grade 22 for the Clerk of Council?s position and to continue that
pay for a total of sixty days or until the Clerk of Council returns, whichever
is sooner. Councilor Henderson moved approval. Seconded by Councilor Woodson
and carried unanimously by those seven members present with Councilors Barnes
and McDaniel being absent for the vote and Councilor Allen being absent from
the meeting.
*** *** ***
With there being no other business to come before this Council, Councilor
Woodson made a motion to adjourn. Seconded by Councilor Henderson and carried
unanimously by those seven members present with Councilors Barnes and McDaniel
being absent for the vote and Councilor Allen being absent from the meeting
with the time being 8:37 p.m.
Sandra T. Davis, CDMC
Deputy Clerk of Council
Council of Columbus, Georgia
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