Agenda Item #7
Columbus Consolidated Government
Council Meeting
April 4, 2006
Agenda Report #123
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) INNOVATIVE SPORTS EDUCATIONAL COMPONENT WORKSHOP (ANNUAL CONTRACT) ?
RFP NO. 06-0007
It is requested that Council approve the negotiations and final contract with
Renaissance to provide Innovative Sports Educational Component Workshops.
The firm will provide instructors to teach workshops that are designed to allow
Parks and Recreation the opportunity to further expand the concept of
specialized programs. The firm will provide introductory, skill developments,
intermediate and advanced level workshops based on the needs of the
participants at various Parks and Recreation locations.
Contractor shall meet or exceed the requirements stated below:
Provide safe, well-organized instruction, by qualified professional instructors
Provide assistant with marketing of classes, distribute flyers, conduct
promotions and provide written description of proposed classes sent by an
established date for the Parks and Recreations Department quarterly brochure.
Provide all classes at the site locations, which will be determined by Parks
and Recreation sites.
Provide workshops two to three hours in length for each topic.
Classes must be evening sessions, with the exception that Parks & Recreation
may require some workshops be held on Saturday mornings at designated site
locations.
Provide educational session/workshops to youth ranging in age from 6 years to
18 years on topics as outlined by Parks and Recreations.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for Proposal specifications were posted on the City?s website and
advertised. One proposal was received February 24, 2006 from the following
offeror:
Renaissance (Columbus, GA)
Proposal was reviewed by the Evaluation Committee members, which consisted of
representatives from Parks and Recreation. During the evaluation process,
Renaissance was deemed responsive to the RFP. The City?s Procurement Ordinance
Article 3-110, Competitive Sealed Proposals for the procurement of Equipment,
Supplies and Professional Services, governs the RFP Process. During the
process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror(s), no proposal responses or any negotiated components
are made public until after the award of the contract. If Council does not
approve the recommended offeror, the RFP will be re-advertised and a new
process will begin. The cost information has been submitted to the City
Manager in a separate memo for informational purposes.
The program will be funded each fiscal year for this on-going expense through
the youth services contractual line item in the Parks and Recreation Budget:
Parks & Recreation, Youth Activities ? Instructors Fee Based Program,
0101-270-2400-YOTH-6346.
* * * * * *
(B) STORING, TRANSPORTING & RECYCLING WASTE TIRES (ANNUAL CONTRACT) ? RFB NO.
06-0061
It is requested that Council approve the contract for storing, transporting &
recycling waste tires services from Quality Tire Recycling, Inc., on an ?as
needed basis,? for the estimated annual contract value of $22,000.00, or $1100
per load. The City generates approximately 20,000 waste tires (20 loads)
annually. The contractor will remove and properly recycle waste tires
generated at the City?s landfill. A cost for oversized tires is included in
the bid, however, the City rarely has oversized tires in the landfill.
The contract is for a period of two years, with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website. Two bids were received
on March 8, 2006. This bid has been advertised, opened and reviewed. The
bidders were:
Cost
Per Ton Cost
Per Load Oversized Tires
Cost Per Ton
Quality Tire Recycling, Inc. (Jackson, GA) $86.35 $1,100.00 $250.00
*Mac Tire Recyclers (Jackson, GA) $84.00 $1,008.00 $200.00
*Vendor did not include a copy of the business license as required in the
specifications. Therefore, their bid was deemed incomplete at the bid opening.
Funds are budgeted each fiscal year for this on-going expense; Integrated Waste
Fund- Public Services- Pine Grove Landfill- Contractual Services;
0207-260-3560-PGRO-6319.
* * * * * * * *
(C) UPGRADE OF THE LOGGING SYSTEM FOR 911 TELEPHONE CALLS AND 800 MHz RADIO
TRAFFIC
It is requested that Council approve the purchase of an upgrade to the PYXIS
Logging System from Motorola in the amount of $12,875.00. The PYXIS system is
interfaced to the E911 Telephone System and 800MHz radio consoles. This
upgrade will allow for the recording of additional radio channels and telephone
calls in the 911 Center?s Report Office.
The PYXIS Logging System is the digital recording system that is currently used
in the 911 Center to record all 911 telephone calls and Public Safety radio
traffic. State Regulation requires recording of 911 telephone calls and Public
Safety radio traffic. This system allows the Police Department to perform
quality checks on the calls made to the 911 Center and helps to facilitate the
investigation of complaints about calls. The system is also used to record two
of the five telephone lines in the Report Writing Office, which is located in
the 911 Center. The Report Writing Office takes low priority calls from Patrol
Officers so they are available for higher priority calls. The radio recordings
are also used during the investigation of complaints, but most importantly
allows the Dispatcher to play back any radio traffic to help insure Officer
safety. Several departments, including: Animal Control, Sheriff's Department,
Fire and EMS Services, along with the Police Department, use radio traffic
recordings. The current PYXIS System is operating at full capacity. The
requested upgrade to the current system would allow for the recording of
sixteen more telephone lines or radio channels.
Motorola is the only known source for this upgrade due to the
inter-connectivity with other Motorola systems that are already in use in the
911 Center.
Funds are budgeted in the FY06 Budget: Emergency Telephone Fund - Police ?
E-911 Communications Center ? Capital Expenditures Over $5,000; 0209-400-3220-
E911-7761.
* * * * * *
(D) MEDIUM-DUTY CUTAWAY BUS (ANNUAL CONTRACT) ? RFB NO. 06-0058
It is requested that Council authorize the annual contract to purchase
Medium-Duty Cutaway Buses, from International BusGroup, Inc. This is a
five-year contract. The unit cost, per bus, for the first two years will remain
firm at $95,543.00, with price adjustments allowed for any federally mandated
diesel engine emission changes. METRA expects to purchase approximately nine
buses during the term of the contract; three buses will be purchased during
FY06.
The medium-duty cutaway buses are replacement units for the existing cutaway
buses used for the Dial-A-Ride program. These vehicles will be used to
transport disabled customers who are unable to utilize the fixed route service
in the Muscogee County area.
The term of contract shall be for two (2) years, with option to renew for three
(3) additional twelve (12) month periods. Contract renewal is contingent upon
the City and the Contractor.
Thirty-eight bid invitations were mailed. One bid was received on March 1,
2006. This bid has been advertised, opened and reviewed. The bidder was:
Unit Cost
BusGroup (College Park, GA) $95,543.00
*National Bus Sales & Leasing, Inc., submitted a letter, dated March 1, 2006,
stating they were the Georgia state contracted vendor to provide Goshen buses.
However, after evaluation of State Contract specifications, METRA found that
the buses offered by National Bus Sales & Leasing, Inc., do not meet METRA?s
requirements.
Funds are budgeted in each fiscal year for this on going expense,
Transportation Fund ? METRA - FTA (UMTA) ? Buses, 0751-610-2400-MFTA-7724.
* * * * * *
(E) TREE & STUMP REMOVAL SERVICES (ANNUAL CONTRACT) - RFB NO. 06-0054
It is requested that Council approve the execution of a tree and stump removal
service contract with Tefft Tree Services, Inc. (Columbus, GA). The bid price
is based on various tree and stump sizes, and the services will be utilized on
an "as needed" basis. The Public Services Department has budgeted
approximately $100,000.00 for these services.
The vendor will remove trees and stumps, at various locations within the City,
which are in hazardous conditions and could pose a serious liability for the
City.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the Contractor and the City.
Bid specifications were posted on the City?s website. One bid was received on
March 8, 2006. This bid has been advertised, opened and reviewed.
Tefft Tree Service, Inc.
(Columbus, GA) Unit Price for Tree & Stump Removal Unit Price for Existing Stump Removal
DIAMETER-BREADTH-HEIGHT
6? ? 11? $315.00 $100.00
12? ? 17? $395.00 $125.00
18 ? 23? $525.00 $135.00
24? ? 29? $785.00 $150.00
30? ? 35? $1,025.00 $225.00
36? ? 41? $1,325.00 $250.00
42? ? 47? $1,735.00 $300.00
48? ? 53? $2,100.00 $325.00
54? ? 60? $2,975.00 $375.00
Funds are budgeted each fiscal year for this on-going expense; Paving Fund ?
Public Services - Landscape & Forestry - Contractual Services,
0203-260-2800-LAND-6319.
* * * * * *
(F) TRUCK CAB & CHASSIS w/12? FLAT BED DUMP BODY? RFB NO. 06-0049
It is requested that Council authorize the purchase of five (5) cab & chassis
from Bill Heard Chevrolet in the amount of $106,520.00 and five (5) 12?
flat-bed dump bodies from Transport Equipment in the amount of 31,218.00.
The trucks will be used by various divisions of the Public Services Department
to transport work material, tools and equipment to and from job sites.
Bid specifications were posted on the City?s website; four bid responses were
received on February 22, 2006. This bid has been advertised, opened and
reviewed. See attached tabulation page:
See Attachment:
Funds for two trucks, in the amount of $53,948.00, are budgeted in Paving Fund
- Public Services - Right-of-Way Maintenance - Heavy Trucks;
0203-260-3120-ROWM-7723. Funds for two trucks, in the amount of $53,948.00,
are budgeted in Paving Fund - Public Services - Repairs & Maintenance - Light
Trucks; 0203-260-3110-REPR-7722. Funds for one truck, with canopy, in the
amount of $29,842.00, are budgeted in FY06 Budget, Sewer Fund - Public Services
- Sewer Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * * * *
(G) CHANGE ORDERS FOR ADDITIONAL ENGINEERING SERVICES
REQUIRED FOR THE VETERANS ROAD WIDENING PROJECT
It is requested that Council authorize the execution of Change Orders 1, 2 and
3 for additional engineering services from Jordan, Jones and Goulding, in the
amount of $461,400, for the widening of Veterans Parkway. Resolution No.
560-03 authorized the execution of the contract with Jordan, Jones and Goulding
to provide engineering services for the Veterans Parkway Widening Project to
accommodate the opening of Northside High School. The requested change orders
will include the design plans needed for the widening of Veterans Parkway from
Old Moon Road to Turnberry Lane.
A synopsis of the change orders is as follows:
Original Initial Contract Value (Resolution #560-03) $400,000.00
Change Order #1: Design Change from Rural to Urban 324,000.00
Change Order #2: Design work for Veterans Between Old Moon Road to Cooper Creek
88,600.00
Change Order #3: Design to accommodate a 3-lane section from Moon Road to
Cooper Creek Road 48,800.00
New Contract Value $861,400.00
An explanation of each change order is described below:
The initial concept was for the Veterans widening project was to be designed as
a rural section, with no curb or gutters. Use of this particular design
requires a wider right of way, and has potential for greater impact on
adjoining property owners. After looking at the initial design for this
project, it was determined by the City and DOT that an urban design for the
roadway would produce a better project. This would have less impact on the
adjoining property owners and accommodate future growth needs in the area.
However, moving to this design doubled the engineering costs, due to the
requirements for greater detail needed for the design work. The completion of
this design work for the entire project is scheduled for June, 2006, where it
will then be submitted to DOT for review and construction. The first change
order addresses the additional cost of $324,000 needed to complete this work.
The second change order addresses the request for $88,600 for design work on
Veterans Parkway between Old Moon Road to Cooper Creek Road. An attempt was
made by the City to accelerate this section of the roadway, in order to
accommodate the Muscogee County School District in its efforts to open its new
elementary school in this area in August. The concept was to build the
necessary laneage needed at the City's expense ($3,000,000 estimated) in order
to meet this timetable. Plans were drawn for this section, but it was
determined that too much right of way, at the City's expense, would have to be
acquired, and that the proposed timetable would not accommodate the School
District's needs. Further, DOT announced that they could schedule the
construction of the entire roadway within 12 to 18 months, upon the submission
of the plans in June, saving the City approximately $3,000,000 in construction
costs and right of way acquisitions.
The third change order is to develop design plans to accommodate a three-lane
section from Moon Road to Cooper Creek Road, in order to meet the immediate
needs of the school district. This action will allow for the connection of the
new roadway that will service the new elementary school. Without this
connection, traffic conditions will continue to disintegrate in this immediate
area. Estimated cost for this roadway improvement is $1,400,000. The change
order request is for $48,800. The design plans for this construction are
expected to be completed the first week in April.
Funding is available, pending budget transfer, in the Multi-Year Project: 1999
SPLOST Road/Bridge/Street ? Engineering/Architect Services, Veterans
Parkway/Cooper Creek; 0540-695-2126-TXRB-6338-50319-20030.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONTRACT WITH RENAISSANCE TO
PROVIDE INNOVATIVE SPORTS EDUCATIONAL COMPONENT WORKSHOPS.
WHEREAS, a RFP was administered (RFP No. 06-0007) and one proposal was
received; and,
WHEREAS, the proposals submitted by Renaissance met all proposal requirements
and were evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to negotiate a contract with
Renaissance for Innovative Sports Educational Component Workshops for Parks &
Recreation. The program will be funded each fiscal year for this on-going
expense through the youth services contractual line item in the Parks and
Recreation Budget: Parks & Recreation, Youth Activities ? Instructors Fee
Based Program, 0101-270-2400-YOTH-6346.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE CONTRACT FOR STORING, TRANSPORTING AND RECYCLING
WASTE TIRE SERVICES FROM QUALITY TIRE RECYCLING, INC., ON AN ?AS NEEDED BASIS?
FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $22,000.00 OR $1,100.00 PER LOAD.
WHEREAS, the contractor will remove and properly recycle waste tires generated
at the City?s landfill; and,
WHEREAS, the City generates approximately 20,000 waste tires (20 loads)
annually; and,
WHEREAS, the term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure storing,
transporting and recycling waste tire services from Quality Tire Recycling,
Inc., on an ?as needed basis? for the estimated annual contract value of
$22,000.00 or $1100.00 per load. Funds are budgeted each fiscal year for this
ongoing expense, Integrated Waste Fund- Public Services- Pine Grove Landfill-
Contractual Services; 0207-260-3560-PGRO-6319.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE PYXIS LOGGING SYSTEM
FROM MOTOROLA IN THE AMOUNT OF $12,875.00.
WHEREAS, the PYXIS Logging System is the digital recording system that
is currently used in the 911 Center to record all 911 telephone calls and
Public Safety radio traffic. State Regulation requires recording of 911
telephone calls and Public Safety radio traffic. This system allows the Police
Department to perform quality checks on the calls made to the 911 Center and
during the investigation of complaints about calls. The system is also used to
record two of the five telephone lines in the Report Writing Office, which is
located in the 911 Center. The Report Writing Office takes low priority calls
from Patrol Officers so they are available for higher priority calls. The
radio recordings are also used during the investigation of complaints, but most
importantly allow the Dispatcher to play back any radio traffic to help insure
Officer safety. Several departments, including: Animal Control, Sheriff's
Department, Fire and EMS Services, along with the Police Department, use radio
traffic recordings. The current PYXIS System is operating at full capacity;
and,
WHEREAS, Motorola is the only known source for this upgrade due to the
inter-connectivity with other Motorola systems that are already in use in the
911 Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to the PYXIS
Logging System from Motorola in the amount of $12,875.00. Funds are budgeted
in the FY06 Budget: Police ? Emergency Telephone Fund ? Capital Expenditures
Over $5,000; 0209-400-3220- E911-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE MEDIUM-DUTY CUTAWAY
BUSES, FROM INTERNATIONAL BUSGROUP, INC. THIS IS A FIVE-YEAR CONTRACT. THE
UNIT COST, PER BUS, FOR THE FIRST TWO YEARS WILL REMAIN FIRM AT $95,543.00,
WITH PRICE ADJUSTMENTS ALLOWED FOR ANY FEDERALLY MANDATED DIESEL ENGINE
EMISSION CHANGES.
WHEREAS, METRA expects to purchase approximately nine buses during the term of
the contract; three buses will be purchased during FY06; and,
WHEREAS, the medium-duty cutaway buses are replacement units for the
existing cutaway buses used for the Dial-A-Ride program. These vehicles will
be used to transport disabled customers who are unable to utilize the fixed
route service in the Muscogee County area; and,
WHEREAS, the term of contract shall be for two (2) years, with option
to renew for three (3) additional twelve (12) month periods. Contract renewal
is contingent upon the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase medium-duty
cutaway buses from International BusGroup, Inc. This is a five-year contract.
The unit cost, per bus, for the first two years will remain firm at $95,543.00,
with price adjustments allowed for any federally mandated diesel engine
emission changes. Funds are budgeted each fiscal year for this on going
expense, Transportation Fund ? METRA FTA (UMTA) ? Buses,
0751-610-2400-MFTA-7724.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ______________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR TREE AND STUMP REMOVAL
SERVICES CONTRACT WITH TEFFT TREE SERVICES, INC., ON AN ?AS NEEDED BASIS? FOR
THE PUBLIC SERVICES DIVISION. THE PUBLIC SERVICES DIVISION HAS BUDGETED
APPROXIMATELY $100,000.00 FOR THESE SERVICES.
WHEREAS, Tefft Tree Services, Inc., will remove various sized trees and
stump within the City on an ?as needed? basis; and,
WHEREAS, the contract term will be for two years with the option to
renew for three additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of Tefft Tree Services, Inc., and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contract tree and
stump removal services with Tefft Tree Service, Inc, on an ?as needed basis?
for the Public Services Division. The Public Services Division has budgeted
approximately $100,000.00 for these services. Funds are budgeted each fiscal
year for this on-going expense; Paving Fund ? Public Services - Landscape &
Forestry - Contractual Services, 0203-260-2800-LAND-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Council Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) CAB & CHASSIS FROM BILL HEARD
CHEVROLET IN THE AMOUNT OF $106,520.00 AND FIVE (5) 12? FLAT BED DUMP BODIES
FROM TRANSPORT EQUIPMENT IN THE AMOUNT OF 31,218.00.
WHEREAS, the trucks will be used by various divisions of the Public
Services Department to transport work material, tools and equipment to and from
job sites.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) cab &
chassis from Bill Heard Chevrolet in the amount of $106,520.00 and five (5) 12?
flat bed dump bodies from Transport Equipment in the amount of 31,218.00.
Funds for two trucks, in the amount of $53,948.00, are budgeted in Paving Fund,
Public Services, Right-of-Way Maintenance, Heavy Trucks;
0203-260-3120-ROWM-7723. Funds for two trucks, in the amount of $53,948.00,
are budgeted in Paving Fund, Public Services, Repairs & Maintenance, Light
Trucks; 0203-260-3110-REPR-7722. Funds for one truck, with canopy, in the
amount of $29,842.00, are budgeted in FY06 Budget, Sewer Fund, Public Services,
Sewer Maintenance, Heavy Trucks; 0202-260-3210-SWRM-7723.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDERS 1, 2 AND 3 FOR
ADDITIONAL ENGINEERING SERVICES FROM JORDAN, JONES AND GOULDING IN THE AMOUNT
OF $461,400 FOR THE WIDENING OF VETERANS PARKWAY.
WHEREAS, Resolution No. 560-03 authorized the execution of the contract with
Jordan, Jones and Goulding to provide engineering services for the Veterans
Parkway Widening Project to accommodate the opening of Northside High School;
and,
WHEREAS, the requested change orders will include the design plans
needed for the widening of Veterans Parkway from Old Moon Road to Turnberry
Lane. A synopsis of the change orders is as follows:
Original Initial Contract Value (Resolution #560-03) $400,000.00
Change Order #1: Design Change from Rural to Urban 324,000.00
Change Order #2: Design work for Veterans Between Old Moon Road to Cooper Creek
88,600.00
Change Order #3: Design to accommodate a 3-lane section from Moon Road to
Cooper Creek Road 48,800.00
New Contract Value $861,400.00
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Orders 1,
2 and 3 for additional engineering services from Jordan, Jones and Goulding in
the amount of $461,400 for the widening of Veterans Parkway. Funding is
available, pending budget transfer, in the Multi-Year Project: 1999 SPLOST
Road/Bridge/Street ? Engineering/Architect Services, Veterans Parkway/Cooper
Creek; 0540-695-2126-TXRB-6338-50319-20030.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: April 4, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
April 5, 2006
1. Pool Repairs at Rigdon Park ? RFB No. 06-0070
Scope of Bid
Columbus Consolidated Government (the City) is requesting pool floor repair
services for Rigdon Park Pool. The work includes repairing approximately 280
linear feet of cracks in the pool shell. All work must be completed by May 15,
2006.
April 7, 2006
1. Procurement Card Services (Annual Contract) ? RFP No. 06-0012
Columbus Consolidated Government (the City) is seeking proposals from qualified
offerors to provide a credit card program for procurement and travel purposes.
April 12, 2006
1. Tree Trimming and Removal Services (Annual Contract) ? RFB No. 06-0069
Scope of Bid
Provide all supervision, labor, tools, equipment and services required for tree
trimming and removal services on an ?as needed basis? for Columbus Consolidated
Government, Urban Forestry and Beautification Division. Contract term shall be
for two years, with the option to renew for three (3) additional twelve-month
periods. Contract renewal will be contingent upon the mutual agreement of the
City and the Contractor.
2. Public Safety Diving Dry Suits ? RFB No. 06-0075
Scope of Bid
Provide seven (7) dry suits to Columbus Fire and Emergency Medical Services.
The Public Safety SCUBA Divers will use the dry suits to rescue/recover victims
from contaminated waters.
3. Five-Foot Rotary Cutter ? RFB No. 06-0071
Scope of Bid
Provide four (4) five-foot rotary cutters to be used by the Park Services
Division of the Parks and Recreation Department.
4. Line Markers ? PQ No. 06-0003
Scope of PQ
Provide two (2) line markers to be used by the Parks and Recreation Department.
5. Fencing Materials (Annual Contract) ? RFB No. 06-0067
Scope of Bid
Provide chain link fences, barbed wire, corner posts and other fencing
materials to Public Services and Park Services on an ?as needed? basis. The
contract term will be for two years, with the option to renew for three (3)
additional twelve-month periods.
April 14, 2006
1. Environmental Monitoring Services (Annual Contract) ? RFP No. 06-0005
Scope of RFP
Conduct Environmental Monitoring and Compliance activities at two Columbus
owned municipal solid waste landfills, Pine Grove Landfill and Schatulga Road
Landfill. Contract term shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
April 19, 2006
1. Streamlight Stinger Rechargeable Flashlights ? RFB No. 06-0077
Scope of Bid
Provide two hundred (200) Streamlight Stinger? rechargeable flashlights to the
Patrol Division of Columbus Police Department.
2. Chemical Sprayer ? RFB No. 06-0072
Scope of Bid
Provide one (1) chemical sprayer to be used by the Park Services division of
the Parks and Recreation Department.
3. Four-Wheel Drive Articulating Mower ? PQ No. 06-0004
Scope of Quote
Provide one (1) Four Wheel Drive Articulating Mower to be used by the Park
Services Division of the Parks and Recreation Department.
4. Utility Trailers ? RFB No. 06-0073
Scope of Bid
Provide eight (8) utility trailers to be used by the Parks Services Division of
the Parks & Recreation Department.
5. Various Types of Swim Wear Shirts for Parks & Recreation Aquatic Section
(Annual Contract) ? RFB No. 06-0078
Scope of Bid
Provide various types of swim wear shirts, with logo, to the Columbus
Parks and Recreation Aquatic Section on an ?as needed? basis. The term of the
contract will be for two (2) years with option to renew for three (3)
additional twelve-month periods.
Attachments