Agenda Item # 3
Columbus Consolidated Government
Council Meeting
October 21, 2008
Agenda Report # 328
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FUEL DISPENSERS ? RFB NO. 09-0014
It is requested that Council authorize the execution of a contract with Barber
Petroleum & Equipment Company (Albany, GA), in the amount of $16,134.36, for
fuel dispensers at Metra Transit System. Barber Petroleum and Equipment
Company will remove the existing fuel dispensers and provide and install new
fuel dispensers.
The bid specifications were posted on the City?s website. A Mandatory Site
Visit was required for this project; four vendors performed a site visit. Four
bids were received on October 1, 2008. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Total Bid
(2 Units)
Barber Petroleum & Equipment Co.
(Albany, GA) 16,134.36
Service Station Equipment Repair
(Columbus, GA) 17,321.00
Meco of Atlanta
(Doraville, GA) 19,200.15
Jones & Frank Corporation
(Norcross, GA) 19,309.00
Funds are budgeted in the FY09 Budget: Transportation Fund ? METRA FTA,
Capital Expenditures over $5000; 0751-610-2400-MFTA-7761; (City 10%; Federal
80% and state 10%).
(B) UNIFORM ACTIVE APPAREL (ANNUAL CONTRACT) - RFB NO. 08-0078
It is requested that Council approve the purchase of uniform active apparel,on
an "as needed basis," from ScreenPrint Plus and Columbus Fire & Safety for the
estimated annual contract value of $192,874.85.
The uniform items include: tee shirts, sweat shirts, polo shirts, hats,
jackets, etc and will be used by the Public Service Department, Columbus Fire &
EMS Department, Parks & Recreation Department, METRA and other City Departments.
The contract term is for a two-year period with an option to renew for three
additional twelve-month periods. Renewal of the contract is contingent upon
the mutual agreement of the City and the contracted vendors.
Two hundred bid invitations were mailed; bids were received August 8, 2008 from
the following vendors: American Image, Inc., ScreenPrint Plus, Fruit of the
Loom, Spectrum Marketing, Stitch Central, Columbus Fire & safety, Promotional
Design, Inc., A & J Enterprises and Blade Sportswear. This bid has been
advertised, opened, and reviewed. The successful bidders, per line item, are:
VENDOR/ITEMS TOTAL COST
(Based on estimated yearly usage)
ScreenPrint Plus (Cape Coral, FL)
Columbus Fire & EMS ? ?White? T-Shirts
Columbus Fire & EMS ? ?LAPD Blue? T-Shirt
METRA ? ?White? T-Shirts
$ 50,520.00
77,940.00
1,520.40
129,980.40
Columbus Fire & Safety (Columbus, GA)
Public Service ? ?Florasant? T-Shirt
Public Service ? ?Navy Blue? T-Shirt
Public Service ? ?Sweatshirts? Hoodie
Public Service - Hats
Parks & Recreation ? ?Short-Sleeve? T-Shirts
Parks & Recreation ? ?Long-Sleeve? T-Shirts
Parks & Recreation ? ?Polo Shirts? Short Sleeve
Parks & Recreation ? ?Polo Shirts? Long Sleeve
Parks & Recreation ? ?Sweatshirts? Crew Neck
Parks & Recreation ? ?Sweatshirts? Hoodie
Parks & Recreation - Jackets
5,368.20
8,064.60
1.446.65
325.00
2,762.00
4,633.00
5,342.00
9,106.00
5,220.00
7,897.00
12,730.00
62,894.45
Estimated Annual Contract Value $192,874.85
The bids submitted by American Image, Inc., Fruit of the Loom, Spectrum
Marketing, Promotional Design, Inc., A & J Enterprises and Blade Sportswear did
not include the required documents such as Sample ?Sew-Out?, Sample ?Silk
Screen?, Business License, Tax ID Number and Georgia Security & Immigration
Form. Therefore the vendors? bids were deemed incomplete. The Purchasing
Division notified the vendors, in writing, of the evaluation results.
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Public Services ? Landscape & Forestry ? Uniforms; 0203-260-2800-LAND-6781,
Paving Fund ? Public Services ? Street Improvements ? Uniforms;
0203-260-2100-STRT-6781, General Fund ? Columbus Fire & EMS ? Logistic/Support
? Uniforms; 0101-410-3610-LOGI-6781, General Fund ? Parks & Recreation ?
Uniforms; 0101-270-1000-PARK-6781, Park Services ? Uniforms;
0101-270-2100-PSRV-6781, Recreation Services ? Uniforms;
0101-270-2400-RECR-6781, Athletics ? Uniforms; 0101-270-3410-ATHL-6781,
Community Schools Operation ? Uniforms; 0101-270-3505-CSOP-6781, Cooper Creek
Tennis Center ? Uniforms; 0101-270-4048-COPR-6781, Aquatics ? Uniforms;
0101-270-4413-AQUT-6781, Therapeutics ? Uniforms; 0101-270-4433-THRP-6781,
Pottery Shop ? Uniforms; 0101-270-4434-POTT-6781, Senior Citizen?s Center ?
Uniforms; 0101-270-4435-SRCR-6781, Integrated Waste Management Fund ? Parks &
Recreation ? Refuse Collection ? Parks ? Uniforms; 0207-270-3150-PSRV-6781.
* * * * * * *
(C) MEMBERSHIP DUES
It is requested that Council approve payment to Association County
Commissioners of Georgia (ACCG) in the amount of $12,717.00 for year 2009
county membership dues. Membership dues are for the Council of
Columbus/Muscogee County, Georgia.
ACCG serves as the consensus building, training, and legislative organization
for all county governments in the state of Georgia.
Funds are budgeted in the FY09 Budget: Council ? Membership Dues and Fees;
0101-100-1000-CNCL-6657.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH BARBER PETROLEUM &
EQUIPMENT COMPANY (ALBANY, GA), IN THE AMOUNT OF $16,134.36, FOR FUEL
DISPENSERS AT METRA TRANSIT SYSTEM.
WHEREAS, Barber Petroleum and Equipment Company will remove the existing fuel
dispensers and provide and install new fuel dispensers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Barber
Petroleum & Equipment Company (Albany, GA), in the amount of $16,134.36, for
fuel dispensers at Metra Transit System. Funds are budgeted in the FY09
Budget: Transportation Fund ? METRA FTA, Capital Expenditures over $5000;
0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF UNIFORM ACTIVE APPAREL, ON AN
"AS NEEDED BASIS," FROM SCREENPRINT PLUS AND COLUMBUS FIRE & SAFETY FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $192,874.85.
WHEREAS, the uniform items include: tee shirts, sweat shirts, polo shirts,
hats, jackets, etc., and will be used by the Public Service Department,
Columbus Fire & EMS Department, Parks & Recreation Department, METRA and other
City Departments; and,
WHEREAS, the contract term is for a two year period with an option to renew for
three additional twelve month periods. Renewal of the contract is contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase uniform active
apparel, on an "as needed basis," from ScreenPrint Plus and Columbus Fire &
Safety for the estimated annual contract value of $192,874.85. Funds are
budgeted each fiscal year for this ongoing expense: Paving Fund - Public
Services ? Landscape & Forestry ? Uniforms; 0203-260-2800-LAND-6781, Paving
Fund ? Public Services ? Street Improvements ? Uniforms;
0203-260-2100-STRT-6781, General Fund ? Columbus Fire & EMS ? Logistic/Support
? Uniforms; 0101-410-3610-LOGI-6781, General Fund ? Parks & Recreation ?
Uniforms; 0101-270-1000-PARK-6781, Park Services ? Uniforms;
0101-270-2100-PSRV-6781, Recreation Services ? Uniforms;
0101-270-2400-RECR-6781, Athletics ? Uniforms; 0101-270-3410-ATHL-6781,
Community Schools Operation ? Uniforms; 0101-270-3505-CSOP-6781, Cooper Creek
Tennis Center ? Uniforms; 0101-270-4048-COPR-6781, Aquatics ? Uniforms;
0101-270-4413-AQUT-6781, Therapeutics ? Uniforms; 0101-270-4433-THRP-6781,
Pottery Shop ? Uniforms; 0101-270-4434-POTT-6781, Senior Citizen?s Center ?
Uniforms; 0101-270-4435-SRCR-6781, Integrated Waste Management Fund ? Parks &
Recreation ? Refuse Collection ? Parks ? Uniforms; 0207-270-3150-PSRV-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA
(ACCG) IN THE AMOUNT OF $12,717.00.
WHEREAS, the expense is for 2009 membership dues for the Council of
Columbus/Muscogee County, Georgia; and,
WHEREAS, ACCG serves as the consensus building, training, and legislative
organization for all 159 county governments in the state.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
Association County Commissioners of Georgia (ACCG) in the amount of
$12,717.00. Funds are budgeted in the FY09 Budget: Council ? Membership Dues
and Fees; 0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ________________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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