Agenda Item # 6
Columbus Consolidated Government
Council Meeting
02/14/2017
Agenda Report # 92
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REMOVAL, RECYCLING, REUSE OR DISPOSAL OF MATTRESSES & BOX SPRINGS FROM PINE
GROVE MUNICIPAL SOLID WASTE LANDFILL ? RFB NO. 17-0031
It is requested that Council approve the contract for mattress recycling,
reuse, or disposal services with Furniture Bank of Metro Atlanta, Inc.
(Atlanta, GA) for the estimated contract value of $35,000 annually. Pine Grove
Landfill takes in approximately fifty (50) mattresses or box springs per day;
which equates to approximately thirteen thousand (13,000) annually. It is the
City?s intent to divert all mattresses and box springs from Pine Grove Landfill
in an effort to meet diversion goals and increase landfill compaction rates.
This will be a new annual contract for the City. The vendor will provide one
(1) 53-foot trailer to the Pine Grove Landfill. Landfill staff will fill the
trailer as mattresses and box springs are dropped off; full trailers will be
hauled away by the vendor, at the request of Pine Grove Landfill.
The initial contract period will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. The Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One bid was received on January 18, 2017.
This bid has been advertised, opened and reviewed.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. There were no ?Statement of ?No
Bid?? forms were received. The following five (5) firms were surveyed:
1. Visy Recycling, Inc.: ?We do not have a market for this material. I believe
this is a specialty item.?
2. Advanced Disposal Services, LLC: No response.
3. Atlanta Mattress: No response.
4. Heavywood Furniture Company: No response.
5. Michie Bedding Factory, LLC: No response.
Based on the responses to the survey, the Purchasing Division determined that
revisions were not required to the specifications. The Purchasing Division
opened the one (1) proposal received from the following firm:
Furniture Bank of Metro Atlanta, Inc.
(Atlanta, GA)
COST PER TON N/A
* OR *
COST PER TRAILER $ 500.00
TRAILER LENGTH 53?
Funds are budgeted each fiscal year for this ongoing expense: Integrated Waste
Management Fund ? Public Works ? Pine Grove Landfill ? PGRO ? Contractual
Services; 0207-260-3560-PGRO-Contractual Services.
* * * * * *
(B) BUCKET TRUCK ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of one (1) small bucket truck
from Terex (Watertown, SD) in the amount of $115,060.00, by cooperative
purchase via National Joint Powers Alliance (NJPA) Contract #042815-TER.
The vehicle was approved for The Engineering Department in the FY17 Budget, and
will be used by the signal crew for installation and maintenance of traffic
signals. It is a replacement vehicle.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#042815-TER, initiated by the National Joint Powers Alliance (NJPA), whereby
Terex was the successful vendor contracted to provide Construction and
Agricultural Equipment, including Material and Personnel Aerial Lifts. The
contract, which commenced May 19, 2015, is good through May 18, 2019, with an
option to renew for a fifth year at the discretion of NJPA. The National
Joint Powers Alliance is a Service Cooperative created by Minnesota Statute
123A.21. This statute was created in 1978 and revised in 1995 to allow
participating governmental and municipal agencies to reduce the cost of
purchased goods by leveraging their combined purchasing power. The bid process
utilized by National Joint Powers Alliance meets the requirements of the City?s
Procurement Ordinance; additionally, cooperative purchasing is authorized per
Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY17 Budget: Paving Fund ? Engineering ? Highways
and Roads ?Light Trucks; 0203-250-2200-ROAD-7722.
* * * * * *
(C) HERBICIDE TRUCK WITH BOOM SPRAYER ? NATIONAL JOINT POWERS ALLIANCE (NJPA)
CONTRACT
It is requested that Council approve the purchase of one (1) herbicide truck
with boom sprayer from National Auto Fleet Group (Watsonville, CA) in the
amount of $34,981.16, by cooperative purchase via National Joint Powers
Alliance (NJPA) Contract #120716-NAF.
The vehicle was approved for the Public Works Department in the FY17 Budget,
and will be used by the staff of the Urban Forestry and Beautification
Division. It is a replacement vehicle.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#120716-NAF, initiated by the National Joint Powers Alliance (NJPA), whereby
National Auto Fleet Group was the successful vendor contracted to provide Fleet
Services, Parts and Equipment, including Passenger Cars, and Light/Medium/Heavy
Duty Trucks. The contract, which commenced January 17, 2017, is good through
January 16, 2021, with an option to renew for a fifth year at the discretion of
NJPA. The National Joint Powers Alliance is a Service Cooperative created by
Minnesota Statute 123A.21. This statute was created in 1978 and revised in
1995 to allow participating governmental and municipal agencies to reduce the
cost of purchased goods by leveraging their combined purchasing power. The bid
process utilized by National Joint Powers Alliance meets the requirements of
the City?s Procurement Ordinance; additionally, cooperative purchasing is
authorized per Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY17 Budget: Paving Fund ? Public Works ? Right of
Way Maintenance ? Light Trucks; 0203-260-3120-ROWM-7722.
* * * * * *
(D) PAYMENT FOR INMATE PHARMACY SERVICES
It is requested that Council approve payment to Diamond Drugs, Inc.,
(Pittsburgh, PA), in the amount of $116,640.35, minus credits in the amount of
$17,315.85, for a net amount of $99,324.50, for pharmacy services utilized for
inmates at the Muscogee County Jail.
This payment will cover services provided during the months of December and
January for the following invoices: Invoice #693006 - $21,864.62; Invoice
#688980 ? $20,773.87; Invoice #687027 ? $9,975.34; Invoice #685097 -
$16,043.90; Invoice #685098 - $17,826.09; Invoice #685421 ? $19,665.08; and
Invoice # 85635 - $10,491.45.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ?
Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323.
* * * * * *
(E) SPECTRA EVENT SERVICES
It is requested that Council approve payment to Spectra (Columbus, GA), in the
amount of $11,176.71 for services provided for an employee appreciation event
held at the Columbus Convention and Trade Center.
Spectra (formerly Ovations Food Service) is the contractor at the Trade Center
and no other contractor can be utilized at the facility.
Funds are budgeted in the FY17 Budget: General Fund ? Human Resources ?
Employee Benefits ? Special Event Supplies; 0101 ? 220 ? 2100 ? BENE ? 6793.
* * * * * *
(F) GEORGIA DEPARTMENT OF LABOR QUARTERLY CONTRIBUTION TAX ADMINISTRATION
ASSESSMENT FOR UNEMPLOYMENT COMPENSATION AND UNEMPLOYEMENT COMPENSATION FEES
It is requested that Council approve quarterly payments to the Georgia
Department of Labor for the contribution tax administration assessment for
unemployment compensation and unemployment compensation fees and in the
approximate amount of $10,000 - $20,000.
The quarterly payments are required by the State for unemployment
compensation.
The amount of the quarterly payments are approximately $10,000 - $20,000. In
the past, these payments did not require Council approval. However, on
November 15, 2016, Council reduced the approval threshold from $25,000 to
$10,000. Therefore, Council approval is now required. This agenda item and
attached resolution are needed to cover future payments, so the City continues
to make the payment in a timely manner. Otherwise, delinquent fees will be
assessed.
Funds are budgeted each fiscal year for this ongoing expense as follows:
General Fund ? Human Resources ? Employee Benefits ? Unemployment Compensation;
0101 ? 220 ? 2100 ? BENE ? 6250.
* * * * * *
(G) ANNUAL MAINTENANCE/SUPPORT FOR BLADE CENTER AND TAPE LIBRARY SERVERS
It is requested that Council approve annual payments to CPAK (Lagrange, GA) for
the maintenance/support of the blade center and tape library servers. The
annual maintenance cost for both components is approximately $18,000 - $25,000
per year.
The Blade Center and Tape Library servers are housed in IT. The servers are
used to house and store data utilized by Columbus Consolidated Government. The
equipment is an IBM product and can only be serviced by IBM approved
engineers. CPAK is the IBM business partner that provided the equipment to the
City. Therefore, the vendor is considered the only known source to provide the
maintenance. The maintenance contract includes 24/7 support and service.
In the past, these individual payments were under $25,000 and did not require
Council approval. However, on November 15, 2016, Council reduced the approval
threshold from $25,000 to $10,000. Therefore, Council approval is now
required. This agenda item and attached resolution are needed to cover future
payments, so the City continues to make the payment in a timely manner.
Otherwise, the City will be without maintenance services for this equipment.
Funds are budgeted each fiscal year for this ongoing expense as follows:
General Fund ? Information Technology ? Computer Equipment Maintenance; 0101 ?
210 ? 1000 ? ISS ? 6511.
* * * * * *
(H) REPLACEMENT OF THE HVAC AIR HANDLERS AT MUSCOGEE COUNTY PRISON
It is requested that Council approve the purchase and installation of HVAC air
handlers from 1st Mechanical (Alpharetta, GA) in the approximate amount of
$72,000.00, plus the cost for any unforeseen required repairs.
The Facilities Maintenance Division documents that replacement of the air
handlers, which is part of the HVAC system, is required at the Muscogee County
Prison because the enclosures that contain the fan, the heat coils and the
cooling coils have rusted away. These coils are now leaking in the kitchen.
After considering various options, replacing the air handlers was determined to
be the best way to repair the problem. The work will include demolition
required to remove the old equipment and replacement of the new air handlers.
The new equipment will contain mechanisms to prevent a repeat of this problem.
1st Mechanical is the vendor chosen to perform the replacement as they are the
City?s contracted vendor for HVAC Preventive Maintenance Services (per
Resolution # 291-12). The vendor, through their ongoing maintenance of the
system, is aware of the issues with the
equipment and assisted Facilities Maintenance with determining the best plan of
action.
Funds are budgeted in the FY17 Budget: Lost/Infrastructure Fund ? Public Works
? Infrastructure/Lost ? Building Maintenance and Repair - MCP Air Handler
Replacement; 0109-260-9901- MNTN ? 6521 ? 96044 ? 20160.
* * * * * *
(I) COMPUTER EQUIPMENT FOR CAD PROJECT
It is requested that Council approve the purchase of various computer equipment
from CPAK (Lagrange, GA) and Virtucom (Norcross, GA), in the amount of
$237,000.00, for the CAD project. Purchases from CPAK will be accomplished
via Georgia Statewide Contract #99999-SPD-T20120501-006 and NASPO -WSCA
MNWNC-121(GA SWC #99999-SPD-T20150930-0001). Purchases from Virtucom will be
made through the City?s Annual contract, approved per Resolution #53-16.
The computer equipment is needed to support the Computer Aided Dispatch project
and will be used in the E911 Center. The equipment will be purchased from the
E911 fund but funded by utilizing FY17 OLOST Salary Savings.
Funds are available in the FY17 Budget: Emergency Telephone Fund ? Police ?
E911- Computer Equipment; 0209-400-3220-E911-7751.
* * * * * *
(J) SUPPLEMENTAL EMS SERVICES (ANNUAL CONTRACT) ? RFP NO. 17-0010
It is requested that Council authorize the execution of annual contracts with
EMS Care Ambulance, LLC (Columbus, GA), H&CS Services, LLC d/b/a Community
Ambulance (Columbus, GA), and Lifestar Response of Alabama d/b/a Care Ambulance
(Columbus, GA), for supplemental advanced life support transport services. The
services will be procured on an as-needed basis, in support of Columbus Fire
and Emergency Medical Services.
This contract shall apply to situations above and beyond normal mutual aid
requests due to military activations, sickness, injury, operational
commitments, special events, etc., when a need exists to staff more advanced
life support units than Columbus Fire and EMS can provide.
The vendors shall, upon notification by Columbus Fire and EMS, provide state
certified advanced life support ambulances staffed with a minimum of one
Georgia certified paramedic and one Georgia certified E.M.T.-I or Advanced EMT
in a timely manner as determined by Columbus Fire and EMS. The number of
ambulances required may vary based on the operational needs at the time of the
request.
While operating under this contract the vendors shall operate from locations
maintained by Columbus Fire and EMS. This procedure is to insure the
appropriate posting of ambulances throughout the community for the timeliest
response to emergencies. While operating from these facilities, the vendors?
personnel are subject to the rules, regulations, policies, procedures, and
standard of conduct of Columbus Fire and EMS.
The initial term of the contracts shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods. The contract renewals
will be contingent upon the mutual agreement of the City and the Contractors.
Annual Contract History:
The current contract was awarded on December 7, 2004, per Resolution No.
530-04, to Care Ambulance and Mid-Georgia Ambulance. The initial contract term
was for two (2) years with the City reserving the right to renew the contract,
as needed, until staffing for Columbus Fire and EMS is back to normal
standards. Columbus Fire & EMS elected to re-advertise the RFP in an effort to
obtain additional EMS providers.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on November 10, 2016. This RFP has been
advertised, opened and evaluated. Proposals were received on December 16, 2016
from the following vendors:
EMS Care Ambulance, LLC (Columbus, GA)
H&CS Services, LLC d/b/a Community Ambulance (Columbus, GA)
Lifestar Response of Alabama d/b/a Care Ambulance (Columbus, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 12/28/16 The Purchasing Manager advised evaluation committee
members of the RFP rules and process. Proposals were disbursed to each
committee member to review.
1st Evaluation Meeting 01/23/17 Discussed each of the three proposals. The Committee
requested clarification form all vendors.
Clarification Received 02/08/17 The final clarification response was received and
forwarded to the Committee.
Recommendation received 02/08/17 Via email, the committee members unanimously voted to
award to all three vendors.
Evaluation Committee:
Proposals were reviewed the Evaluation Committee, which consisted of two (2)
voting members from Columbus Fire & EMS Department and one (1) voting member
from the Finance Department.
Award Recommendation:
The evaluation committee recommends award of the contract to all three (3)
vendors for the following reasons:
Award Recommendation:
The evaluation committee recommends award of the contract to all three (3)
vendors for the following reasons:
EMS Care Ambulance, LLC (Columbus, GA)
1. The company?s willingness to work with Columbus Fire & EMS to better serve
the public.
2. The company?s history of providing EMS services in Columbus.
3. The company has excellent medical training and is highly recommended by ER
physicians.
4. The company?s agreement to charge the same amount for transport as Columbus
Fire & EMS.
H&CS Services, LLC d/b/a Community Ambulance (Columbus, GA)
1. The company?s history of service in Columbus.
2. The quality of services provided by the company.
3. The company?s agreement to charge the same amount for transport as Columbus
Fire & EMS.
4. The company proposed to assist Columbus Fire & EMS with delivering new ideas
and solutions that could revolutionize services in Columbus.
5. Community Ambulance is a 911 provider in ten (10) Georgia Counties.
Lifestar Response of Alabama d/b/a Care Ambulance (Columbus, GA)
1. The company has worked in the community for several years, with very little
patient complaints or concerns.
2. The company?s history of service in Columbus.
3. The company?s agreement to charge the same amount for transport as Columbus
Fire & EMS.
4. The company has impressive policies and procedures for on the job
expectations of staff.
Vendor Experience/Qualifications:
v H&CS Services, LLC d/b/a Community Ambulance
? The vendor holds current Ambulance Service License from the Georgia
Department of Public Health, Georgia Office of EMS and Trauma, and a
Certificate of Accreditation from the Commission on Accreditation of Ambulance
Services.
? Community Ambulance was approved as an Emergency Medical Dispatch Center of
Excellence on August 3, 2016.
? The vendor has been doing business under the name Community Ambulance since
2015. The former brand name was Mid Georgia Ambulance (MGA), which was formed
in 1977. Mid Georgia Ambulance Servicers was acquired by Community Health
Services of Georgia (CHSGa) in July 2012. Combined, MGA and Community
Ambulance have been in continuous services for over 39 years,
? Community Ambulance, formerly Mid Georgia Ambulance, has been a provider of
911 emergency medical services, as a primary provider or a backup provider,
since June 1977.
? The base of the vendor?s operation is Macon (Bibb County), Georgia, where the
service has been a 911 Zone provider since the early 1980s. Since 2002, the
company has added rural county operations and currently provides 911 coverage
in ten (10) Georgia counties.
? Operations began in Columbus in late 1999 and supplemental 911 coverage, in
support of Columbus Fire & EMS, began in 2004 (under the current contract).
? The president of Community Ambulance began his EMS career in 1980 and has
been employed with Community Ambulance since 1986. The president is an active
member of the following:
Georgia Emergency Medical Services Advisory Council (EMSAC)
Central Georgia Region V EMS Council
West Georgia Region IV EMS Council
West Central Georgia Region VII EMS Council
Georgia State Office of Rural Health Advisory Board
Georgia Ambulance Providers Association (GAPA)
American Ambulance Association (AAA)
? The medical director for EMS Care Ambulance is a Board Certified ER Physician.
? Three (3) most recent entities for which similar work has been performed.
o Macon-Bibb County 1982 - present
There is no contract. Community Ambulance, formerly Mid Georgia Ambulance, is
a 911 zone provider for 50% of Bibb County, GA.
o Columbus Fire & EMS October 2014 - present
Community Ambulance, formerly Mid Georgia Ambulance, has been providing
supplemental 911 EMS coverage to Columbus Fire and EMS under RFP No. 05-0005
since October 2004. Community Ambulance provides two (2) paramedic staffed
ambulances on a 24/7 basis.
o Upson County, GA January 1, 2014 - present
Community Ambulance is the 911 zone provider for Upson County.
v EMS Care Ambulance
? The vendor holds a current Ambulance Service License from the Georgia
Department of Public Health, Georgia Office of EMS and Trauma.
? The vendor has been in business in the Columbus area since 2011.
? EMS Care Ambulance has been running ALS intervention calls under contracts
with nursing homes, assisted living facilities, hospice centers, and dialysis
clinics since 2011.
? EMS Care Ambulance has been running mutual aid ALS intervention 911 calls for
Harris County since 2014, Talbot County since 2015, Care Ambulance/Phenix City
since 2016, and Muscogee County since 2015.
? EMS Care Ambulance currently employs EMPTs, AEMTs, as well as EMTs. Of the
paramedics that will be used on this contract, their experience range from
three (3) years running 911 calls in the field to as much as 22 years in the
field.
? The medical director for Community Ambulance is a Board Certified ER
Physician.
? Three (3) most recent entities for which similar work has been performed:
o RiverTowne Center (Columbus, GA) August 1, 2014 - present
Transport of non-emergency and emergency patients.
o Gentiva Hospice (Columbus, GA) July 1, 2014 - present
Transport of non-emergency and emergency patients.
o Morningside Assisted Living (Columbus, GA) July 1, 2014 - present
Verbal agreement for emergency transportation.
v LifeStar Response of Alabama, Inc. d/b/a Care Ambulance
? The vendor holds a current Ambulance Service License from the Georgia
Department of Public Health, Georgia Office of EMS and Trauma.
? The company was established in 1992 as an Advanced Life Support (ALS)
provider in Montgomery, AL. The company now provides emergency services for
the communities of Montgomery, Macon, Lee, Russell, Lowndes, Dallas, Chilton
and Perry Counties in Alabama, and in Muscogee County, Georgia.
? Care Ambulance is owned and controlled by Falck USA, which is a wholly-owned
subsidiary of the privately held Falck A/S.
? Care Ambulance has been associated in the emergency medical services business
with Baptist Medical South, Columbus Hospice and Phenix City Healthcare.
? Care Ambulance has been in partnership with Columbus Fire and EMS since the
inception of the private provider partnership in 2004.
? Care Ambulance responds with Montgomery, Alabama Fire/Rescue to more than
(15,000) 911 calls every year, in the same type of relationship as it has with
Columbus Fire and EMS.
? The medical director for EMS Care Ambulance is an emergency room physician at
St. Francis Hospital in Columbus. Prior to his tenure at St. Francis Hospital,
he worked in the emergency department at Midtown Medical Center (formerly
Columbus Regional Medical Center).
? Three (3) most recent entities for which similar work has been performed:
o Columbus Fire & EMS Department 2004 - present
Care Ambulance partnered with Columbus Fire & EMS to provide 911 emergency
ambulance coverage to the citizens of Columbus, GA.
o Montgomery, AL Fire Rescue 1992 - present
Care Ambulance partnered with Montgomery Fire Rescue to provide emergency
ambulance coverage to the citizens of Montgomery, AL.
o Selma Fire and Rescue (Selma and Dallas County, AL) 2000 - present
Care Ambulance partnered with Selma Fire and Rescue to provide emergency
ambulance coverage to the citizens of Selma and Dallas County, Alabama.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The vendors shall bill patients for the services by charging the same rates for
emergency transport as Columbus Fire and EMS.
* * * * * *
(K) METERING AND MAILING SERVICES FOR BUSINESS LICENSE RENEWALS
It is requested that Council approve payment to The UPS Store (Columbus, GA ?
Bradley Park Location) in the approximate amount of $11,220.00, to perform
metering and mailing services for the distribution of the Business License
Renewal notices.
The Finance Department/Revenue Division has 6,600 renewal notices that need to
be metered and mailed as soon as possible, as the renewals are due back by
April 1st. Normally, this work would be performed by the City?s contracted
vendor. However, the contracted vendor is not in compliance with their
contract. In order to proceed with mailing these time sensitive renewal
notices, the Finance Department obtained quotes from the following:
The UPS Store (Bradley Park Dr.) $1.70 per piece
The UPS Store (Auburn Ave) $2.00 per piece
Muscogee County School District $2.26 per piece
Funds are budgeted in the FY17 Budget: General Fund ? Finance ? Revenue
Division- Postage; 0101 ? 200 -2200 ? REVS - 6625.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR REMOVAL, RECYCLING, REUSE OR
DISPOSAL OF MATTRESSES & BOX SPRINGS FROM PINE GROVE SOLID WASTE LANDFILL WITH
FURNITURE BANK OF METRO ATLANTA, INC. FOR THE ESTIMATED CONTRACT VALUE OF
$35,000.00 ANNUALLY.
WHEREAS, Pine Grove Municipal Solid Waste Landfill currently takes in
approximately fifty (50) mattresses or box springs per day, which equates to
approximately thirteen thousand mattresses or box springs annually; and,
WHEREAS, it is the City?s intent to divert all mattresses and box springs from
Pine Grove Municipal Solid Waste Landfill in an effort to meet diversion goals
and increase landfill compaction rates; and,
WHEREAS, the initial contract period will be for two (2) years, with the option
to renew for three (3) additional twelve-month periods. The Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract with
Furniture Bank of Metro Atlanta, Inc. for the estimated contract value of
$35,000 annually. Funds are budgeted each fiscal year for this ongoing
expense: Paving Fund ? Public Works ? Right of Way Maintenance ? ROWM ?
Horticulture/Landscaping Supplies; 0203-260-3120-ROWM-6727.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SMALL BUCKET TRUCK
(LT40 AERIAL DEVICE) FROM TEREX (WATERTOWN, SD), IN THE AMOUNT OF $115,060.00,
BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
#042815-TER.
WHEREAS, the bucket truck will be used by the signal crew of the
Engineering Department for installation and maintenance of traffic signals. It
is replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) bucket
truck from Terex (Watertown, SD) in the amount of $115,060.00. Funds are
budgeted in the FY17 Budget: Paving Fund ? Engineering ? Highways and Roads ?
Light Trucks; 0203-250-2200-ROAD-7722.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2017 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HERBICIDE TRUCK WITH BOOM
SPRAYER FROM NATIONAL AUTO FLEET GROUP (WATSONVILLE, CA), IN THE AMOUNT OF
$34,981.16, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA)
CONTRACT #120716-NAF.
WHEREAS, the vehicle was approved for the Public Works Department in the FY17
Budget, and will be used by the staff of the Urban Forestry and Beautification
Division. It is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) herbicide truck
with boom sprayer from National Auto Fleet Group (Watsonville, CA) in the
amount of $34,981.16. Funds are budgeted in the FY17 Budget: Paving Fund ?
Public Works ? Right of Way Maintenance ? Light Trucks; 0203-260-3120-ROWM-7722.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____day of____________________, 2017 and adopted at said meeting by the
affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN
THE AMOUNT OF $116,640.35, MINUS CREDITS IN THE AMOUNT OF $17,315.85, FOR A NET
AMOUNT OF $99,324.50, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE
MUSCOGEE COUNTY JAIL.
WHEREAS, this payment will cover services provided during the months of
December and January for the following invoices: Invoice #693006 - $21,864.62;
Invoice #688980 ? $20,773.87; Invoice #687027 ? $9,975.34; Invoice #685097 -
$16,043.90; Invoice #685098 - $17,826.09; Invoice #685421 ? $19,665.08; and
Invoice # 85635 - $10,491.45.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond
Drugs, Inc., (Pittsburgh, PA), in the amount of $116,640.35, minus credits in
the amount of $17,315.85, for a net amount of $99,324.50, for pharmacy services
utilized for inmates at the Muscogee County Jail. . Funds are budgeted in the
FY17 Budget: General Fund ? Sheriff ? Medical ? Pharmacy Services; 0101 ? 550
? 2650 ? MEDD ? 6323.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO SPECTRA (COLUMBUS, GA), IN THE AMOUNT OF
$11,176.71, FOR EVENT SERVICES PROVIDED FOR AN EMPLOYEE APPRECIATION EVENT HELD
AT THE COLUMBUS CONVENTION AND TRADE CENTER.
WHEREAS, Spectra (formerly Ovations Food Service) is the contractor at the
Trade Center and no other contractor can be utilized at the facility; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Spectra
(Columbus, GA), in the amount of $11,176.71, for event services provided for an
employee appreciation event held at the Columbus Convention and Trade
Center. Funds are budgeted in the FY17 Budget: General Fund ? Human
Resources ?Employee Benefits ? Special Event Supplies; 0101 ? 220 ? 2100 ? BENE
? 6793.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING QUARTERLY PAYMENTS TO THE GEORGIA DEPARTMENT OF LABOR
FOR THE CONTRIBUTION TAX ADMINISTRATION ASSESSMENT FOR UNEMPLOYMENT
COMPENSATION AND UNEMPLOYMENT COMPENSATION FEES IN THE APPROXIMATE AMOUNT OF
$10,000.00 - $20,000.00.
WHEREAS, the quarterly payments are required by the State for unemployment
compensation; and,
WHEREAS, the amount of the quarterly payments are approximately $10,000 -
$20,000. In the past, these payments did not require Council approval.
However, on November 15, 2016, Council reduced the approval threshold from
$25,000 to $10,000. Therefore, Council approval is now required. This agenda
item and attached resolution are needed to cover future payments, so the City
continues to make the payment in a timely manner. Otherwise, delinquent fees
will be assessed.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make quarterly payments
to the Georgia Department of Labor for the contribution tax administration
assessment for unemployment compensation and unemployment compensation fees in
the approximate amount of $10,000.00 - $20,000.00. Funds are budgeted each
fiscal year for this ongoing expense as follows: General Fund ? Human Resources
? Employee Benefits ? Unemployment Compensation; 0101 ? 220 ? 2100 ? BENE ?
6250.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING ANNUAL PAYMENTS TO CPAK (LAGRANGE, GA) FOR THE
MAINTENANCE/SUPPORT OF THE BLADE CENTER AND TAPE LIBRARY SERVERS. THE ANNUAL
MAINTENANCE COST IS APPROXIMATELY $18,000 - $25,000 PER YEAR.
WHEREAS, the Blade Center and Tape Library servers are housed in IT. The
servers are used to house and store data utilized by Columbus Consolidated
Government. The equipment is an IBM product and can only be serviced by IBM
approved engineers. CPAK is the IBM business partner that provided the
equipment to the City. Therefore, the vendor is considered the only known
source to provide the maintenance. The maintenance contract includes 24/7
support and service; and,
WHEREAS, in the past, these individual payments were under $25,000 and did not
require Council approval. However, on November 15, 2016, Council reduced the
approval threshold from $25,000 to $10,000. Therefore, Council approval is now
required. This agenda item and attached resolution are needed to cover future
payments, so the City continues to make the payment in a timely manner.
Otherwise, the City will be without maintenance services for this equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make annual payments to
CPAK (Lagrange, GA) for the maintenance/support of the blade center and tape
library servers. The annual maintenance cost is approximately $18,000 -
$25,000. Funds are budgeted each fiscal year for this ongoing expense as
follows: General Fund ? Information Technology ? Computer Equipment
Maintenance; 0101 ? 210 ? 1000 ? ISS ? 6511.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF HVAC AIR HANDLERS
FROM 1ST MECHANICAL (ALPHARETTA, GA) IN THE APPROXIMATE AMOUNT OF $72,000.00,
PLUS THE COST FOR ANY UNFORESEEN REQUIRED REPAIRS.
WHEREAS, the Facilities Maintenance Division documents that replacement of the
air handlers, which is part of the HVAC system, is required at the Muscogee
County Prison because the enclosures that contain the fan, the heat coils and
the cooling coils have rusted away. These coils are now leaking in the
kitchen. After considering various options, replacing the air handlers was
determined to be the best way to repair the problem. The work will include
demolition required to remove the old equipment and replacement of the new air
handlers. The new equipment will contain mechanisms to prevent a repeat of
this problem; and,
WHEREAS, 1st Mechanical is the vendor chosen to perform the replacement as they
are the City?s contracted vendor for HVAC Preventive Maintenance Services (per
Resolution # 291-12). The vendor, through their ongoing maintenance of the
system, is aware of the issues with the equipment and assisted Facilities
Maintenance with determining the best plan of action.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase and have installed HVAC
air handlers from 1st Mechanical (Alpharetta, GA) in the approximate amount of
$72,000.00, plus the cost for any unforeseen required repairs. Funds are
budgeted in the FY17 Budget: Lost/Infrastructure Fund ? Public Works ?
Infrastructure/Lost ? Building Maintenance and Repair - MCP Air Handler
Replacement; 0109-260-9901- MNTN ? 6521 ? 96044 ? 20160.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS COMPUTER EQUIPMENT FROM CPAK
(LAGRANGE, GA) AND VIRTUCOM (NORCROSS, GA) IN THE AMOUNT OF $237,000.00 FOR THE
CAD PROJECT. PURCHASES FROM CPAK WILL BE ACCOMPLISHED VIA GEORGIA STATEWIDE
CONTRACT #99999-SPD-T20120501-006 AND NASPO -WSCA MNWNC-121(GA SWC
99999-SPD-T20150930-0001). PURCHASES FROM VIRTUCOM WILL BE MADE THROUGH THE
CITY?S ANNUAL CONTRACT APPROVED PER RESOLUTION #53-16.
WHEREAS, the computer equipment is needed to support the Computer Aided
Dispatch project, and will be used in the E911 Center; and,
WHEREAS, the equipment will be purchased from the E911 Fund but funded by
utilizing FY17 OLOST Salary Savings.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase various computer
equipment from CPAK (Lagrange, GA) and Virtucom (Norcross, GA) in the amount of
$237,000.00 for the CAD project. Purchases from CPAK will be accomplished via
Georgia Statewide Contract #99999-SPD-T20120501-006 and NASPO -WSCA
MNWNC-121(GA SWC 99999-SPD-T20150930-0001). Purchases from Virtucom will be
made through the City?s Annual contract approved per Resolution #53-16. Funds
are available in the FY17 Budget: Emergency Telephone Fund ? Police ? E911-
Computer Equipment; 0209-400-3220-E911-7751.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS WITH EMS CARE
AMBULANCE, LLC (COLUMBUS, GA), H&CS SERVICES, LLC D/B/A COMMUNITY AMBULANCE
(COLUMBUS, GA) AND LIFESTAR RESONSE OF ALABAMA D/B/A CARE AMBULANCE (COLUMBUS,
GA) FOR SUPPLEMENTAL ADVANCED LIFE SUPPORT TRANSPORT SERVICES, ON AN AS-NEEDED
BASIS.
WHEREAS, an RFP was administered (RFP No. 17-0010) and three proposals
were received; and,
WHEREAS, the proposals submitted EMS Care Ambulance, LLC (Columbus,
GA), H&CS Services, LLC d/b/a Community Ambulance (Columbus, GA), and Lifestar
Response of Alabama d/b/a Care Ambulance (Columbus, GA), met all proposal
requirements; and,
WHEREAS, the initial term of the contracts will be for two (2) years
with the option to renew for three (3) additional twelve-month periods.
Contract renewals will be contingent upon the mutual agreement of the City and
the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute annual contracts
with EMS Care Ambulance, LLC (Columbus, GA), H&CS Services, LLC d/b/a Community
Ambulance (Columbus, GA), and Lifestar Response of Alabama d/b/a Care Ambulance
(Columbus, GA), for supplemental advanced life support transport services, on
an as-needed basis. The vendors shall bill patients for the services by
charging the same rates for emergency transport as Columbus Fire and EMS.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2017 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO THE UPS STORE (COLUMBUS, GA ? BRADLEY PARK LOCATION) IN THE APPROXIMATE
AMOUNT OF $11,220.00, TO PERFORM METERING AND MAILING SERVICES FOR THE
DISTRIBUTION OF THE BUSINESS LICENSE RENEWAL NOTICES.
WHEREAS, The Finance Department/Revenue Division has 6,600 renewal notices that
need to be metered and mailed as soon as possible, as the renewals are due back
by April 1st. Normally, this work would be performed by the City?s contracted
vendor. However, the contracted vendor is not in compliance with their
contract; and,
WHEREAS, in order to proceed with mailing these time sensitive renewal notices,
the Finance Department obtained quotes from the following:
The UPS Store (Bradley Park Dr.) $1.70 per piece
The UPS Store (Auburn Ave) $2.00 per piece
Muscogee County School District $2.26 per piece
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to The UPS
Store (Columbus, GA ? Bradley Park Location) in the approximate amount of
$11,220.00, to perform metering and mailing services for the distribution of
the Business License Renewal notices. Funds are budgeted in the FY17 Budget:
General Fund ? Finance ? Revenue Division- Postage; 0101 ? 200 -2200 ? REVS -
6625.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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