Agenda Item # 5
Columbus Consolidated Government
Council Meeting
December 8, 2015
Agenda Report # 60
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL MAINTENANCE SUPPORT AGREEMENT FOR THE OASIS SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc.,
(Dallas, TX), in the amount of $98,795.00, for the annual OASIS Maintenance
Support renewal, covering the period January 1, 2016 through December 31,
2016. Payment will be made in two installments in the amount of $49,397.50;
the first payment upon approval of this resolution, and the second payment
after July 1, 2016.
The maintenance support provides Information Technology Department, the Tax
Assessor's Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system. Maintenance has been budgeted and approved
annually since the OASIS software system was purchased in 1985. The vendor is
the developer of the software, and is therefore, the only known source
providing the maintenance support.
Funds for the first payment are budgeted in the FY16 Budget: General Fund -
Information Technology - Software Lease; 0101-210-1000-ISS-6541. The funding
for the second payment, due after July 1, 2016, will be budgeted in the FY17
budget.
* * * * * * * * *
(B) REPLACEMENT OF IBM SYSTEM STORAGE
It is requested that Council approve the purchase of a new IBM DS8870 storage
system, in the amount for $132,810.11, from Mainline Information Systems
(Tallahassee, FL).
The purchase includes the following:
Hardware:
IBM DS8870 $ 79,050.53
DS8000 Function Authority 16,377.58
Services:
Hardware Maintenance (60 MonthTerm;24x7 Coverage) 16,182.00
Install Data Migration 21,200.00
$132,810.11
The storage system runs key mainframe software, such as, Human Resources,
Payroll, as well as, other finance and court related software. The maintenance
and useful life for the current DS6800 storage system will expire in six
months. Rather than renewing the maintenance on the old system, the
Information Technology Department recommends replacement of the unit.
The City has standardized to using IBM hardware. Mainline has been a partner
with IBM since 1989. Mainline has the technical skills and certifications
necessary to provide expert services and solutions to IBM Customers for all IBM
hardware and software products. Consequently, Mainline Information Systems is
considered the Only Known Source to provide the equipment.
Funding is budgeted in the FY16 Budget as follows: Funds in the amount of
$100,250.53 are budgeted in LOST/Infrastructure Fund ? Information Technology ?
Infrastructure/ LOST - Computer Equipment ? IT Storage; 0109 ? 210 ? 9901
-LOST ? 7751 ? 90001 ? 20160; Funds in the amount of $16,377.58 are budgeted in
the General Fund ? Information Technology ? Software Lease, 0101 -210 ? 1000-
ISS - 6541; and Funds in the amount of $16,182.00 are budgeted in the General
Fund ? Information Technology ? Computer Equipment Maintenance;, 0101 ? 210 ?
1000 ? ISS ? 6511.
* * * * * * * * *
(C) RECYCLE TRAILERS ? RFB NO. 16-0009
It is requested that Council authorize the purchase of six (6) recycling
trailers from Pro-Tainer, Inc. (Alexandria, MN), at a unit price of $9,335.00,
for a total amount of $56,010.00.
The trailers were approved in the FY16 Budget. They will be used at recycle
drop points throughout the City. All units are replacement equipment.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on October 28,
2015. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Manufacturer/Model Unit Price Total Price
(6 Units)
Pro-Tainer, Inc.
(Alexandria, MN) Pro-Tainer, Inc. /
PGT 9,335.00 $56,010.00
Lawless Welding Inc. dba
National Recycling Trailers
(Russell Springs, KY) National Recycling Trailers /
NRT-20 Recycling Trailer 9,485.00 $56,910.00
Funds are budgeted in the FY16 Budget as follows: Integrated Waste Management
Fund ? Public Works ? Recycling Center ? Rolling Stock;
0207-260-3570-RCYL-7726.
* * * * * * * * *
(D) SECURITY SURVEILLANCE EQUIPMENT ? DEPARTMENT OF TRANSPORTATION/METRA
(ANNUAL CONTRACT) ? RFP NO. 16-0001
It is requested that Council authorize the annual contract with AdaptToSolve
(LaGrange, GA) to provide security surveillance equipment for the Department of
Transportation/METRA. The contract requires the Contractor to provide new
equipment, replacement equipment and maintenance as needed. The locations are
as follows:
1) METRA Transit Building and Facilities: 814 A and 814 B Linwood Blvd
2) GARAGES: River Center Garage, 919 Broadway; Bay Avenue Garage, #4 12th
Street; Front Avenue Garage, 1028 Front Avenue
3) PARKING LOT: 9th Street Parking Lot, 840 1st Avenue
Other locations may be added as needed.
Contractor shall provide the following services:
v Maintenance services to the existing security surveillance system for all
METRA locations.
v Respond within twenty-four hours of request
v Technical assistance and support as needed
v Handle arrangements for all necessary parts and equipment that must be
ordered/shipped and received
v Replace cameras and equipment that need to be replaced at the present time or
for future repair/replacements.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The current five year contract with AdaptToSolve, Inc. was awarded on September
14, 2010 (Resolution No. 319-10), to provide security surveillance equipment
for the Department of Transportation/METRA.
Due to the additional time needed to complete the evaluation process for the
new RFP, this contract was extended through December 30, 2015.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on August 10, 2015.
This RFP has been advertised, opened and evaluated. Proposals were received on
September 4, 2015 from the following vendors:
AdaptToSolve, Inc. (LaGrange, GA)
Columbus Fire & Safety Equipment Co., Inc. (Columbus, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting
9/24/2015 Purchasing advised evaluation committee members of the RFP rules and
process. Project Managers provided overview and expectations of the contracted
vendor(s). Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 10/15/2015 Discussed each of the two proposals received. Voting
members agreed they were ready to complete the evaluation forms.
Evaluation forms completed 10/23/2015 Evaluation forms were completed and returned to
Purchasing for compilation results.
Evaluation Results 11/18/2015 Results were sent to Evaluation Committee members.
Recommendation received 11/18/2015 Evaluation committee voted to award to highest ranked
vendor.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
two representatives from METRA, and one representative from Facilities
Maintenance, who served as voting members. The committee also consisted of two
non-voting advisory members from METRA, and one non-voting advisory member from
the Sheriff?s Office.
Award Recommendation:
The evaluation committee deemed the proposal from AdaptToSolve, most responsive
to the RFP specifications. Therefore the Evaluation Committee, as reflected by
their comments provided below, recommends award of the contract to AdaptToSolve
for the following reasons:
? AdaptToSolve has a broad wealth of experience. Technicians are trained in
various fields of operations.
? This company has provided services for METRA in the past with results being
favorable. Also, this company has performed work for Muscogee County Prison.
? AdaptToSolve?s service plan is very detailed and includes warranty of
equipment and parts. Vendor offers same day repairs when the required parts
are available, and offers to generate a quote for major repairs.
? Vendor guarantees a phone response within 4 business hours and on-site
response next day if required, normally same day.
? AdaptToSolve?s cost is much lower for parts, service calls and cost-plus than
nearest competitor. In most instances, the cost is substantially lower.
Cost-plus is 45% lower. Pricing does not increase through the contract and
mark up on unlisted items is 10%.
Vendor(s) Experience and Qualifications:
AdaptToSolve, Inc. was separately incorporated to specialize in Digital
Surveillance and Access in 2005.
? Key Personnel:
o Jake Hagler, Account Manager ? Has been with AdaptToSolve for ten years and
is completely familiar with the equipment and installation methodology, as well
as, being low voltage certified. Mr. Hagler will inspect the installation and
assure that it is to code and meets all specs.
- Georgia Unlimited Low Voltage Certification #LVU40651 Expires 8/31/2017
- ExacqVision/Integral/Pelco Digital Sentry Certified.
o Ben Edge, Project Manager ? Heads up AdaptToSolve?s Columbus office and has
managed many projects in and around the Columbus area. Mr. Edge recently
oversaw a ninety camera installation in the Muscogee County Prison.
- Local to Columbus, Georgia.
- NISI Level I certified.
o Jeff Battle, Network Administrator ? Has been with AdaptToSolve since its
inception and was with AdaptToSolve?s predecessor organization before that.
Has been involved in the technology business since 1991. Mr. Battle will
handle the networking and wireless technology required by the project.
? Previous Experience/Client Work History:
o West Georgia Health System (LaGrange, GA) ? WGHS is a long term customer.
AdaptToSolve has been supporting their systems for years.
o Troup County Government (LaGrange, GA) ? AdaptToSolve installed Surveillance,
Access Control and Panic Alarms throughout the Government Center. Troup County
has many locations.
o Troup County Sheriff Office and Jail Complex (LaGrange, GA) ? AdaptToSolve
handles all the Surveillance, Access Control, Intercoms and Control Boards
throughout the Sheriff Office and Jail.
o Muscogee County Prison ? AdaptToSolve recently upgraded the camera system
inside the prison. The system is viewed from approximately 8 Control Stations
and Monitored 24/7.
o Columbus State University (Columbus, GA) ? Maintenance and new install on the
surveillance systems.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this on-going expense:
Transportation Fund ? Transportation ? FTA ? Capital Expend-Over $5000;
0751-610-2400-MFTA-7761. This purchase is funded: 80% Federal, 10% State and
10% Local.
* * * * * *
(E) TRAIL HEAD BUILDINGS FOR SOUTH LUMPKIN MULTI-USE TRAIL (RE-BID) ? RFB NO.
16-0020
It is requested that Council authorize the execution of a construction contract
with Graddy Construction, Inc. (Columbus, GA) in the amount of $246,650.00 for
trail head buildings on the South Lumpkin Multi-use Trail. The building
locations are Torch Hill Road and Cusseta Road.
On October 15, 2015, bid documents were posted on the web pages of the
Purchasing Division and Georgia Procurement Registry. A non-mandatory site
visit was held on November 5, 2015; two contractors were represented at the
site visit. Four bids were received on November 18, 2015. This bid has been
advertised, opened and reviewed. The bidders were:
Contractor Cusseta Road
Building Torch Hill Road
Building Total Bid DBE
Participation
Graddy Construction, Inc.
(Columbus, GA) 123,325.00 123,325.00 $246,650.00 14%
Riley Contracting, Inc.
(Senoia, GA) 141,653.00 141,653.00 $283,306.00 0%
RAN GC, LLC
(Fortson, GA) 146,348.00 146,348.00 $292,696.00 10%
Carlisle Services
(Pine Mountain, GA) 158,955.00 158,955.00 $317,910.00 0%
Attached is a rendering of the trail head buildings:
Funds are budgeted in the FY15 Budget: T-SPLOST Special Projects ? Capital
Projects ? General Construction ? South Lumpkin Trail Multiuse Facility;
0510-660-7000-TSPL-7661-60002-20140.
* * * * * *
(F) COMER RECREATION CENTER ROOF REPLACEMENT
It is requested that Council authorize the execution of a construction contract
with Columbus Roofing, Inc. (Columbus, GA), for additional roofing services at
the Comer Recreation Center, in the amount of $55,000.00.
In its regular meeting of December 13, 2011, Council authorized staff to
proceed with design/build renovations of Comer Recreation Center, which had
sustained extensive storm damage; the building was in a distressed condition
prior to the storm event. The Engineering Department obtained quotes from all
architects that were under annual contract, and 2WR/Andras Architects submitted
the lowest quote.
As a subcontractor for the project, Columbus Roofing, Inc. installed new
roofing on damaged sections of the building; the new roofing is still under
warranty. The remaining two (2) flat roofing sections are now in need of
replacing. Because Columbus Roofing, Inc. installed the previous sections of
roofing and in order to not void the warranty of said sections by using a
different contractor, a quote was obtained from Columbus Roofing, Inc. for the
remaining two (2) roofing sections requiring replacing. The quote has been
reviewed by the Engineering Department and the Facilities Maintenance Division.
Funding is available in the FY16 Budget: Capital Projects Fund - Capital
Projects General Fund - General Construction ? Comer Gym Restoration;
0508-660-1000-CPGF-7661-22928-20120 and LOST Infrastructure Fund - Public Works
- General Construction - Comer Gym Roof Project;
0109-260-9901-MNTN-7661-96028-20140.
* * * * * *
(G) UNIFORM DRESS SHOES & BOOTS (ANNUAL CONTRACT) ? RFB NO. 16-0010
It is requested that Council approve the purchase of uniform dress shoes &
boots from Maneuver Center Supply (Columbus, GA) for the estimated contract
value of $610,881.05. The shoes & boots will be purchased on an ?as needed
basis? and worn by employees in various departments.
The contract period is for two (2) years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon mutual
agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Three bids were received on October 14,
2015. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Total Estimated Contract Value
Maneuver Center Supply (Columbus, GA) $610,881.05
Combat Footgear (Columbus, GA) $625,662.50
Red Wing Shoes (Morrow, GA) $714,165.43
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Fire & EMS ? Logistics/Support ? Uniforms, 0101-410-3610-LOGI-6781; Community
Development ? Inspections & Codes Enforcement ? Uniforms,
0101-240-2200-INSP-6781; Police ? Support Services ? Uniforms,
0101-400-2200-STAF-6781; Municipal Court ? Marshal ? Uniforms,
0101-530-3000-MRSH-6781; MCP ? Warden ? Uniforms, 0101-420-1000-MCCI-6781;
Sheriff ? Detention ? Uniforms, 0101-550-2600-Jail-6781; Public Works ? Various
Departments 6781; Transportation Fund ? METRA Operation ? Uniforms,
0751-610-2100-METO-6781; Maintenance ? Uniforms, 0751-610-2200-METM-6781;
Dial-A-Ride ? Uniforms, 0751-610-2300-METD-6781; Parking Management Fund ?
Transportation ? Parking Management ? Uniforms, 0752-610-2800-PRKM-6781;
General Fund - Parks & Recreation ? Park Services ? Uniforms,
0101-270-2100-PSRV-6781; Boards & Commissions ? Tax Assessor ? Uniforms,
0101-290-1000-TAXA-6781.
* * * * * *
(H) UPGRADE OF CITY?S 800 MHz RADIO SYSTEM AND MAINTENANCE - -AMENDMENT ONE
It is requested that Council approve Amendment One of the contract for the
Upgrade of the City?s 800 MHz Radio System and Maintenance Contract, with
Motorola Solutions, in the amount of $2,800,042.13. The additional cost for
Amendment One will be paid over a 10-year period, in the amount of $311,159.79,
annually.
Per Resolution 56-15, Council approved the upgrade of the City?s 800 MHz radio
system and maintenance via a Ten Year Migration Assurance Program (MAP), a
lease/purchase program offered by Motorola Solutions, Inc. The upgrade will
provide timely replacement of all critical components of the 800 MHz system, RF
upgrade of the emergency warning sirens system, E911 CAD system and maintenance
of all equipment at a fixed rate for 10 years.
Amendment One is required to add the maintenance of the City?s mobile and
portable radios, the maintenance of the uninterruptible power systems (UPS) at
each of the three tower sites, and the services of a part-time radio system
manager. Contract Pricing, to be paid over a 10-year period will is amended as
follows:
Original Upgrade Contract Price: $20,350,000.00
Amendment One: 2,800,042.13
New Contract Price: $23,150,042.13
Funds will be budgeted in the appropriate fiscal years during the 10-year term
of the contract: General Fund ? Engineering ? Radio Communications ?
Contractual Services; 0101-250-3110-RADI-6319.
* * * * * *
(I) PAPER & PLASTIC PRODUCTS (ANNUAL CONTRACT) ? RFB NO. 16-0019
It is requested that Council approve the purchase of assorted paper and plastic
products from COPACO, Inc. (Columbus, GA) and Interboro Packing Corporation
(Montgomery, NY) for the annual estimated contract value of $177,864.40.
The products will be purchased on an ?as needed? basis, and will be used by
various City Departments. The contract term will be for two years with the
option to renew for three additional twelve-month periods. Renewal of the
contract is contingent upon the mutual agreement of the vendor and the City.
Bid specifications were posted on the City?s website and the Georgia
Procurement Registry. Bid responses were received on November 18, 2015 from
the following vendors: Viridian, LLC, Dyna Pak Corporation, Garden State
Medical Supply, Central Poly Corporation, Unipak, All American Poly, Copaco,
Inc., Rutledge Enterprise, Element Solutions International, Interboro Packaging
Corporation and American Paper & Twine Company. This bid has been advertised,
opened and reviewed.
Vendors had the option of bidding on all of the following sections of the bid:
Section I - Cups, Section II ? Plates/Dinning Utensils, Section III ?
Napkins/Tissue/Towels and Section IV ? Bags/Trash Can Liners. Contract award
was based on the lowest, responsible bidder by section or the lowest
responsible bidder overall. The successful vendors, per section, were:
Section I: Cups COPACO, Inc. (Columbus, GA) $6,167.25
Section II: Plates/Dinning Utensils COPACO, Inc. (Columbus, GA) 1,790.65
Section III: Napkins/Tissue/Towels COPACO, Inc. (Columbus, GA) 116,567.50
Section IV: Bags/Trash Can Liners Interboro Packaging Corp (Montgomery, NY) 53,321.00
Annual Estimated Contract Value $177,864.40
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments ? Operating Materials; 6728.
* * * * * *
(J) EMERGENCY MEDICAL SUPPLIES (ANNUAL CONTRACT) - RFB NO. 16-0018
It is requested that Council approve the purchase of emergency medical supplies
for the estimated annual contract value of $366,899.74 from Southeastern
Emergency Equipment (Youngsville, NC). The various supplies include airway
supplies, I.V. supplies, oxygen supplies, general bandages, exposure control
supplies and miscellaneous items that will be purchased on an "as needed basis?
by Fire and EMS and by Public Works Department for various departments that
utilize the supply warehouse.
The initial contract term is for two (2) years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website and the Georgia
Procurement Registry. Bid responses were received on November 4, 2015 from
sixteen bidders. This bid has been advertised, opened and reviewed.
Vendors had the option of bidding on all of the following sections of the bid:
Section A - Airway, Section B ? Intravenous Supplies, Section C ? Oxygen
Delivery Supplies, Section D ? Bandages, Section E ? Exposure Control Supplies,
Section F ? Miscellaneous, Section G ? Exam Gloves and Section H ? Warehouse
Stock. Contract award was based on the lowest, responsible bidder by section
or the lowest responsible bidder overall. The successful vendors overall, was:
Southeastern Emergency Equipment (Youngsville, NC) $366,899.74
Midwest Medical Supply, LLC (Chicago, IL) 461,899.00
Medvendi, LLC (Atlanta, GA) 522,470.73*
National Environmental, Inc. (Marieta, GA) 450,955.52*
Henry Schein, Inc. (IRMO, SC) 372,492.02*
M&M Merchandiser Medical Supply & Equipment, LLC (Powder Springs, GA) 372,209.63*
Bound Tree Medical, LLC (Chicago, IL) 372,140.57*
Quadmed (Jacksonville, FL) 356,911.46*
Guardian Medical Products (Visalia, CA) 342,726.73*
Nashville Medical & EMS Products, Inc. (Springfield, TN) 235,412.30*
Dermatec Direct (Tampa, FL) 127,536.00*
McKesson Medical-Surgical, Inc. (Golden Valley, MN) 108,985.52*
Moore Medical (Farmington, CT) 48,614.66*
Premier Medical Distribution (Draper, UT) 40,935.80*
Supreme Medical Fulfillment Systems, Inc. (Theodore, AL) 30,240.00*
SMS Ambassadors Corp (Toledo, OH) 18,050.00*
*Denote ? Vendors did not bid on all items in each category or were not the low
bidder in various categories.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Fire & EMS-Fire/EMS Operations-Medical Supplies, 0101-410-2100-FOPR-6795; and
Various Departments ? Operating Materials; 6728.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC., (DALLAS,
TX), IN THE AMOUNT OF $98,795.00 FOR THE ANNUAL OASIS MAINTENANCE SUPPORT
RENEWAL, COVERING THE PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016.
PAYMENT WILL BE MADE IN TWO INSTALLMENTS IN THE AMOUNT OF $49,397.50; THE FIRST
PAYMENT UPON APPROVAL OF THIS RESOLUTION, AND THE SECOND PAYMENT AFTER JULY 1,
2016.
WHEREAS, this maintenance provides Information Technology, the Tax
Assessor's Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system. Maintenance has been budgeted and approved
annually since the OASIS software system was purchased in 1985; and,
WHEREAS, the vendor is the developer of the software; and is therefore,
the only known source providing the maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc., (Dallas, TX), in the amount of $98,795.00, for the annual
OASIS Maintenance Support renewal, covering the period from January 1, 2016
through December 31, 2016. Payment will be made in two installments in the
amount of $49,397.50; the first payment upon approval of this resolution, and
the second payment after July 1, 2016. Funds for the first payment are
budgeted in the FY16 Budget: General Fund - Information Technology - Software
Lease; 0101-210-1000-ISS-6541. The funding for the second payment, due after
July 1, 2016, will be budgeted in the FY17 budget.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2015 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW IBM DS8870 STORAGE
SYSTEM, IN THE AMOUNT FOR $132,810.11, FROM MAINLINE INFORMATION SYSTEMS
(TALLAHASSEE, FL).
WHEREAS, the storage system runs key mainframe software, such as, Human
Resources, Payroll, as well as, other finance and court related software. The
maintenance and useful life for the current DS6800 storage system will expire
in six months. Rather than renewing the maintenance on the old system, the
Information Technology Department recommends replacement of the unit; and,
WHEREAS, the City?s has standardized to IBM hardware. Mainline has been a partner
with IBM since 1989. Mainline has the technical skills and certifications
necessary to provide expert services and solutions to IBM Customers for all IBM
hardware and software products. Consequently, Mainline Information Systems is
considered the Only Known Source to provide the equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a new IBM DS8870
storage system, in the amount for $132,810.11, from Mainline Information
Systems (Tallahassee, FL). Funding is budgeted in the FY16 Budget as follows:
Funds in the amount of $100,250.53 are budgeted in LOST/Infrastructure Fund ?
Information Technology ? Infrastructure/ LOST - Computer Equipment ? IT
Storage; 0109 ? 210 ? 9901 -LOST ? 7751 ? 90001 ? 20160; Funds in the amount
of $16,377.58 are budgeted in the General Fund ? Information Technology ?
Software Lease, 0101 -210 ? 1000- ISS - 6541; and Funds in the amount of
$16,182.00 are budgeted in the General Fund ? Information Technology ? Computer
Equipment Maintenance;, 0101 ? 210 ? 1000 ? ISS ? 6511.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2015 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6) RECYCLING TRAILERS
FROM PRO-TAINER, INC. (ALEXANDRIA, MN), AT A UNIT PRICE OF $9,335.00, FOR A
TOTAL PRICE OF $56,010.00.
WHEREAS, the trailers were approved in the FY16 Budget, and they will be used
at recycle drop points throughout the City. All units are replacement
equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase six (6) recycle
trailers from Pro-Tainer, Inc. (Alexandria, MN), at a unit price of $9,335.00,
for a total amount of $56,010.00. Funds are budgeted in the FY16 Budget as
follows: Integrated Waste Management Fund ? Public Works ? Recycling Center ?
Rolling Stock; 0207-260-3570-RCYL-7726.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH ADAPTTOSOLVE
TO PROVIDE SECURITY SURVEILLANCE EQUIPMENT AND MAINTENANCE SERVICES FOR THE
DEPARTMENT OF TRANSPORTATION/METRA.
WHEREAS, an RFP was administered (RFP 16-0001) and two proposals were received
from qualified offerors; and,
WHEREAS, the proposal submitted by AdaptToSolve met all proposal requirements
and was evaluated most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with AdaptToSolve to provide security surveillance equipment and
maintenance services for the Department of Transportation/METRA. Funds will be
budgeted each fiscal year for this ongoing expense: Transportation Fund ?
Transportation ? FTA ? Capital Expend ? Over $5000; 0751-610-2400-MFTA-7761.
This purchase is funded: 80% Federal, 10% State and 10% Local.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
GRADDY CONSTRUCTION, INC. (COLUMBUS, GA) IN THE AMOUNT OF $246,650.00 FOR TRAIL
HEAD BUILDINGS ON THE SOUTH LUMPKIN MULTI-USE TRAIL.
WHEREAS, the building locations are Torch Hill Road and Cusseta Road.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Graddy Construction, Inc. (Columbus, GA) in the amount of
$246,650.00 for trail head buildings on the South Lumpkin Multi-use Trail.
Funds are budgeted in the FY15 Budget: T-SPLOST Special Projects ? Capital
Projects ? General Construction ? South Lumpkin Trail Multiuse Facility;
0510-660-7000-TSPL-7661-60002-20140.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of_____________, 2015 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
COLUMBUS ROOFING, INC. (COLUMBUS, GA), FOR ADDITIONAL ROOFING SERVICES AT THE
COMER RECREATION CENTER, IN THE AMOUNT OF $55,000.00.
WHEREAS, in its regular meeting of December 13, 2011, Council
authorized staff to proceed with design/build renovations of Comer Recreation
Center, which had sustained extensive storm damage; the building was in a
distressed condition prior to the storm event; and,
WHEREAS, as a subcontractor for the project, Columbus Roofing, Inc.
installed new roofing on damaged sections of the building; the new roofing is
still under warranty. The remaining two (2) flat roofing sections are now in
need of replacing. Because Columbus Roofing, Inc. installed the previous
sections of roofing and in order to not void the warranty of said sections by
using a different contractor, a quote was obtained from Columbus Roofing, Inc.
for the remaining two (2) roofing sections requiring replacing. The quote has
been reviewed by the Engineering Department and the Facilities Maintenance
Division.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Columbus Roofing, Inc. (Columbus, GA), for additional roofing
services at the Comer Recreation Center, in the amount of $55,000.00. Funding
is available in the FY16 Budget: Capital Projects Fund - Capital Projects
General Fund - General Construction ? Comer Gym Restoration;
0508-660-1000-CPGF-7661-22928-20120 and LOST Infrastructure Fund - Public Works
- General Construction - Comer Gym Roof Project;
0109-260-9901-MNTN-7661-96028-20140.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of___________, 2015 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF
UNIFORM DRESS SHOES & BOOTS, ON AN ?AS NEEDED BASIS,? FROM MANEUVER CENTER
SUPPLY (COLUMBUS, GA), FOR THE ESTIMATED CONTRACT VALUE OF $610,881.05.
WHEREAS, the shoes & boots will be worn by employees in various
departments; and,
WHEREAS, the contract period shall be for two years, with the option to
renew for three additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase uniform dress
shoes & boots, on an ?as need basis,? from Maneuver Center Supply (Columbus,
GA) for the estimated contract value of $610,881.05. Funds are budgeted each
fiscal year for this ongoing expense: General Fund ? Fire & EMS ?
Logistics/Support ? Uniforms, 0101-410-3610-LOGI-6781; Community Development ?
Inspections & Codes Enforcement ? Uniforms, 0101-240-2200-INSP-6781; Police ?
Support Services ? Uniforms, 0101-400-2200-STAF-6781; Municipal Court ? Marshal
? Uniforms, 0101-530-3000-MRSH-6781; MCP ? Warden ? Uniforms,
0101-420-1000-MCCI-6781; Sheriff ? Detention ? Uniforms,
0101-550-2600-Jail-6781; Public Works ? Various Departments 6781;
Transportation Fund ? METRA Operation ? Uniforms, 0751-610-2100-METO-6781;
Maintenance ? Uniforms, 0751-610-2200-METM-6781; Dial-A-Ride ? Uniforms,
0751-610-2300-METD-6781; Parking Management Fund ? Transportation ? Parking
Management ? Uniforms, 0752-610-2800-PRKM-6781; General Fund - Parks &
Recreation ? Park Services ? Uniforms, 0101-270-2100-PSRV-6781; Boards &
Commissions ? Tax Assessor ? Uniforms, 0101-290-1000-TAXA-6781.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AMENDMENT ONE OF THE CONTRACT FOR THE UPGRADE
OF THE CITY?S 800 MHZ RADIO SYSTEM AND MAINTENANCE CONTRACT, WITH MOTOROLA
SOLUTIONS, IN THE AMOUNT OF $2,800,042.13. THE ADDITIONAL COST FOR AMENDMENT
ONE WILL BE PAID OVER A 10-YEAR PERIOD, IN THE AMOUNT OF $311,159.79, ANNUALLY.
WHEREAS, per Resolution 56-15, Council approved the upgrade of the City?s 800 MHz radio
system and maintenance via a Ten Year Migration Assurance Program (MAP), a
lease/purchase program offered by Motorola Solutions, Inc. The upgrade will
provide timely replacement of all critical components of the 800 MHz system, RF
upgrade of the emergency warning sirens system, E911 CAD system and maintenance
of all equipment at a fixed rate for 10 years; and,
WHEREAS, Amendment One is required to add the maintenance of the City?s mobile
and portable radios, the maintenance of the uninterruptible power systems (UPS)
at each of the three tower sites, and the services of a part-time radio system
manager. Contract Pricing, to be paid over a 10-year period will is amended as
follows:
Original Contract Price: $20,350,000.00
Amendment One: 2,800,042.13
New Contract Price: $23,150,042.13
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Amendment One of
the contract for the Upgrade of the City?s 800 MHz Radio System and Maintenance
Contract, with Motorola Solutions, in the amount of $2,800,042.13. The
additional cost for Amendment One will be paid over a 10-year period, in the
amount of $311,159.79, annually. Funds will be budgeted in the appropriate
fiscal years during the 10-year term of the contract: General Fund ?
Engineering ? Radio Communications ? Contractual Services;
0101-250-3110-RADI-6319.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of___________, 2015 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF PAPER AND PLASTIC PRODUCTS FROM
COPACO, INC. (COLUMBUS, GA) AND INTERBORO PACKING CORPORATION (MONTGOMERY, NY)
FOR THE ANNUAL ESTIMATED CONTRACT VALUE OF $177,864.40.
WHEREAS, the products will be purchased by various departments on an "as
needed" basis; and,
WHEREAS, the contract period will be for two years with the option to renew for
three additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized enter into an annual contract to
purchase assorted paper and plastic products from COPACO, Inc. (Columbus, GA)
and Interboro Packing Corporation (Montgomery, NY) on an "as needed basis" for
the estimated contract value of $177,864.40. Funds are budgeted each fiscal
year for this on-going expense: Various Departments - Operating Materials;
6728.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF EMERGENCY MEDICAL SUPPLIES FOR
THE ESTIMATED ANNUAL CONTRACT VALUE OF $366,899.74 FROM SOUTHEASTERN EMERGENCY
EQUIPMENT (YOUNGSVILLE, NC).
WHEREAS, the various supplies include airway supplies, I. V. supplies, oxygen
supplies, general bandages, exposure control supplies, miscellaneous, latex
exam gloves and warehouse stock items that will be purchased on an "as needed
basis;? and;
WHEREAS, the initial contract period is for two (2) years, with options to
renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase emergency
medical supplies on an ?as needed basis? for the estimated annual contract
value of $366,899.74 from Southeastern Emergency Equipment (Youngsville, NC).
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Fire & EMS-Fire/EMS Operations-Medical Supplies, 0101-410-2100-FOPR-6795; and
Various Departments ? Operating Materials; 6728.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of __________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments