Agenda Item #__2__
Columbus Consolidated Government
Council Meeting
June 5, 2007
Agenda Report #_154_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
____________________________________________________________________
(A) SHOPFAX ANNUAL MAINTENANCE CONTRACT
It is requested that Council authorize payment to World Information Systems,
Inc. (Greensboro, NC), for ShopFax Software Maintenance Support in the amount
of $10,240.00.
ShopFax is the Fleet Maintenance software used by the Fleet Maintenance
Division and METRA to track repair orders and inventory. The maintenance
agreement covers the period from July 1, 2007 to June 30, 2008.
World Information Systems, Inc. developed the software; they are the only
company that can offer maintenance on the software. Therefore, the vendor is
considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY07 Budget: General Fund ? Information Technology -
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(B) Service Contract for Various Types of Transmissions (RE-BID) ? (Annual
Contract) - RFB No. 07-0058
It is requested that Council approve the service contract for various types of
transmissions with Precision Transmission, Inc., Jasper Engines & Transmission
and W.W. Williams, Co., for the estimated annual contract value of $48,417.00.
Transmission repair and rebuild services are required for METRA Transit System,
and will be procured on an ?as needed? basis. The contract period shall be for
two years with the option to renew for three additional twelve-month periods.
Contract renewal is contingent upon the mutual agreement of the Contractor and
the City.
Bid specifications were posted on the City?s website; four bids were received
on March 14, 2007. This bid has been advertised, opened and reviewed. The
recommended, low bidder(s) per line item are:
Description Annual Est.
Repair Qty Precision Transmission, Inc.
(Colmar, PA) Jasper Engines & Transmission
(Peachtree City, GA) W.W. Williams Co.
(Albany, GA) *Reliable Transmission Service, Inc.
(Riverview, FL)
1. E40D 1 No-Bid $1,959.00 $3,595.00 No-Bid
2. MT643 1 No-Bid $2,864.00 $2,260.00 $1,925.00
3. ZF 6 HP 592 1 $12,500.00 No-Bid No-Bid No-Bid
4. B400R 3 No-Bid $20,922.00 $16,614.00 $15,025.00
5. Allison S2100/2200 2 No-Bid $5,242.00 $4,828.00 $4,590.00
6. Allison B300R 2 No-Bid $10,256.00 $10,990.00 $10,050.00
*Vendor did not include the required copy of company business license.
Therefore, bid was deemed incomplete at the bid opening. Vendor has been
notified in writing.
Funds are budgeted each fiscal year for this on-going expense, Transportation
Fund ? METRA FTA (UMTA), Bus Transmissions; 0751-610-2400-MFTA-7728; (City 10%;
Federal 80% and state 10%).
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO WORLD INFORMATION SYSTEMS, INC.
(GREENSBORO, NC), FOR SHOPFAX SOFTWARE MAINTENANCE SUPPORT IN THE AMOUNT OF
$10,240.00.
WHEREAS, ShopFax is the Fleet Maintenance software used by the Fleet
Maintenance Division and METRA to track repair orders and inventory. The
maintenance agreement covers the period from July 1, 2007 to June 30, 2008; and,
WHEREAS, The software was developed by World Information Systems, Inc.;
they are the only company that can offer maintenance on the software.
Therefore, the vendor is considered an Only Known Source, per Section 3-114 of
the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to World Information
Systems, Inc. (Greensboro, NC), for ShopFax Software Maintenance Support in the
amount of $10,240.00. Funds are budgeted in the FY07 Budget: General Fund ?
Information Technology - Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A SERVICE CONTRACT FOR VARIOUS TYPES OF TRANSMISSIONS
WITH PRECISION TRANSMISSION, INC., JASPER ENGINES & TRANSMISSION AND W.W.
WILLIAMS, CO., FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $48,417.00.
WHEREAS, transmission repair and rebuild services are required for METRA
Transit System, and will be procured on an ?as needed? basis; and,
WHEREAS, the contract period shall be for two years, with the option to renew
for three additional twelve month periods. Contract renewal is contingent upon
the mutual agreement of the Contractor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a service contract for
various types of transmissions with Precision Transmission, Inc., Jasper
Engines & Transmission and W.W. Williams, Co., for the estimated annual
contract value of $48,417.00. Funds are budgeted each fiscal year for this
ongoing expense, Transportation Fund - METRA FTA (UMTA), Bus Engines,
0751-610-2400-MFTA-7728; (City 10%, Federal 80% and State 10%)
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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