CITY MANAGER'S AGENDA
1/10/2012
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I. SHERIFF'S OFFICE - FY12 OTHER LOCAL OPTION SALES TAX REALLOCATION - VEHICLE:
Authorization is requested to reallocate $25,000 of the FY12 Budget-Other Local
Option Sales Tax for the Sheriff?s Office from a Mid Size Replacement Vehicle
to a ? Ton Crew Cab, 4x4 Pickup Truck. An agenda report and resolution are
attached. Click link to access documents. (Approved)
II. SHERIFF'S OFFICE - FY12 OTHER LOCAL OPTION SALES TAX REALLOCATION - FINGER
PRINTING SYSTEM:
Authorization is requested to reallocate $60,000 of the FY12 Budget-Other Local
Option Sales Tax for the Sheriff?s Office from Jail Needs Assessment and other
Sheriff LOST projects to upgrade and expand the DataWorksPlus PhotoManager
Biometric Identification system (Finger Printing System) and related
technology. An agenda report and resolution are attached. Click link to
access documents. (Approved)
III. AUDIT SERVICES OF THE CONTRACT FOR HOSPITAL CARE FOR INDIGENT PERSONS:
Authorization is requested of Request for Proposal No. 12-0014 for Audit
Services for a Contract for Hospital Care for Indigent Persons. An agenda
report and resolution are attached. Click link to access documents.
(Approved)
IV. PURCHASES: Click link to access documents.
Approval is requested of items "A" thru "J":
A. Stump Grinder Delayed
B. Donation/Payment to United Way (Approved)
C. Four Channel Upgrade/Expansion for High Speed Mobile Data System (Approved)
D. High Speed Mobile Modems for Public Safety Vehicles (Approved)
E. Hydraulic Excavator - National Joint Powers Alliance (NJPA) Contract
(Approved)
F. 3 - 4x4 Pickup Trucks - 1/2 Ton Crew Cab Delayed
G. 2 - 4x4 Pickup Trucks - 1/2 Ton Crew Cab Delayed
H. Upgrade and Expansion of Sheriff Inmate Mugshot System (Approved)
I. Mobile Data Terminals - Police/Sheriff Departments (Approved)
J. First Amendment to Letter of Agreement for Inmate Medical Services
(Approved)
CITY MANAGER'S AGENDA
1/10/2012
Page 2
V. ICE RINK FEES UPDATE:
VI. ADD-ON -
GOVERNOR'S OFFICE FOR CHILDREN AND FAMILIES - EARLY CHILDHOOD SYSTEM CARE &
HOME VISITING PROGRAM:
Authorization is requested to submit an application and if approved accept
$75,000 from the Governor's Office for Children and Families to fund parent
education through evidence based, home visitation models strategy under Early
Childhood System of Care. An agenda report and resolution are attached.
EMERGENCY PURCHASE ? INFORMATION ONLY
WATER DAMAGE AT GALLOPS SENIOR CENTER:
During the New Year's holiday weekend, a water line connected to a dishwasher
burst at the Gallops Senior Center located at 1212 15th Street. The busted
water line continued to flow until turned off by staff on Tuesday morning
(1/3/2012). There was significant water damage to the facility including
floor covering, sheetrock, and cabinets. The damaged areas include the large
assembly room and main entrance. The City?s insurance agent, J. Smith Lanier,
and insurance carrier, Travelers Insurance, were immediately notified of the
damage. In order to expedite drying of the facility, J. Smith Lanier engaged
SERVPRO, a disaster mitigation company, on behalf of the City to begin water
extraction and drying. On Wednesday (1/4/2012) an adjustor from Travelers
Insurance was on site to assess the damage. The estimated cost of repairs to
include flooring tile, carpet, sheetrock replacement, cabinets, water
extraction and drying is approximately $75,000. The City?s deductible for
insurance coverage is $50,000 per occurrence. J. Smith Lanier has offered to
engage a local contractor to immediately begin repairs to the facility as soon
as the drying process is complete. This approach will return the facility to
normal activities in the most timely manner possible. Upon completion of the
work the City will reimburse J. Smith Lanier for the cost of repairs up to the
deductible amount of $50,000. City Manager approved the emergency repairs on
January 4, 2012.
Funds are available in the FY12 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590 - 2000 - CONT ? 9801.
CITY MANAGER'S AGENDA
1/10/2012
Page 3
Bid Advertisements
(Schedule opening bid dates)
January 11, 2012
1. Chipper ? RFB No. 12-0029
Scope of RFB
Provide one (1) Vermeer Chipper/Brush Bandit, or equivalent, to be used by the
Urban Forestry and Beautification Right-of-Way Division, of the Public Services
Department, to grind up small tree limbs.
2. Sand Spreaders ? RFB No. 12-0026
Scope of Bid
Provide two (2) Hi-Way 10' E2020XT Sand Spreaders, or equivalent, to be used by
the Right of Way Maintenance Division, of the Public Services Department, to
spread sand during inclement weather. Sand Spreaders must work with existing
trucks: 2009 Peterbuilt 14-Yard Dump Truck and 1997 Ford F&B Series 7-Yard Dump
Truck. Installation and/or technical assistance on-site may be required.
January 18, 2012
1. Asphalt Paver ? RFB No. 12-0027
Scope of RFB
Provide one (1) Leeboy, Model 1000F, Asphalt Paver, or equivalent, to be used
by the Street Division, of the Public Services Department, to do minor repairs
to asphalt along city streets and sidewalks.
2. Small Bucket Truck ? RFB No. 12-0028
Scope of RFB
Provide one (1) High Ranger/Altec Bucket Truck, or equivalent, with forty-five
(45) foot aerial device body, to be used by the Urban Forestry and
Beautification Right-of-Way Maintenance Division, of the Public Services
Department, to cut low lying limbs around the City right-of-ways.
January 25, 2012
1. Developer/Operator for an RV Park and/or Marina at Oxbow Meadows
Environmental Park ? RFQ No. 12-0002
A Non-Mandatory Pre-Proposal Conference Visit will be held at 11:00 AM on
Wednesday, January 25, 2012 in the Oxbow Meadows Environmental Learning Center,
which is located at 3535 South Lumpkin Road, Columbus, GA. A tour of the site
will follow the meeting.
CITY MANAGER'S AGENDA
1/10/2012
Page 4
Bid Advertisements
(Schedule opening bid dates)
January 27, 2012
1. On-Site Clinic for Employees, Retirees, & Dependants (Annual Contract) ? RFP
No. 12-0010
Scope of RFP
Contract with a clinic provider to establish an on-site or nearby clinic for
employees, retirees and dependants. The contract term shall be for two years,
with the option to renew for three additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
2. Personal Property & Residential Mail/Processing for Tax Assessors Office
(Annual Contract) ? RFP No. 12-0012
Scope of RFP
Provide printing and mailing service to The Muscogee County Board of Tax
Assessors, the required service include following:
Real Property Tax Matter Notices
Personal Property Tax Matter Notices
Personal Property Returns
February 1, 2012
1. Chattahoochee Riverwalk Bank Stabilization ? RFB No. 12-0031
Scope of Bid
The work includes performing slope stabilization activities inclusive, but not
limited to: utility location; grading; installation of bioengineering (use of
geogrid, soil anchoring, and turf reinforcement matting); erosion and sediment
control; and detailed landscape treatments.
2. Pedestrian Bridge Painting Project ? RFB No. 12-0032
Scope of Bid
This work will consist of sandblasting and recoating each bridge with a high
performance epoxy coating, re-weld connections as required, remove and dispose
of existing fence material, install new vinyl coated chain link fence fabric,
reinforce members as required, and repair additional stem walls to both South
Lumpkin Road and Buena Vista Road sites.
February 24, 2012
1. Developer/Operator for an RV Park and/or Marina at Oxbow Meadows
Environmental Park ? RFP No. 12-0008
Columbus Consolidated Government is looking for qualified developers/operators
to submit a proposal for the development of certain City-owned property located
in Oxbow Meadows Environmental Park. The success of the City?s 16-mile
Riverwalk project has prompted interest by the City to target portions of
vacant Oxbow Meadows land for additional community improvements.
Attachments
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