Agenda Item # 2
Columbus Consolidated Government
Council Meeting
August 12, 2008
Agenda Report # 306
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CHANGE ORDER NO. 1 AND MOU FOR ENGINEERING SERVICES RELATED TO THE CLOSURE
OF THE OLD CAMP LANDFILL
It is requested that Council authorize the execution of a Memorandum of
Understanding and Change Order No. 1, in an amount not to exceed $26,800.00,
with Jordan, Jones & Goulding, Inc., for engineering services related to the
Closure of the Old Camp Landfill. The Change Order addresses the riverbank
stabilization plan and other additional requirements of The Georgia Department
of Natural Resources, Environmental Protection Division, Land Protection Branch
(EPD).
Per Resolution No. 239-06, Council authorized the execution of the contract
with Jordan, Jones & Goulding, Inc. (JJ&G), which was in the amount of
$165,164.00. The Public Services Department is requesting a change in the
scope for the following reasons:
Prior to the submission of plans to EPD, there were discussion and agreements
with the Director of EPD, that if the Columbus Consolidated Government took
over the unclosed portion of Camp landfill, that it could be closed under the
same rules as the closed part of Camp Landfill. Plans were drawn up and
submitted with this agreement in mind.
December 18, 2006, EPD received plans from JJ&G requesting approval for
closure of the Wilson Camp (Old Camp Landfill) MSWL Former Satilla Portion.
April 4, 2007, EPD responded to the City with 14 comments of things
that needed to be addressed on the plans before approval for closure could be
granted. JJ&G made the corrections to the plans and resubmitted them to EPD.
On May 18, 2007, EPD received the revised plans for closure that
addressed the 14 comments from the April 2007 review.
On March 17, 2008, EPD responded to the City and JJ&G with a 50-item
list of changes, corrections and additions that would need to be addressed and
resubmitted prior to approval of the closure plans.
JJ&G reviewed the letter from EPD and told the City that the scope of work had
changed dramatically. There had been some changes in personnel at EPD and they
seemed to be unaware of the original agreement between Columbus Consolidated
Government and EPD on the rules of closure for the landfill. Because of this
situation, major change would have to be made in the plans. At that point,
the Public Services Department put the project on hold until they had a meeting
with EPD, JJ&G Engineers and City Officials.
On July 9, 2008, that meeting was held and some concessions and agreements were
made. JJ&G is still tasked with revising the plans and resubmitting them for
approval.
The City applied for a $1 million grant to help fund the work, however the City
cannot receive the funds until the plans are approved by EPD. Additionally, if
the City does not receive approval from EPD soon, EPD may redirect the funds to
another entity.
Funds are budgeted in the FY09 Budget; Integrated Waste Management Fund,
Integrated Waste Supported Capital Projects ? CIP Integrated Waste/Contingency;
0207-660-4000-9801-CPIW-20600-20010.
* * * * * * * * * *
(B) MEMBERSHIP DUES FOR NATIONAL LEAGUE OF CITIES
It is requested that Council approve payment to National League of Cities in
the amount of $11,091.00 for membership dues.
The National League of Cities is the oldest and largest national organization
representing municipal governments throughout the United States. Its mission
is to strengthen and promote cities as centers of opportunity, leadership, and
governance. Working in partnership with the 49 state municipal leagues, the
National League of Cities serves as a resource to and an advocate for the more
than 18,000 cities, villages, and towns it represents. More than 1,600
municipalities of all sizes pay dues to NLC and actively participate as leaders
and voting members in the organization. The National League of Cities
provides numerous benefits to its network of state municipal leagues and direct
members.
Funds are budgeted in the FY09 Budget: General Fund - Legislative ? City
Council -Membership Dues and Fees; 0101-100-1000-CNCL-6657.
(C) MEMBERSHIP DUES FOR GMA
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $33,113.39 for 2008 - 2009 membership dues
for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization
that provides legislative advocacy, education, employee benefit and technical
consulting services to its members.
Funds are budgeted in the FY09 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.
* * * * * * * * * *
(D) CAB & CHASSIS FOR 7-YARD DUMP TRUCK BODIES
It is requested that Council authorize the purchase of three (3) cab and
chassis from Beck Motor Company (Albany, GA), in the amount of $177,600.00.
Seven-yard dump bodies will be mounted on these cab and chassis. The trucks
are replacement units that will be used by the Sewer Maintenance and the
Right-of-Way Maintenance Divisions of the Public Services Department and the
Parks and Recreation Department to transport rock, dirt and gravel to job sites
throughout the City.
Bid invitations were mailed to one 115 vendors, and specifications were posted
on the City?s website. Bid responses were received on May 28, 2008 from three
bidders. This bid has been advertised, opened and reviewed. The bidders were:
Vendors (3 units)
Unit Cost Total Cost
Beck Motor Company (Albany, GA)
$59,200.00 $ 177,600.00
Wade Ford (Smyrna, GA) 1 $54,602.00 $163,806.00
Freightliner of Montgomery (Montgomery, AL) 2 $ 58,254.00 $174,762.00
1 The bid submitted by Wade Ford failed to meet specifications on the engine,
brakes and cooling system. The vendor has been notified in writing and given
the opportunity to respond.
2 The bid submitted by Freightliner of Montgomery failed to meet specifications
on the rear springs. The vendor has been notified in writing and given the
opportunity to respond.
Funds, in the amount of $59,200.00, were approved in the FY08 Mid-Year Budget
Amendment: Sewer Fund ? Public Services ? Sewer Maintenance ? Heavy Trucks;
0202-260-3210-SWRM-7723. Funds, in the amount of $59,200.00, were approved in
the FY08 Mid-Year Budget Amendment: General Fund ? Parks and Recreation ? Park
Services ? Heavy Trucks; 0101-270-2100-PSRV-7723. Funds, in the amount of
$59,200.00, were approved in the FY09 Budget: General Fund ? Public Services ?
Right-of-Way Maintenance ? Heavy Trucks; 0101-260-3120-ROWM-7723.
* * * * * * * * * *
(E) MUNICIPAL STREET SWEEPER - RFB NO. 08-0071
It is requested that Council authorize the purchase of one (1) municipal
street sweeper from Consolidated Disposal (Smyrna, GA) in the amount of
$135,000.00.
This replacement unit will be used, by the Public Services Department, to clean
the interstate, streets and City owned parking lots throughout the City, as
well as, help rainwater flow by removing leaves and debris from curbs and
gutters.
Bid invitations were mailed to thirty-seven vendors and specifications were
posted on the City?s website. Bid responses were received on July 16, 2008
from four bidders. This bid has been advertised, opened and reviewed. See
attached tabulation page:
Funds were approved in the FY08 Mid-Year Budget Amendment: Paving Fund ?
Public Services ?Street Improvements ? Heavy Trucks; 0203-260-2100-STRT-7723.
* * * * * * * * * *
(F) RECYCLING COLLECTION BODY
It is requested that Council authorize the purchase of one (1) recycling
collection body from Consolidated Disposal Systems (Smyrna, GA), in the amount
of $73,984.00.
The recycling collection body will be mounted on a cab and chassis. The
recycling collection truck is a replacement unit that will be used by the Solid
Waste Collection Division, of the Public Services Department, for curbside pick
up of recyclable goods.
On December 11, 2007 Council approved the purchase of a recycling collection
body from Consolidated Disposal Systems, per Resolution No.598-07, RFB
No.08-0016. The bid specifications required vendors to submit a bid price for
future purchases during the FY09 budget year. Consolidated Disposal Systems
submitted a bid price of $73,984.00, per unit, for future FY09 purchases. The
vendor has provided written confirmation to honor the bid price.
Funds were approved in the FY09 Budget: Integrated Waste Fund - Capital
Project Fund ? Capital Projects ? Integrated Waste Supported Capital Projects ?
Heavy Trucks ? Vehicle Replacement Program; 0207-660-4000-CPIW-7723-20710-20040.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING AND
CHANGE ORDER 1, IN AN AMOUNT NOT TO EXCEED $26,800.00, WITH JORDAN JONES AND
GOULDING, INC., FOR ENGINEERING SERVICES RELATED TO THE CLOSURE OF THE OLD CAMP
LANDFILL.
WHEREAS, the Change Order addresses the riverbank stabilization plan and other
additional requirements of The Georgia Department of Natural Resources,
Environmental Protection Division, Land Protection Branch (EPD); and,
WHEREAS, the City applied for a $1 million grant to help fund the work,
however the City cannot receive the funds until the plans are approved by EPD.
Additionally, if the City does not receive approval from EPD soon, EPD may
redirect the funds to another entity.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a Memorandum of
Understanding and Change Order No. 1, in an amount not to exceed $26,800.00,
with Jordan, Jones & Goulding, Inc., for engineering services related to the
Closure of the Old Camp Landfill. Funds are budgeted in the FY09 Budget;
Integrated Waste Management Fund, Integrated Waste Supported Capital Projects ?
CIP Integrated Waste/Contingency; 0207-660-4000-9801-CPIW-20600-20010.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO NATIONAL LEAGUE OF CITIES IN THE
AMOUNT OF $11,091.00 FOR MEMBERSHIP DUES.
WHEREAS, the National League of Cities is the oldest and largest national
organization representing municipal governments throughout the United States.
Its mission is to strengthen and promote cities as centers of opportunity,
leadership, and governance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
National League of Cities in the amount of $11,091.00 for membership dues.
Funds are budgeted in the FY09 Budget: General Fund - Legislative ? City
Council -Membership Dues and Fees; 0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA) FOR
2008 - 2009 MEMBERSHIP DUES IN THE AMOUNT OF $33,113.39.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association in the amount of $33,113.39 for 2008 - 2009 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY09 Budget:
General Fund - Legislative ? City Council - Membership Dues and Fees;
0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CAB AND CHASSIS FROM
BECK MOTOR COMPANY (ALBANY, GA), IN THE AMOUNT OF $177,600.00.
WHEREAS, seven-yard dump bodies will be mounted on these cab and chassis. The
trucks are replacement units that will be used by the Sewer Maintenance and the
Right-of-Way Maintenance Divisions of the Public Services Department and the
Parks and Recreation Department to transport rock, dirt and gravel to job sites
throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) cab
and chassis from Beck Motor Company (Albany, GA), in the amount of
$177,600.00. Funds, in the amount of $59,200.00, were approved in the FY08
Mid-Year Budget Amendment: Sewer Fund ? Public Services ? Sewer Maintenance ?
Heavy Trucks; 0202-260-3210-SWRM-7723. Funds, in the amount of $59,200.00,
were approved in the FY08 Mid-Year Budget Amendment: General Fund ? Parks and
Recreation ? Park Services ? Heavy Trucks; 0101-270-2100-PSRV-7723. Funds, in
the amount of $59,200.00, were approved in the FY09 Budget: General Fund ?
Public Services ? Right-of-Way Maintenance ? Heavy Trucks;
0101-260-3120-ROWM-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MUNICIPAL STREET
SWEEPER FROM CONSOLIDATED DISPOSAL (SMYRNA, GA) IN THE AMOUNT OF $135,000.00.
WHEREAS, this replacement unit will be used, by the Public Services Department,
to clean the interstate, streets and City owned parking lots throughout the
City, as well as, help rainwater flow by removing leaves and debris from curbs
and gutters.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
municipal street sweeper from Consolidated Disposal (Smyrna, GA) in the amount
of $135,000.00. Funds were approved in the FY08 Mid-Year Budget Amendment:
Paving Fund ? Public Services ?Street Improvements ? Heavy Trucks;
0203-260-2100-STRT-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) RECYCLING COLLECTION
BODY FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA), IN THE AMOUNT OF
$73,984.00.
WHEREAS, the recycling collection body will be mounted on a cab and chassis.
The recycling collection truck is a replacement unit that will be used by the
Solid Waste Collection Division, of the Public Services Department, for
curbside pick up of recyclable goods, and;
WHEREAS, on December 11, 2007 Council approved the purchase of a recycling
collection body from Consolidated Disposal Systems, per Resolution No.598-07,
RFB No.08-0016. The bid specifications required vendors to submit a bid price
for future purchases during the FY09 budget year. Consolidated Disposal
Systems submitted a bid price of $73,984.00, per unit, for future FY09
purchases. The vendor has provided written confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
recycling collection body from Consolidated Disposal Systems (Smyrna, GA), in
the amount of $73,984.00. Funds were approved in the FY09 Budget: Integrated
Waste Fund - Capital Project Fund ? Capital Projects ? Integrated Waste
Supported Capital Projects ? Heavy Trucks ? Vehicle Replacement Program;
0207-660-4000-CPIW-7723-20710-20040.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: August 12, 2008
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
August 20, 2008
1. Riverwalk Project ? 12th Street to 13th Street ? RFB No. 09-0001
Scope of RFB
The Consolidated Government of Columbus, Georgia (Owner) requests bids for the
construction of a proposed Riverwalk extension from the existing water tower on
12th Street, along the north side of 12th Street to Front Avenue, extends north
along Front Avenue in front of the Eagle Phenix Mill No. 3. Also, the
Riverwalk extends from the end of Riverwalk Phase I, along the River North to
approximately 13th Street. The work primarily involves clearing, grubbing,
grading installation of retaining walls, guardrail on retaining walls, paving,
concrete stairs, handrails and related items as depicted on the drawings
provided as part of the contract drawing. The Bidder is advised that the
location of the Riverwalk as defined in the drawings may be subject to change.
The Owner reserves the right to make minor adjustments in the alignment as
necessary to meet operational and aesthetic requirements.
2. Airless Line Striper ? PQ No. 09-0001
Scope of Quote
Provide two (2) Graco Line Lazer 3400 (or equal) paint machines to be used by
the Parks & Recreation Department.
August 22, 2008
1. Vehicle w/Mounted Pipe Inspection Camera Equipment ? RFP No. 09-0003
Scope of RFP
The Engineering Department of the Columbus Consolidated Government is
requesting proposals to provide one (1) color, closed-circuit television
inspection system completely installed in a van with 16? hi-cube body, ready
for operation. The system shall be capable of inspecting pipes and sewer lines.
The system shall be used for the inspection of underground infrastructure
assets from a single access point.
September 2, 2008
1. Study to Establish Waste Collection Fee ? RFP No. 09-0004
Scope of RFP
Columbus Consolidated Government (the City) is seeking qualified firms to
perform a study to establish a waste collection fee schedule. All rate studies
shall consider both the once per week household waste pick up and the twice per
week household waste pick up.
September 26, 2008
1. Columbus South Development Opportunity ? RFP No. 08-0025
Scope of RFP
The City of Columbus is seeking proposals for the purchase and development of
35.57 (+/-) acres of vacant land located off Cusseta Road and Fort Benning
Road. Over the past few years, this area has seen revitalization efforts that
helped improve the quality of life of the community by building new housing and
adding new businesses. Some of the housing developments include the Baker
Village Revitalization, which will create 244 new apartment units, and the
Ambling Development, which is anticipating creating 250 units. In addition,
several transportation improvements are underway, such as a proposed four (4)
lane widening of Cusseta Road, which will help alleviate congestion problems
and will improve access to the area.
November 1, 2008
1. Consulting Services for Historic Design Guidelines ? RFP No. 09-0001
Scope of RFP
The Columbus Consolidated Government is seeking proposals to update and
reformat the existing Design Guidelines used for approval of Certificate of
Appropriateness in the locally designated historic districts. This project
does not call for entirely new sets of guidelines. Instead, the successful
consultant will work with and refine existing guidelines creating
opportunities for interpretations that are more specific, color renderings,
digitalization, and other tools.
Attachments