Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 13, 2006
Agenda Report # 154
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) STATE MANDATED SOLID WASTE DISPOSAL FEES
It is requested that Council approve payment to Georgia Department of Natural
Resources, for state mandated solid waste disposal fees, in the amount of
$49,683.42. A total of 77,995.95 tons of solid waste was disposed, at Pine
Grove Landfill, between January 1, 2005 and December 31, 2005.
Funds are budgeted in FY06 Budget, Public Services, Pine Grove Landfill ? State
Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.
* * * * * *
(B) RISK MANAGEMENT SETTLEMENT
It is requested that Council authorize payment of a settlement for a risk
management claim in the amount of $30,000. The claim is the result of an
accident involving a fire truck and a privately owned vehicle.
Funds are available in the FY06 Budget, Risk Management, Uninsured Losses ?
Vehicle; 0860-130-3830-RISK-6842.01.
* * * * * *
(C) ENGINEERING SERVICES RELATED TO THE OLD CAMP LANDFILL CLOSURE ? RFP NO.
06-0009
It is requested that Council authorize the execution of a contract with Jordan,
Jones & Goulding, Inc., for engineering services related to the closure of the
Old Camp Landfill.
The City has purchased approximately 77 acres that had been previously used as
a landfill. The landfill closure requirements of the Georgia Environmental
Protection Division (EPD) were not complied with, or at least not documented,
and the EPD has not recognized the landfill as formally closed. The City has
full intentions of closing this landfill according to EPD guidelines, as
contained in a previous consent order for an adjacent, already closed, portion
of the landfill.
The contracted vendor will provide: a closure/post-closure care and river-bank
stabilization plan, with the plans being approved by EPD; Construction
Administration and Construction Quality Assurance (CQA) Services during the
closure of the landfill; the implementation and completion of the river-bank
stabilization plan will also be included.
RFP specifications were mailed and posted on the City?s website; three
proposals were received on March 10, 2006:
Jordan, Jones & Goulding (Columbus, GA)
Moreland Altobelli Associates, Inc. (Norcross, GA)
Weston Solutions, Inc. (Norcross, GA)
The proposals were reviewed by the Evaluation Committee, which consisted of
representatives from the Public Services Department and Engineering
Department. A representative from the Community Reinvestment Department served
in an advisory capacity. Jordan Jones & Goulding, Inc., received the highest
ranking; therefore, the committee requested a cost proposal from the vendor in
order to begin negotiations.
The City?s Procurement Ordinance, Article 3-111, Architectural/Engineering and
Land Surveying Services, governs the RFP process. This process insures the
City obtains the most qualified offeror to provide the equipment, supplies
and/or services required. During the process of an RFP, there is no formal
opening, due to the possibility of negotiated components of the proposal. In
the event Council does not approve the recommended offeror, no proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations will begin with the next highest-ranked, responsive offeror.
Funding is available in FY06 Budget:
Multi-Government Project Fund, EDI Special Projects Grant ?
Engineering/Architect Services; 0216-130-3493-EDI-6371
Integrated Waste Management Fund, Integrated Waste Supported Capital Projects ?
CIP Integrated Waste/Contingency; 0207-660-4000-9801-CPIW-20600-20010.
(D) MOBILE DATA TERMINAL (MDT) SERVER AND PREMIER MDC SOFTWARE MAINTENANCE
SUPPORT
It is requested that Council authorize payment to Motorola (Schaumburg, IL) in
the amount of $94,235.88 for Mobile Data Terminal (MDT) Server and Premier MDC
Software Maintenance Support. The maintenance provides hardware and software
support for MDT Server hardware located in the 911 Center, on a 24 x 7 x 365
schedule, and is the hardware infrastructure that interfaces the MDTs in the
Police Department, Sheriff?s Office, Fire Department, Marshal?s Office and
Inspections & Codes Division. The maintenance period is July 1, 2006 through
June 30, 2007.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, the vendor is considered an Only Know Source, per Section 3-114 of
the Procurement Ordinance.
Funds are budgeted in FY06 Budget, Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
* * * * * *
(E) TREE TRIMMING & REMOVAL SERVICES (RE-BID) (ANNUAL CONTRACT) ? RFB
NO. 06-0083
It is requested that Council approve the annual contract for Tree Trimming and
Removal Services from Asplundh Tree Expert Company for an estimated annual
contract value of $50,000.00. The primary reason for having a tree-trimming
contract is to insure that in case of an emergency, a vendor will already be
under contract, if storm damages exceed Public Services capabilities of
handling.
The Contractor will furnish all necessary supervision, labor, equipment, tools,
transportation and other resources for pruning, trimming, dead wooding and
removal of City owned trees in compliance with National Arborist Association
(NAA) Standards and ANSI A300 Standards. All work performed by the Contractor
will be subject to inspection by the Public Services Department, City Arborist
or designated representatives.
The term of contract shall be for two years, with the option to renew for three
(3) additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
Bid invitations were mailed and specifications were posted on the City?s
website; two bids were received May 24, 2006. This bid has been advertised,
opened and reviewed. The bidders were:
Total Base
Bid Per Hour
Asplundh (Macon, GA) $106.31/hr
Georgia Power (Macon, GA) 125.00/hr
Funds are not budgeted for this on going expense, but will be deducted from the
following fund in an emergency: Public Services - Landscape and Forestry ?
Contractual Services; 0203-260-2800-LAND-6319.
* * * * * *
REPAIR SERVICES FOR AERIAL LIFTS (RE-BID) (ANNUAL CONTRACT) ? RFB NO.
06-0066
It is requested that Council approve the repair services contract for aerial
lifts from Terex Utilities for the estimated annual contract value of
$20,000.00. The estimated annual contract value is based on past repair
services required for the City?s aerial lifts. The vendor will provide repair
services for aerial lifts for the bucket trucks utilized by Columbus
Consolidated Government on an ?as needed basis?.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
Bid invitations were mailed and specifications were posted on the City?s
website. One bid was received on April 19, 2006. This bid has been
advertised, opened and reviewed. The bidder is:
Description/Vendor Terex Utilities.
(Birmingham, AL)
Shop Labor
$75.00 per hour
Field Service
$80.00 per hour
Welding and Fabrication $80.00 per hour
Funds are budgeted each fiscal year for this on-going expense: Public Services
- Landscape & Forestry ? Contractual Services; 0203-260-2800-LAND-6319.
* * * * * * *
(G) MAINTENANCE AGREEMENT FOR GLOBAL POSITIONING SYSTEM
It is requested that Council authorize the purchase of an annual maintenance
agreement for the Police Department/E-911 Center?s Global Positioning System
from First Communications in the amount of $11,682.00. The maintenance
agreement will cover the period of May 1, 2006 through April 30, 2007.
The 911 Center operates a Global Positioning System (GPS) to record the
location of all Public Safety Units that are equipped with this system. This
equipment allows the dispatchers to look at a map and find the location of all
the equipped vehicles. This system is critical for the safety of Public Safety
units in that it provides a ?second chance? to find the exact location of a
unit in an emergency situation. The City has maintained a full coverage
maintenance agreement on this equipment due to its importance and as an expense
control measure when making the necessary repairs and adjustments to this
equipment.
The GPS units work in conjunction with the Motorola Mobile Data System
components located within the cars and at the 911 Center. The City has a
maintenance agreement with Motorola on this system. In order to protect the
agreements with Motorola, they require that the work done on these GPS units be
done by an approved vender. The only vender approved by Motorola to work on
these GPS units is First Communications. Therefore, the vendor is considered
an Only Know Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY06 Budget: Emergency Telephone Fund ? Police ?
E-911 Communications Center- Service Contracts; 0209-400-3200-E911-6513.
* * * * * * *
(H) SHOPFAX ANNUAL MAINTENANCE CONTRACT RENEWAL
It is requested that Council authorize payment to World Information Systems,
Inc. (Greensboro, NC), for ShopFax Software Maintenance Support in the amount
of $12,640.00.
ShopFax is the Fleet Maintenance software used by the Fleet Maintenance
Division and METRA to track repair orders and inventory. The maintenance
agreement covers the period from July 1, 2006 to June 31, 2007.
World Information Systems, Inc. developed the software; they are the only
company that can offer maintenance on the software. Therefore, the vendor is
considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY06 Budget: General Fund ? Information Technology -
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * *
(I) COMMERCIAL ZERO-TURN RADIUS MOWERS ? RFB NO. 06-0059
It is requested that Council authorize the purchase of twenty-four (24)
commercial zero-turn-radius mowers from Columbus Tractor and Machinery
(Columbus, GA), in the amount of $157,610.80.
These mowers are replacements and will be used by the Park Services Division of
the Parks and Recreation Department and the Right-of-Way Division of the Public
Services Department. Five of the units (two with catchers) will replace mowers
that have been stolen.
Bid specifications were posted on the City?s website; responses were received
on March 1, 2006 from fourteen bidders. This bid has been advertised, opened
and reviewed. Please see attached tabulation:
1 The bid submitted by Dan?s Hardware & Supply does not meet specifications for
the engine and controls. The vendor has been notified in writing.
2 The bid submitted by Equiptech Outdoor Power does not meet specifications for
the controls. The vendor has been notified in writing.
3 The bid submitted by Pate?s Farm Equipment Company does not meet
specifications for the controls. The vendor has been notified in writing.
4 The bid submitted by Tuscaloosa Powersports does not meet specifications for
the wheels/tires. The vendor has been notified in writing.
5 The bid submitted by Jerry Pate Turf & Irrigation does not meet
specifications for the engine. The vendor has been notified in writing.
Funds in the amount of $87,888.40 are budgeted in the FY06 Budget: General
Fund - Parks & Recreation ? Parks Services ? Capital Expenditures over
$5,000.00; 0101-270-2100-PSRV-7761. Funds in the amount of $14,536.00 are
budgeted in the FY06 Budget; Integrated Waste Management ? Parks & Recreation ?
Refuse Collection Parks ? Capital Expenditures over $5,000.00;
0207-270-3150-PSRV-7761. The remaining amount of $55,186.40 is budgeted in
Paving Fund ? Public Services ? Right-of-Way Maintenance ? Rolling Stock;
0203-260-3120-ROWM-7726.
(J) UTILITY TRAILERS- BID NO. 06-0073
It is requested that Council authorize the purchase of seven (7) 16? tandem
axle utility trailers, from JLE Manufacturing, Inc. (Flowery Branch, GA), in
the amount of $16,450.00 and one (1) 20? tandem axle utility trailer from
Dudley?s Outdoors (LaGrange, GA) in the amount of $2,811.00.
Six of the trailers are replacement units and two are additional units. The
equipment will be used by the Parks Services Division of the Parks and
Recreation Department for the transportation of equipment to and from the work
sites by the different Parks & Recreation crews on a daily basis.
Bid specifications were mailed and posted on the City?s website; responses were
received on April 19, 2006 from three bidders. This bid has been advertised,
opened and reviewed. The bidders were:
Option 1
16' Tandem Axle
Utility Trailers Option 2
20' Tandem Axle
Utility Trailer
Vendors Unit Cost (7 units)
Total Cost (1 unit)
Unit Cost
JLE Manufacturing (Flowery Branch, GA) $2,350.00 $16,450.00 $3,112.00
Dudley's Outdoors (LaGrange, GA) $2,591.00 $18,137.00 $2,811.00
Hertz Corporation (Park Ridge, NJ) 1 $4,500.65 $31,504.65 $5,062.00
1 Hertz Corporation failed to include the required product literature.
Therefore, the vendor?s bid was deemed incomplete.
Funds are budgeted in the FY06 Budget: Parks and Recreation ? Park Services ?
Capital Expenditures Under $5,000.00; 0101 ?270 ?2100 ? PSRV- 7763.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF NATURAL
RESOURCES FOR STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF
$49,683.42.
WHEREAS, a total of 77,995.95 tons of solid waste was disposed, at Pine
Grove Landfill, between January 1, 2005 and December 31, 2005.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Georgia
Department of Natural Resources for state mandated solid waste disposal fees in
the amount of $49,683.42. Funds are budgeted in FY06 Budget, Public Services,
Pine Grove Landfill ? State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT OF A SETTLEMENT FOR A RISK MANAGEMENT
CLAIM IN THE AMOUNT OF $30,000.
WHEREAS, the claim is the result of an accident involving a fire truck
and a privately owned vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment of a settlement for
a risk management claim in the amount of $30,000. Funds are available in the
FY06 Budget, Risk Management, Uninsured Losses ? Vehicle;
0860-130-3830-RISK-6842.01.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH JORDAN, JONES &
GOULDING, INC., FOR ENGINEERING SERVICES RELATED TO THE CLOSURE OF THE OLD CAMP
LANDFILL.
WHEREAS, an RFP was administered (RFP No. 06-0009) and three proposals
were received; and,
WHEREAS, the proposal submitted by Jordan, Jones & Goulding, Inc., met
all proposal requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Jordan, Jones & Goulding, Inc., for engineering services related to the closure
of the Old Camp Landfill. Funding is available in FY06 Budget,
Multi-Government Project Fund, EDI Special Projects Grant ?
Engineering/Architect Services; 0216-130-3493-EDI-6371 and Integrated Waste
Management Fund, Integrated Waste Supported Capital Projects ? CIP Integrated
Waste/Contingency; 0207-660-4000-9801-CPIW-20600-20010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN THE
AMOUNT OF $94,235.88 FOR MOBILE DATA TERMINALS (MDT) SERVER AND PREMIER MDC
SOFTWARE MAINTENANCE SUPPORT.
WHEREAS, the maintenance provides hardware and software support for MDT
Server hardware located in the 911 Center, on a 24 x 7 x 365 schedule, and is
the hardware infrastructure that interfaces the MDTs in the Police Department,
Sheriff?s Office, Fire Department, Marshal?s Office and Inspections & Codes
Division. The maintenance period is July 1, 2006 through June 30, 2007; and,
WHEREAS, all of the equipment is manufactured by Motorola and is
proprietary in nature. Therefore, the vendor is considered an Only Know
Source, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Schaumburg, IL) in the amount of $94,235.88 for Mobile Data Terminal (MDT)
Server and Premier MDC Software Maintenance Support. Funds are budgeted in
FY06 Budget, Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR TREE
TRIMMING AND REMOVAL SERVICES FROM ASPLUNDH TREE EXPERT COMPANY FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $50,000.00.
WHEREAS, the primary reason for having a tree trimming contract is to
insure that in case of an emergency, a vendor will already be under contract,
if storm damages exceed Public Services capabilities of handling; and,
WHEREAS, Contractor will furnish all necessary supervision, labor,
equipment, tools, transportation and other resources for pruning, trimming,
dead wooding and removal of City owned trees in compliance with National
Arborist Association (NAA) Standards and ANSI A300 Standards. All work
performed by the Contractor will be subject to inspection by the Public Service
Department, City Arborist or designated representatives; and,
WHEREAS, the term of contract shall be for two years, with the option to renew
for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract for Tree Trimming and Removal Services from Asplundh Tree Expert
Company for the estimated annual contract value of $50,000.00. Funds are not
budgeted for this expense, but will be deducted from the following fund in an
emergency: Public Services, Landscape and Forestry ? Contractual Services;
0203-260-2800-LAND-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR REPAIR
SERVICES FOR AERIAL LIFTS WITH TEREX UTILITIES FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $20,000.00.
WHEREAS, the contracted vendor will provide repair services for aerial
lifts utilized by Columbus Consolidated Government on an ?as needed basis?; and,
WHEREAS, the contract term will be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Terex Utilities for repair services for Aerial Lifts for the estimated annual
contract value of $20,000.00. Funds are budgeted each fiscal year for this
on-going expense; Public Services - Landscape & Forestry ?Contractual Services,
0203-260-2800-LAND-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM G?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN ANNUAL MAINTENANCE
AGREEMENT FOR THE POLICE DEPARTMENT/E-911 CENTER?S GLOBAL POSITIONING SYSTEM
FROM FIRST COMMUNICATIONS IN THE AMOUNT OF $11,682.00. THE MAINTENANCE
AGREEMENT WILL COVER THE PERIOD OF MAY 1, 2006 THROUGH APRIL 30, 2007.
WHEREAS, the 911 Center operates a Global Positioning System to record
the location of all Public Safety Units that are equipped with this system.
This equipment allows the dispatchers to look at a map and find the location of
all the equipped vehicles. This system is critical for the safety of Public
Safety units in that it provide a ?second chance? to find the exact location of
a unit in an emergency situation. The City has maintained a full coverage
maintenance agreement on this equipment due to its importance and as an expense
control measure when making the necessary repairs and adjustments to this
equipment
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an annual
maintenance agreement for the Police Department/E-911 Center?s global
positioning system from First Communications in the amount of $11,682.00.
Funds are budgeted in the FY06 Budget: Emergency Telephone Fund ? Police ?
E-911 Communications Center- Service Contracts; 0209-400-3200-E911-6513.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM H?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO WORLD INFORMATION SYSTEMS, INC.
(GREENSBORO, NC), FOR SHOPFAX SOFTWARE MAINTENANCE SUPPORT IN THE AMOUNT OF
$12,640.00.
WHEREAS, ShopFax is the Fleet Maintenance software used by the Fleet
Maintenance Division and METRA to track repair orders and inventory. The
maintenance agreement covers the period from July 1, 2006 to June 31, 2007; and,
WHEREAS, The software was developed by World Information Systems, Inc.;
they are the only company that can offer maintenance on the software.
Therefore, the vendor is considered an Only Known Source, per Section 3-114 of
the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to World Information
Systems, Inc. (Greensboro, NC), for ShopFax Software Maintenance Support in the
amount of $12,640.00. Funds are budgeted in the FY06 Budget: General Fund ?
Information Technology - Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM I?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FOUR (24), COMMERCIAL
ZERO-TURN-RADIUS FROM COLUMBUS TRACTOR AND MACHINERY (COLUMBUS, GA), IN THE
AMOUNT OF $157,610.80.
WHEREAS, these mowers are replacement units and will be used by the
Park Services Division of the Parks and Recreation Department and the
Right-of-Way Division of the Public Services Department. Five of the units
will replace mowers that have been stolen.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-four (24),
commercial zero-turn-radius mowers from Columbus Tractor and Machinery
(Columbus, GA), in the amount of $157,610.80. Funds in the amount of
$87,924.40 are budgeted in the FY06 Budget; General Fund - Parks & Recreation ?
Parks Services ? Capital Expenditures over $5,000.00; 0101-270-2100-PSRV-7761.
Funds in the amount of $14,436.00 are budgeted in the FY06 Budget; Integrated
Waste Management ? Parks & Recreation ? Refuse Collection Parks ? Capital
Expenditures over $5,000.00; 0207-270-3150-PSRV-7761. The remaining amount of
$55,186.40 is budgeted in Paving Fund ? Public Services ? Right-of-Way
Maintenance ? Rolling Stock; 0203-260-3120-ROWM-7726.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM J?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) 16? TANDEM AXLE
UTILITY TRAILERS, FROM JLE MANUFACTURING, INC. (FLOWERY BRANCH, GA), IN THE
AMOUNT OF $16,450.00 AND ONE (1) 20? TANDEM AXLE UTILITY TRAILER FROM DUDLEY?S
OUTDOORS (LAGRANGE, GA) IN THE AMOUNT OF $2,811.00.
WHEREAS, six of the trailers are replacement units and two are
additional units. The equipment will be used by the Parks Services Division of
the Parks and Recreation Department for the transportation of equipment to and
from the work sites by the different Parks & Recreation crews on a daily basis.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seven (7) 16? tandem
axle utility trailers, from JLE Manufacturing, Inc. (Flowery Branch, GA), in
the amount of $16,450.00 and one (1) 20? tandem axle utility trailer from
Dudley?s Outdoors (LaGrange, GA) in the amount of $2,811.00. Funds are
budgeted in the FY06 Budget: Parks and Recreation ? Park Services ? Capital
Expenditures Under $5,000.00; 0101 ?270 ?2100 ? PSRV- 7763.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: June 13, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
June 21, 2006
1. Back Support Safety Belts & Safety Vests (Annual Contract) ? RFB No. 06-0085
Scope of Bid
Provide approximately 200 back support safety belts and approximately
3,000 safety vests to Columbus Consolidated Government (the City) on an "as
needed" basis. The contract term will be for two years, with the option to
renew for three additional twelve-month periods.
2. Plumbing & Irrigation Supplies (Annual Contract) ? RFB No. 06-0087
Scope of Bid
Provide plumbing & irrigation supplies on an ?as needed basis? to be picked up
and delivered to Columbus Consolidated Government. The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
June 28, 2006
1. Steel Signal Strain Poles (Annual Contract) ? RFB No. 06-0086
Scope of Bid
Provide Steel Signal Strain Poles on an ?as needed basis? to be delivered to
Traffic Engineering Division. The contract term will be for two years, with
the option to renew for three additional twelve-month periods.
Attachments