Agenda Item # 4
Columbus Consolidated Government
Council Meeting
April 11, 2006
Agenda Report # 127
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) WATER MANAGEMENT SERVICES (ANNUAL CONTRACT) ? RFB NO. 06-0063
It is requested that Council approve the annual contract for water management
services from Superior Water Services, at a monthly cost of $1,036.38 or
$12,436.56 annually. Contractor will provide all labor, materials and
equipment to provide a complete service-oriented water treatment management
program. The water treatment program is needed, but not limited to, the
prevention of mineral scale, corrosion and bacterial growth in the water
systems, water conservation, technical support, service and reporting. The
treatment will include all cooling towers, boilers and closed water loops
operated by the City.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid was posted on the City?s website. Two bids were received on March
22,2006. The bid has been advertised, opened and reviewed. The bidders were:
Monthly Cost Annual Cost
Superior Water Services (Smyrna, GA) $1,036.38 $12,436.56
Anderson Chemical (Macon, GA) 1,500.00 $18,000.00
Funds are budgeted each fiscal year for this ongoing service; Public Services,
Facilities Maintenance - Service Contracts; 0101-260-2700-MNTN-6513.
* * * * * *
(B) CARPET (ROLL & TILE) & CARPET INSTALLATION (ANNUAL CONTRACT) ? RFB NO.
06-0064
It is requested that Council approve the purchase of carpet (roll & tile) and
carpet installation services from Huckaby Brothers (Phenix City, AL) on an ?as
needed basis.? The roll and tile carpet will be replacement and new carpet
installations in various offices as a result of the renovations in City
Government buildings. The estimated annual contract value is $30,000.00.
The term of contract shall be for two years, with the option to renew for three
(3) additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website. One bid was received on
March 15, 2006. The bids have been advertised, opened and reviewed. The
bidder was:
Description/Vendor Huckaby Brothers
(Phenix City, AL)
Carpet Rubber Base Per ft. $1.00
Carpet Base Glue Per Tube. $5.50
Provide & Install Rubber Base Corners Per sq. yd. $2.00
Provide & Install Tile Carpet Per sq. yd. $24.90
Provide & Install Roll Carpet Under 50 sq. yd $17.50
Provide & Install Roll Carpet Over 50 sq. yd. $15.95
Roll Carpet Only without Installation Per sq. yd. $8.94
Tile Carpet Only without Installation Per sq. yd. $17.95
Huckaby Brothers will provide a 20% discount on the purchase of other carpet
and related items.
Funds are budgeted each fiscal year for this on going expense for various
departments: Public Services ? Other Maintenance & Repairs-General Government
Building Maintenance; 0101-260-3710-REPA-6529; Public Services ? Other
Maintenance & Repairs-Building Maintenance-Public Safety
0101-260-3710-REPA-6528; Public Services ? Other Maintenance & Repairs-Building
Maintenance ?Parks & Recreation;0101-260-3710-REPA-6527.
(C) GMA TELECOMMUNICATION RENEWAL AGREEMENT
It is requested that Council approve a renewal agreement with Georgia Municipal
Association in the amount of $17,500.00 for Telecommunication Management
Services. The renewal agreement is for one year, effective May 1, 2006 ? April
30, 2007.
In the past years the telecommunications industry has undergone major changes
that have important repercussions on local governments, particularly the manner
in which public right-of-ways can be utilized and managed and the entrance of
new vendors providing services. The City has realized that because of new
technologies, deregulation and the Telecommunications Act of 1996, specialized
expertise was required if it was to retain control over zoning, management of
public right-of-ways and franchise fee revenue, and entered into an agreement
with the Georgia Municipal Association to provide telecommunications management
services.
Funds are available in FY06 Budget; Non-Categorical ? Special and Ongoing
Projects; 0101-590-3000-NCAT-6694.
* * * * * *
(D) AMENDMENT OF RESOLUTION FOR LOW FLOOR MINI-BUSES (ANNUAL CONTRACT) ? RFB
NO. 05-0045
It is requested that Council authorize the amendment of Resolution #43-05 to
update the unit prices for the annual contract awarded to International
BusGroup; Inc., for the purchase of Low Floor Mini-Buses. The updated unit
prices, resulting from changes required by METRA, are as follows:
FY05-$146,283.00; FY06-$145,071.00; FY07-$150,348.00 and FY08-$154,401.00; with
price adjustments allowed for any federally mandated diesel engine emission
changes expected January 1, 2007
After award of the contract in February 2005, and the initial order was placed
for the three units in FY05, METRA requested modification changes to the low
floor mini-buses which included the following additional items: energy
absorbing rear bumper, gray rubber flooring, q?straint wheelchair tiedown, 4th
wheelchair position at rear wall of bus and vinyl graphics. Video camera
system was included in the three units already ordered, per specifications.
However, the video camera system is deleted from the contract for FY06, FY07
and FY08, because METRA requested a separate annual contract for security
cameras which was awarded in November 2005.
The low floor mini-buses are replacement units for the existing minibuses used
for the paratransit program to transport the elderly and disabled customers in
the Muscogee county area. The annual contract will enable METRA to replace old
buses, as needed, for the next four years.
The term of contract shall be for one (1) year, with option to renew for three
(3) additional twelve (12) month periods. Contract renewal is contingent upon
the City and the Contractor.
Funding was budgeted for the initial purchase of three buses, with video camera
systems, in the FY05 Budget, Transportation Fund ? METRA FTA (UMTA) - Buses,
0751-610-2400-MFTA-7724; 1999 Sales Tax Project Fund ? 99 SPLOST Buses ? Buses;
0540-695-2137-TXBS-7724. Future purchases will be made as funds are budgeted
in subsequent fiscal years.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR PROVISION OF WATER MANAGEMENT
SERVICES FROM SUPERIOR WATER SERVICES, AT A MONTHLY COST OF $1,036.38.
WHEREAS, contractor will provide all labor, materials and equipment to provide
a complete service-oriented water treatment management program. The water
treatment program is needed, but not limited to, the prevention of mineral
scale, corrosion and bacterial growth in the water systems, water conservation,
technical support, service and reporting. The treatment will include all
cooling towers, boilers and closed water loops operated by the City; and,
WHEREAS, the contract term shall be for two years, with the option to renew for
three additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract for the provision of water management services from Superior Water
Services, at a monthly cost of $1,036.38. Funds are budgeted each fiscal year
for this ongoing service; Public Services, Facilities Maintenance - Service
Contracts; 0101-260-2700-MNTN-6513.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ______________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.__________________
A RESOLUTION AUTHORIZING THE PURCHASE OF CARPET (ROLL & TILE) AND
CARPET INSTALLATION SERVICES ON AN ?AS NEEDED BASIS? FROM HUCKABY BROTHERS FOR
THE ESTIMATED ANNUAL CONTRACT VALUE OF $30,000.00.
WHEREAS, the roll and tile carpet will be for replacement and new
carpet installations in various offices as a result of the renovations in City
Government buildings; and,
WHEREAS, the term of contract shall be for two years, with the option to renew
for three (3) additional twelve month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase carpet (Roll & Tile) and
carpet installation services on an ?as needed basis? from Huckaby Brothers for
the estimated annual contract value of $30,000.00. Funds are budgeted each
fiscal year for this on going expense for various departments: Public Services
? Other Maintenance & Repairs-General Government Building Maintenance;
0101-260-3710-REPA-6529; Public Services ? Other Maintenance & Repairs-Building
Maintenance-Public Safety;0101-260-3710-REPA-6528; Public Services ? Other
Maintenance & Repairs-Building Maintenance ?Parks &
Recreation;0101-260-3710-REPA-6527.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH GEORGIA MUNICIPAL ASSOCIATION
(ATLANTA, GA) IN THE AMOUNT OF $17,500.00 FOR TELECOMMUNICATION MANAGEMENT
SERVICES.
WHEREAS, the renewal agreement is for one year, effective May 1, 2006
through April 30, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to renew the agreement with Georgia
Municipal Association (Atlanta, GA) in the amount of $17,500.00 for
telecommunication management services. Funds are budgeted in FY06 Budget;
Non-Categorical ? Special and Ongoing Projects; 0101-590-3000-NCAT-6694.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE AMENDMENT OF RESOLUTION #43-05 TO UPDATE THE UNIT
PRICES FOR THE ANNUAL CONTRACT AWARDED TO INTERNATIONAL BUSGROUP; INC., FOR THE
PURCHASE OF LOW FLOOR MINI-BUSES. THE UPDATED UNIT PRICES, RESULTING FROM
CHANGES REQUIRED BY METRA, ARE AS FOLLOWS: FY05 - $146,283.00; FY06 -
$145,071.00; FY07 - $150,348.00 AND FY08 - $154,401.00; WITH PRICE ADJUSTMENTS
ALLOWED FOR ANY FEDERALLY MANDATED DIESEL ENGINE EMISSION CHANGES EXPECTED
JANUARY 1, 2007
WHEREAS, after award of the contract in February 2005, and the initial order
was placed for the three units in FY05, METRA requested modification changes to
the low floor mini-buses which included the following additional items: energy
absorbing rear bumper, gray rubber flooring, q?straint wheelchair tiedown, 4th
wheelchair position at rear wall of bus and vinyl graphics. Video camera
system was included in the three units already ordered, per specifications.
However, the video camera system is deleted from the contract for FY06, FY07
and FY08, because METRA requested a separate annual contract for security
cameras which was awarded in November 2005; and,
WHEREAS, the low floor mini-buses are replacement units for the
existing minibuses used for the paratransit program to transport the elderly
and disabled customers in the Muscogee county area. The annual contract will
enable METRA to replace old buses, as needed, for the next four years; and,
WHEREAS, the term of contract shall be for one (1) year, with option to
renew for three (3) additional twelve (12) month periods. Contract renewal is
contingent upon the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized the amendment of Resolution
#43-05 to update the unit prices for the annual contract to International
BusGroup; Inc., for the purchase Low Floor Mini-Buses. The updated unit
prices, resulting from changes required by METRA, are as follows: FY05 -
$146,283.00; FY06 - $145,071.00; FY07 - $150,348.00 and FY08 - $154,401.00;
with price adjustment allowed for any federally mandated diesel engine emission
changes expected January 1, 2007. Funding was budgeted for the initial
purchase of three buses, with video camera systems, in the FY05 Budget,
Transportation Fund ? METRA FTA (UMTA) - Buses, 0751-610-2400-MFTA-7724; 1999
Sales Tax Project Fund ? 99 SPLOST Buses ? Buses; 0540-695-2137-TXBS-7724.
Future purchases will be made as funds are budgeted in subsequent fiscal years.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ______________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: April 11, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
April 12, 2006
1. Tree Trimming and Removal Services (Annual Contract) ? RFB No. 06-0069
Scope of Bid
Provide all supervision, labor, tools, equipment and services required for tree
trimming and removal services on an ?as needed basis? for Columbus Consolidated
Government, Urban Forestry and Beautification Division. Contract term shall be
for two years, with the option to renew for three (3) additional twelve-month
periods. Contract renewal will be contingent upon the mutual agreement of the
City and the Contractor.
2. Public Safety Diving Dry Suits ? RFB No. 06-0075
Scope of Bid
Provide seven (7) dry suits to Columbus Fire and Emergency Medical Services.
The Public Safety SCUBA Divers will use the dry suits to rescue/recover victims
from contaminated waters.
3. Five-Foot Rotary Cutter ? RFB No. 06-0071
Scope of Bid
Provide four (4) five-foot rotary cutters to be used by the Park Services
Division of the Parks and Recreation Department.
4. Line Markers ? PQ No. 06-0003
Scope of PQ
Provide two (2) line markers to be used by the Parks and Recreation Department.
5. Fencing Materials (Annual Contract) ? RFB No. 06-0067
Scope of Bid
Provide chain link fences, barbed wire, corner posts and other fencing
materials to Public Services and Park Services on an ?as needed? basis. The
contract term will be for two years, with the option to renew for three (3)
additional twelve-month periods.
April 14, 2006
1. Environmental Monitoring Services (Annual Contract) ? RFP No. 06-0005
Scope of RFP
Conduct Environmental Monitoring and Compliance activities at two Columbus
owned municipal solid waste landfills, Pine Grove Landfill and Schatulga Road
Landfill. Contract term shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
April 19, 2006
1. Streamlight Stinger Rechargeable Flashlights ? RFB No. 06-0077
Scope of Bid
Provide two hundred (200) Streamlight Stinger? rechargeable flashlights to the
Patrol Division of Columbus Police Department.
2. Chemical Sprayer ? RFB No. 06-0072
Scope of Bid
Provide one (1) chemical sprayer to be used by the Park Services division of
the Parks and Recreation Department.
3. Four-Wheel Drive Articulating Mower ? PQ No. 06-0004
Scope of Quote
Provide one (1) Four Wheel Drive Articulating Mower to be used by the Park
Services Division of the Parks and Recreation Department.
4. Utility Trailers ? RFB No. 06-0073
Scope of Bid
Provide eight (8) utility trailers to be used by the Parks Services Division of
the Parks & Recreation Department.
5. Various Types of Swim Wear Shirts for Parks & Recreation Aquatic Section
(Annual Contract) ? RFB No. 06-0078
Scope of Bid
Provide various types of swim wear shirts, with logo, to the Columbus
Parks and Recreation Aquatic Section on an ?as needed? basis. The term of the
contract will be for two (2) years with option to renew for three (3)
additional twelve-month periods.
April 26, 2006
1. Bleachers ? PQ No. 06-0005
Scope of Quote
Provide eight (8) sets of bleachers to be used by the Parks and Recreation
Department.
2. 5-Gang Rotary Mower ? RFB No. 06-0079
Scope of Bid
Provide one (1) 5 gang rotary cutter to be used by the Parks Services Division
of the Parks and Recreation Department.
3. 14 Passenger MFSAB Type A School Bus (Re-Bid) ? RFB No. 06-0080
Scope of Bid
Provide one (1) 14 Passenger MFSAB Type A School bus to be used by the
Recreation Services Division of the Parks and Recreation Department. Both
components (body & cab/chassis) of this vehicle must be either a 2006 or 2007
model, granted the complete unit can be delivered no later than June 15, 2006.
April 28, 2006
1. Actuarial Services for Pension Plan (Annual Contract) ? RFP No.
06-0013
Scope of RFP
Provide actuarial consulting services primarily for Columbus Consolidated
Government Employees? Pension Plan. The contract will become effective July 1,
2006, and will remain in effect through June 30, 2011, with an option to renew
for two additional three-year terms. The option to renew is at the sole
discretion of the Board, unless and until terminated by either party in
accordance with the termination provisions detailed in this RFP.
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